Final_Pre-Proposal_Slides.pptx

Pre-Proposal Conference

RC/OC-135 and E-4B Contract Aircrew Training and Courseware Development

(CAT/CWD)

Offutt AFB, NE 2 Apr 2014

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

OFFUTT MAP

Base Ops Room 213

Welcome

Lt Col Derek Heifner

338 CTS/CC

Introductions Mr. Doug Barnard - ACC/TRSS Program Manager

Ms. Helen Vaughn – ACC AMIC/PKB Contracting Officer

Capt Jake Sabin – ACC AMIC/PKB Contract Manager

Lt Col John VanHuffel – TRSS DET 10 Deputy

Attendees

AGENDA

0830 – WELCOME AND INTRODUCTIONS

0845 – PROGRAM REVIEW AND EVALUATION CRITERIA

0945 – BREAK

1000 – REVIEW ADVANCE QUESTIONS

1045 – TOUR CLASSROOMS AND TRAINING DEVICES

1200 – LUNCH

1330 – VIEW COURSEWARE

1430 – WRAP UP/SUBMIT QUESTIONS

Familiarize Industry of the Government’s Requirement Program Overview Review Advance Questions Tour Facilities Review Courseware Invite additional questions from industry

Discuss Procurement Data & Evaluation Criteria

PURPOSE

RULES OF ENGAGEMENT

Contracting office (ACC AMIC/PKB) is the POC for all information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

Questions must be in writing in order to be addressed.

Government is not liable for expenses incurred by offerors prior to contract award.

RULES OF ENGAGEMENT

Communication All questions should be directed to the briefers No recording devices, cameras or cell phones are permitted in the facilities You are not permitted to roam freely in the facilities and/or classified areas Courseware materials must remain in conference room – No exceptions

Tours Must be a US citizen and posses a SECRET clearance for access to the MCT You are not permitted to handle any Government equipment while on the tour unless authorized You are required to stay with the group at all times

PROGRAM OVERVIEW

Mr. Doug Barnard Program Manager

ACC/TRSS

Druie.barnard@us.af.mil

(757) 764-4351

Attachment 2

PROGRAM OVERVIEW

PROCUREMENT HISTORY

WARFIGHTER MISSION

PROCUREMENT / DESCRIPTION

PROCUREMENT HISTORY

Customers:

55th Wing

338th CTS

PROCUREMENT HISTORY

Follow-On Acquisition

Services Currently Being Provided by:

Crew Training International (CTI) -RC/OC/WC-135 and E-4B CAT/CWD -Awarded FY09

WARFIGHTER MISSIONS

RC/OC-135

Supports theater and national level intelligence consumers with near real-time on-scene collection, analysis and dissemination capabilities.

E-4B Serves as the National Airborne Operations Center (NAOC) for the National Command Authorities. The aircraft provides a modern, highly survivable, command, control and communications center to direct U.S. forces, execute emergency war orders and coordinate actions by civil authorities.

SOURCE SELECTION SENSITIVE – SEE FAR 2.101 AND 3.104

Contract Requirement:

Contractor to Provide All Personnel, Equipment, Tools, Materials, Supervision, and Services Necessary to Perform:

Contract Aircrew Training Courseware Development General Tasks

CONTRACT AIRCREW TRAINING (CAT)

RC-135 Formal Training Unit (FTU) - Support all crew positions Classroom Instruction Training Device Instruction Instrument Refresher Course (IRC) Continuation Training Academics

E-4B AMSS Training – Training for maintenance technicians responsible for maintaining mission equipment, performing malfunction analysis and repairing/correcting mission system equipment malfunctions Classroom Instruction Training Device Instruction

Courseware Development (CWD) Instructor Led Lessons for Academics and Aircrew Training Devices Computer Based Training (SCORM Compliant) Develop New; Revise, and Review

General Tasks Academic/Student Scheduling and Administration ISD Management and Quality Program Plans Employee Training Instructor Training and Certification Plan Maintain Master Files Academic Database / Learning Management System Ensure Security Requirements are Met

SOURCE SELECTION SENSITIVE – SEE FAR 2.101 AND 3.104

Capt Jake Sabin

Contract Manager

ACC AMIC/PKB

Jacob.sabin@us.af.mil

(757) 225-1952

PROCUREMENT DATA

EVALUATION CRITERIA

PROCUREMENT DATA

Authority FAR Part 12: Commercial Contracts FAR Part 15.3: Negotiated Contracts AFFARS 5315.3: Source Selection 2013 Edition DoD Source Selection Procedures effective 1 July 2011

Notice to Offerors Sufficient number of Proposals/Competition is expected Government intends to make award without discussions, but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned that the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT DATA

Current Contract:

FA4890-09-C-0007

Crew Training Intl. (CTI)

Follow-on acquisition; 100% small business set-aside NAICS Code: 611512 Size Standard: $25.5M

Contract Type Commercial (FAR Part 12) Non-Personal Services Firm-Fixed Price Contract Cost Reimbursable Travel Deliverables – NSP

Estimated Acquisition Timeline

PROCUREMENT DATA

Funding Fixed Priced CLINS – Incremental / monthly basis Cost Reimbursable CLINS – as required

Performance Period

SF 1449

Ensure all blocks are filled in as necessary

SECTION 2 – Continuation of SF 1449 Ensure all required information is filled in

SECTION 3 – Schedule of Supplies and Services Ensure all pricing is included (please round extended total to nearest dollar so the extended total is divisible by 12)

SECTION 4 – Contract Clauses Ensure you READ all clauses Complete all applicable clauses/information

SECTION 4a – Addendum to 52.212-4 Local Instructions

SECTION 5 – List of Attachments Attachment 1: Performance Work Statement Attachment 2: DD 254 Attachment 3: Wage Determination Attachment 4: CBA

SECTION 6 – Instruction to Offerors – Addendum to 52.212-1 Instruction for proposal submission, content and format Letter of Consent for Past Performance Information (PPI) PPQ Template/Request Cover Letter template Sample Manning Charts

SECTION 7 – Evaluation Criteria

BASIS OF AWARD

Lowest Price Technically Acceptable (LPTA)

One award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitations requirements.

The lowest evaluated price with an “Acceptable” rating in all technical subfactors and the past performance factor.

Proposals that exceed the evaluation criteria will not receive higher ratings.

If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

The LPTA source selection process does not permit tradeoffs between price and non-price factors.

THREE (3) FACTORS:

FACTOR 1 – Past Performance

FACTOR 2 – Technical (100 page limit) Subfactor A: Manning Requirements and Analysis

Subfactor B: Training Management and Approach

Subfactor C: Courseware Development Approach, Instructional Systems Development Management Plan (ISDMP)

Subfactor D: All Other Plans and Contractor Furnished Equipment

FACTOR 3 – Price

All factors are equal in importance All subfactors are equal in importance

FACTOR 1 - PAST PERFORMANCE

Past performance is evaluated to consider each offeror’s demonstrated record of contract compliance and is used to determine how well an offeror has performed previous efforts.

Offerors shall submit information on contracts they consider relevant to their abilities to perform this effort. Information shall include:

Rationale supporting their assertion of relevance Explain what aspects of the contract references are relevant to the proposed effort, and to what aspects of the proposed effort they relate

Up to 12 references total (combined) Prime Contractor, up to 4 Sub-Contractor (as applicable), up to 4 references for each proposed sub-contractor, teaming arrangements or joint venture

Past performance is judged based on the whole record and not solely on the number of records.

There are three aspects to the past performance evaluation:

First is to determine if the performance information is recent;

Second, determine if the performance information is relevant to this acquisition;

Third, determine how well the offeror performed on those contracts (quality of product or service) provided

Recency: Performance occurring within the last three (3) years from the date of issuance of this solicitation will be considered “recent”. References for contracts with less than six months of performance will not be considered.

Relevancy: Relevant performance for this acquisition is to have effectively managed an aircrew training program that consists of academic or simulator instruction or courseware development which utilizes an Instructional Systems Development (ISD) model where cost, schedule, and performance were measured/evaluated.

Performance Quality: The Government will evaluate the quality of work performed and assessed ratings/narrative.

FACTOR 2 – TECHNICAL

Focus is on the ability of the offeror’s proposal to meet the minimum requirements of the PWS.

Proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level In assessing the acceptability of each subfactor, any weaknesses or deficiencies will be noted Proposals that receive a weakness or deficiency in a subfactor will receive an “Unacceptable” subfactor rating

Subfactor A: Manning Requirements and Analysis

Aspect I: Manning Requirments and Workload Analysis

1. Proposal provides Workload Analysis and calculations that sufficiently demonstrates how manning levels are determined including all direct (PWS. Appendix 1), indirect and ancillary workload hours.

2. Proposal provides manning charts that outline sufficient labor categories, skill level, number of personnel per labor category and cross matrix of personnel if required for both CAT and CWD and are supported by contractor’s workload analysis (utilizing PWS Appendix I).

Subfactor B: Training Management and Approach

Aspect I: Training Management and Approach

1. Proposal clearly demonstrates the contractor’s approach for managing the RC/OC-135/E-4B Training Program.

2. Proposal demonstrates a clear understanding and process for scheduling as well as a clear understanding and mitigation of scheduling risks associated with workload fluctuations.

Aspect II: Effective Management of Personnel Resources

1. Proposal demonstrates clear lines of authority and lines of communication between the key contractor and key USAF personnel

2. Proposal clearly defines the duties, responsibilities and qualifications, of the Site Manager to include their active involvement in the training program

Aspect II: Effective Management of Personnel Resources (cont).

3. Proposal demonstrates prime and subcontractor/teaming partner(s) roles, duties and responsibilities to include an organizational chart depicting the various responsibilities associated with the training program.

4. Proposal provides manning levels, specialty mix, and work locations to accomplish student training and courseware development requirements represented in the workload tables in Appendix 1.

Aspect III: Academic/Training Database

1. Proposal clearly defines an Academic Training Database IAW PWS Para 1.6.14 requirements.

2. Proposed system complies with AFNIC computer standards and provides for data transfer during phase in and phase out with no loss of data.

3. Proposed system must be compatible with USAF LAN, compliant with government security regulations and provided with no additional workload on the USAF LAN and information management staff.

Subfactor C: Courseware Development Approach and Instructional Systems Development Management Program (ISDMP).

Aspect I: Courseware Development Approach and ISDMP

1. Proposal demonstrates a thorough knowledge of ISD principles and processes employed throughout the life cycle of the training system and how it supports the delivery of PWS required documents.

2. Proposal demonstrates a thorough knowledge of methods and procedures used in the application of the ISD process for tracking CWD milestones and methods of validating courseware effectiveness.

3. Proposal ISD processes meet requirements IAW PWS paragraph 1.6.4.

Subfactor D: All Other Plans & Contractor Furnished Equipment

Aspect I: Transition Plan

1. Proposal provides detail how the contractor shall meet Phase-In/ Phase-Out requirements IAW with PWS 1.6.11.

2. Proposal provides a transition milestone chart and identifies key personnel to interface with the incumbent contractor.

3. Provides detailed list of any Contractor Furnished Equipment that is compliant with Air Force network Integration Center approved products list and sufficiently meets Base Communication Squadron system integration requirements.

Subfactor D: Transition Plan & Contractor Furnished Equipment

Aspect II: Training and Certification Plan

1. Proposal training plan clearly demonstrates how employees will be trained and certified to be RC-135/E-4B I/SME and courseware personnel and how contractor’s continuation training will be conducted to meet mission requirements.

Aspect III: Quality Control Plan

1. Proposal QCP describe the inspection system used to cover all services listed in the SDS (PWS Section 2).

2. Proposal QCP describe the records to be kept to document inspections and corrective or preventive actions taken.

Aspect III: Quality Control Plan (cont)

3. Clearly explains the records documenting inspections and corrective or preventive measures taken and how these records will be maintained and made available to the Government.

4. Proposal provides a clearly defined process and understanding of security processes and controls demonstrating the contractor's control procedures for Government-provided cipher combinations, keys, lock combinations, and safe combinations (PWS 1.9).

FACTOR 3 – PRICE

Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price.

Price proposals will be analyzed to identify any potential unbalanced pricing (IAW FAR 15.404-1(g)).

There is a great expectation of competition; thus offerors are cautioned to present their best price proposal up-front.

The Government reserves the right to request other than cost and pricing data from the offeror.

FACTOR 3 – PRICE

The Government will evaluate offers for award purposes by adding the total price for all CLINS including phase-in, basic year, option years and fifty percent (50%) of the last option year price to cover the option to extend services IAW FAR clause 52.217-8.

This clause allows for up to an additional 6 months of continued contract performance if required.

Offerors shall NOT include pricing in their proposal for this clause.

Please round extended total to nearest dollar so the extended total is divisible by 12.

QUALITY ASSURANCE

Functional Commander (FC): Lt Col Craig Nieman – ACC TRSS/CC

COR: Mr. Doug Barnard – ACC TRSS/ACQ

COR to be appointed in writing prior to contract award

Surveillance Procedures:

100% Periodic

Surveillance will be accomplished IAW the PWS and approved Quality Assurance Surveillance Plan (QASP)

Evaluation Factors Initial Eval

Ratings

Initial Evaluation Debrief

SOURCE SELECTION PROCESS

Offeror Proposals

Award w/o Discussion

Initial Evaluation Brief

Interim Evaluation

Competitive Range Determination Discussions ENs Final Evaluation

Award

Source Selection Decision Briefing

ENs Request Final Proposal Revision Receive FPRs or Close Discussions

Revise Ratings

WRAP UP

Be sure to submit written questions to Capt Sabin

Thank You For Attending

Click to edit Master text styles Second level Third level Fourth level Fifth level

SOURCE SELECTION SENSITIVE

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