FA4890-15-R-0001-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to revise the RFP as follow s:

1) Add Section B, CLIN 1103 for Nellis Transition

2) Add Section B, B-7, General Pricing Information

3) Incorporate Performance Work Statement (PWS), Rev 14, dated 24 Aug 2015 in Section J

4) Change Contract Manager from “Courtney Fluellen” to “1Lt Aaron Ashley” in RFP, Section G DFARS Clause 252.232-7006, Section L paragraphs L-3.1 & L-4.1, Section L Atch 2 Sample Consent Letter, and Section L Atch 4 PPQ Cover letter

5) Change closing date in RFP, Section L paragraph L-6.3.3 from 4 Sep 2015 to 18 Sep 2015

6) Change RFP attachment referenced from “RFP Attachment Schedule B” to “RFP Section J Attachment 15” in Section L paragraph L-10.1

7) Add paragraphs L-10.2.8 and M-3.3.3

8) Revise RFP, Section M paragraph M-3.2.2.2 - Relevant definition has been updated in the RFP

See areas highlighted in yellow for revisions

1. CONTRACT ID CODE PAGE OF PAGES

S 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-15-R-0001

X 9B. DATED (SEE ITEM 11)

21-Jul-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2015

CODE

ACC AMIC/PKC

11817 CANON BLVD, SUITE 306

NEWPORT NEWS VA 23606-4516

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4890-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 1103 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1103 1 Months OPTION Nellis Transition

FFP

Nellis Transition -The contractor shall perform transition activities for all CONUS sites prior to commencement of full contract performance in accordance with Performance Work Statement (PWS) Paragraph 3.1.23. Period of Performance (30 days) FOB: Destination

NET AMT

The following have been modified:

SCHEDULE B

B-1 PRICING SCHEDULE B

At contract award, the CLINs reflected in the EXCEL spreadsheet (Atch 16) will be entered in the Procurement Desktop – Defense (PD2), the AF contract writing system. Offerors are required to complete and submit the EXCEL spreadsheet with their offer. Offerors are not required to complete the Section B Pricing schedule in pages 2 through 98 of the RFP. The EXCEL spreadsheet is for the convenience of the Government for evaluating proposals. At award, the final prices will be transferred to Section B contained in the resulting contract.

B-2 ADDITIONAL SITE OPTIONAL CLINS

In accordance with PWS Appendix 8N, the addition of new ACTS sites shall be based on the location and associated workload data with services provided to support set up of additional locations based on Appendix 8N. The optional sites are included as CLIN 2020, 3020, and 4020 and will be negotiated at the time in which the site is added. This CLIN will be labeled as To Be Negotiated (TBN).

B-3 SCHEDULE B

Unit prices shall be rounded to whole dollar amounts before they are multiplied by the quantity. The price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award or modification. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar. For cost CLINs, the total estimated cost of each CLIN shall equal the Government provided cost base.

All numbers shall be rounded to whole dollar amounts. (Reference L-10 )

B-4 OVERTIME

Overtime CLINS are listed as NTE. The offeror shall submit fully burdened labor rates for each site for each labor category proposed. Rates must be provided for the base year and all option years. The offeror shall submit a breakdown of the loaded rates that includes the base rate and all detailed burdens that create the fully burdened rate.

If use of overtime is approved, these rates will be submitted in a monthly invoice to bill against the overtime CLINS.

CONUS labor rates for Service Contract Labor Standards (SCLS) labor categories will be adjusted IAW FAR Clause 52.222-43. Labor at OCONUS locations are not subject to SCLS and rates for these locations will not be subject to any adjustment. Overtime CLINS are covered under CLINS 0017, 1017, 2017, 3017, and 4017.

B-5 REIMBURSABLE TRAVEL EXPENSES

The contractor will be reimbursed for travel expenses as follows:

(a) Commercial air travel is authorized for contractor personnel traveling between their normal work location and the location of Government directed meetings and conferences. Transportation costs may be based on actual costs incurred, on a mileage basis or on a combination thereof. The contractor is not authorized first-class airfare; rather he/she shall use economy/discount airfares. Costs incurred for lodging, meals, and incidental expenses will be reimbursed to the extent they are reasonable for the travel location and should be comparable to the Joint Travel Regulation. The contractor is not authorized deluxe accommodations.

(b) The contractor is authorized rental fees and associated costs for not more than one midsize sedan per two employees per location during each cost-reimbursable travel period. Any deviation from this type of vehicle shall require prior approval by the Contracting Officer before the contractor incurs any costs. The contractor shall take advantage of reduced weekly rates to the maximum extent possible.

(c) No profit, fee, or indirect rates shall be applied to travel and per diem expenses.

B-6 COST-REIMBURSABLE LINE ITEMS

Materials and services provided under the cost-reimbursable CLINs shall be coordinated and preapproved by the government, prior to incurring costs. Reimbursement will be limited to actual expenses (direct costs) as shown in the Schedule of Services/Prices and subject to the not to exceed (NTE) amount that applies to each particular CLIN. No further profit, fee, or indirect rates shall be applied to direct costs.

B-7 GENERAL PRICING INFORMATION

a. CONUS labor rates for Service Contract Labor Standards (SCLS) labor categories will be adjusted IAW FAR Clause 52.222-43 for FFP CLINs. Labor at OCONUS locations are not subject to SCLS and rates for these locations will not be subject to any adjustment. See following website for Service Contract Act guidance:

www.dol.gov/whd/regs/compliance/web/SCA_FAQ.htm.

b. Pricing schedule will serve as the baseline for negotiations for adding sites that were not included in the price schedule at contract award.

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 1103:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item has been added to CLIN 1103:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-DEC-2017 TO

31-DEC-2017

N/A ACC A3A - F2QF27

RUDI WOODWARD

205 DODD BLVD

LANGLEY AFB VA 23665-2032

757-764-0627 FOB: Destination

F2QF27

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F2QF27

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 Issue By DoDAAC FA4890 Admin DoDAAC FA4890 Inspect By DoDAAC F2QF27 Ship To Code F2QF27 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) F2QF27 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

sharon.potter@us.af.mil rudi.woodward@langley.af.mil aaron.ashley.1@us.af.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

End-User: Mr. Rudi Woodward, rudi.woodward@langley.af.mil 757 764-0627

Contract Manager: 1Lt Aaron Ashley, aaron.ashley.1@us.af.mil 757-764-9380 Contracting Officer: Ms. Sharon D. Potter. sharon.potter@us.af.mil 757-764-9371

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF ATTACHMENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 PWS Rev 14 102 24-Aug-2015 Attachment 02 Technical Exhibit –

GFP/GFE

08-JUL-2015

Attachment 03 DRAFT DD254 w/Attachments

4 30-JUN-2015

Attachment 04 WD 05-2159 Rev 17 Mountain Home

10 08-JUL-2015

Attachment 05 WD 05-2235 Rev 18 Barksdale

10 08-JUL-2015

Attachment 06 WD 05-2393 Rev 17 Seymour Johnson

10 08-JUL-2015

Attachment 07 WD 05-2475 Rev 18 Shaw

Attachment 08 WD 05-2453 Rev 16 Langley

Attachment 09

Attachment 10

Attachment 11

Attachment 12

Attachment 13

WD 05-2121 Rev 16 Eglin

WD 05-2331 Rev 16 Nellis

WD 05-2485 Rev 15 Ellsworth

WD 05-2517 Rev 20 Dyess

WD 05-3007 Rev 17 Tyndall

08-JUL-2015

Attachment 14 WD CBA 2013-6315 (Tyndall)

Attachment 15

Attachment 16

Sample Pricing Schedule

- EXCEL

Sample ACTS Site Manning and Shift Matrix

- EXCEL

14-NOV-213

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. Exclusive responsibility for Source Selection will reside with the Government.

L-1.1.2. Each individual involved in this acquisition has executed a Non-Disclosure Agreement with ACC AMIC.

Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR.

L-1.2. Notice To Offeror(s). Funds have been programmed but are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal preparation costs.

L-1.3. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-1.4. Proposals in response to this solicitation will be valid for 360 calendar days. Block 12 of Standard Form (SF) 33 is completed to read 360 calendar days.

L-1.5. Section L of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Proposals must include all data and information requested in the RFP.

L-1.6. No contractor support will be used during the proposal evaluation process.

L-1.7. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2 ACCESS TO BIDDERS’ LIBRARY

L-2.1. None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix 2 – Publications and Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only (FOUO) in the title or publication description, are available at http://www.e-publishing.af.mil/. Documents cited as FOUO as well as other documents, i.e. manuals, workload data, will be made available in the bidder's library at the location listed below. The library will be available by appointment only from solicitation release date through the proposal closing date. E-mail ACC AMIC ACTS Recompete Org Box (ACCAMIC.PKC.ACTSRecompete@us.af.mil) at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove any documents labeled FOUO in the title or publication description from this area. Hours of availability will be determined at the time of request. A total of three computers will be available in the Bidders’ Library. Only one offeror with no more than three (3) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at:

169 Danforth Ave (Bldg 771) Langley AFB, VA 23665

L-2.2. All documents in the Bidders’ Library are either in hard copy or in an electronic format on a laptop at the bidder’s library. The documents that are labeled FOUO in the title or publication description must be handled in accordance with applicable labeling. Offerors may copy any document that is not labeled FOUO in the title or publication description to a CD provided by the offeror. Please note use of removable flash media, to include memory sticks, thumb drives, and camera flash memory cards, are unauthorized on all Department of Defense computers.

L-3 FORMAL COMMUNICATIONS

L-3.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by e-mail) to the Contracting Officer at the address below:

ACC AMIC/PKCB

ATTN: Sharon Potter/1Lt Aaron Ashley Reference: Solicitation No. FA4890-15-R-0001 (ACTS O&M ) Phone: 757-764-9371/757-64-9380 E-mail: ACCAMIC.PKC.ACTSRecompete@us.af.mil

L-4 SUBMISSION OF PROPOSALS

L-4.1. The original and copies (specified below) shall be sent or hand delivered to the issuing office listed in Block 7 of the Standard Form 33 on/before the date/time specified in L-6.3.3. Mark the front of the envelope/box with the following: “Proposal No. FA4890-15-R-0001, ATTN: 1Lt Aaron Ashley, ACC AMIC/PKCB, DO NOT OPEN IN MAIL ROOM.” If proposals are hand delivered, offerors shall contact the Contracting Officer to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-4.2. Offeror shall provide the following contact information for their proposal volumes:

L-4.2.1. Names, titles, addresses, telephone and facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-5 DISPOSITION OF UNSUCCESSFUL PROPOSALS

L-5.1. In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals.

Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-6 PROPOSAL PREPARATION INSTRUCTIONS

L-6.1. The instructions below prescribe the format of proposals. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-6.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-6.3. Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price.

L-6.3.1. Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8 point font. Text lines and table lines of text shall be single-spaced. Page color for each page of the proposal submission shall be white or ivory. All pages provided by the offeror in excess of the stated limitations will not be evaluated.

L-6.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on CD or DVD ROM using Microsoft Office 2003 through 2010 or Adobe PDF Version 10.0 or earlier, except for Volume III Price - Schedule B, which shall be submitted in Microsoft Excel 2003 through 2010 formats. Offerors may use JPEG images for charts or screen shots. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., offeror name-volume name.doc for MS Word, offeror name-volume name.xls for MS Excel, offeror name-volume name.PDF for Portable Document Format). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission.

Replacement DVD/CD ROM shall be required to update the final proposal resulting from any discussions, should they occur. If there is a discrepancy between the paper and electronic copies, the paper copy will take precedence.

L-6.3.3. Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements and page limitations are as follows:

Volume Title Hard Copies CD/DVD Page Limit Closing Date

I Technical Original + 2 1 40 18 September 2015

12:00 PM. EDT

II Past Performance Original + 2 1 See L-9 18 September 2015

12:00 PM. EDT

III Price (See Note) Original + 2 1 NONE 18 September 2015

12:00 PM. EDT

NOTE: One original proposal, which includes a signature on the SF33 in Volume III, shall be submitted. The remaining copies plus original shall be submitted in accordance with the instructions provided in Section L-4.

L-6.3.4. What Counts as a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall be kept to a minimum, and shall be used only where a single 8 ½” x 11” page cannot accommodate a table or other graphic.

Fold-outs shall not exceed 11” x 17”, and shall count as one page. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-6.3.5.

L-6.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-7 EXCEPTIONS

L-7.1. The Government reserves the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after final solicitation release date. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted.

L-7.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-8 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-8.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of PWS requirements. Statements that offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, Technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation;

therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-8.2. Cross-Reference Matrix. As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process and references to the PWS, Sections L and M in the sample matrix below may not reflect actual subfactors and references. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See below Table example format:

CROSS REFERENCE MATRIX EXAMPLE

Subfactors PWS Paragraph(s) & Appendices

Section L Section M Technical Proposal Paragraph(s)

Program Management Para 3.1.12 L-8.4.1.1 M-3.1.2 Operations and Maintenance

Para 3.1, App 8J, 8K, 8L L-8.4.1.2 M-3.1.3

Engineering Para 3.1.3.4.2, App 8G, 8H, 8I, 8M

L-8.4.1.3 M-3.1.4

Transition Para 3.1.23 L-8.4.1.4 M-3.1.5

L-8.3. Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

L-8.4. Technical. The purpose of section L-8 is to set forth, in the most comprehensive manner, offerors’ understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain any pricing data.

L-8.4.1. Technical Subfactors.

L-8.4.1.1. Subfactor A: Program Management.

L-8.4.1.1.1. Aspect I: Management and Integration. Provide an organizational structure and explanation of the proposed program management approach and QMS controls to meet and perform PWS requirements. At a minimum:

Describe the corporate and site specific management concept and organizational structure.

Provide proposed staffing processes/procedures necessary to ensure all needed personnel resources are provided to successfully accomplish or exceed program requirements.

Provide an organizational chart that identifies responsibilities, relationships, and lines of authority/communication.

Describe approach to interact with host Command leadership and ACC AMIC personnel to ensure responsiveness and to foster and effective contractor/government partnership.

Provide labor categories, roles, skill levels, number of personnel, and proposed shift or duty schedules required to meet PWS requirements using the format provided in the ACTS Site Manning and Shift Matrix.

Describe the approach to create a quality culture to effectively integrate all aspects of the Quality

Management System (QMS) into corporate management, maintenance, and routine business processes.

Identify QMS methods to enforce compliance with technical data, deficiency resolution procedures, and continual process improvement procedures.

Describe the approach to meet all contractual requirements, regulatory guidance, and technical guidance.

Describe the approach to meet ANSI/ISO/ASQ 9001:2008 requirements and Paragraph 3.1.13 of the PWS.

Describe the number and distribution of quality control personnel across the ACTS program.

Describe plan for supporting flexible operational schedules, deployments, and surge operations.

L-8.4.1.1.2. Aspect II: Human Resources. Provide an integrated plan that describes your approach to attract, train and retain qualified management and technical personnel. At a minimum:

Provide a summary that identifies key management and technical positions and the minimum qualifications of each key position.

Describe rational for selecting the key positions and how they will help the offeror successfully execute the requirements of the program.

Describe process to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment such that impact to the Government is minimal and requirements are still met.

Key positions shall include, at a minimum, program management personnel (including on-site management personnel) and technical personnel for which qualifications/certifications are required (PWS Appendix 8).

Your summary shall include, at a minimum, the following information in Appendix 8 of the PWS:

- Position/Title

- Work Experience (management, supervision, technical)

- Clearance (Top Secret, Secret, national agency check)

- Certifications

- Training

Include your approach for maintaining currency of certifications and training.

L-8.4.1.2 Subfactor B: Operations & Maintenance L-8.4.1.2.1. Aspect I: Operations. Describe approach to provide proactive, flexible operations to reduce system downtime and maximize ACTS operational availability. At a minimum:

Provide plan to perform ACTS loading, unloading, and transport to meet ACTS flying and debriefing schedules.

Describe plan to perform all necessary tasks to ensure an instrumented debrief capability.

Describe approach to perform all ACTS operations in compliance with security and safety requirements in the PWS.

Describe approach to provide certified personnel to perform all necessary RTO and TDLM tasks.

Describe technical expertise operating and using the airborne systems (pods), ground systems, interface systems, communications systems, live monitor systems, RTO systems, and link systems listed in the PWS.

L-8.4.1.2.2. Aspect II: Maintenance. Describe approach to provide a comprehensive maintenance program that meets requirements stated in the PWS for ACTS sustainment. At a minimum:

Describe technical expertise maintaining, troubleshooting, and repairing the airborne systems (pods), ground systems, interface systems, communications systems, live monitor systems, RTO systems, and link systems listed in the PWS.

Identify expertise with using test equipment and tools listed in this PWS and technical exhibit.

Describe expertise in ensuring that test equipment is ready to use for maintenance on assigned equipment.

L-8.4.1.2.3. Aspect III: Maintenance Management. Describe approach to provide comprehensive maintenance management. At a minimum:

Identify plan to prioritize and control scheduled and unscheduled maintenance.

Describe plan to provide necessary equipment, technical and managerial personnel to ensure total system performance IAW the specified system availability, PWS, and appropriate equipment Technical Manuals.

Identify approach to provide updates on equipment operational status.

Describe capability or ability in using computer-aided data management systems that provide inventory and maintenance management information.

Describe experience in managing various equipment accounts such as RAMPOD, SPRAM, TMDE/PMEL, Bench Stock, Supply, and CA/CRL.

L-8.4.1.3 Subfactor C: Engineering. Describe approach to provide a comprehensive software engineering function that meets requirements stated in the PWS. At a minimum:

Describe capability in installing, setup, configuration, operation, usage, patching, and basic troubleshooting of the debriefing software product.

Describe software engineering capability in requirements collection, system design, software programming, documentation, test, certification, configuration management, advanced troubleshooting, and help desk support of the software product.

Describe capability or ability of system integration services to support operation and evolution of the system to include system hardware, software, and equipment.

L-8.4.1.4 Subfactor D: Transition. Describe approach for effectively transitioning resources/personnel during Phase-In at the start of the contract. At a minimum:

Provide a Phase-In transition plan for establishing required management processes that will result in continuity of mission support and contract performance.

Identify key milestones and process flow chart that reflect use of the transition/phase-in period Transition/Phase-in organizational chart with a brief functional statement and proposed staffing and timeline for each position Plans for hiring qualified employees ensuring full operations at contract start Processes and procedures for transitioning/phasing-in all existing work (work orders, requisitions, and items in the incumbent’s data management system) at each site to prevent interruption in services. This includes integrating all open work orders and requisitions from the incumbent’s data management system into the proposed data management system

Proposed controls/procedures to verify that all major subcontracted efforts will be in place as necessary for contract performance

L-9 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2).

L-9.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents 1 Table of Contents Not to exceed one (1) page 2 Summary Not to exceed two (2) pages

See paragraph L-9.1.1 3 Past Performance Information (PPI)

Sheets Each PPI not to exceed five (5) pages See paragraph L-9.1.2

4 Subcontractor/Teaming Partner Consent Letter

See paragraph L-9.1.3

5 Authorization Letter From Prime Offeror, if applicable

Not to exceed one (1) page See paragraph L-9.5

6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required) See paragraph L-9.1.4

L-9.1.1. Summary. Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L-9.1.2.

L-9.1.2. Past Performance Information (PPI) Sheet (see Attachment 1). Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform the ACTS Operations and Maintenance Services. This information is required on offeror, subcontractors, teaming partners, or joint venture partners considered critical to overall successful performance. The offeror shall provide information for a maximum of three

(3) contract references, each with a PPI Sheet (Attachment 1 – no more than 5 pages per PPI) identifying active or completed contracts, either Government or commercial, for each prime. In addition, the offeror may provide information for a maximum of three (3) different contract references, each with a PPI Sheet identifying active or completed contracts, either Government or commercial, for each proposed critical subcontractor, teaming partner or joint venture partner. To clarify, if an offeror has two subcontractors or partners, the offeror may submit three references as prime and three for each subcontractor for a total of up to 9 references.

L-9.1.2.1. Recency Determination. Each PPI contract reference shall have active work/services (minimum of 12 months performance) that was/were performed during the last three (3) years preceding the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had active performance (minimum of 12 months) during the last three years.

L-9.1.2.2. Relevant Contracts. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance IAW Section M, Evaluation Factors for Award, paragraph M-3.2.2. of this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the ACTS PWS they relate.

L-9.1.3. Subcontractor/Teaming Partner Consent Letter (Attachment 2). The offeror shall provide an original consent letter for each proposed Subcontractor or Teaming/Joint Venture Partner using the format provided in section L Attachment 2, Example Format for Consent Letter. This letter allows the release of Sub-contractor or Teaming/Joint Venture Partner, Present/Past performance information to the offeror. PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent.

Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-9.1.4. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, subsidiary companies with their applicable CAGE codes, and dates of organizational changes.

L-9.2. Past Performance Questionnaires (PPQ) (Attachment 3). When completed CPARS is available to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a Past Performance Questionnaire (PPQ) to the Government or commercial POC identified in each PPI reference cited in the offeror’s Past Performance Volume. All PPQs are to be submitted by the submitting PPI POC and sent via email directly to ACCAMIC.PKC.ACTSRecompete@us.af.mil. Any PPQs submitted by offerors will be ignored and will not be considered as part of the evaluation. The Government may also utilize the attached PPQ to send to additional sources. In the event no past performance can be retrieved via PPIRS, the Government may use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews.

L-9.3. Other Sources. The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

L-9.4. Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

L-9.5 Authorization Letter. In order to validate a prime offeror's past performance as a subcontractor on a submitted PPI contract reference, offerors are required to provide written authorization for the Government to contact the prime contractor on the contract referenced in the submitted PPI.

L-10 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-10.1. The offeror shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line Item Numbers (CLINs) information in the attached Microsoft Excel spreadsheet (see RFP Section J Attachment 15).

This spreadsheet will be used to populate the contract Schedule B CLINs upon award. The offeror shall insert the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS. The Government has pre-filled a not-to-exceed (NTE) amount for Cost Reimbursable Travel CLIN, Supplies/Parts/Miscellaneous Services CLIN and Overtime CLIN. These pre-established amounts are to be included in the offerors proposal exclusive of indirect rates and fee. Offerors shall not change the pre-established NTE amounts for the CLIN.

L-10.1.1. For ease of administration, offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award or modification. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar.

L-10.1.2. Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data other than certified cost and pricing data is requested. Supporting data should explain the methodology used in developing your price. This information shall be submitted in Microsoft Excel 2003 through 2010 formats and the Microsoft Excel information can be supplemented with a Microsoft Word document as needed. The documentation provided shall provide support for all direct and indirect costs proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-10.1.3. Service Contract Labor Standards. Offerors shall comply with clause 52.222-43 for their price proposal with regard to employees covered by the Service Contract Labor Standards. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by clause 52.222-43.

L-10.1.4. Reasonableness and Realism. Any inconsistency, whether real or apparent between promised performance/technical approach and price, shall be explained in the proposal. The burden of proof as to price credibility rests with the offeror.

L-10.1.5. Unbalanced Offers. Offerors are cautioned against submitting an offer with unbalanced pricing; see FAR 15.404-1(g). Examples of unbalance pricing include: proposed labor rates that are significantly less than or significantly overstated in relation to the proposed rates for other labor categories (either of the offeror’s proposal or the same labor categories as proposed by other offerors); significant differences between proposed labor rates in the same labor category between option periods; or proposed prices from year to year are above what would be considered a reasonable adjustment for inflation.

L-10.2. Proposal Documentation. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-10.2.1. Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-10.2.2. Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed System for Award Management (SAM) located at https://www.sam.gov.

L-10.2.3. Amendments. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-10.2.4. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract. The offeror shall provide their previous three (3) fiscal year-end (income and balance sheet) financial statements. Include documentation to demonstrate capability to access credit markets if necessary.

L-10.2.5. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the Contracting Officer shall request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Offerors shall provide a copy of the OFCCP’s National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html) database registration for Government verification as part of the proposal submission for contracts and subcontracts of $10 million or more. If no record exists in the database, the Contracting Officer will request pre-award clearance.

L-10.2.6. List any exceptions and deviations to the RFP.

L-10.2.7. Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-10.2.8. DoD Contract Security Classification Specification (DD Form 254).

L-10.2.8.1. Offeror shall provide information from DD Form 254, items 6a through 6c for offeror and 7a through 7c for each subcontractor, with proposal submission.

L-10.2.8.2. Facility Clearance. The offeror, and subcontractors as required, must possess/acquire and submit with their proposal, a facility clearance equal to the highest classification specified on the DD Form 254 attached to this solicitation and entitled to COMSEC information without additional authorization (i.e. National Interest Determination (NID)). Therefore, all facility clearances must be approved and Foreign Ownership Control or Influence (FOCI) issues in accordance with DoD 5220.22-M, must be resolved at the time of proposal submission.

L-10.2.8.3. Subcontracting Classified COMSEC Work. If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with NISPOM 9-407, Subcontracting COMSEC Work, which states ―Subcontracts…