Atch_01_SABER_Specs_28_June_2016.pdf

SIMPLIFIED ACQUISITION OF BASE Attachment 01

ENGINEERING REQUIREMENTS (SABER) Solicitation: FA4861-16-R-A200

SPECIFICATIONS

for

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

NELLIS AIR FORCE BASE, NEVADA

OFFICE OF THE BASE CIVIL ENGINEER

28 June 2016

SIMPLIFIED ACQUISITION OF BASE

NELLIS/CREECH SABER

INDEX

PARA TITLE PAGE

COVER SHEET

INDEX

1 LOCATION 8

2 DESCRIPTION OF WORK 8

3 PHASE-IN PERIOD 8

PROJECT ESTIMATING/DESIGN ORDERING PROCEDURE –

SABER 8-19

a. Intent of Design/Estimating

b. Notice of Requirement

c. Magnitude of Project

d. Performance Time

e. Design/Estimating Fee

f. Site Visit/Scope Validation Meetings

g. Prior to Design Proposal

h. Environmental Survey

i. Cost Proposal

j. Format of the Proposal

k. Design Levels and Requirements

l. Government Review

m. Government Acceptance and Payment

5 CONSTRUCTION ORDER – SABER 19

a. Contractor-Provided Design

b. Government-Provided Design

6 SEQUENCE OF WORK 20

7 NOTICE TO PROCEED 20

8 WORKING HOURS 20

a. Standard Work Hours

b. Non-Standard Work Hour Approvals

c. Non-Standard Work

9 SUBMITTALS AND SUBSTITUTIONS 21-25

PARA TITLE PAGE

a. Submittal Register

b. AF Form 3000, Material Approval Submittal

c. Coordination of Submittals

d. Substitutions

e. Unacceptable Substitutions

f. Or Equal

g. Certification of Compliance

h. Samples

i. Color Selection

j. Manufacturer’s Recommendations

k. Manufacturer’s Warranty

l. Catalog Data

m. Transmittal of Submittals

n. Grouping of Submittals

o. Timing of Submittals

p. Contracting Officer’s Review

q. Scale and Measurements

10 ENVIRONMENTAL PROTECTION 25-33

a. Solid, liquid, and gaseous contaminants

b. Disposal of Refuse

c. Covered Chutes/Receptacles

d. Soil Erosion

e. Material Safety Data Sheets (MSDS)

f. Contaminated Soils

g. Hazardous Materials

h. Hazardous Waste

i. Asbestos and Lead-Based Paint (LBP)

j. Spills

k. Air Quality

l. Preservation of Historical, Archeological, and Cultural Resources

m. Protection of Flora and Fauna

n. Protection of Water Resources

o. Recycling Requirements

p. Environmental Management System (EMS) Requirements

11 EXISTING FACILITIES/JOB SITE VERIFICATION 33

a. Job Site verification

b. AF Form 103, Work Clearance Permit

PARA TITLE PAGE

12 GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS 34

a. Government Furnished Equipment and Materials

b. Inventory

c. Contractor Transporting

d. Risk and Responsibility

e. Transportation Cost

f. Location

g. Excess

13 CONTRACTOR-FURNISHED EQUIPMENT/SUPPLIES 34-38

a. Cost Estimating Software/Hard Copy Requirements

b. Price Determination

c. Cost Estimate Organization

14 GENERAL REQUIREMENTS 38-41

a. Progress Meetings

b. Coordinating and Scheduling

c. Haul Route

d. Material Storage

15 UTILITIES SERVICES NELLIS AFB 41-42

a. Water and Electricity

b. Telecommunications

c. Temporary Utility Connections

16 UTILITIES SERVICES CREECH, RANGE 63, & POINT BRAVO 42

a. Water and Electricity

b. Telephone

c. Temporary Water Connections

17 PRIVATIZED ELECTRICAL UTILITY SYSTEM 42-43

a. Infrastructure

b. Connection Charge Agreement

c. Temporary Electrical Connections and Disconnections

d. Contact Information

18 EMERGENCY MEDICAL TREATMENT 44

19 CODES AND SPECIFICATIONS 44

20 BASE ENTRY 44-46

PARA TITLE PAGE

a. Conformance with Regulations/Directives

b. Information Required

c. Unauthorized Activity

d. Commercial Vehicles

e. Subject to Search

f. Increased Security Postures

g. Secure Compartmentalized Information Facility (SCIF) Renovation

h. Access to Point Bravo and Range 63

i. Minimum Badge Requirements

21 BASE REGULATIONS 46

a. Smoking

b. Seatbelts

c. Firearms/Illegal Drugs

d. Speed Limit

e. Parking

f. Cell Phone Use

22 SECURITY 46-47

a. Physical Security

b. Security Personnel

c. Communications

23 SAFETY AND ACCIDENT PREVENTION: 47-48

a. General

b. Personnel Safety

c. Temporary Barriers

d. Road Closures/Lane Restrictions

e. Safety Briefings

f. Safety Police

g. Equipment and Tools

h. Explosive Operated Hand Tools

i. Electromagnetic Emission Devices

j. Use of Radioactive Devices on Government Property

k. Laser Systems

24 FIRE PREVENTION AND PROTECTION 48

a. Fire Regulations

b. Welding Permit

PARA TITLE PAGE

c. Clean-up

d. Fire Extinguishers

25 WEATHER CONDITIONS 48-49

a. Weather Hazards

b. High Winds

c. Performance Period

26 FACILITIES DAMAGES 49

a. Responsibility

b. New Work

c. Damage to Utilities

27 WASTE AND DISPOSAL 49-50

28 QUALITY CONTROL 50-51

a. Contractor Responsibilities

b. Quality Control Program

c. Quality Control Records

d. Notice of Non-Conforming Work

29 LAYING OUT WORK 51

a. Layout

b. Field Dimensions

30 EXCAVATION 51-52

a. Marking Excavation Areas

b. Digging Permit

c. Liability

d. Hydro-Excavation

31 UTILITY SERVICE INTERRUPTIONS 52

a. Advance Notification and Work Clearance

b. Duration

32 DRAWING STANDARDS, EXPECTATIONS, AND FORMAT 53-56

a. General

b. Expectations

c. Graphic Format

d. As-Built Standards

e. Delivery Media and Format

f. Survey Data

PARA TITLE PAGE

g. Ownership

h. Government Furnished Materials

33 AIRFIELD RESTRICTIONS 56-57

a. General

b. Nellis Runways

34 AFFIRMATIVE PROCUREMENT 57-58

a. Description

b. Material Submittals and Guidelines

c. Exemptions

d. Contract Clauses

35 PROTECTION AND CLEANUP 58-59

a. Clean-up

b. Protection

36 FINAL INSPECTION 59

a. Pre-Final Inspection Notification

b. Final Inspection Notification

c. Declination to Inspect

d. Acceptance

37 PROJECT COMPLETION AND CLOSE-OUT 59-62

a. Warranties

b. Final Material Submittals

c. Final As-Builts

d. Operations & Maintenance Manuals

e. DD Form 1354

GREEN PROCUREMENT 62

39 DEFINITIONS 62-66

Attachment #1

1. LOCATION:

(1) Nellis Air Force Base (NAFB) is located approximately nine (9) miles north of downtown Las Vegas on State Highway 604 (Las Vegas Blvd). NAFB consists of three main areas: the Main Base, Area II, and Area III.

(2) Creech Air Force Base (CAFB) is located approximately 46 miles north of

Las Vegas, Nevada on Highway U.S.-95

(3) Range 63 and Point Bravo are located approximately 35 miles north of Las Vegas, Nevada on Highway U.S.-95

2. DESCRIPTION OF WORK: This is a Simplified Acquisition of Base Engineering

Requirements (SABER) indefinite-delivery, indefinite-quantity (IDIQ) contract for design and construction efforts at Nellis Air Force Base (NAFB), Creech Air Force Base (CAFB), Range 63, and Point Bravo. Work shall be defined in individual Task Orders (TO) and may consist of multiple disciplines in general construction categories. It may involve design services for all aspects of general construction including construction, modifications, and renovations of existing facilities. Work may include but is not limited to: maintenance, repair, alteration, mechanical, electrical, heating/air conditioning, demolition, painting, asbestos remediation, paving and earthen work for industrial/office buildings and/or infrastructure. The Contractor shall furnish all design, labor, equipment, materials, manufactured articles, transportation, supervision, and all else necessary to accomplish the design and/or repair/construction of each TO written under this SABER for all work that is defined for each project. These TOs will be completed as required per attached specifications, referenced documents, and as shown on attached project drawings as applicable.

3. PHASE-IN PERIOD: The Contractor shall be allowed an initial 30 calendar day “start-up” period following contract award. Limited performance may be required during that period. After an initial 21 calendar day mobilization period, the Contractor shall have the capability to accept the volume of Government work in accordance with the schedule below. Thereafter, the Contractor shall have all equipment and personnel in place and available to fully execute all requirements of this contract. The Contractor may be notified of potential projects within the phase-in period and, if capable of performing, may begin work earlier than shown in the table below.

CALENDAR DAYS AFTER CONTRACT AWARD

REQUIRED CAPABILITY

(Cumulative Value of Work Negotiated/Awarded)

Award + 21 days: $400,000

Award + 30 days: $1,000,000 (Fully Capable)

4. PROJECT ESTIMATING/DESIGN ORDERING PROCEDURE - SABER

a. Intent of Design/Estimating: Contract line item numbers (CLINs) ending in AK, AL, AM, AN, AP, AQ, AR, AS, AT, and AU allow the Government to issue the Contractor a task order for all work incidental to developing a design and/or project estimate, without obligating the

Government to issue the Contractor an order to actually construct the work described. The Government’s intent for the CLINs identified above is to obtain a design and/or exact price for projects that may or may not have been designed or where the requirements may not have been fully defined but are being considered for SABER construction. It is not the Government’s intent to have the Contractor provide an estimating service for projects that have no initial, serious SABER construction consideration. The Contractor agrees that the Government is not obligated to issue the Contractor a task order for the construction work described in the completed project estimate.

b. Notice of Requirement: As the need exists for design and/or estimating performance under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement by issuing a task order for the work.

(1) When ordering design and cost estimating services, such notification will include a project number, project title, statement of objectives, general scope of work, magnitude of cost, not to exceed construction cost, and any special instructions or conditions that may exist with respect to the work. The Contractor shall be responsible for preparing a detailed proposal by identifying tasks required, conducting an asbestos/LBP survey as necessary, preparing drawings, developing performance times, and furnishing the finalized design to the Contracting Officer for approval. Proposals shall be submitted in accordance with the same design standards utilized for the demonstration project. The applicable design/estimating CLIN fee shall cover the costs for this effort. After validation and acceptance by the Government, the Contractor shall prepare a detailed cost estimate in the specified format by listing quantities of individual work elements needed, and specifying non-priced tasks, and submit to the Contracting Officer for negotiation.

(2) The Contractor shall not install any asbestos containing material (ACM) or apply LBP materials. If such material is detected, the Contractor shall remove it and replace it with acceptable material at no additional cost to the Government.

c. Magnitude of Project:

(1) The Contractor shall accomplish the design and/or estimating services required so as to permit award of a SABER task order for the construction of the specified work at a price that does not exceed the estimated magnitude of the project. The Contractor shall promptly advise the Contracting Officer if they find that the project being designed will or is likely to exceed the specified magnitude. The Contracting Officer will review the Contractor’s estimate.

The Government may:

(a) authorize a change in scope or materials as required to reduce the estimated construction cost;

(b) scrap the project and terminate the order.

(2) An adjustment on the design and/or cost estimate shall be made if the final cost estimate is in excess of +/- 15% of the ordered project magnitude.

(3) The project magnitude ranges shall be defined as follows:

LOW = $ 400,000 or less

HIGH = Between $ 400,001 and

$ 1,000,000*

* Minor construction projects are subject to a statutory task order limit of $960,000.

d. Performance Time: Upon receipt of the notice of requirement, the Contractor shall respond within the maximum time parameters described below.

PROJECT MAGNITUDE

LOW HIGH

TASK DESCRIPTION 10% 35% 10% 35%

Visit the work site after design award with the CO and Project Manager and/or designated representatives within:

7 CD 7 CD 14 CD 14 CD

Submit Contractor provided design/cost estimate after first site visit within:

14 CD 21 CD 21 CD 30 CD

Provide subsequent revisions of the design/cost estimate within:

14 CD 14 CD 14 CD 14 CD

e. Design/Estimating Fee: The Contractor shall include in their initial SABER proposal Design and Estimate Fees:

(1) For Projects that are LOW = $400,000 or less

One (1) Fee for the 10% design and estimate for a project, including lead/asbestos testing if applicable.

One (1) Fee for the 35% design and estimate for a project, including lead/asbestos testing if applicable.

One (1) Fee for estimating a designed project.

(2) For Projects that are HIGH = Between $400,001 and $1,000,000

One (1) Fee for the 10% design and estimate for a project, including lead/asbestos testing if applicable.

One (1) Fee for the 35% design and estimate for a project, including lead/asbestos testing if applicable.

One (1) Fee for estimating a designed project.

f. Site Visit/Scope Validation Meetings: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary to refine the Government’s requirements. As a minimum, the following will be discussed:

(1) Site investigation requirements

(2) Methods and alternatives for accomplishing work

(3) Definition and refinement of requirements

(4) Detailed Statement of Objectives

(5) Availability of Government As-Built Drawings [see paragraph 30 (d)]

g. Prior to Design Proposal: The Contractor shall not begin any design until the scope of work is fully defined and a thorough review of all Government as-builts is accomplished. It is the sole responsibility of the Contractor to request in writing to the Contracting Officer specific drawings or technical documents to review. All available as-builts will be provided to the Contractor. The Contractor shall field verify all provided as-builts as well as existing field conditions prior to accomplishing any design work. The Contractor has five (5) calendar days to notify the Government of any additional information needed for the submission of cost revisions.

h. Environmental Survey: The Contractor shall accomplish an exhaustive asbestos/LBP survey, as necessary based on project scope, through a certified environmental consultant. The Contractor shall accomplish all work in compliance with all applicable Federal, State, and local regulations. All environmental survey tests shall be included in the Contractor’s design fee based on each individual task order. No additional compensation shall be paid to the Contractor for asbestos or lead based paint testing; this will be covered under the appropriate design/estimating CLIN. Invoicing for payment of testing will NOT be approved until results are provided to the Contracting Office and Civil Engineering.

i. Cost Proposal: Upon completion of the refined scope of the individual requirement, including the finalized drawings and Statement of Work, whether Contractor or Government generated, the Contractor shall prepare a detailed proposal by identifying tasks, preparing drawings, refining quantities of both prepriced and non-prepriced items (NPI), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer.

(1) Contractor’s Coefficient: The purpose of the Contractor’s coefficient is to capture most common, recurring project costs within a single figure in order to simplify and reduce repetitiveness in cost estimates. All cost estimates proposed will reflect the coefficient factor in effect at the time of submission as well as the Remote Location Coefficient, if applicable.

(a) The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing task orders issued under this contract. These costs shall be covered in the Contractor’s coefficients:

(i) Subdivision 01-11 – Summary of Work, excluded in its entirety.

(ii) Subdivision 01-21 – Allowances, excluded in its entirety.

(iii) Subdivision 01-31 – Project Management and Coordination, excluded in its entirety.

(iv) Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety.

(v) Subdivision 01-41 – Regulatory Requirements, excluded in its entirety.

(vi) Subdivision 01-52 – Construction Facilities, excluded in its entirety.

(vii) Subdivision 01-54-39 – Construction Equipment, excluded in its entirety.

No informational portion of RSMeans books (introduction, chapter tips, etc.) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

(b) Waste of excess material quantities are incidental costs which are included within the Contractor’s coefficient. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

(c) Other items covered under contractor’s coefficient include all cost elements not included in the current UPB such as overhead/profit, general and administrative expenses, bond premiums, gross receipt taxes/other taxes, quality control, clean-up, sub-contractor markup, labor burden, mobilization/demobilization, permits/licenses, as-builts and other submittals, depreciation, and site security.

(d) Cost differences due to location: Due to the remote locations of Creech AFB, Range 63, and Point Bravo, an increase in labor, transportation and other costs is expected.

However, a separate City Cost Index (CCI) does not exist in those areas. In order to account for these price increases, the Contractor shall use location-specific design fees and coefficients.

One set of design fees and coefficients shall be used exclusively for projects at Nellis AFB, and another set of design fees and coefficients shall be used exclusively for projects at Creech AFB, Range 63, and Point Bravo.

(2) Prepriced Items: The SABER Unit Price Book (UPB) shall serve as the basis for establishing the unit price value of the prepriced work to be performed. The Contractor’s proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied. In construction of their proposal, the contract will use the MEANS bare cost total unit prices, plus the Las Vegas city cost index multiplied by the Contractor’s coefficient to establish the value of work to be performed.

(a) Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the MEANS cost of construction and will not be paid separately.

(b) Removal/Reinstallation Cost Correction: Defined as an item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used (other than items described in the Contractor’s coefficient). If there is no line item for removal and replacement, the Contractor shall locate the closest substitution for the line item in the UPB, then the Contractor shall create an alternate prepriced line item removing the cost for the material; the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and replace that UPB line item. This line item will be prepriced.

(c) Selective demolition line item: Defined as items which are to be demolished and removed without being reinstalled. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor shall locate the line item in the UPB. Then the Contractor shall create an alternate prepriced line item and shall be priced at 50% of MEANS bare installation cost (50% x labor) for the item minus the cost for materials and equipment.

(d) Breakdown of identical line items: If one line item is being used to complete work in more than one distinct building, area or discipline, quantity breakdowns shall be provided by the Contractor to specify where the sum total value was derived from. For example, ¾” EMT conduit is used for electrical work as well as fire suppression. Either by providing detailed comments in their estimate or by creating separate duplicate line items, Contractor shall be absolutely clear what quantity is being allocated to each task and in what building or area.

(3) Non Prepriced Items (NPI): Items of work not contained in the SABER UPB but within the scope and general intent may be negotiated by the Contracting Officer or his designated representative and the negotiated price may be added to the price book. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(a) A minimum of three (3) competitive sub-Contractor quotes on the Sub Contractor’s Letter Head.

(b) If self-performed by Contractor, complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, Construction Cost Estimate Breakdown (Attachment # 45), or other format approved by the Contracting Officer. Supporting documentation shall be submitted to the Contracting Officer to validate the cost breakout and shall include supplier name and telephone number for each non-prepriced item. NPI’s shall NOT be subject to CCI.

(4) Sample 4Clicks SABER Cost Estimate is shown on next page.

NOTE 1: The above Subdivisions/Functions, Descriptions, Unit Prices and Units of Measure come from the UPB. The Subdivisions/Functions were utilized for cross referencing purposes.

NOTE 2: The total of all items shown includes the Las Vegas City index but must be multiplied by the applicable coefficient factor to arrive at the total task order cost.

(5) Project Price Adjustment: At the beginning of each contract option year, all previously negotiated, unawarded project pricing shall be adjusted by the Contractor based on the current year MEANS’ database, to include current quarterly updates of the City Cost Index (CCI) at the time the price is updated. The adjusted project pricing will be forwarded for each such project to the Contracting Officer not later than the first day of each performance period (option year renewal). That price will be held for the entire renewed option year, and will not be updated for another year.

j. Format of the Proposal: The Contractor’s design proposal shall be submitted electronically via e-mail in the requested Project Estimating Software format described in Section 13 (with accompanying Word or Excel documents), to include an Adobe (.pdf) version for the Contracting Office and the technical review electronic version from the Project Estimating Software for 99 CES/CEN. Any associated files or AutoCAD drawings (See Para 30) too large to transmit via email shall be submitted on a CD-ROM. In addition, 3 paper copies and 3CD’s shall be submitted to the Contracting Officer. Each proposal shall include, at a minimum, the following:

(1) Statement of Work (SOW): Written descriptions (in the quality, detail, and professionalism identified in the Contractor’s technical proposal) documenting work required by each Government task order, prepared by the Contractor from the Statement of Objectives provided by the Government.

(a) In conjunction with the drawings, the SOW must provide at a minimum:

A listing of the applicable technical specifications

Identification of the method of work or materials to be used

A listing of the required material submittals (Submittal Register, Attachment #49)

A listing of proposed alternatives, if applicable

A performance period expressed in calendar days

(b) The SOW must be thorough and detailed enough to allow:

The Government and the Contractor to estimate the number and type of prepriced and non-prepriced items required to successfully perform all work

Government personnel to monitor and validate work compliance

The Government to easily follow the work processes involved

(2) Cost Estimate - A detailed cost estimate segregated by CSI Division (see para 4i Cost Proposal)

(3) Design Drawings - A detailed design submittal (See para 4k Design Levels and Requirements)

(4) Asbestos Containing Material (ACM)/Lead Based Paint (LBP) survey report (if applicable) - Costs for ACM/LBP testing are assumed to be part of the Contractor’s price for the design/estimating CLINs and will not be paid separately by the Government

(5) All necessary support documentation, as required, to indicate that adequate engineering and planning to accomplish the requirement has been accomplished, shall also be submitted as a part of the design. Examples of documentation required for submittal that might reasonably be expected would include sketches, drawings, calculations (to include but not limited to any electrical, HVAC, and utility load calculations requiring upgrade), catalog cuts, specifications, verbal description of the work, etc. Costs for documentation are assumed to be in the Contractor’s price for the design/estimating CLINs and will not be paid separately by the Government. All such design submittals must be approved by the Contracting Officer prior to the start of any negotiation.

k. Design Levels and Requirements: The Contractor shall complete the design submittal for each task order and deliver the submittals to the Contracting Officer in accordance with the following design schedule as required per scope of the task order. Note that all drawings shall depict the project accurately and shall show sufficient detail to convey the intended appearance and work scope of the project to include but not limited to existing electrical, structural, communications, HVAC/mechanical, security, fire system components, sprinkler, utilities, and plumbing systems. Detail references, notes, and material indications shall be sufficient to thoroughly describe and index the work. All cut sections and details shall also be shown on the drawings. Not all drawings will be required for each task order.

(1) 10% Design - An acceptable 10% design submission shall reflect the final basic plan with sufficient detail to illustrate (as applicable) the structural, architectural, mechanical, electrical, fire and communications systems as well as the paving/grading/drainage plan, haul route and proposed storage site, designed to a 10% level. Drawings shall include detailed schedules and legends appropriate to describe the design. Drawings shall be of sufficient detail to fully communicate the design concept. The submitted Statement of Work shall be complete in describing the project scope and provide adequate detail to allow for the accompanying price proposal, and to convey to the Contracting Officer that the proposal was technically acceptable and fulfills the intent of the Statement of Objectives. The basic calculations needed to size the components of the project should be included. If information was not available or was not provided by the Government, the Contractor shall state the assumptions on which his SOW and cost estimate is based. Drawings shall include the following, as applicable:

(a) Site Plan: Utilize scale which shows building site, relation to adjacent structures, existing utilities, additional utilities required, and other major site features. Scales for site plans shall be sufficiently large to clearly delineate building location, topographical, utilities, streets, roads and parking, vegetation and other pertinent data. Show all site amenities.

(b) Plans and elevations: Shall portray general layout and interfacing features even if such features are not in the contract area. Equipment to be included in the project shall be accurately located and scaled. All areas and equipment shall be identified. Areas shown on the floor plan but not included in the project shall be so designated by shading, outlining, or other clean concise means.

(c) Other drawings: Shall depict the project accurately and shall show sufficient detail to convey the intended appearance of the project. Detail references, notes, and material indications shall be sufficient to thoroughly describe and index the work. Exterior and/or interior elevations shall be submitted when the project involves work on such surfaces.

Provide interior and exterior finish schedule and door schedule.

(d) Scales: Shall be sufficiently large to clearly portray the work. Mechanical and electrical schematics shall be large enough so that relative features are proportionate and easily related to architectural plans and features.

(e) Structural/Mechanical/Electrical: Provide general layout of major systems, utility support, and major design features. Connection points and method of connection to existing utilities shall be shown. Include fixture and equipment schedules and Ampere Interrupting Capacity (AIC) calculations.

(f) Communication Drawings: Telecommunication drawings/sheets, T-1 through T-(x) must be included. Show required spaces for installation of telecommunication systems. Basic OSP installation and routes and connection points.

(g) Haul Route and Contractor's Storage Site

(h) Seismic Design

(i) Cover Sheet / Project Location Maps/ Index of Drawings

(j) Demolition Drawings as required

(k) Design Analysis

(2) 35% Design - An acceptable 35% design submission shall reflect the final basic plan with sufficient detail to illustrate (as applicable) the structural, architectural, mechanical, electrical, fire and communications systems as well as the paving/grading/drainage plan, haul route and proposed storage site, designed to a 35% level. Drawings shall include detailed schedules and legends appropriate to describe the design. Drawings shall be of sufficient detail to fully communicate the design concept. The submitted Statement of Work shall be complete in describing the project scope and provide adequate detail to allow for the accompanying price proposal, and to convey to the Contracting Officer that the proposal was technically acceptable and fulfills the intent of the Statement of Objectives. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams. All calculations needed to size the components of the project should be included. All utilities and structures shall be shown, as well as, the paving/grading/drainage plan, haul route, and Contractor’s storage site. If information was not available or was not provided by the Government, the Contractor shall state the assumptions on which his SOW and cost estimate is based. Drawings shall include the following, as applicable:

(a) Site Plans: All required controlling dimensions. Site plan showing proposed location of work including benchmarks, access from main roads, and surface or sub-surface drainage concepts. Utilize scale that shows building site, relation to adjacent structures, existing utilities, additional utilities required, and other major site features. Scales for site plans shall be sufficiently large enough to clearly delineate building location, topographical, utilities, streets, roads and parking, vegetation and other pertinent data. Drawings shall show new and existing site amenities.

(b) Plans and Elevations: Floor plans with dimensions and functional arrangement of all areas including corridors, exits, stairs, and utility spaces properly related to exterior access, roads, parking, and service areas, etc. Individual treatment shall be given to items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and life safety requirements shall be shown. Design live and wind loads shall be shown. Elevations shall include story heights, penetration, and adaptation to finished grades at the site. All plans and elevations shall portray general layout and interfacing features even if such features are not in the contract area. Equipment to be included in the project shall be accurately located and scaled. All project areas, project systems and equipment shall be identified. Areas shown on the floor plan but not included in the project shall be so designated by shading, outlining, or other clean concise means.

(c) Other Drawings: Shall depict the project accurately and shall show sufficient detail to convey the intended appearance and work scope of the project. Detail references, notes, and material indications shall be sufficient to thoroughly describe and index the work. Exterior and/or interior elevations shall be submitted when the project involves work on such surfaces. Provide demolition drawings as required. Provide interior and exterior finish schedule and door and hardware schedule.

(d) Structural, Mechanical, Plumbing, Fire Protection, Electrical: Provide general layout of major systems, utility support, and major design features. Clearly show and note project scope. Connection points and method of connection to existing utilities shall be shown.

(e) Telecommunications: Detail of all telecommunication space (sizes, heights, width, depths) shall be included. Telecommunications room entrance and backbone diagram shall be shown. Show specific details of all outside plant and inside plant routes and termination points (number, size, types of manholes, hand holes, pedestals, marked splices, number and size of conduits IAW the applicable codes.

(f) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

(g) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation to supporting structural columns or walls.

(h) For heating, air conditioning, mechanical ventilation and plumbing, and special features such as hoists, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated.

(i) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features shall be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements. Include Ampere Interrupting Capacity (AIC) calculations.

(j) Provide separate lists of all Government-furnished equipment to be installed by the Contractor and equipment furnished and installed by the Government, if applicable.

(k) Scales: Shall be sufficiently large to clearly portray the work and include detailed schedules and legends appropriate to describe the design. Mechanical and electrical schematics shall be large enough so that relative features are proportionate and easily related to architectural plans and features. Hard copies shall be clearly readable. The use of redline schematics shall not be acceptable. Submission of drawings in the incorrect scale shall result in disapproval of the submittal.

(l) Haul Route and Contractor's Storage Site

(m) Seismic Design

(n) Cover Sheet / Project Location Maps/ Index of Drawings

(o) Demolition Drawings as required

(p) Design Analysis

(3) Shop Drawings for Fire Systems – In accordance with AFI32-10141, Attachment 9, Contractor shall provide shop drawings when FPE stamped drawings are required. Shop drawings can be provided after construction task order has been awarded, but shall be approved by the Contracting Officer prior to construction of fire systems.

l. Government Review:

(1) Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and accuracy. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all prepriced and non-prepriced items, all non-prepriced costs, and the performance time.

(2) The Government may unilaterally accept the Contractor’s initial estimate, in total or in part, without discussion or negotiation unless the Contractor qualifies the estimate by specific limitations.

(3) Changes: The line item price includes the cost for Contractor revisions, the cost for incorporating minor changes introduced by the Government, and any subsequent negotiations required by the Government. If, after Government acceptance of the line item prices, the Government requires changes the Contractor considers significant, the Contractor must immediately notify the Contracting Officer in writing of its position and include a price proposal for incorporating the change. If the Contracting Officer determines the change to be other than minor and a redesign is ordered, the order price will be equitably adjusted.

m. Government Acceptance and Payment:

(1) Upon final acceptance of the design and/or estimating work ordered, the Contractor may invoice for the design fee of the completed design and/or estimate.

(2) Payment will be made after acceptance of invoice and within 30 calendar days after receipt of a proper invoice.

5. CONSTRUCTION ORDER - SABER

a. Contractor-Provided Design: At any time within the contract period after Government acceptance of a Contractor-provided design/estimate, the Government may elect to have the Contractor construct the work as designed.

(1) If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient and current area/city cost index. Once the Government accepts a design, the price is good through the remainder of the contract year and will not be updated quarterly. After that time, the cost estimate will be updated in accordance with paragraph (i. (5) Project Price Adjustment) above.

(2) If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final acceptance, the Government may instruct the Contractor to construct the work described in the completed project.

(3) If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor shall be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Preprice Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project.

b. Government-Provided Design: At any time within the contract period, the Government may provide a design for the Contractor to price. After negotiation and acceptance of the proposal, the Government may elect to have the Contractor construct the work as negotiated.

(1) If the project estimate includes only prepriced items the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate and current area/city cost index. Once the Government accepts a design, the price is good through the remainder of the contract year and will not be updated quarterly. After that time, the cost estimate will be updated in accordance with paragraph (i. (5) Project Price Adjustment) above.

(2) If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final negotiation, the Government may instruct the Contractor to construct the work described in the completed project.

(3) If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor shall be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Preprice Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project.

6. SEQUENCE OF WORK: Work shall be accomplished in the priority as listed in the individual Task Orders.

7. NOTICE TO PROCEED: At the beginning of a project, the Contracting Officer will initiate a Notice to Proceed (NTP) to allow construction work to begin. The performance period will be identified in each Task Order.

8. WORKING HOURS

a. Standard Work Hours: Normally from 7:00 a.m. to 4:00 p.m., Monday through Friday, excluding Federal Holidays and the day after Thanksgiving.

b. Non-Standard Work Hour Approvals: Requests to work at times other than the specified standard work hours shall be made to the Contracting Officer in writing at least ten calendar days prior to the proposed work.

(1) The letter shall state the dates desired to work and the work to be accomplished if approval is granted.

(2) When additional inspecting forces are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than the normal duty hours/days.

(3) However, if inspectors are required to perform in excess of their normal duty days/hours solely for the benefit of the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. After overtime rates have been determined the Contractor shall be notified of the amount and the contract price shall be reduced appropriately by unilateral modification. The Contractor shall also reflect the decreased amount in their next invoice request.

(4) The Contractor shall be responsible for furnishing and maintaining any artificial lighting required during nighttime operations. Lighting shall be directed as not to interfere with aircraft or tower operations. The lighting equipment shall be capable of being removed from the runway within five minutes of notification. The Government reserves the right to accept or reject night work the following day under natural light conditions after the work is completed.

c. Non-Standard Work: In addition to above, close coordination with the Government must be maintained. Whenever work which will be "hidden" or which has not been scheduled will be accomplished, notice must be given to both the Contracting Officer and the contract inspector as early as possible to ensure inspections are accomplished as required. If proper inspections are not accomplished as a result of such lack of notification, the Contractor bears the risk of removing completed work and re-accomplishing such uninspected work at no cost to the Government.

9. SUBMITTALS AND SUBSTITUTIONS

a. Submittal Register: During the design phase, the Contractor shall submit as part of their design proposal a Submittal Register (Attachment #49), and list each item of equipment and material for which submittals are required by the specifications, and/or contract terms and conditions. The Submittal Register shall list the full range of submittals, quantity required, and the “required submission date” for each item specified based on the Notice to Proceed (i.e. NTP plus X days). Within three (3) business days after receipt of the Notice to Proceed with construction, the Contractor shall identify a "required submission date" for each item identified and submit it with the Progress Schedule, AF Form 3064 (Attachment #46). The approved submittal register will become the scheduling document and will be used to control submittals throughout the life of each task order. Any subsequent revisions to the Submittal Register are required to be submitted within three (3) business days.

(1) The Contractor shall identify a "required submission date" for each item specified on this form. The Contractor shall ensure each specified date provides adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date.

(2) Whenever the Contractor submits materials or drawings for approval and there exists a variance from the specifications or Government drawings, the approval shall not be final unless the Contractor expressly noted on the submittal that “This material or drawing varies from specifications in the following aspects.” Each variance should then be described in detail with proper justification and shall be subject to the approval of the Contracting Officer.

b. AF FORM 3000, Material Approval Submittal: Each submittal shall be transmitted under an AF Form 3000 (AF3000), Material Approval Submittal (Attachment #50). Submittals shall be prepared in accordance with the instructions on the reverse of the form.

c. Coordination of Submittals:

(1) Prior to each submittal, the Contractor shall carefully review and coordinate all aspects of each item being submitted.

(2) The Contractor shall verify that each item and the submittal for it conform in all respects with the specified requirements.

(3) By affixing his/her signature to the AF Form 3000 (AF3000), Material Submittal Approval, the Contractor certifies that this coordination has been performed.

(4) Unless identified as being a standard submittal, each submittal as indicated on the Submittal Register will be a (1) one-time submission or as noted for the “BASIC YEAR”, “FIRST

YEAR OPTION”, etc. For a submission to be a standard submittal, the Contractor must state on a submittal that it will be used throughout the contract period.

(5) Neither the submittal nor the Contracting Officer's approval of the submittal shall be construed as relieving the Contractor from furnishing satisfactory material.

d. Substitutions: The Contractor shall set forth in writing the reason for any deviation from the contract requirements and annotate such deviation on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unidentified deviations. Do not substitute materials, equipment, or methods unless such substitution has been specifically approved by the Contracting Officer in writing. Any requests for deviations must be submitted seven (7) business days in writing prior to requested usage.

e. Unacceptable Substitutions: The Government will not accept substitutes for the following items: XO-9 combination locks, Best inter change core system locks. All locksets will be provided with blank cores and five (5) blank keys per lock. Specific key blank type will be determined based on each task order. If any of the aforementioned items are not available in the UPB, the Contractor shall submit three (3) competitive quotes to the Contracting Officer or his/her designated representative for evaluation. Once a negotiated price for each item is determined, it will be integrated as a modification to the contract. After each option year renewal, there will be an opportunity, if required, for the Contractor to re-price and re-negotiate these or additional line items, to be added to the SABER contract. Once such items are negotiated, they are considered prepriced, will be added to the UPB, and are to be used in the cost estimates, thereby eliminating the need for repetitive NPI’s.

f. Or Equal: Where the phrase "or equal" occurs in the Contract Documents, do not assume that substitute materials, equipment, or methods will be approved as equal until the item has been specifically approved for this work by the Contracting Officer. All items provided for installation are assumed to be new or re-used per Government’s request. Any reconditioned or refurbished items that are to be installed must be approved in writing by the Contracting Officer.

g. Certification of Compliance: A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the specified quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods, qualification of personnel, or verification of material suitability, in conformance with the contract requirements. This certification shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply; shall be dated after the award of this contract; and shall be signed by an appropriate official authorized to certify on behalf of the Contractor, a subcontractor, a manufacturer, or a supplier.

h. Samples: Provide samples of both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work in the type and number specified. Such samples shall be identical to the precise article proposed to be provided and incorporated in the project.

i. Color Selection:

(1) Unless the precise color and/or pattern is specifically called out in the Contract Documents, and whenever a choice of color or pattern is available in the specified products, submit a full range of accurate color and pattern charts to the Contracting Officer for selection.

Colors and textures will conform to base architectural standards shown in the most current Nellis-Creech ID2 Handbook unless otherwise directed.

(2) All items requiring color and/or pattern approval shall be submitted at one time under a single submittal and shall be segregated and integrated in one package.