Pre-Proposal_ACTS_Brief_-as_briefed.pdf

Headquarters Air Combat Command

This Briefing is Classified:

UNCLASSIFIED

ACTS

Pre-Proposal Conference

Solicitation Number: FA4890-15-R-0001

HQ ACC/A3AR

HQ ACC/AMIC

16 July 2015

Government Team

Program Manager:

Deputy Program Manager:

Contracting Officer:

Contract Manager:

Mr. Rudi Woodward, ACC/A3AR

Mr. Tim Layman, ACC/A3AR

Ms. Sharon Potter, AMIC/PKCB

Ms. Courtney Fluellen, AMIC/PKCB

• To familiarize contractors with Government’s requirement

• Clarify Requirements

• Review Request for Proposal (RFP)

• Invite Additional Questions (in writing)

Purpose

• Contracting Office (ACC AMIC/PKCB) is the POC for all information

• Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation

• Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the CO

• Questions must be written to receive an official Government response

• Please ensure all proposals are based on Final RFP documents as Draft documents do not reflect the Final requirement

• Final RFP issued TBD

• Proposals due Minimum of 30 days following release of RFP

• Conference minutes and questions will be posted on FEDBIZOPPS (http://www.fbo.gov )

Rules of Engagement http://www.fbo.gov/ http://www.fbo.gov/

Agenda

• Program Overview

• Requirement

• Request For Proposal Overview

• Key Contractual Aspects

• Funding

• CLIN Structure

• Evaluation Criteria

• Source Selection Procedures

• Important Information

• Question and Answer Session

PROGRAM OVERVIEW

Mr. Tim Layman

Deputy Program Manager

ACC/A3AR

PROGRAM OVERVIEW

• ACTS Mission

• Customers

• Requirement

• Locations

• Provide unsurpassed operations & maintenance of

Air Combat Training Systems--critical training resources that enable the world's best combat air forces to deliver rapid, decisive and sustainable airpower anytime and anywhere.

MISSION

CUSTOMERS

• Primary:

• ACC Units (CONUS)

• USAFE Units (OCONUS)

• Secondary Users:

• Visiting CAF Units (USAF, ANG, AFR)

• Visiting Sister Services Units (USA, USN, USMC)

• Exercise Participants (air and ground participants)

• Coalition Partners (foreign air and ground partners)

• Other Federal Agencies

REQUIREMENT

Contractor to provide required personnel, equipment, tools, materials, training, and program management for sustained operations and maintenance of Air Combat Training Systems in support or aircrew training.

• Personnel – qualified, cleared, capable

• Equipment – Combination of contractor-provided and GFE

• Tools and Materials – Combination of contractor-provided and

GFE

• Training – Training for sustained support, new hires, and government employees

• Program Management – Comprehensive program oversight, maintenance management, operations scheduling, and quality control for all aspects or the contract.

Major Areas

• Pod O&M – Includes all equipment and software that is flown on an aircraft (pod, puck, umbilical, hanger band, etc.)

• Pod Operations – Transport, Loading, Unloading, Crossloading

• Pod Maintenance – Preventive/Corrective, On/Off Equipment, Directed, hardware/software

• Ground System O&M - includes all non-flying equipment and software (RRUs, radios, link equipment, debriefing equipment, integration equipment, LVC equipment, etc.)

• Ground System Operations – Mission Preparation, Data Integration, Live Monitor, Range Training Officer, Tactical Data Link Manager

• Ground System Maintenance – Preventive/Corrective, On/Off Equipment, Directed, hardware/software

Major Areas

• Security – 100% secure operations (location, equipment, facility, personnel)

• Safety – 100% safe operations under all circumstances

• Training – Complex hardware/software support, stringent AF procedural operations

• Care of GFE – Massive GFE support requirement

ACC and USAFE ACTS locations

Eglin AFB

Langley AFB Seymour

Johnson AFB

Mt Home AFB

Green Flag West

Ft Irwin/Nellis

Shaw AFB

Green Flag East

Fort Polk/Barksdale

Tyndall AFB

RAF Lakenheath

Spangdahlem AB

Aviano AB

Ellsworth

AFB

Dyess

AFB

Nellis AFB

(Future Software

Eng Only)

RFP OVERVIEW

Ms. Sharon Potter/

Ms. Courtney Fluellen

HQ ACC AMIC/PKCB

Key Contractual Aspects

• Recompete Acquisition

• Noncommercial services

• Lowest Price Technically Acceptable (LPTA)

• Set aside for 8(a) competition (FAR Clause 52.219-18)

• NAICS Code: 541330 – Engineering Services (SBA Size

Standard is $38.5M)

• Contract Type

• Single Award

• Fixed Price (FP)

• Cost Reimbursable (CR) line items

• Non-personal services

Funding

• The authority for the obligation of funds is FAR Clause 52.232-18, Availability of Funds

• Incremental funding may be required due to budget constraints

• Authority for incremental funding is DFARS 252.232-7007, Limitation of Government's Obligation

• Transition FY16 (0099): 1 Apr 16 – 31 Jun 16

• Base Period FY16 (000X): 1 Jul 16 – 31 Dec16

• FYs 17-20 (100X-400X): Option Years

CLIN Structure

CLIN # TITLE DESCRIPTION / LOCATION

X001 Eglin AFB FFP

X002 Langley AFB FFP

X003 Seymour Johnson AFB FFP

X004 Mountain Home AFB FFP

X005 RSAF Mountain Home AFB FFP

X006 Barksdale AFB FFP

X007 Shaw AFB FFP

X008 Tyndall AFB FFP

X009 Ellsworth AFB FFP

X010 Dyess AFB FFP

X011 Nellis AFB FFP (Reserved CLIN for Base Year and Option

Year 1)

X012 Spangdahlem AFB FFP

X013 Aviano AB FFP

X014 RAF Lakenheath AB FFP

CLIN Structure (cont.)

CLIN # TITLE DESCRIPTION / LOCATION

X015 Program Management: CONUS FFP

X016 Program Management: OCONUS FFP

X017 Overtime Cost

X018 Travel Cost

X019 Supplies, Services, Parts Cost

X020 Optional New ACTS Site FFP (Reserved CLIN in Base Year and Option

Year 1)

Source Selection Procedures

Lowest Price Technically Acceptable (LPTA)

• Source selection will be conducted using the LPTA source selection process IAW DoD Source Selection Guide (1 Jul

11) and AFFARS MP 5315.3 (27 Mar 13)

• Award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors and past performance

• FACTORS –

• FACTOR 1 – Technical

• FACTOR 2 – Past Performance

• FACTOR 3 – Price

Evaluation Criteria

FACTOR 1 – TECHNICAL

• Subfactor A: Program Management

• Aspect 1: Management & Integration

• Aspect 2: Human Resources

• Subfactor B: Operations & Maintenance

• Aspect 1: Operations

• Aspect 2: Maintenance

• Aspect 3: Maintenance Management

• Subfactor C: Engineering

• Subfactor D: Transition

FACTOR 2 – PAST PERFORMANCE

• Past performance will be assigned a rating of "Acceptable" or "Unacceptable"

• Recency (3 years, minimum of 12 months performance)

• Relevancy (only rated on recent references)

• Relevant - Past performance effort involving O&M and technical services similar to the size, scope and complexity of the ACTS program

• Not Relevant - No experience with any of the above

• Quality of performance (only evaluated on recent and relevant references)

Evaluation Criteria (cont.)

Evaluation Criteria (cont.)

FACTOR 3 – PRICE

• Price / cost will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable, and balanced price

• Review proposal against subfactor criteria in RFP to assess whether proposed approach meets technical requirements:

Meets … Evaluation Criteria (PWS)

Does Not Meet

• Assign Acceptable / Unacceptable Rating to Subfactor

• A finding of Unacceptable in any Subfactor will render the proposal Technically Unacceptable and ineligible for award

• Technical Subfactors contains Aspects

• Each Aspect will be evaluated and assigned a rating of

Acceptable or Unacceptable

• Any Aspect rating of Unacceptable will result in a

Subfactor rating of Unacceptable

Technical Evaluation Process

Rating Definition

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

Source Selection Procedures Technical Evaluation Ratings

Rating Definition

Weakness

Flaw in the proposal that increases the risk of unsuccessful contract performance and will be considered as unacceptable

Deficiency

A material failure of a proposal to meet a

Government requirement or a combination of significant weaknesses in the proposal that increases the risk of unsuccessful contract performance to an unacceptable level

Obtain Past Performance Information (PPI) on Each Offeror and Determine Recency

Determine Relevancy for Each Recent Contract

Review PPI Quality for Each Recent & Relevant Contract

Assign Offeror’s PAST PERFORMANCE FACTOR

Acceptable / Unacceptable Rating

Source Selection Procedures Past Performance Rating Process

Note: A Past Performance Questionnaire (PPQ) will be required for each PPI with no CPAR information.

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305

(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of Acceptability/Unacceptability, “Unknown” shall be considered “Acceptable”.

Past Performance Ratings

• Past Performance Questionnaires (PPQs) will only be used by the Government if there are no CPAR records available in PPIRS (Section L-9.2)

• Offerors without formal documented Government CPARS shall send a PPQ to Government or commercial POC identified in each PPI reference

• PPI POC submits completed PPQs by email directly to

ACCAMIC.PKC.ACTSRecompete@us.af.mil

• Completed PPQs submitted directly by offerors will not be accepted

Past Performance Questionnaires mailto:ACCAMIC.PKC.ACTSRecompete@us.af.mil

• Price reasonableness will be determined based on a comparison of each offeror’s total overall evaluated price

• Conduct Price Analysis – determine fair, reasonable and balanced (Sections L-10.1.4 & L-10.1.5/M-3.2.2)

• Fair & reasonable normally established by Adequate

Price Competition (preferred FAR technique) when:

• Two or more responsible offerors, competing independently submit priced offers that satisfy Government expressed requirement if --

• Award made to offeror whose proposal represents best value (LPTA); and

• No finding that price of successful offeror is unreasonable

Price Evaluation Process

• Determine if prices are unbalanced (L-10.1.5/M-3.2.2)

• Exists when price of one or more CLINs is significantly overstated (despite acceptable total evaluated price)

• Mathematically unbalanced – offer is based on nominal prices for some work and enhanced prices for other work

• Determine price realism by evaluating whether proposed prices are consistent with offeror’s technical proposal (L-

10.1.4/M-3.2.2)

• For exceptionally low proposed prices, offerors may be requested to provide evidence of their capability or experience providing similar service(s) at similar price(s).

• An exceptionally or unrealistically low offer may pose an unacceptable risk and may be a reason to reject an offeror’s proposal

Price Evaluation Process

• The Total Overall Evaluated Price of each proposal will be calculated by adding the total proposed price for all CLINs

(FP & CR) for the Transition, Base Period, Option Years 1 through 4, and 50% of each offeror’s Option Year 4 total price (the price for the optional extension of services IAW

FAR 52.217-8)

• The Total Overall Evaluated Price will include amounts that the Government has pre-established as an estimated amount on applicable CR CLINs

• Excel pricing template provided in RFP for use

• Template “pricing” is for demonstration purposes only – not a reflection of government estimate

See Section L-10/M-3.3.1./M-3.3.2. of the RFP

Total Overall Evaluated Price

Important Information

• Based on Initial Evaluation Activities, SSA determines to

• Award Without Discussions* (AWOD), OR

• Establish Competitive Range and Enter into

Discussions

• CO notify offerors if entering discussions or if eliminated from the Competitive Range

• If eliminated, can request pre- or post-award debriefing

* AWOD is the desired approach (submit best proposal with original submission)

Government POC Information

• All questions, inquiries, comments to the RFP, etc., should be sent to:

• ACCAMIC.PKC.ACTSRecompete@us.af.mil

• Please do not send e-mails to individual inboxes. Receipt of e-mails and responses thereof cannot be guaranteed if e-mails are sent to individual inboxes mailto:ACCAMIC.PKC.ACTSRecompete@us.af.mil

Question and Answer

Session