FA4890-15-R-0001-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to extend the date proposals are due from 18 September 2015 to 25 September 2015. Proposals are due at 12:00pm EDT on 25 September 2015. RFP Section L paragraph L-6.3.2 and Section L Attachment 4 have been updated accordingly.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-15-R-0001

X 9B. DATED (SEE ITEM 11)

21-Jul-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2015

CODE

ACC AMIC/PKC

11817 CANON BLVD, SUITE 306

NEWPORT NEWS VA 23606-4516

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. Exclusive responsibility for Source Selection will reside with the Government.

L-1.1.2. Each individual involved in this acquisition has executed a Non-Disclosure Agreement with ACC AMIC.

Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR.

L-1.2. Notice To Offeror(s). Funds have been programmed but are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal preparation costs.

L-1.3. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-1.4. Proposals in response to this solicitation will be valid for 360 calendar days. Block 12 of Standard Form

(SF) 33 is completed to read 360 calendar days.

L-1.5. Section L of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Proposals must include all data and information requested in the RFP.

L-1.6. No contractor support will be used during the proposal evaluation process.

L-1.7. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2 ACCESS TO BIDDERS’ LIBRARY

L-2.1. None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix 2 – Publications and

Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only

(FOUO) in the title or publication description, are available at http://www.e-publishing.af.mil/. Documents cited as

FOUO as well as other documents, i.e. manuals, workload data, will be made available in the bidder's library at the location listed below. The library will be available by appointment only from solicitation release date through the proposal closing date. E-mail ACC AMIC ACTS Recompete Org Box

(ACCAMIC.PKC.ACTSRecompete@us.af.mil) at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC

Company”). Offerors will not be allowed to remove any documents labeled FOUO in the title or publication http://www.e-publishing.af.mil/ description from this area. Hours of availability will be determined at the time of request. A total of three computers will be available in the Bidders’ Library. Only one offeror with no more than three (3) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at:

169 Danforth Ave (Bldg 771)

Langley AFB, VA 23665

L-2.2. All documents in the Bidders’ Library are either in hard copy or in an electronic format on a laptop at the bidder’s library. The documents that are labeled FOUO in the title or publication description must be handled in accordance with applicable labeling. Offerors may copy any document that is not labeled FOUO in the title or publication description to a CD provided by the offeror. Please note use of removable flash media, to include memory sticks, thumb drives, and camera flash memory cards, are unauthorized on all Department of Defense computers.

L-3 FORMAL COMMUNICATIONS

L-3.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by e-mail) to the Contracting Officer at the address below:

ACC AMIC/PKCB

ATTN: Sharon Potter/1Lt Aaron Ashley

Reference: Solicitation No. FA4890-15-R-0001 (ACTS O&M )

Phone: 757-764-9371/757-64-9380

E-mail: ACCAMIC.PKC.ACTSRecompete@us.af.mil

L-4 SUBMISSION OF PROPOSALS

L-4.1. The original and copies (specified below) shall be sent or hand delivered to the issuing office listed in Block

7 of the Standard Form 33 on/before the date/time specified in L-6.3.3. Mark the front of the envelope/box with the following: “Proposal No. FA4890-15-R-0001, ATTN: 1Lt Aaron Ashley, ACC AMIC/PKCB, DO NOT

OPEN IN MAIL ROOM.” If proposals are hand delivered, offerors shall contact the Contracting Officer to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-4.2. Offeror shall provide the following contact information for their proposal volumes:

L-4.2.1. Names, titles, addresses, telephone and facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-5 DISPOSITION OF UNSUCCESSFUL PROPOSALS

L-5.1. In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals.

Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-6 PROPOSAL PREPARATION INSTRUCTIONS

L-6.1. The instructions below prescribe the format of proposals. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-6.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full mailto:ACCAMIC.PKC.ACTSRecompete@us.af.mil text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-6.3. Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price.

L-6.3.1. Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory. All pages provided by the offeror in excess of the stated limitations will not be evaluated.

L-6.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD or DVD ROM using Microsoft Office 2003 through 2010 or Adobe PDF Version 10.0 or earlier, except for Volume

III Price - Schedule B, which shall be submitted in Microsoft Excel 2003 through 2010 formats. Offerors may use

JPEG images for charts or screen shots. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions

(e.g., offeror name-volume name.doc for MS Word, offeror name-volume name.xls for MS Excel, offeror name-volume name.PDF for Portable Document Format). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission.

Replacement DVD/CD ROM shall be required to update the final proposal resulting from any discussions, should they occur. If there is a discrepancy between the paper and electronic copies, the paper copy will take precedence.

L-6.3.3. Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

Volume Title Hard Copies CD/DVD Page Limit Closing Date

I Technical Original + 2 1 40 25 September 2015

12:00 PM. EDT

II Past Performance Original + 2 1 See L-9 25 September 2015

12:00 PM. EDT

III Price (See Note) Original + 2 1 NONE 25 September 2015

12:00 PM. EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III, shall be submitted. The remaining copies plus original shall be submitted in accordance with the instructions provided in Section L-4.

L-6.3.4. What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic.

Fold-outs shall not exceed 11” x 17”, and shall count as one page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-6.3.5.

L-6.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-7 EXCEPTIONS

L-7.1. The Government reserves the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted.

L-7.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-8 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-8.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of PWS requirements. Statements that offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, Technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation;

therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-8.2. Cross-Reference Matrix. As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process and references to the PWS, Sections L and M in the sample matrix below may not reflect actual subfactors and references. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and

M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below Table example format:

CROSS REFERENCE MATRIX EXAMPLE

Subfactors PWS Paragraph(s) &

Appendices Section L Section M

Technical Proposal

Paragraph(s)

Program Management Para 3.1.12 L-8.4.1.1 M-3.1.2

Operations and

Maintenance Para 3.1, App 8J, 8K, 8L L-8.4.1.2 M-3.1.3

Engineering Para 3.1.3.4.2, App 8G, 8H, 8I, 8M L-8.4.1.3 M-3.1.4

Transition Para 3.1.23 L-8.4.1.4 M-3.1.5

L-8.3. Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

L-8.4. Technical. The purpose of section L-8 is to set forth, in the most comprehensive manner, offerors’ understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of

Section M, Factor 1, Technical. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain any pricing data.

L-8.4.1. Technical Subfactors.

L-8.4.1.1. Subfactor A: Program Management.

L-8.4.1.1.1. Aspect I: Management and Integration. Provide an organizational structure and explanation of the proposed program management approach and QMS controls to meet and perform PWS requirements. At a minimum:

Describe the corporate and site specific management concept and organizational structure.

Provide proposed staffing processes/procedures necessary to ensure all needed personnel resources are provided to successfully accomplish or exceed program requirements.

Provide an organizational chart that identifies responsibilities, relationships, and lines of authority/communication.

Describe approach to interact with host Command leadership and ACC AMIC personnel to ensure responsiveness and to foster and effective contractor/government partnership.

Provide labor categories, roles, skill levels, number of personnel, and proposed shift or duty schedules required to meet PWS requirements using the format provided in the ACTS Site Manning and Shift Matrix.

Describe the approach to create a quality culture to effectively integrate all aspects of the Quality

Management System (QMS) into corporate management, maintenance, and routine business processes.

Identify QMS methods to enforce compliance with technical data, deficiency resolution procedures, and continual process improvement procedures.

Describe the approach to meet all contractual requirements, regulatory guidance, and technical guidance.

Describe the approach to meet ANSI/ISO/ASQ 9001:2008 requirements and Paragraph 3.1.13 of the PWS.

Describe the number and distribution of quality control personnel across the ACTS program.

Describe plan for supporting flexible operational schedules, deployments, and surge operations.

L-8.4.1.1.2. Aspect II: Human Resources. Provide an integrated plan that describes your approach to attract, train and retain qualified management and technical personnel. At a minimum:

Provide a summary that identifies key management and technical positions and the minimum qualifications of each key position.

Describe rational for selecting the key positions and how they will help the offeror successfully execute the requirements of the program.

Describe process to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment such that impact to the Government is minimal and requirements are still met.

Key positions shall include, at a minimum, program management personnel (including on-site management personnel) and technical personnel for which qualifications/certifications are required (PWS Appendix 8).

Your summary shall include, at a minimum, the following information in Appendix 8 of the PWS:

- Position/Title

- Work Experience (management, supervision, technical)

- Clearance (Top Secret, Secret, national agency check)

- Certifications

- Training

Include your approach for maintaining currency of certifications and training.

L-8.4.1.2 Subfactor B: Operations & Maintenance

L-8.4.1.2.1. Aspect I: Operations. Describe approach to provide proactive, flexible operations to reduce system downtime and maximize ACTS operational availability. At a minimum:

Provide plan to perform ACTS loading, unloading, and transport to meet ACTS flying and debriefing schedules.

Describe plan to perform all necessary tasks to ensure an instrumented debrief capability.

Describe approach to perform all ACTS operations in compliance with security and safety requirements in the PWS.

Describe approach to provide certified personnel to perform all necessary RTO and TDLM tasks.

Describe technical expertise operating and using the airborne systems (pods), ground systems, interface systems, communications systems, live monitor systems, RTO systems, and link systems listed in the PWS.

L-8.4.1.2.2. Aspect II: Maintenance. Describe approach to provide a comprehensive maintenance program that meets requirements stated in the PWS for ACTS sustainment. At a minimum:

Describe technical expertise maintaining, troubleshooting, and repairing the airborne systems (pods), ground systems, interface systems, communications systems, live monitor systems, RTO systems, and link systems listed in the PWS.

Identify expertise with using test equipment and tools listed in this PWS and technical exhibit.

Describe expertise in ensuring that test equipment is ready to use for maintenance on assigned equipment.

L-8.4.1.2.3. Aspect III: Maintenance Management. Describe approach to provide comprehensive maintenance management. At a minimum:

Identify plan to prioritize and control scheduled and unscheduled maintenance.

Describe plan to provide necessary equipment, technical and managerial personnel to ensure total system performance IAW the specified system availability, PWS, and appropriate equipment Technical Manuals.

Identify approach to provide updates on equipment operational status.

Describe capability or ability in using computer-aided data management systems that provide inventory and maintenance management information.

Describe experience in managing various equipment accounts such as RAMPOD, SPRAM, TMDE/PMEL, Bench Stock, Supply, and CA/CRL.

L-8.4.1.3 Subfactor C: Engineering. Describe approach to provide a comprehensive software engineering function that meets requirements stated in the PWS. At a minimum:

Describe capability in installing, setup, configuration, operation, usage, patching, and basic troubleshooting of the debriefing software product.

Describe software engineering capability in requirements collection, system design, software programming, documentation, test, certification, configuration management, advanced troubleshooting, and help desk support of the software product.

Describe capability or ability of system integration services to support operation and evolution of the system to include system hardware, software, and equipment.

L-8.4.1.4 Subfactor D: Transition. Describe approach for effectively transitioning resources/personnel during

Phase-In at the start of the contract. At a minimum:

Provide a Phase-In transition plan for establishing required management processes that will result in continuity of mission support and contract performance.

Identify key milestones and process flow chart that reflect use of the transition/phase-in period

Transition/Phase-in organizational chart with a brief functional statement and proposed staffing and timeline for each position

Plans for hiring qualified employees ensuring full operations at contract start

Processes and procedures for transitioning/phasing-in all existing work (work orders, requisitions, and items in the incumbent’s data management system) at each site to prevent interruption in services. This includes integrating all open work orders and requisitions from the incumbent’s data management system into the proposed data management system

Proposed controls/procedures to verify that all major subcontracted efforts will be in place as necessary for contract performance

L-9 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2).

L-9.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

1 Table of Contents Not to exceed one (1) page

2 Summary Not to exceed two (2) pages

See paragraph L-9.1.1

3 Past Performance Information (PPI)

Sheets

Each PPI not to exceed five (5) pages

See paragraph L-9.1.2

4 Subcontractor/Teaming Partner

Consent Letter

See paragraph L-9.1.3

5 Authorization Letter From Prime

Offeror, if applicable

Not to exceed one (1) page

See paragraph L-9.5

6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required)

See paragraph L-9.1.4

L-9.1.1. Summary. Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L-9.1.2.

L-9.1.2. Past Performance Information (PPI) Sheet (see Attachment 1). Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform the ACTS Operations and Maintenance

Services. This information is required on offeror, subcontractors, teaming partners, or joint venture partners considered critical to overall successful performance. The offeror shall provide information for a maximum of three

(3) contract references, each with a PPI Sheet (Attachment 1 – no more than 5 pages per PPI) identifying active or completed contracts, either Government or commercial, for each prime. In addition, the offeror may provide information for a maximum of three (3) different contract references, each with a PPI Sheet identifying active or completed contracts, either Government or commercial, for each proposed critical subcontractor, teaming partner or joint venture partner. To clarify, if an offeror has two subcontractors or partners, the offeror may submit three references as prime and three for each subcontractor for a total of up to 9 references.

L-9.1.2.1. Recency Determination. Each PPI contract reference shall have active work/services (minimum of 12 months performance) that was/were performed during the last three (3) years preceding the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had active performance

(minimum of 12 months) during the last three years.

L-9.1.2.2. Relevant Contracts. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance IAW Section M, Evaluation Factors for Award, paragraph M-3.2.2. of this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the ACTS PWS they relate.

L-9.1.3. Subcontractor/Teaming Partner Consent Letter (Attachment 2). The offeror shall provide an original consent letter for each proposed Subcontractor or Teaming/Joint Venture Partner using the format provided in section L Attachment 2, Example Format for Consent Letter. This letter allows the release of Sub-contractor or

Teaming/Joint Venture Partner, Present/Past performance information to the offeror. PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent.

Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-9.1.4. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, subsidiary companies with their applicable CAGE codes, and dates of organizational changes.

L-9.2. Past Performance Questionnaires (PPQ) (Attachment 3). When completed CPARS is available to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented

Government Contractor Performance Assessment Reports (CPARS) shall send a Past Performance Questionnaire

(PPQ) to the Government or commercial POC identified in each PPI reference cited in the offeror’s Past

Performance Volume. All PPQs are to be submitted by the submitting PPI POC and sent via email directly to

ACCAMIC.PKC.ACTSRecompete@us.af.mil. Any PPQs submitted by offerors will be ignored and will not be considered as part of the evaluation. The Government may also utilize the attached PPQ to send to additional sources. In the event no past performance can be retrieved via PPIRS, the Government may use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews.

L-9.3. Other Sources. The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

L-9.4. Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the

Determination of Responsibility for successful offerors.

L-9.5 Authorization Letter. In order to validate a prime offeror's past performance as a subcontractor on a submitted PPI contract reference, offerors are required to provide written authorization for the Government to contact the prime contractor on the contract referenced in the submitted PPI.

L-10 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-10.1. The offeror shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line

Item Numbers (CLINs) information in the attached Microsoft Excel spreadsheet (see RFP Section J Attachment 15).

This spreadsheet will be used to populate the contract Schedule B CLINs upon award. The offeror shall insert the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS. The Government has pre-filled a not-to-exceed (NTE) amount for Cost Reimbursable Travel CLIN, Supplies/Parts/Miscellaneous Services

CLIN and Overtime CLIN. These pre-established amounts are to be included in the offerors proposal exclusive of indirect rates and fee. Offerors shall not change the pre-established NTE amounts for the CLIN.

L-10.1.1. For ease of administration, offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award or modification. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar.

L-10.1.2. Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data other than certified cost and pricing data is requested. Supporting data should explain the methodology used in developing your price. This information shall be submitted in Microsoft Excel 2003 through 2010 formats and the

Microsoft Excel information can be supplemented with a Microsoft Word document as needed. The documentation provided shall provide support for all direct and indirect costs proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-10.1.3. Service Contract Labor Standards. Offerors shall comply with clause 52.222-43 for their price proposal with regard to employees covered by the Service Contract Labor Standards. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by clause 52.222-43.

L-10.1.4. Reasonableness and Realism. Any inconsistency, whether real or apparent between promised performance/technical approach and price, shall be explained in the proposal. The burden of proof as to price credibility rests with the offeror.

L-10.1.5. Unbalanced Offers. Offerors are cautioned against submitting an offer with unbalanced pricing; see FAR

15.404-1(g). Examples of unbalance pricing include: proposed labor rates that are significantly less than or significantly overstated in relation to the proposed rates for other labor categories (either of the offeror’s proposal or the same labor categories as proposed by other offerors); significant differences between proposed labor rates in the same labor category between option periods; or proposed prices from year to year are above what would be considered a reasonable adjustment for inflation.

L-10.2. Proposal Documentation. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-10.2.1. Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-10.2.2. Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed System for Award Management (SAM) located at https://www.sam.gov.

L-10.2.3. Amendments. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in

Volume III, Price, of the proposal.

L-10.2.4. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract. The offeror shall provide their previous three (3) fiscal year-end (income and balance sheet) financial statements. Include documentation to demonstrate capability to access credit markets if necessary.

L-10.2.5. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part

22.805, the Contracting Officer shall request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract Compliance Programs

(OFCCP) regional office. Offerors shall provide a copy of the OFCCP’s National Pre-award Registry

(http://www.dol-esa.gov/preaward/pa_reg.html) database registration for Government verification as part of the proposal submission for contracts and subcontracts of $10 million or more. If no record exists in the database, the

Contracting Officer will request pre-award clearance.

L-10.2.6. List any exceptions and deviations to the RFP.

L-10.2.7. Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-10.2.8. DoD Contract Security Classification Specification (DD Form 254).

L-10.2.8.1. Offeror shall provide information from DD Form 254, items 6a through 6c for offeror and 7a through 7c for each subcontractor, with proposal submission.

L-10.2.8.2. Facility Clearance. The offeror, and subcontractors as required, must possess/acquire and submit with their proposal, a facility clearance equal to the highest classification specified on the DD Form 254 attached to this solicitation and entitled to COMSEC information without additional authorization (i.e. National Interest

Determination (NID)). Therefore, all facility clearances must be approved and Foreign Ownership Control or

Influence (FOCI) issues in accordance with DoD 5220.22-M, must be resolved at the time of proposal submission.

https://www.sam.gov/ http://www.dol-esa.gov/preaward/pa_reg.html

L-10.2.8.3. Subcontracting Classified COMSEC Work. If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with NISPOM 9-407, Subcontracting COMSEC Work, which states

―Subcontracts requiring the disclosure of classified COMSEC information shall be awarded only upon the written approval of the Government Contracting Activity (GCA). Offeror's request for authorization to subcontract classified COMSEC work shall be included in the proposal.

L-11. Debriefing of Offerors. Debriefings are conducted to identify to offerors their evaluated weaknesses and/or deficiencies for consideration in preparation of future proposals. Successful or unsuccessful offerors may request debriefings by providing a written request to the Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

SECTION L

ATTACHMENT 1

PAST PERFORMANCE INFORMATION (PPI)

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-8.1 and L-8.3.

A. General Information.

Offeror Name

(Company/Division)*

CAGE Code DUNS Number

Program Title

Contracting Agency or Customer

Contract Type (FFP, CR, ID/IQ, Task Order, LH, etc.)

Period of Performance (PoP)

Contract Number

Government CPARS completed? ___YES ___NO

Total Contract $ Value

(with all options)

If no CPARS, was PPQ sent? (If yes, include contact information for tracking purposes – see paragraph F below)

___YES ___NO

*NOTE: If the company or division referenced above is different than the offeror, note those changes (see L-8.7).

B. Brief Description of Effort as (check) Prime Subcontractor Teaming Partner Joint Venture Other (Specify) __________________________________________

Provide a brief description of service provided under this contract. Provide details on how reference is relevant in demonstrating the ability to perform ACTS PWS requirements IAW the relevancy definitions at M-3.2.2. As applicable, address how the proposed effort relates to each of the four technical subfactors shown in paragraph L-8.4.1.

C. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

Program Manager/Site Manager/Quality Assurance Evaluator (specify which):

Name Office

Telephone Address

FAX E-mail

Procuring Contracting Officer:

Name Office

Administrative Contracting Officer:

Other (Please specify):

D. Describe the nature and portion (percentage) of the work on the proposed effort to be performed by the company referenced on this PPI and whether this company will be performing as the Prime, subcontractor, or a corporate division related to the prime (define relationship).

E. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

F. If no Government CPARS completed and PPQ was used, provide name, address, telephone number, and email address of Government agency to which the PPQ was sent.

G. If applicable, discuss any efforts to resolve problems encountered, and any efforts to identify and manage program risks.

ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR ACC AMIC/PKCB

ATTN: Sharon Potter/1Lt Aaron Ashley

11817 Canon Blvd, Suite 306

Newport News, VA 23606-4516

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the

Department of the Air Force solicitation number FA4890-15-R-0001, for Air Combat Training System Operations and Maintenance Request for Proposal.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain Best

Value in Source Selections. In order to facilitate the Performance Assessment process, we are signing this consent form in order to allow you to discuss our Past Performance information with the Prime Contractor during the Source

Selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

(Insert signature and title of individual with authority to sign for and legally bind the company)

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

**When completed, this document is Source Selection Information IAW FAR 3.104**

SECTION 1: CONTRACT IDENTIFICATION (TO BE COMPLETED BY OFFEROR)

A. Contractor

B. Contractor CAGE Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner

Other (specify)

If subcontractor, partner or other, who is the Prime?

D. Contract

Task Order

Note: If the referenced contract is an overarching ID/IQ or BPA, the Government will not assess performance on the individual underlying task orders, call orders, etc. If the offeror would like assessment of the task order or call order, the offeror shall submit that as a separate reference.

E. Contract Type:

F. Period of Performance:

G. Place(s) of Performance (CONUS, OCONUS):

H. Annual Contract/Task Order $ Value:

I. Description of Service(s) provided (Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work):

*****FOLLOWING SECTIONS COMPLETED BY GOVERNMENT OR CIVILIAN AGENCY*****

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name

B. Customer or Agency Description

SECTION 3: EVALUATOR IDENTIFICATION

A. Name B. Title

C. Phone/Fax D. E-mail

E. Years worked on Subject Contract

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E

EXCEPTIONAL – The contractor’s performance meets contractual requirements and exceeds many

(requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG

VERY GOOD- The contractor’s performance meets contractual requirements and exceeds some

(requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S

SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

M

MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U

UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a score or item is not applicable to the referenced contract.

Please provide detailed narrative comments to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) in response to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; work independent of government guidance, oversight, and assistance; responsiveness in identifying, correcting, and preventing initial and recurring contract discrepancies; provide and adhere to quality control/management plan (when required); comply with federal, state, and local regulations from both the safety and environmental aspects.

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to provide deliverables/reports required by the contract on time

Q3. Cost/Price Control E VG S M U N/A

Ability of Contractor to: provide accurate contract costs/estimates; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner; document annual costs; provide accurate and reasonable cost estimates on work over and above the basic contract requirements; meet cost/price performance targets and contingencies

(i.e., changes, claims, request for equitable adjustments, request for proposals, etc.).

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: maintain effective relationship between key

Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements; respond and act on customer feedback.

Q5. Management of Personnel E VG S M U N/A

Ability of Contractor to: attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; resolve labor disputes / disagreements; effectively negotiate collective bargaining agreements with unions; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency

Q6. Security E VG S M U N/A

Ability of Contractor to: obtain appropriate company and personnel security clearances in a timely manner; ensure personnel comply with applicable security requirements; safeguard classified materials

Q7. Transition E VG S M U N/A

Ability of contractor to transition into assuming full performance responsibility from the incumbent contractor; to attract, recruit, hire, train and provide qualified management, and key and technical personnel during the transition period and throughout the contract performance period to accomplish mission requirements

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or is there any pending terminations? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

B. Would you have any reservations about having this contractor perform again on one of your critical and demanding programs?

Evaluator’s Signature Date

ATTACHMENT 4

PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

(Insert Date)

FOR OFFICIAL USE ONLY - PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

The Air Combat Command (ACC) Acquisition Management and…