AOC_Pre_Proposal_Slides_Final.pptx

Lt Col Gary Dawson, ACC A3C Imelda Reantaso, ACC AMIC/PKB Gloria Caldwell, ACC AMIC/PKB 17 Dec 2013 Pre-Proposal Conference

NAF AOC Operational & Technical Services

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

AGENDA

0900 – INITIAL GATHERING ACC AMIC CONFERENCE ROOM

0915 – WELCOME AND INTRODUCTIONS

0930 – PROGRAM REVIEW, PROCUREMENT DATA AND SOLICITATION REVIEW

1100 – WRAP UP/SUBMIT QUESTIONS

ADMINISTRATIVE

Sign-in Rest Rooms Emergency Exits Breakroom Misc

WELCOME & INTRODUCTIONS

Lt Col Gary Dawson – ACC A3C Program Manager Lt Col Jared Schafer – ACC A3C Program Manager Imelda Reantaso – ACC AMIC/PKB Contracting Officer Ms. Gloria Caldwell – ACC AMIC/PKB Sr. Contract Manager Attendees

Familiarize Contractors with the Government’s Requirement

Program Overview Clarify Requirements Provide Response to Advance Questions Invite additional questions (in writing)

PURPOSE

RULES OF ENGAGEMENT

Contracting office (ACC AMIC/PKB) is the POC for all information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

Questions must be in writing in order to be addressed.

Government is not liable for expenses incurred by offerors prior to contract award.

PROGRAM OVERVIEW

Lt Col Gary Dawson Program Manager

ACC A3CT

gary.dawson@us.af.mil

(757) 225-8862

Attachment 2

AOC NAF/SME REQUIREMENT

Perform as specialized AOC functional Operators, Technicians & Subject Matter Experts (SMEs) to:

Ms. Imelda Reantaso Contracting Officer

ACC AMIC/PKB

Imelda.reantaso.1@us.af.mil

(757) 225-5797

Ms. Gloria Caldwell Contract Manager

ACC AMIC/PKB

Gloria. Caldwell.@us.af.mil

(757) 225-6187

PROCUREMENT DATA

EVALUATION CRITERIA

Authority FAR Part 12: Commercial Contracts FAR Part 15.3: Negotiated Contracts AFFARS 5315.3: Source Selection 2013 Edition DoD Source Selection Procedures effective 1 July 2011

Notice to Offerors Sufficient number of Proposals/Competition is expected Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT DATA

Follow-on acquisition; 8(a) small business set-aside NAICS Code: 541513 Size Standard: $25.5M

Incumbent: UAV Communications Inc. dba BOSH Global Services

Contract Type Commercial (FAR Part 12) Non – Personal Services Firm – Fixed Price Contract Deliverables – NSP Cost Reimbursable Travel Contract scheduled to run on a fiscal year cycle

Estimated Acquisition Timeline

PROCUREMENT DATA

Funding Fixed Priced CLINS – Incremental / monthly basis Cost Reimbursable CLINs - Travel

Performance Period

SF 1449

Ensure all blocks are filled in as necessary

SECTION 2 – Continuation of SF 1449 Ensure all required information is filled in

SECTION 3 – Schedule of Supplies and Services Ensure all pricing is included (please round extended total to nearest dollar so the extended total is divisible by 12)

SECTION 4 – Contract Clauses Ensure you READ all clauses Complete all applicable clauses/information

SECTION 4a – Addendum to 52.212-4 Local Instructions

SECTION 5 – List of Attachments Attachment 1: Performance Work Statement Attachment 2: DD254 Attachment 3: Pricing Schedule

SECTION 6 – Instructions to Offerors

SECTION 6 a – Instruction to Offerors – Addendum to 52.212-1 Instruction for proposal submission, content and format Letter of Consent for Past Performance Information (PPI) PPQ Template/Request Cover Letter template

SECTION 7 – Evaluation Criteria

SECTION 8 – Representations and Certifications

BASIS OF AWARD

Lowest Price Technically Acceptable (LPTA)

One award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitations requirements.

The lowest evaluated price with an “Acceptable” rating in all technical subfactors and the past performance factor.

Proposals that exceed the evaluation criteria will not receive higher ratings.

If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

The LPTA source selection process does not permit tradeoffs between price and non-price factors.

Three (3) FACTORS:

FACTOR 1 – Past Performance

FACTOR 2 – Technical Subfactor A: Management Approach and Manning Workload Analysis Subfactor B: Transition, Quality Control and Compensation Plan

FACTOR 3 – Price

All factors are equal in importance All subfactors are equal in importance

FACTOR 1 - PAST PERFORMANCE

Past Performance will be rated “Acceptable” or “Unacceptable” at the overall Factor level.

Past performance is evaluated to consider each offeror’s demonstrated record of contract compliance and is used to determine how well an offeror has performed previous efforts.

Offerors shall submit information on contracts they consider relevant to their abilities to perform this effort. Information shall include:

Rationale supporting their assertion of relevance Explain what aspects of the contract references are relevant to the proposed effort, and to what aspects of the proposed effort they relate

Up to 12 references total (combined) Prime Contractor, up to 4 Sub-Contractor (as applicable), up to 4 references for each proposed sub-contractor, teaming arrangements or joint venture

Past performance is judged based on the whole record and not solely on the number of records.

There are three aspects to the past performance evaluation:

First is to determine if the performance information is recent;

Second, determine if the performance information is relevant to this acquisition;

Third, determine how well the offeror performed on those contracts (quality of product or service) provided

Recency: Is defined as active contract performance (minimum of six (6) months duration) during the three (3) years preceding the date of issuance of this solicitation. References for contracts with less than six (6) months of performance will not be considered.

Relevancy: In evaluating relevancy, the Government will assign a rating of “Relevant” or “Not Relevant” for each PPI contract reference. Relevancy is defined as having performed services of the same size and complexity as outlined in the PWS.

Performance Quality: The Government will evaluate the quality of work performed for each performance citation reviewed. The Government will evaluate the offeror’s demonstrated record of contract compliance in supplying products and services that meet user’s needs, including quality, cost and schedule.

FACTOR 2 – TECHNICAL

Focus is on the ability of the offerors proposal to meet the minimum requirements of the PWS.

Proposals will be assessed a rating of "Acceptable" or "Unacceptable" at the subfactor level In assessing the acceptability of each subfactor, any weaknesses or deficiencies will be noted Proposals that receive a weakness or deficiency in a subfactor will receive an “Unacceptable” subfactor rating

Subfactor A: Management Approach and Manning Workload Analysis

Aspect 1: Management Approach. The proposal clearly demonstrates and provides:

1. Organizational structure detailing line(s) of authority, to include subcontractors and teaming partner.

2. Cohesive functional relationships, roles and responsibilities that will ensure acceptable communication both within the company and with the government to execute the PWS requirements.

3. Adequate offeror key personnel positions and qualifications, and approach to meet contractor qualifications in PWS paragraphs 4.1-4.11.

Subfactor A: Management Approach and Manning Workload Analysis

Aspect 2: Manning Workload Analysis. The proposal clearly demonstrates and provides:

1. Detailed manning workload analysis /methodology that depicts the proposed manning levels and personnel mix (labor categories, skill level, and number of personnel) for both full and part time positions.

2. Employment of personnel with qualifications/experience/education commensurate with requirements of paragraphs 4.1-4.11 of the PWS.

Subfactor B: Transition, Quality Control & Compensation Plan

Aspect 1: Transition Plan. The proposal must provide an executable Transition Plan that sufficiently addresses risk mitigation during Phase-in and Phase-out. This aspect is met when the proposal thoroughly substantiates all of the following:

1. Effective processes to transition contract from incumbent.

2. Milestone chart with phased timelines for implementation to ensure transition is completed to support on-time full contract performance.

3. Detail plan to ensure adequate continuity, knowledge and products for critical and existing processes given if there is no transition period.

Aspect 2: Quality Control Plan. Provide a Quality Control Plan that meets PWS paragraph 4.12. This aspect is met when the proposal thoroughly substantiates the following:

1. Describes how quality control will be integrated into the overall management structure to ensure timely and accurate deliverables and processes.

Aspect 3: Compensation Plan. Provide a reasonable compensation plan to ensure a sound management approach and understanding of the contract requirement. This aspect is met when the proposal substantiates the following:

1. Proposal provides a compensation plan in compliance with the requirements set forth in FAR 52.222-46, Evaluation of Compensation for Professional Employees.

FACTOR 3 – PRICE

There is a great expectation of competition; thus offerors are cautioned to present their best price proposal up-front.

Price will be evaluated to ensure the Government receives a fair, reasonable and balanced price.

Price proposals will be analyzed to identify any potential unbalanced pricing.

In instances where an offeror receives acceptable technical and past performance ratings, yet proposed prices appear exceptionally low, offeror(s) may be requested to address this disparity, providing evidence of their capability and/or experience providing similar service(s) at similar price(s).

FACTOR 3 – PRICE

The Government reserves the right to request other than cost and pricing data from the offeror.

FAR Clause 52.217-8, Option to Extend Services. This clause allows for up to an additional 6 months of continued contract performance if required. Interested offerors shall not include pricing in their proposal for this clause. The Government will add fifty percent (50%) of the last option period price to cover clause 52.217-8.

Please round extended total to nearest dollar so the extended total is divisible by 12.

QUALITY ASSURANCE

CORs: Lt Col Gary Dawson – ACC A3C Program Manager Lt Col Jared Schafer – ACC A3C Program Manager

COR to be appointed in writing prior to contract award

Surveillance Procedures:

100% Periodic

Surveillance will be accomplished IAW the PWS and approved Quality Assurance Surveillance Plan (QASP)

Evaluation Factors Initial Eval

Ratings

Initial Evaluation Debrief

SOURCE SELECTION PROCESS

Offeror Proposals

Award w/o Discussion

Initial Evaluation Brief

Interim Evaluation

Competitive Range Determination Discussions ENs Final Evaluation

Award

Source Selection Decision Briefing Best Value Decision

ENs Request Final Proposal Revision Receive FPRs or Close Discussions

Revise Ratings

WRAP UP

Please submit written questions at the end of the day to Ms. Imelda Reantaso

Thank You For Attending

Click to edit Master text styles Second level Third level Fourth level Fifth level

SOURCE SELECTION SENSITIVE

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