Amendment 0004.pdf

56TH CONTRACTING SQ- (FA4887)

WILLIAM.SILVERS@LUKE.AF.MIL

623-856-7179 X254

14100 W. EAGLE ST.

LUKE AFB AZ 85309

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add CLINS 0002, 0003, 1002, 2002, and 3002, to update the Statement of Work (Section 16) to reflect the current requirements for e4clicks, to extend the proposal due date, and updating terminology in clauses L-718, Basis of Aw ard, and

L-737, Instructions, Conditions, and Notices to Offerors.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 56

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Feb-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4887-11-R-0007

X 9B. DATED (SEE ITEM 11)

30-Dec-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Feb-2011

CODE

56TH CONTRACTING SQ-ERIC HINSCH

ERIC.HINSCH@LUKE.AF.MIL

623-856-9665 X250

14100 W. EAGLE STREET

LUKE AFB AZ 85309

FA4887 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE FA4887

FACILITY CODECODE

EMAIL:TEL:

FA4887-11-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Feb-2011 02:00 PM to 10-Feb-

2011 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lump

Sum

$7875.00 $7875.00

E4CLICKS SOFTWARE REIMBURSEMENT

FFP

Reimbursement for one (1) government license and support agreement, for

"E4Clicks Premier Project Estimating" software of the current version of "R.S.

Means Facilities and R.S. Means Master Composite" database and one (1)

Contractor's license and support agreement for "E4Clicks Professional Project

Estimating" software of the current version of "R.S. Means Facilities and R.S.

Means Master Composite" database. Delivery date for this CLIN shall represent proof of purchase for this software requirement.

FOB: Destination

SIGNAL CODE: A

$7875.00

MAX

NET AMT

NOT TO EXCEED

CLIN 0003 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

0003 1 Lump

Sum

$4500.00 $4500.00

TRAINING REIMBURSEMENT

FFP

Reimbursement for E4Clicks training - ten (10) seats reserved for the government and up to two (2) seats for the Contractor.

$4500.00

CLIN 1002 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

1002 1 Lump

Sum

$7875.00 $7875.00

OPTION E4CLICKS SOFTWARE REIMBURSEMENT

FFP

Reimbursement for one (1) government license and support agreement, for

"E4Clicks Premier Project Estimating" software of the current version of "R.S.

Means Facilities and R.S. Means Master Composite" database and one (1)

Contractor's license and support agreement for "E4Clicks Professional Project

Estimating" software of the current version of "R.S. Means Facilities and R.S.

Means Master Composite" database. Delivery date for this CLIN shall represent proof of purchase for this software requirement.

CLIN 2002 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

2002 1 Lump

Sum

$7875.00 $7875.00

OPTION E4CLICKS SOFTWARE REIMBURSEMENT

FFP

Reimbursement for one (1) government license and support agreement, for

"E4Clicks Premier Project Estimating" software of the current version of "R.S.

Means Facilities and R.S. Means Master Composite" database and one (1)

Contractor's license and support agreement for "E4Clicks Professional Project

Estimating" software of the current version of "R.S. Means Facilities and R.S.

Means Master Composite" database. Delivery date for this CLIN shall represent proof of purchase for this software requirement.

CLIN 3002 is added as follows:

UNIT UNIT PRICE MAX AMOUNT

3002 1 Lump

Sum

$7875.00 $7875.00

OPTION E4CLICKS SOFTWARE REIMBURSEMENT

FFP

Reimbursement for one (1) government license and support agreement, for

"E4Clicks Premier Project Estimating" software of the current version of "R.S.

Means Facilities and R.S. Means Master Composite" database and one (1)

Contractor's license and support agreement for "E4Clicks Professional Project

Estimating" software of the current version of "R.S. Means Facilities and R.S.

Means Master Composite" database. Delivery date for this CLIN shall represent proof of purchase for this software requirement.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Finishes IDIQ

56th CIVIL ENGINEER SQUADRON

LUKE AFB, AZ

STATEMENT OF WORK

November 2010

Table of Contents

1. Project Description:

2. General Information:

3. Work by the Government:

4. Technical Design Support:

5. Performance Capabilities:

6. Construction Requirements:

7. Quality Control:

8. Provisions on Contracting Officer’s Authority:

9. RS MEANS (National) Total Bare Cost:

10. Developing the Contractor’s Coefficient:

11. RS MEANS City Cost Index (CCI):

12. Non-Priced Line Items (NPI):

13. How the Total Project Cost is computed

14. Task Order Procedures:

15. Finishes IDIQ Economic Price Adjustment Supplement Line Items:

16. Computer and Software Requirements:

17. Pre-Performance Conference:

18. Construction Start up Period:

19. Commencement, Execution, Completion and Payment for Work:

20. Weather Days:

21. Welding Permit:

22. Excavation Permit (dig permit):

23. Pre-Final and Final Inspection:

24. Warranty:

25. Government Furnished Equipment:

26. Work in Occupied Areas:

27. Coordination with Government Activities:

28. Noise Control:

29. Construction Site Maintenance:

30. Contractor Parking:

31. Environmental Laws and Regulations:

32. Environmental Protection:

33. Security Requirements:

34. Work In Special Areas:

35. Unauthorized Reconnaissance:

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36. Airfield Requirements:

37. Flight Line Access:

38. Safety Assurance:

39. Safety and Health:

40. Explosive Operated Tools:

41. Completion of Contract:

42. Applicability of Complete Wage Rate Decision:

43. Contractors As-Built Drawings:

44. Government Furnished Drawings:

45. Hours of Work:

46. Contractor On-Base Facility:

47. Material Submittals:

48. Government Liability:

49. Toilet Facilities:

50. Contractors Use of Electromagnetic Emission Devices:

51. Availability of Utilities and Services:

52. Severe Weather Warning:

53. Transportation of Construction Equipment:

54. Indoor Outdoor Barricades:

55. Removal and Replacement Responsibility:

56. Utility Outages:

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1. Project Description:

A. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for interior and exterior finish work at Luke AFB, Gila Bend AF Auxiliary Field (to include the Barry M. Goldwater Range), and Fort Tuthill Recreation Area, Flagstaff, Arizona. Each construction project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as needed basis. The contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. Projects will be in support of real property maintenance, repair, alteration, and new construction

B. The Contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the job. There is NO REQUIREMENT for the contractor to establish and maintain a management office on Luke AFB, AZ in order to receive Requests For Proposal's and provide other management services related to accomplishing individual task orders, but if the contractor would like to establish and maintain an on-base management office, lot space will be provided if available. Individual jobs will vary in size from $2,000 to $750,000 with the majority expected to be small to medium size $5,000 to $100,000. The jobs will include tasks in a variety of trades, but not limited to: floor and ceiling tile work, painting, demolition and asbestos removal.

C. The contractor must provide sufficient technical support and project management to assure quality and completeness of designs and drawings when applicable, accuracy of estimates; accommodate a number of concurrent "active" projects;

provide flexibility of staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule, on time completion, process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel.

D. Commencement of the contract will be within 10 days of notice to proceed and the duration will be twelve (12) months basic year period with three twelve (12) month option periods, which may be awarded at the option of the Government. The minimum amount for the life of the contract (basic year plus option) is $3,500.00 and the "maximum" amount for the life of the contract is estimated at $4,000,000.00

E. If the Government's requirements for services set forth in the solicitation does not result in orders totaling the amount described as "maximum" this shall not constitute the basis for an equitable price adjustment under this contract.

F.

2. General Information:

The following documents will be used in the execution of projects under this contract.

A. Finishes IDIQ Statement of Work B. Finishes IDIQ Base Specifications C. Luke AFB, Master Specifications D. All ‘Section 6 Construction Requirement’ documents E. Finishes IDIQ Cost Estimating System

a. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year “RS MEANS Master Composite Bare Cost” Database will constitute the Unit Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications.

b. Quantities calculated for preparing estimates for Task Orders shall be “net”.

Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the contractor’s price coefficient.

3. Work by the Government:

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using government workforces or by other contracts, as the government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

4. Technical Design Support:

A. The contractor's design capabilities are of utmost importance. The Contractor's staff shall have multidiscipline experience. Areas of required technical design competence shall include engineering and drafting capabilities. The contractor's design must comply with the requirements of all building codes listed in Section 6 "Construction Requirements".

B. The government will only provide basic concept design information for a specific work requirement. The contractor, using the concept design information, as well as all governing codes and Finishes IDIQ Specifications, will be required to complete the design and provide construction drawings. Construction drawings must be complete to a point where the drawings clearly indicate the proposed method of accomplishing the work. The Contractor is expected to use recognized industry standard practice in determining his proposed design materials and methods, unless the government specifies otherwise.

C. If specifically required by the Contracting Officer, on a particular Task Order, the contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer.

5. Performance Capabilities:

A. Throughout the life of this contract, whenever there are active TO's, the Contractors Project Manger (CPM) shall be available during normal business hours to meet with the Contracting Office or his/her representative, at the location specified, within one

(1) hour after notification by telephone. The CPM shall be available to meet with the CO or his/her representative within 24 hours when there are no active TO's. The CO must be able to contact the CPM at all times by dialing a local telephone number.

The Contractor’s Project Manager (CPM) shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all weekly status meetings, site visits and final inspections. The CPM should have a minimum of 5 years previous experience as primary manager of a Finishes IDIQ contract or general contracting firm engaged in similar multiple discipline commercial construction projects. In addition the CPM must be experience with managing multiple subcontractors.

B. Whenever there are active TO's, contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO proposals being developed and/or work under construction

a. Contractor's Project Superintendent (CPS) - Provides on-site supervision of active TO's. The CPS shall visit each active project site daily, submit detailed weekly progress reports (AF Form 3065) for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visit, and pre-final/final inspections. Superintendents should have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects.

b. Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TO's and executes the contractors QC plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the CPM or CPS. QCM shall have a minimum of five years experience in Quality Control Management of multidiscipline construction projects.

c. The contractor must provide contact information for all key personnel to include phone number and email address.

C. The Contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the Luke Finishes IDIQ contract:

a. Cost estimator - Provide estimating support, capable of producing accurate quantity take-offs and cost proposals. The estimator should have previous experience in development of detailed quantity take-off and line item cost estimates for multi-discipline Finishes IDIQ or commercial construction projects. Estimator can be CPM.

D. Percentage of work to be completed by contractor in house according to FAR 52.219-14.

a. General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

b. Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

6. Construction Requirements:

A. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up.

a. Uniform Building Code

b. Current National Electrical Code

c. NFPA 70

d. NFPA 780

e. Life Support Code – 101

f. UFC 3-560-01

g. AFI 32-1065

h. AFOSH 91-501 and 91-66

i. Mil HDBK 419A

j. National Fire Code

k. Master Base Specifications

l. Finishes IDIQ Specifications

m. Uniform Mechanical Code

n. National Plumbing Code

B. The contractor shall maintain or have access to these documents during the term of this contract.

C. If there is a conflict between these codes, regulations and Finishes IDIQ specifications the most stringent requirements shall apply at all times.

7. Quality Control:

A. The Contractor shall submit a Quality Control Plan that clearly describes the contractor's quality control program/process. This plan should address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approval. The Quality Control Plan shall be approved by the Government prior to commencement of work. This Quality Control Plan shall include all phases of the construction process from design through project completion. The plan should ensure that all components of construction meet industry standards. This plan will remain in effect for the life of the contract. The Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the QC plan during the life of the contract.

Individual Quality Control Plans will not be required for each TO.

B. The contractor will be required to institute a comprehensive Quality Control

Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the Finishes IDIQ specifications, Base Regulations, Federal, State and Local Codes. It is the Contractor's responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the Statement of Work and the Finishes IDIQ Specifications.

C. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor's approved Quality Control Plan with exclusive responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the Government Inspector and/or Contracting Officer that a problem exists. The Quality Control Manager shall be a separate individual from the Project Manager or Project Superintendent.

D. Government Inspection: When the Contractor considers that the work is acceptable to the Government and is complete to include final clean-up, he shall inform the Contracting Officer that the work is complete and ready for inspection. The Contracting Officer and his representative may inspect the work on site. In the event that the work is not acceptable, the Contractor shall record a list of items noted by the Government to be corrected. A subsequent inspection may take place in order to review the corrected items. The Government is not required to inspect all work. Disclaimer; The government inspection does not negate the need for regular contractor quality control nor does it indicate either expressed or implied that all codes, safety regulations or any other criteria have been followed properly.

E. Government Approval of Work: The Government will notify the Contractor that work for a specific Task Order is or is not acceptable. Invoices for a specific Task Order shall not be permitted until the Government has accepted the work.

8. Provisions on Contracting Officer’s Authority:

No person other than a Contracting Officer shall have authority to modify the terms of this agreement. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the Contracting Officer. The contractor will not take direction from anyone other than the Contracting Officer. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The Contracting Officer is the only person who can obligate the government; input taken an acted on that changes the contract (other than health/life safety concerns) in any way received from the user, Civil Engineering or anyone else besides the contracting officer is done so at the sole financial and legal responsibility of the contractor.

9. RS MEANS (National) Total Bare Cost:

A. Line items for each delivery order will be derived from the RS MEANS unit pricing book. The National Total Bare Cost (which excludes RS Means overhead and profit) is derived by adding RS MEANS bare cost of material, labor and equipment as shown in Figure 1 and Figure 2 below. Depending on the specific line item from the RS MEANS unit pricing book any combination of material, labor and equipment may be added

Figure 1: RS MEANS (National) Total Bare Cost Example shows how the (National) total bare cost is calculated when there are no equipment costs.

Figure 2: RS MEANS (National) Total Bare Cost Example shows (National) total bare cost when material labor and equipment are added.

10. Developing the Contractor’s Coefficient:

A. There shall be one price percentage factor (coefficient) for work at Luke AFB, AZ covering Standard Hours (work during normal duty hours). Any work required outside of these parameters shall be negotiated as a Non-Price Line Item (NPI).

B. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the unit pricing book line item for National Total Bare Cost. Coefficients shall include but not be limited to overhead, profit, labor burden, bond premiums, insurance, taxes, administrative and technical support, costs associated with procurement of required tools, dumpsters and other equipment. No allowance will be considered later for these costs.

C. The Contractor shall consider the following factors which affect the calculation of the coefficients:

a. The coefficients are fixed for the term of the contract, as proposed for each contract year.

b. The UPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

c. The coefficient shall cover all items including all general conditions, profit, overhead, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

d. All vehicles, office supplies/setup, administrative requirements, dumpsters, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the contractor’s equipment shall be included in the coefficient.

e. Daily clean-up shall be performed at all active project sites. It shall NOT be a direct Task Order cost but shall be paid from the coefficient.

f. Equipment rental shall NOT be allowed as a direct cost to any Task Order, except under special circumstances such as performing work which is not normal for a given trade.

g. Tarpaulins, temporary controls, safety rails, safety nets, tethers, face and clothing protection, Traffic and work site signs, barriers, flag persons, site security, required permits, licenses, submittals, drawings, and other risks to doing business shall be included in the coefficient.

D. The Contractor shall propose a coefficient for each year in the contract. Coefficients

WILL NOT be adjusted after the initial proposal is accepted. In certain rare cases, economic price adjustment for commodities can be considered.

11. RS MEANS City Cost Index (CCI):

A. The RS MEANS City Cost Index is a tool used to compare costs from city to city. The city cost index is a percentage ratio of a specific city’s cost as it compares to the national average, the RS MEANS national total bare cost.

B. For work on Luke, AFB the Phoenix CCI will be used and is updated by RS MEANS quarterly. Please refer to Figure 3 for more information on the city cost index.

Figure 3: Example of past City Cost index. In this case, work in Phoenix, AZ is 88.7% of the national average, as defined by RS MEANS (National) Total bare cost.

12. Non-Priced Line Items (NPI):

A. Any item of work not found in the Unit Price Book (UPB) but required under an individual Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. The negotiated price of a Non- Priced Items will be the "in-place" price to include material, equipment, and labor (exclusive of the Contractor's or sub-contractor's indirect expenses such as overhead, profit, labor burden, etc) multiplied by the applicable percentage factor (Coefficient) in effect at the time of submission.

B. Non-priced items once negotiated and used in a Task Order will be added to the

Special Luke Item (SLI) Supplement to the UPB. Uses of items previously added to the SLI Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders

C. The total dollar amount of all non-priced items for a individual Task Order cannot exceed 10% of the total cost of the Task Order unless a waiver is obtained from the installation commander. No Task Order will be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific Task Order.

The contractor shall track the total non-priced dollar percentage for each Task Order and shall clearly indicate the percentage on each new Task Order or modification proposal.

D. If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

a. A minimum of three (3) independent written price quotes which shall include; material(s) description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company.

E. Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

F. NPI are priced for the local market and therefore are not adjust by the local city cost index. For information regarding how NPI are totaled using the contractors coefficient please refer to the section detailing Task Order Procedures under Non- Priced Line Items.

13. How the Total Project Cost is computed

A. The total project cost is derived using the RS MEANS (National) Total Bare cost for every line item required to complete the project, the corresponding City Cost Index and the Contractors derived coefficient.

B. The RS MEANS (National) Total bare cost line items are multiplied by the contractor’s coefficient and the city cost index as follows.

(RS MEANS (National) Total Bare Cost ) x (City Cost Index) x (Contractors Coefficient)= Total Cost

C. The following is a numerical example for further clarification.

RS MEANS (National) Total Bare Cost = $10,000 Phoenix, AZ City Cost index = 88.7 % Contractor’s Coefficient = 15%

($10,000) x (.887) x (1.15) = $10,200.50

14. Task Order Procedures:

A. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the contractor of an existing performance requirement and request a price from the Contractor for a "one job, lump sum" Task Order. The Government will provide to the Contractor a Request for Proposal (RFP) with a Statement of Work (SOW) describing the work to be performed, which may include special instructions and conditions, and potentially a Material Submittal Register (AF Form 66). The Contractor WILL NOT be reimbursed for any Pre Task Order costs including proposal preparation and attendance during negotiations or site visits.

B. The contractor shall respond to an RFP within three (3) working days by visiting the proposed work site in the company of the Contracting Officer or his/her authorized representative, the Finishes IDIQ project manager/inspector, and a representative of the using agency. The purpose of this site visit will be to establish a clear understanding between the Contractor and Government as to what work will be required in the Task Order. On-site changes may be made to the SOW or drawings at this time if the contractor or the government identifies items of work that have been left out which needs to be accomplished as part of the task order.

C. Upon establishment of the scope of the individual requirement, the contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing cost estimate, preparing construction drawings and or detailed engineering plans/drawings (as the requirements exists) developing performance times, preparing his proposal documents, which includes a detailed statement of proposed work, for submission to the Contracting Officer.

PRICED LINE ITEMS

a. The Finishes IDIQ RS MEANS unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

b. The contractor's proposal on every Task Order must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work etc.

c. The contractor's proposal on each Task Order must also be supported by a detailed materials take-off with applicable pricing applied from the Finishes IDIQ Unit Price Book.

d. Cost estimate shall be submitted in the format approved by the Contracting Officer. The contractors coefficient will be applied to the RS MEANS

Construction Data Total National Total Bare cost, after the City of Phoenix Cost Index is applied as shown in section 13.

(RS MEANS National Bare Cost) x (City Cost Index) x (Contractors Coefficient)= Total Cost

e. Time allowed for submittal of the contractor's proposal documents for individual requirements will be ten (10) calendar days from the date of site visit or as agreed upon by the Contracting Officer and the contractor.

NON-PRICED LINE ITEMS

a. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 12 Non-Priced Line Items

b. Non-Priced Line items are totaled different that Priced line items using only the RS MEANS National Total Bare Cost multiplied by the contractors coefficient. The City Cost Index is NOT used in the calculation of the total cost for non-priced line items. This is because the research used to arrive at the NPI is done in the local market.

(RS MEANS (National) Total Bare Cost) x (Contractors Coefficient) = Total Cost

D. Upon receipt of the contractor's proposal, the Government will review the proposal for completeness. The Government will negotiate with the contractor all items, quantities, for all pre-priced and non-priced items, and performance times within ten (10) calendar days of receipt of the proposal.

E. A Task Order will then be issued by the Contracting Officer using a DD form 1155.

F. If differing site conditions or changes to the scope of work are encountered after

Task Order award, a modification to the TO shall be made.

G. The contractor will be required to submit weekly payroll reports for his/her office staff to the Contracting Officer for the total contract period.

a. For each Task Order issued, a weekly payroll report must be submitted to the Contracting Officer in order to ensure compliance with the Davis Bacon wage rate.

H. Normally, the contractor will only be paid monthly for completed Task Orders. If the performance period of a Task Order exceeds 60 days, partial payment(s) may be authorized.

15. Finishes IDIQ Economic Price Adjustment Supplement Line Items:

Unit prices in the SLI supplement shall be adjusted quarterly by a percentage, to be determined by the Construction Cost Index (CCI) for the city of Phoenix AZ as published in the McGraw Hill publication ENR (Engineering News Record) to determine increases or decreases in labor and material. To determine the amount of adjustment, the CO will calculate the change in the index appearing in the issue of the ENR. Once the quarterly percentage of change has been determined, it shall be used to adjust each unit price in the SLI supplement.

16. Computer and Software Requirements:

A. The Contractor shall be reimbursed, under a separate CLIN, for “E4Clicks” cost estimating software and the current version of "R.S. Means Facilities and R.S. Means Master Composite" database needed to develop cost estimates for Task Order cost proposals. The contractor shall provide, install, and maintain all computer hardware and software to run “E4Clicks Software”. The Contractor is not required to provide the Government with any computer hardware.

B. The Government Finishes IDIQ Office will use the latest version of "E4Clicks Premier

Project Estimating" software and the current version of "R.S. Means Facilities and R.S. Means Master Composite" database. To ensure effective cost estimation, procedures for individual Finishes IDIQ Task Orders, the contractor shall use, as a minimum, "E4Clicks Professional Project Estimator" and the current version of "R.S.

Means Facilities and R.S. Means Master Composite" database. If the Contractor prefers, he can use "E4Clicks Premier Project Estimator” cost software, which provides additional Project Management capabilities at the Contractor’s own expense.

C. Each Task order proposal shall be prepared using the most current version of

"E4Clicks Professional or Premier Project Estimating" software and the current year "RS Means Facilities and RS Means Master Composite: Construction Cost" database and submitted in a format approved by the Contracting Officer. All software items are obtainable through 4Clicks Solutions, P.O. Box 76884, Colorado Springs, CO.

80970, Phone (719) 574-7721. Information and software pricing can be obtained by emailing "sales@4clicks-solutions.com" and referring to the Luke AFB Finishes IDIQ contract.

D. The Contractor shall be responsible for providing initial training on the “E4Clicks” estimating system software for up to twelve seats; two (2) will be available for Contractor employees and ten (10) shall be occupied at the government’s discretion.

Training must be completed within the first 21 calendar days of initial start up period or as agreed to by the Contracting Officer. This initial cost will be reimbursed by the government.

E. The Contractor shall also install and maintain a copy of the latest version of

AutoCAD (to be verified by Contracting Officer) on Contractor’s equipment for the development of construction drawings and "As-Built" drawings. In addition, if the

Contractor elects to establish a Management Office on Luke AFB he/she must be able to send and receive E-Mail on the computer(s) located in this office. All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data

Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings, if used, must be provided with the basic drawing and be modifiable if required. The

Contractor shall submit all CADD drawing files on a CD-ROM.

F. In the event that the contract is terminated for convenience or default, all contractor reimbursed software/books/materials will become a contract deliverable and turned over to the government in its entirety.

17. Pre-Performance Conference:

Prior to issuance of the first Task Order under this contract, the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

18. Construction Start up Period:

A. Construction will start with a SEED project that will be awarded at the same time as the contract.

19. Commencement, Execution, Completion and Payment for Work:

A. The Contractor shall be required to commence work required by a Task Order at the time specified on the Notice To Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

Provisions for liquidated damages will be determined on each Task Order by the Contracting Officer.

B. The Contractor will be paid monthly upon submission of proper invoices for completed Task Order's. If the performance period for a TO exceeds 60 days and a progress schedule (AF Form 3064) has been submitted and approved partial payment(s) may be authorized. Invoices shall be submitted to the Contracting Officer on a monthly basis for each individual TO that partial payments have been authorized. Final payment on a TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government Project Manager.

C. The Contractor acknowledges that the construction undertaken pursuant to this contract or agreement is subject to the provisions of Arizona Revised Statutes, Title 10, Section 32-1101 et. seq., and the jurisdiction of the Arizona Registrar of Contractors.

20. Weather Days:

A. The 56th Operations Support Squadron, Weather Operations Flight (OSW) located in Bldg. 453 (623-856-6837) publishes the historical average number of days that precipitation is expected for each month of the year. The Contractor shall consider this information when estimating Task Order performance times. The Contractor's Task Order proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

B. Any request for additional weather days must be annotated in the remarks section of the Contractor's weekly progress report (AF Form 3065), and shall include the following information:

a. Each specific day requested.

b. Reason for each day requested, including which trades were affected

C. The Weather Operations Flight publishes a monthly weather report of actual daily temperatures and precipitation at Luke AFB. Any day when only a "trace" of precipitation was recorded will not be considered a rain day.

21. Welding Permit:

No welding, soldering, torch cutting or open flame torch jobs will be permitted without first obtaining an AF Form 592 “Welding Permit” from the Base Fire Department.