Attachment_13_-_Questions_and_Answers_(rev_02).pdf

FA4855-17-R-0008-0004

Attachment 13

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

1 RFP 3.16

3.18

The RFP had a “DRAFT” watermark. Additionally, the vendor wanted more information regarding an industry day, and a questions deadline.

Is the solicitation a draft or final solicitation? ? FBO notes it is the final, however the document has a watermark for the draft. Is there an industry day planned. If so, please confirm when registration is due. When is the deadline for questions.

Answered in Amendment 01 This is not a draft solicitation. The 1449 was updated to remove the watermark; no changes in information.

A pre-proposal site visit will be held on June 2, 2017 at 0900 MST IAW the RFP.

3.18 Notice of Pre-proposal Site Visit

A pre-proposal site visit will be conducted at MAFR for the purpose of answering questions regarding this solicitation. It will be held on the day and time indicated on the solicitation announcement on the FedBizOpps website.

Submit the names of all attendees (not to exceed 3) to the POCs listed in section 3.3.

This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

Offerors are requested to submit questions to the point of contact noted above not later than 5 days after the pre-proposal site visit. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.16 Request for Proposal (RFP) Technical Clarifications Offerors who determine that the technical requirements of this RFP require clarification(s) in order to permit submittal of a responsive proposal are requested to submit all questions in writing within 10 business days from release of the RFP. These questions shall be directed to the POCs identified in section 3.0.

MELROSE AIR FORCE RANGE (MAFR) OM&S

FA4855-17-R-0008

Questions and Answers Revised 16 June 2017

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

2 RFP 3.16, 3.18

Clarification of dates for technical questions.

3.16 Request for Proposal (RFP) Technical Clarifications

This paragraph states Questions are due in writing within 10 business days from release of the RFP.

3.18 Notice of pre-proposal site visit

This paragraph states Questions are due not later than 5 days after pre-proposal site visit.

Question: Please clarify these questions due dates.

Answered in Amendment 01 Paragraph 3.16 refers to questions relating to technical requirements of the RFP that require clarification, they are due within 10 business days from release of the RFP. The pre-proposal site visit is scheduled on 2 June, any questions that result from that site visit that have not previously been asked in writing (IAW 3.16) or asked at the site visit (IAW 3.18) are due 5 days after the site visit (IAW 3.18). The intent of these differing due dates is to allow for the Government to provide timely responses to all questions.

3 RFP 3.3,3.3.4,

3.3.6

Within the RFP documents, dated 22 May 2017, Regarding Section 3.3, Volume IV Past Performance Factor (page 55-57) describes a list of past performance requirements which must be met by the prime vendor in order to receive either a Very Relevant or Relevant rating. Specifically, to receive a VERY RELEVANT rating, Page 55, paragraph 3.3.4, Table 5 requires the prime vendor to have past performance in all nine performance requirements. To receive a RELEVANT rating, the offeror needs to demonstrate past performance in eight of the nine performance areas listed.

Further, page 57, paragraph 3.3.6 states that “Past performance regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement will not be weighted as heavily as past performance information for the prime Contractor.”

In section 52.212-1, “Instructions to Offerors” Paragraph 1.0, it states, “Market research confirmed that subcontracting and teaming arrangements are likely due to the broad scope of the contract requirements; therefore such arrangements are encouraged to ensure mission success.”

Question1A: As the Government acknowledged market research indicates subcontracting and teaming will be likely due to the broad scope and encouraged small businesses with only partial capabilities to respond, was it the intent of the Government, in the Evaluation Criteria, to require that the Prime vendor have the dominant past performance, rather than considering the past performance of the totality of the team to increase the competitive pool of offerors?

Question 1B: Based on Instructions to Offeror’s Paragraph 1.0, will the Government consider totality of past performance of Prime/Subcontractors in overall relevance assessment rather than each individual citation, as very few 8(a)s will have demonstrated capabilities to reach the “Relevant” Past Performance Rating?

Answered in Amendment 01 It is the Government’s intention to encourage offerors’ with partial capability to provide past performance references of all teaming partners, subcontractors, and joint venture partners for evaluation. 52.212-1 para 7.0 Volume IV – Past Performance describes the Government’s intent to evaluate the past performance information of “the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform as documented in Attachment 1 Contractor Team Organization.” Amendment 01 revises the addendums to 52.212-1 and 52.212-2 to clarify the Government’s intent and to ensure that interested and capable 8(a) companies have to ability to provide relevant past performance information for themselves, their joint venture/teaming partners, and their subcontractors. The following paragraphs have been revised:

52.212-1 paragraph 7.1.3.

52.212-2 paragraph 3.3.4., including Table 5. Past Performance Relevancy Rating Method 52.212-2 paragraph 3.3.6.

52.212-2 paragraph 3.3.7.

52.212-2 paragraph 3.3.9

16 June 2017

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ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

4 RFP

52.212-2 3.3.4, Table 5

Section L 2.0 Basis for Award and Section L 3.3.4 and Table #5 Relevancy Assessment. Section L 2.0 provides details indicating that the technically acceptable proposals will be evaluated on a Best Value basis with “Past Performance evaluated on a basis significantly more important than price considerations.” Section L 3.3.4 states “A more relevant past performance record will be weighted more heavily than a less relevant performance record. The Government will use the degrees of relevancy in Table 5 Past Performance Relevancy Rating Method when assessing relevant ratings to references.” Table #5 provides the requirements for obtaining three levels of “relevancy” for contracts submitted as past performance references. In order for an individual contract to receive either Very Relevant, Relevant, or Somewhat Relevant they must have provided Range Control Officer and Wildland Fire Operations plus experience from either ALL 7, 6, or 4 other service categories, respectively. This currently stated relevancy criteria provided in Table 5 provides an unfair competitive advantage to the incumbent. If not modified, the incumbent will be the only possible bidder that can obtain the Very Relevant rating since this is the only DoD contract that provides the Range Control Officer and Wildland Fire Operations plus experience ALL 7 of the other service categories. Many companies may have all or most of these elements covered in several separate contracts, but as currently written, all the elements have to be within an individual contract in order for them to be assigned a relevancy rating.

Please amend Section L 3.3.4 and Table 5 Relevancy criteria to allow the Relevancy evaluation on a cumulative basis across multiple contracts versus an individual contract.

Answered in Amendment 03 Amendment 03 revises the addendum to 52.212-2 to clarify the Government’s intent and to ensure that interested and capable 8(a) companies have to ability to provide relevant past performance information for themselves, their joint venture/teaming partners, and their subcontractors. The following sections have been revised:

52.212-2 section 3.3.4., including Table 5. Past Performance Relevancy Rating Method.

5 Att 9

PWS 3.1.15

PWS 3.1.15. SITFOR Support. PWS 3.1.15 states “SITFOR personnel will consult with requesting units prior to planning and execution of missions.” This level of expertise we are to be providing as consulting services with the requesting unit is unclear/undefined. It also does not define exactly what the consulting expertise is to cover.

Please clarify the level of expertise expected of the SIATFOR personnel that will be consulting with requesting units.

PWS (version 16 June 2017) paragraph 3.1.15 has been revised to clarify the Government’s requirement. Sentence “SITFOR personnel will consult with requesting units prior to planning and execution of missions.” has been revised to “SITFOR personnel will consult with requesting units prior to planning and execution of missions in order to determine theater and level of involvement with the training scenario (number of people, dress, etc.).

16 June 2017

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ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

6 Att 9

PWS 3.1.16

PWS 3.1.16. SITFOR Support. PWS 3.1.16 states “The participants will be capable, adaptive and able to replicate a hybrid theater based threat; be capability based, having the ability to engage verbally and non-verbally as required.” There is no definition of what languages are required and what level of language proficient (Defense Language Institute proficiency levels go from 0 to 5) is required. This is a critical data point for this support because with varying languages and language proficiency levels creates a cost difference that must be accounted for/priced into the CLIN.

Please provide languages required and DLI proficiency level ratings required.

No foreign languages are required of SITFOR support. English language is sufficient for the verbal communication requirement of PWS paragraph 3.1.16.

7 Att 9

PWS 3.1.16

PWS 3.1.16. SITFOR Support. PWS 3.1.16 states “The contractor is responsible to provide personnel protective equipment to meet government standards.” While the PWS paragraph specifically discusses PPE it is silent about appropriate costume/wardrobe for the SITFOR personnel “providing immersive services to simulate real world conditions”. Hence it is unclear if the contractor is providing these or they are GFE. Again no mention of region, since clothing varies by geographical location. Also no costume/wardrobe for SITFOR personnel is listed in Table 3-3 Battlefield Atmospherics/Props.

Is the contractor required to provide uniforms/local clothing in addition to PPE for SITFOR personnel?

Yes. PWS (version 16 June 2017) paragraph 1.9.4.1 has been revised to clarify the Government’s requirement. Sentence “Contractor SITFOR personnel will wear scenario appropriate clothing provided by the contractor.” has been added.

8 Att 9

PWS 3.6

PWS 3.6 thru 3.6.8 and Attachment 11 Consolidated Government Furnished Property A review to the PWS and attachment and PWS Section 3.6 thru 3.6.8 is silent on who provides the fire fighting vehicles used by the Wildland Fire personnel. Additionally a review of all 296 line items in Attachment #11 Consolidated GFP listing shows no firefighting vehicles or equipment. PWS 3.6.3 only discussed individual wildland fire clothing and PPE but not vehicles

Does the contractor have to provide the Firefighting vehicles on the range?

Firefighting vehicles used for services required in 3.6 through 3.6.8 are supplied and maintained by the 27 SOCES/CEV.

16 June 2017

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ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

9 Att 9

PWS 3.6

PWS 3.6 -3.6.8 and Attachment 11 Consolidated Government Furnished Property.

If the contractor is to provide the firefighting vehicles on the range there is no quantity listed nor the specifications of these firefighting vehicles (such as vehicle size (minimum GVW), water tank storage capacity, and pump PPM, length and number of hoses).

Please provide the number and specifications of all the fire fighting vehicles the contractor is to provide.

Firefighting vehicles used for services required in 3.6 through 3.6.8 are supplied and maintained by the 27 SOCES/CEV.

10 Att 9

PWS 1.7.6.3

PWS 1.7.6.3 states “The contractor shall include in their plan a list all additional proposed contractor-provided heavy equipment/vehicles to be used in performance of the PWS.”

Question: Are we to include fire COCO fighting vehicles in the Transition Plan as per PWS 1.7.6.3 and price the fire fighting vehicles? If so, where are these priced

(CLIN)?

Are we to include fire COCO fighting vehicles in the Transition Plan as per PWS

1.7.6.3 and price the fire fighting vehicles? If so, where are these priced (CLIN)?

It is not anticipated that the contractor will need to provide additional fire fighting vehicles.

11 Att 9

PWS 1.0

CLINS 0005/0006/0007, PWS 1.0 page 6 and PWS 1.4 and FAR Part 16 with subparts 16.2 and 16.6. CLINS 0005/0006/0007 are clearly labeled FFP, but the discussion in the PWS at 1.0 page 6 and PWS 1.4 describes a Time & Material process using a fixed billing rate and estimate hours with a not to exceed total. This disconnect will clause issues with DCAA accounting reviews if not corrected as DCAA will expect those CLINS to be treated as FFP since they are labeled as such, not as described in the PWS. The process described in the PWS for AOH follows the guidance in FAR 16 subpart 16.6 not Subpart 16.2.

Please either revise the CLINS 0005/0006/0007 or revise the PWS AOH process so they are FAR compliant.

PWS (version 16 June 2017) Paragraph 1.0 has been revised to remove conflicting language on CLIN types. The AOH CLINs and SITFOR CLINs shall follow the process in PWS paragraphs 1.4 and 3.1.14 and priced in accordance with Attachment 3 – Price Proposal Workbook and the CLIN structure established in the SF 1449.

16 June 2017

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ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

12 Att 11

GFP

Reference PWS 2.8.1 and Attachment #11 (Line items 1, 3, 4, 5, 38 to 50 inclusive, 77, 80 to 84 inclusive, 89, 93 and 94). PWS 2.8.1 states “The contractor shall bear all operations and maintenance labor costs associated with government furnished vehicles as listed in the Government Furnished Property attachment.” In order to properly estimate these maintenance costs to be included in the FFP CLINS, information is needed on each Line item (vehicle/heavy equipment/agricultural equipment) listed above.

Please provide for Attachment #11 (Line items 1, 3, 4, 5, 38 to 50 inclusive, 77, 80 to 84 inclusive, 8, 93 and 94) the current maintenance conditions, year of manufacture, year of acquisition on Melrose Range (by incumbent or prior incumbent is passed on), miles/hours on odometer/hour meters, any major assemblies replaced and when (engine, transmission, hydraulic pumps), any structural/frame damage and if repaired and when, and any warranties that may be in place with expiration dates

Attachment 11, Consolidated Government Furnished Property Listing (version 16 June 2017) has been revised to include manufacture years for the vehicles for which the Government has record of the manufacture dates. Full maintenance records will be provided to the awardee.

13 Att 9

PWS 2.8.1

Reference PWS 2.8.1. PWS 2.8.1 states “Parts or maintenance not associated with routine maintenance as approved by the COR shall be provided by the Government.”

It is unclear what “not associated with routine maintenance” actually means. The way PWS 2.8.1 is written it seems to include preventive and corrective maintenance so it is confusing on exactly what the government defines as “not routine”. This is needed so we can properly price the maintenance in the FFP CLINS.

Please clarify what is meant by “not associated with routine maintenance”

PWS (version 16 June 2017) paragraph 2.8.1 has been revised to clarify the Government’s requirement. Sentence “Parts or maintenance not associated with routine maintenance as approved by the COR shall be provided by the Government.”

has been deleted and replaced with sentence “Parts, not associated with preventative maintenance or instances of abuse, will be provided by the Government.”

14 Att 9

PWS

1.9 1.9.4.4

PWS 1.9 and PWS 1.9.4.4. PWS 1.9 states “provide a list of range key personnel (Site Manager, Alternate Site Manager, Quality Control Inspector, Ground Operations Foreman and Chief Range Control Officer (RCO))” yet PWS 1.9.4.4 states “Key Personnel: Program Manager and Alternate, Primary and Alternate Site Managers, Quality Control Inspector, Chief RCO, Ground Operations Foreman, Burn Boss”.

Also, the Proposal Pricing Workbook does not list either the Program Manager or the Alternate PM.

Which positions are considered key personnel?

PWS paragraphs 1.9 and 1.9.4.4 have been revised to correctly identify the key personnel: program manager, primary and alternate site managers, Quality Control Inspector, Chief RCO, Ground Operations Foreman and Burn Boss. The Government does not anticipate that the Program Manager work required under this contract will be a direct cost, however, offerors have the discretion to add labor categories of their choosing to CLINS X001, X002, X003, X004, and X008. Reference Instruction #1 and #4 on the Instructions tab of Attachment 3, Price Proposal Workbook.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

15 Att 3

PPW

Attachment #3 Price Proposal Workbook, RFP Section L Volume III 6.1.5.2.

Attachment #3 Price Proposal Workbook X001 Air and Ground Operations Support does not show two personnel listed in the PWS the Program Manager (PWS 1. & 1.9.4.4) and Alternate Program Manager (PWS 1.9.2). Also the Program Manager is cited as a key person. RFP Section L Volume III 6.1.5.2 states “Offerors must complete the Price Proposal Workbook as designed. Any attempt to reformat or remove cells is unauthorized and may be a reason to reject an offeror’s proposal.” It is unclear how we are to price the Program Manager given the restrictions of L.6.1.5.2

Please provide instruction on how to price the Program Manager in the Attachment #3 Price proposal Workbook.

The Government does not anticipate that the Program Manager work required under this contract will be a direct cost, however, offerors have the discretion to add labor categories of their choosing to CLINS X001, X002, X003, X004, and X008.

Reference Instruction #1 and #4 on the Instructions tab of Attachment 3, Price Proposal Workbook.

16 Att 3

PPW

Attachment #3 Price Proposal Workbook, RFP Section L Volume III L.6.1.5.2.

Attachment #3 Price Proposal Workbook cell C8 shows 2080 hours but Column C is titled FBLR which we interpret as Fully Burdened Labor Rate. FBLR are multiplied by productive hours not the full 2080 potential hours in a year (52x5x8). Again RFP Section L Volume III L. 6.1.5.2 does not permit changing of prepopulated area done by the Government. Multiplying FBLB by 2080 overstates the proposed price.

Please address the issue of 2080 versus productive hours for multiplying by FBLR.

Answered in Amendment 03 Amendment 03 revises Attachment 3, Price Proposal Workbook (rev 01) to incorporate a change allowing for productive hours to be input by offerors. On the “TEP” tab, the column marked “Hours or Qty” has been revised from a “pre-determined value” of 2080 to a blank “Fill-in Field(s)” for labor categories associated with CLINs X001, X002, X003, X004, and X008. The “Instructions” tab has been updated to revise instruction #2 to include the requirement for offerors to provide productive hours for the labor categories/CMEs for CLINs X001, X002, X003, X004, and X008.

17 Att 3

PPW

Attachment #3 Price Proposal Workbook, RFP Section L Volume III L.6.1.5.2.

Attachment #3 Price Proposal Workbook, cell A30 states “Wildland Fire Manager (CBA Firefighter)” this does not appear to be correct.

For cells A2 A30 please identify the correct CBA labor position you expect see priced out for the Wildland Fire Manager.

The requirement for wildland fire services in PWS paragraph 3.6 are performed by wildland fire management personnel who augment 27 SOCES/CEV firefighters. The current CBA refers to the job classifications associated with wildland fire services as “firefighter”, “senior fire fighter”, and “lieutenant”. Attachment 3, Price Proposal Workbook includes a reference to the CBA job classifications in order to clarify the equivalent labor category described in the PWS.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

18 Att 9

PWS

1.32 2.1.8

PWS 1.32 and PWS 2.1.8. PWS 1.32 states “The Government shall provide all hand and specialty tools required for the performance of this PWS.” Yet PWS 2.1.8 states “The contractor shall provide all management, tools, equipment, materials, transportation and labor necessary to ensure that pest management services…” These two SOW sections conflict as to who is providing tools.

Please clarify who is proving tools.

PWS (version 16 June 2017) paragraph 2.1.8 has been revised to clarify the Government’s requirement. The requirement to provide “tools, equipment, materials” has been deleted and sentence has been revised to state: "The contractor shall provide all management, transportation and labor necessary to ensure that pest management services are performed on MAFR in a manner that uses current Integrated Pest Management (IPM) techniques."

19 Att 9

PWS 2.1.8

PWS 2.1.8 specifically states “The contractor shall have a New Mexico State Pesticide Applicators Certification License in the correct categories for the work being performed.” While this is specific, is it actually required that the prime contractor have the NM Pesticide Applicators certificate license if the work is done by a team member subcontractor or subcontracted vendor with a professional licenses NM Pest management firm.

If the prime subcontracts the pesticide application to a team mate or an outside private professional vendor must the prime still have the NM State License?

All work, including subcontracted services, is the responsibility of the prime contractor. The prime contractor shall ensure contractor established quality control measures are in place to provide qualified and certified personnel to perform all required services. IAW 52.212-1, Instructions to Offerors and PWS 1.7.1, the contractor shall submit with their proposal a management plan, sub-contractor, and/or team plan (when applicable) that validates employee qualifications and includes the certifications, licenses, and other qualifications necessary to accomplish services of the PWS, as well as a demonstration of how the offeror will maintain worker qualifications before expiration without oversight, additional cost , or intervention.

IAW PWS 4.4, the contractor is responsible for the development, implementation, and maintenance of a quality control inspection system that incorporates the contractor's Quality Control Plan and conforms to all the provisions of this contract and shall include as a minimum, the checklists and procedures to evaluate operations, maintenance and operator proficiency. Additionally, IAW PWS 1.9.4.8, the contractor shall make certifications available to the Government upon request.

20 Att 12

CBA

CBA is underfunded

Will the Government please clarify the contractor’s financial responsibility, if any, with regards to an underfunded pension plan as referenced in the Union Pension Plan

Answered in Amendment 03 The Air Force does not have any knowledge of what the contractor’s financial responsibility would be should the pension plan become underfunded. That would be predicted and mandated under the Pension Protection Act regarding the establishment of a rehabilitation Plan in order to make the plan solvent.

Any pension surcharges mandated per a rehabilitation plan per the Pension Protection Act would not be reimbursed by the Air Force under an FFP contract since the Department of Labor does not deem a pension surcharge as a bona fide fringe benefit.

Nothing precludes a prospective offeror from contacting the union for such information since they are the ones administering the pension plan.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

21 RFP 52.212-1

Glossary, Volume IV Past Performance

Table 1 Proposal Organization - No glossary for Volume IV

3.12 Glossary of Abbreviations and Acronyms indicates Volumes I-IV shall contain a glossary. Please clarify

Answered in Amendment 03 IAW 52.212-1, Instruction to Offerors, Table 1, Tab 10 of Volume IV is a Glossary of Abbreviations and Acronyms.

22 RFP 52.212-1

3.8

Fold-outs used for charts, tables, or diagrams, which may not exceed 11 x 17sheets.

(Charts, tables or diagrams embedded with printed text material shall be printed on 8 ½ by 11 sheets only).

Typically, tables contain printed text. Please clarify if charts, tables or diagrams with text are limited to 8.5x11 only

Answered in Amendment 03 IAW 52.212-1, Instructions to Offerors, Section 3.8, a page that contains text material shall be printed on 8 1/2 x 11 sheets, including those pages with text material with embedded charts, tables, or diagrams. Separate charts, tables, or diagrams may be printed as fold-outs on 11 x 17 sheets.

23 RFP 52.212-1

7.0

RFP 7.0 Volume IV – Past Performance para 7.1.1 “The Government requests offerors to submit their past performance volume seven (7) days prior to the date set for receipt of proposals.”

Please advise if this is a “request” or a “requirement”.

Answered in Amendment 03 The Government requests that the Volume III Past Performance volume be submitted early, if possible, so that the Contracting Officer may retrieve PPIRS and CPARS information needed for the past performance evaluation and to ensure that all PPQ are received.

24 RFP 52.212-1

7.0

RFP 7.0 Volume IV – Past Performance para 7.1.5.2 Reference (Attachment 4). The Offeror shall use the past performance information reference form for submitting relevant and recent past performance contract information. The Offeror shall use a separate copy of the form for each reference tab in the Past Performance Volume.”

As Attachment 4 is a fillable PDF, in what format would the Government prefer the response documents be included in Volume IV (i.e., jpeg)

Answered in Amendment 03 Electronic versions of documents shall be submitted IAW 52.212-1, Instructions to Offerors, section 3.14. "Submit portable document format (PDF) documents using Adobe Acrobat 9.0 only. DO NOT submit any documents in PDF format that are copied as images. When creating PDF files, the offeror shall create the file to enable textual search and copy functions."

25 Att 4

PPIR

“Provide the information requested in this form for each one of the present or past contracts identified as recent and relevant for this solicitation. Provide a separate completed form for each contract identified. Attach one separate sheet if additional space is needed.”

Is “one separate sheet” interpreted as one side of an 8.5 x 11, or the front and back of one 8.5 x 11?

Answered in Amendment 03 IAW 52.212-1, Instructions to Offerors, Section 3.8, a page is defined as one face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

26 Att 9

PWS 1.7

The contractor shall submit a Program Management Plan. The program management plan as a minimum shall consist of a Management Plan (1.7.1), Vehicle and Heavy/Agricultural Equipment Plan (1.7.6),, Labor Relations and Strike Plan (1.7.3), Manpower Plan (1.7.4), Wildland Fire Management Plan (3.6.8), Safety Plan (1.13.1), Programmed Depot Maintenance Plan (4.2.6), and Quality Control Plan (1.7.9), and the Transition Plan (1.7.5).

PWS references for Vehicle and Heavy/Agricultural Equipment Plan (1.7.6), Labor Relations and Strike Plan (1.7.3), Manpower Plan (1.7.4), Quality Control Plan (1.7.9), and the Transition Plan (1.7.5) are incorrect. Please clarify alignment to the PWS references

PWS (version 16 June 2017) paragraph 1.7 has been revised to remove the reference to a Manpower Plan and to correct the paragraph references of other plans. Paragraph has been revised to state; "The contractor shall submit a Program Management Plan.

The program management plan as a minimum shall consist of a Management Plan (1.7.1), Vehicle and Heavy/Agricultural Equipment Plan (1.7.6), Labor Relations and Strike Plan (1.7.4), Wildland Fire Management Plan (3.6.8), Safety Plan (1.13.1), Programmed Depot Maintenance Plan (4.2.6), and Quality Control Plan (1.7.7), and the Transition Plan (1.7.6). Each volume of the Program Management Plan, shall be submitted in accordance with Table 1-2 Deliverables."

27 Att 9

PWS

Table 1-2 Deliverable s

1.7.5 Manpower Plan With Proposal

1.7.5 is Range Support Program Management. Please clarify

PWS (version 16 June 2017) Table 1-2 has been corrected to remove the reference to a Manpower Plan.

28 Att 8

DD254

See attached addendums for items 10j, k, and 11 j.

Please provide addendums for 10j, k, and 11 j for review

Addendums 10j (FOUO), 10k (Automated Information Systems) and 11j (Operations Security) as well as addendums for 10a and 11a will be provided to the awardee at time of award.

29 Att 9

PWS 1.9.4.5

PWS 1.9.4.5 EMPLOYEE SECURITY REQUIREMENTS

Employee identification badges shall indicate access level, as required

Are badges contractor or government provided?

Answered in Amendment 03 Contractor identification badges shall be contractor provided.

30 Att 12 CBA Art 15

Article 15 Severance Pay employees who are discharged from the Company, for reasons other than for just cause or because the Customer modifies the scope of work, will be paid a severance package as specified below

In the case of Customer modified scope of work, are these Government-reimbursable costs?

Answered in Amendment 03 Severance pay is normally not reimbursable on a FFP contract but would be independently evaluated on a case-by-case basis.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

31 Att 12 CBA Art 35

Article 35 HEALTH INSURANCE AND OTHER BENEFITS The Company will continue to sponsor the current Group Medical equivalent policy and Dental, Vision insurance, 401(k), and life insurance plan for the employee and dependents. The Union has the authority to negotiate with another Group Medical, Dental, Vision Provider if one is found to have better coverage or rates

There are apparently two medical policies available to employees. Please provide current company medical plan policy, rates, and coverage levels to adequately bid this contract

Answered in Amendment 03 As it relates to the incumbent contractor’s Health Insurance and other benefits, the Air Force does not have said information to provide since this is deemed as proprietary information. The Air Force is not required to request such information for bidding purposes unless the incumbent contractor has already voluntarily provided it. As it relates to the health insurance provided by the union, should employees opt out to the contractor’s provided insurance, the Air Force does not have said information to provide unless the incumbent contractor has already voluntarily provided it. However, nothing precludes any prospective offeror from contacting the union for such information since they are the ones administering the union’s Health Insurance and other benefits identified in Article 35 of the CBA.

32 Att 12 CBA Art 35

CBA Article 35 HEALTH INSURANCE AND OTHER BENEFITS The Company will continue to sponsor the current Group Medical equivalent policy and Dental, Vision insurance, 401(k), and life insurance plan for the employee and dependents. The Union has the authority to negotiate with another Group Medical, Dental, Vision Provider if one is found to have better coverage or rates

Typically, CBAs offer company or union benefits. Is it a requirement of this contract to offer both plans?

Answered in Amendment 03 Per Article 35 of the CBA, employees can either elect to choose the company provide health insurance or opt out and receive the cash equivalent in lieu of and or opt out and directly purchase health insurance offered by the union’s benefit trust fund.

33 Att 9

PWS 1.7.6.3

The Government will provide some heavy equipment/vehicles to aid in the performance of this PWS

What heavy equipment does the Government provide?

Answered in Amendment 03 Attachment 11 - Consolidated Government Furnished Property lists all heavy equipment provided by the Government.

34 Att 3

PPW

There is a 30 day transition period before contractor’s full performance. However, there’s no separate CLIN for the transition Period listed in Schedule B nor in Attachment 3 Price Proposal Workbook.

Please clarify which CLIN to assign costs occurred during transition

Answered in Amendment 03 The transition/phase-in period is not separately priced.

Any anticipated cost for the transition/phase-in period should be considered in the offeror’s pricing strategy and applied to the priced CLINs of the offeror’s choice.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

35 Att 9

PWS 4.4

Chief RCO is listed as one of the Key Personnel but only listed as Range Control Officer (RCO) in the Price Proposal Workbook (Attachment 3)

Chief RCO is listed as one of the Key Personnel but only listed as Range Control Officer (RCO) in the Price Proposal Workbook (Attachment 3)

Answered in Amendment 03 Attachment 3 – Price Proposal Workbook includes an “Instructions” sheet that states under Instruction #1: “If the offeror's technical proposal includes labor categories outside of those listed, the offeror shall insert those labor categories (in column B) and include the FBLR for those labor categories as well. Additionally, Instruction #4 states “Use the "TEP" sheet to insert any additional pricing that is applicable to the offeror's proposal. This may include additional labor categories if inserted in the "Summary" sheet or additional equipment/material pricing not already associated with CLIN X001.”

36 Att 9

PWS 1.7.1

As a minimum the contractor shall provide the following in the management plan:

Is text referenced after the colon missing?

PWS (version 16 June 2017) paragraph 1.7.1 has been revised to remove the sentence "As a minimum the contractor shall provide the following in the management plan:"

37 Att 1

CTO

Facility Management and Maintenance/Repair PWS para 2.0

Please clarify the PWS paragraph reference

Attachment 1, Contractor Team Organization (rev 01) has been corrected to reference PWS paragraph 2.2 versus 2.0 for Facility Management and Maintenance/Repair.

38 Att 1 CTO Please clarify if Burn Boss Services equates to Wildland Fire Services Services required by a Burn Boss are outlined in PWS 3.6.4, Prescribed Fire Report

39 Att 1

CTO

PWS Para 2.9

Identified in Maintenance for all Associated Hardware and Systems for MAFR (G) and Operations, Maintenance and Support (OM&S) for C2SA (H). Is this correct?

Attachment 1, Contractor Team Organization (rev 01) has been corrected to remove reference to PWS paragraph 2.9 from Maintenance for all Associated Hardware and Systems for MAFR (G).

40 RFP 52.212-1

7.1.4

Categorize relevant information into the specific service categories used to evaluate the proposal IAW Table 5 Past Performance Relevancy Rating Method.

Service Categories differ in Attachment 1 and Table 5. Please verify use of service categories listed in Table 5 for past performance evaluation

Answered in Amendment 03 52.212-2, Evaluation Factors for Award, Table 5 contains the service categories that will be used to evaluate past performance.

Attachment 1, Contractor Team Organization contains the same service categories. In the event of any discrepancy, Table 5 will take precedence.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

41 RFP 52.212-1

7.1.5.3 a "roadmap" describing all such changes in the organization of the company

Is the Organizational Structure Change History requirement for the Prime Offeror only, or all teaming partners?

Answered in Amendment 03 The Organizational Structure Change History will be used IAW 52.212-1, Instructions to Offerors, section 7.1.5.3 to clarify any organizational changes of the company with an explanation for how these changes impact the relevance of any efforts the offeror identified for past performance evaluation/performance confidence assessment. Therefore, this should be accomplished for teaming partners if their efforts are part of the offeror's relevant past performance submitted for evaluation. A pamphlet or other commercial document describing such reorganizations may suffice.

42 Att 9 PWS 2.9 Will the Government provide a list of systems used and specific hardware to be operated and maintained?

Yes, Attachment 11, Consolidated List of Government Furnished Property lists all C2SA equipment.

43 Att 9 PWS 3.2.2.2 At the end of the current contract, will the government inventory excess construction materials and make them available on the new contract?

Yes, IAW PWS 5.3.1 a jointly conducted inventory will be completed not later than five (5) calendar days before full performance start date and the contractor shall sign a receipt for all equipment provided by the Government.

44 Att 9

PWS 3.2.2.6

Target Vehicles Audits

Who maintains the audit trail?

IAW PWS 3.2.2.6, the contractor is responsible for maintaining an electronic target vehicle log of log of government-furnished target vehicles and those awaiting target uses. The contractor will be provided a current Target Vehicle Log on contract start date.

45 Att 9

PWS 3 3.2.2.6.1

DLA-R Target Vehicle Movement Transportation of targets

Do we need a Class A CDL driver and Flatbed truck? If we provide vehicle transportation, what are the cargo specs/requirements (like length, width, height, weight) for such transport vehicles?

PWS para 1.7.6.3.1.describes the requirement Commercial Driver's Licenses. The Government will provide some GFP, IAW Attachment 11 - Consolidated Government Furnished Property List and will provide additional equipment to off load as well as a loading dock to drive vehicles off the delivery trucks.

46 Att 9

PWS 3.2.2.6.1

Vehicle targets

Due to the design/military specific design of some of these type of vehicles, are we going to need school trained military mechanics to make targets environmentally safe?

The services required for target vehicle movement, preparation, and maintenance are IAW PWS 3.2.2.6. The contractor shall provide personnel who are qualified to perform the services IAW those paragraphs.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

47 Att 9

PWS 3.2.3

Training residue

What is the chain of custody on training residue?

IAW PWS 3.2.3, the contractor is responsible for moving and processing munitions or target residue from the target/impact areas to the central holding site. Removal from MAFR is not a requirement of this contract.

48 Att 9

PWS 3.1.9.9.2

Moving Targets

Are the current moving targets on fiber optic cables?

No

49 Att 9

PWS 3.1.9.9.2

Moving target purchase

From whom does the government purchase moving targets?

The Government will purchase moving targets and applicable training material/instruction guidance using methods and vendors external to this contract.

50 Att 9

PWS 3.1.10

Helicopter Landing Site Preps- California Bearing Ration

Is CBR training required? If yes, is this training Government-provided?

CBR will be tested and determined by certified government designees IAW PWS 3.1.10.

51 Att 9

PWS 3.3

Scheduling: Our experience has shown that the hours could be longer.

How much overtime does the current contractor incur for the range scheduler for both the Melrose Range and the AFB?

The PWS does not include a requirement for AOH or overtime for schedulers. As it relates to the incumbent contractor's use of overtime pay, the Air Force does not have said information to provide since this is deemed as proprietary information. The Air Force is not required to request such information for bidding purposes unless the incumbent contractor has already voluntarily provided it.

52 Att 9

PWS 3.3.1

Air Force scheduling

Is the Air Force CSE looped with other bases in CONUS? Is the CSE interconnected with RFMSS with other bases/support units?

The Air Force CSE is looped with other bases in CONUS. The CSE is not interconnected with RFMSS with other bases/support units, however, on base support units also have access to view what is scheduled.

53 Att 9

PWS 3.3.1

Bootleg

Bootleg or Overtime? If overtime, how much historical overtime?

Unscheduled (bootleg) missions will occur during range operating hours. It is not anticipated or required that the contractor incur overtime hours to support unscheduled (bootleg) missions.

54 Att 9

PWS 3.3.6

Firing Desk / Events Log

Our experience with RFMSS has shown excellent capabilities for Firing Desk. Would the client consider using RFMSS for this task?

Central Scheduling Enterprise (CSE) is the required system. The Government's requirement remains unchanged.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

55 Att 5

PPQ

Many large business (LB) prime contractors have been advised by their legal offices not to respond to Past Performance Questionnaires (PPQs) for fear of potential lawsuits is they rated a poor-performing subcontractor accurately. Based on this legal advice, many of our prime contractors have indicated that they will not respond to PPQs

Are the PPQs required, or will the Government accept an alternate method of verifying otherwise legitimate past performance?

Answered in Amendment 03 IAW 52.212-1, Instruction to Offerors, section 7.0, the past performance evaluation will use data provided by each offeror in their Past Performance volume and data obtained from other sources in the evaluation of past performance. IAW 52.212-2, Evaluation Factors for Award, section 3.3.8., the performance quality of the work performed will be assessed in the past performance questionnaire, PPIRS information, Contractor Performance Assessment Reporting System (CPARS), interviews with Government customers and commercial clients. It may include interviews with DCMA officials or other sources known to the Government.

56 RFP 52.212-2

3.3.8

The Gov’t has no contract privity for subcontractors and CPARS are only provided for prime contractors.

How does the Gov’t plan to evaluate and assess subcontractor performance?

Answered in Amendment 03 IAW 52.212-1, Instruction to Offerors, section 7.0, the past performance evaluation will include the recent and relevant past performance information on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform as documented in Attachment 1 Contractor Team Organization, identified in the Offeror‘s Management Plan. Offerors are cautioned that the Government will use data provided by each offeror in their Past Performance volume and data obtained from other sources in the evaluation of past performance. The past performance volume shall include Attachment 6 Subcontractor/teaming partner consent letter if applicable. IAW 52.212-2, Evaluation Factors for Award, section 3.3.8., the performance quality of the work performed will be assessed in the past performance questionnaire, PPIRS information, Contractor Performance Assessment Reporting System (CPARS), interviews with Government customers and commercial clients. It may include interviews with DCMA officials or other sources known to the Government.

57 Att 9

PWS 3.6.1

The contractor shall acquire and maintain National Wildfire Coordinating Group (NWCGS) or alternatively National Fire Protection Association (NFPA) certifications and personal physical condition appropriate for the expected level of involvement in the wildland organization.

Shall the Contractor hold this certification or Contractor personnel?

The contractor personnel performing the wildland fire management functions must be NWCGS certified. PWS (version 16 June 2017) paragraph 3.6.1 has been revised to remove the alternate National Fire Protection Association (NFPA) certification.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

58 Att 9

PWS 3.2.2.6

The contractor shall move all target vehicles from the target storage area to the designated target complex

How many target vehicles are there and which designated target complex?

The designated target complex is MAFR. The Government will not provide a number of target vehicles since the number fluctuates based on mission need. However, workload estimates in PWS Table 6 - TARGETS TO BE MAINTAINED/REPLACED, are based, in part, on the historical workload associated with movement of targets.

59 Att 9

PWS 3.2.2.6.1

The contractor shall pick up and deliver all target vehicles from any DLA-R or similar facility within a radius of 300 miles of the designated target storage area

Question/Comment How many target vehicles to be picked up per year?

The five year workload history on this is zero. The Government does not anticipate a significant increase in this requirement from the workload history.

60 Att 9 PWS 3.2.2.6.2 How many Target Vehicles to be prepared “soft” per year? The number varies based on use, range (re)configuration, or other factors. There is no empirical data available to accurately assess the number of targets per year.

61 Att 9

PWS 2.9

Contractor shall operate and maintain in accordance with the provided software and operator‘s user guide.

Does this mean manning and operating during range operations? Or just operating associated with the maintaining?

The contractor will be required to operate aspects of the C2SA system during range operations as well as maintain the system.

62 Att 9 PWS 3.1.4 Who is responsible for the maintenance and repair of LMRs? IAW PWS 4.8, land mobile radio repair will be provided by 27 SOCS. IAW PWS

5.6.1, the Government will provide maintenance for hand-held radios.

63 Att 9

PWS 3.1.4

The contractor shall monitor all radios during range operation hours

Is the contractor responsible for acting as a dispatcher and coordinator to keep track of all personnel on the range?

Yes, the RCO provides clearance for movement and live operations. IAW AFI 13- 212V1, para 4.17.4.6 which identifies "controlling or monitoring the movement of aircraft or ground parties using the range.." as a critical situational task.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

64 Att 3

PPW

Full Year Hours = 2080

Is 2080 hours all productive hours? If it is, how will offeror account for all leave hours such as vacation, holiday and sick hours (CBA)?

Answered in Amendment 03 Amendment 03 revises Attachment 3, Price Proposal Workbook (rev 01) to incorporate a change allowing for productive hours to be input by offerors. On the “TEP” tab, the column marked “Hours or Qty” has been revised from a “pre-determined value” of 2080 to a blank “Fill-in Field(s)” for labor categories associated with CLINs X001, X002, X003, X004, and X008. The “Instructions” tab has been updated revise instruction #2 to include the requirement for offerors to provide productive hours for the labor categories/CMEs for CLINs X001, X002, X003, X004, and X008.

65 Att 3

PPW

# of CME

It is a requirement in Attachment 3 to populate the # of CME?

Is the government’s estimate 2080 hours equal to 1 CME?

Answered in Amendment 03 It is a requirement of Attachment 3, Price Proposal Workbook, for offerors to include the number of CMEs (reference the Instructions tab.

Amendment 03 revises Attachment 3, Price Proposal Workbook (rev 01) to incorporate a change allowing for productive hours to be input by offerors. On the “TEP” tab, the column marked “Hours or Qty” has been revised from a “pre-determined value” of 2080 to a blank “Fill-in Field(s)” for labor categories associated with CLINs X001, X002, X003, X004, and X008. The “Instructions” tab has been updated revise instruction #2 to include the requirement for offerors to provide productive hours for the labor categories/CMEs for CLINs X001, X002, X003, X004, and X008.

66 Att 3

PPW

Calculation of 1 CME.

How will the government calculate the number of CME equal to for the Site Manager where the employee entitled for paid holiday and vacation time?

Answered in Amendment 03 Amendment 03 revises Attachment 3, Price Proposal Workbook (rev 01) to incorporate a change allowing for productive hours to be input by offerors. On the “TEP” tab, the column marked “Hours or Qty” has been revised from a “pre-determined value” of 2080 to a blank “Fill-in Field(s)” for labor categories associated with CLINs X001, X002, X003, X004, and X008. The “Instructions” tab has been updated revise instruction #2 to include the requirement for offerors to provide productive hours for the labor categories/CMEs for CLINs X001, X002, X003, X004, and X008.

67 Att 12

CBA

Vacation Accrual Based on Seniority Dates

In order for the offeror to accurately bid the vacation based on employees’ seniority dates, will the government release demographic information for personnel currently assigned to Melrose AFB Range contract?

Answered in Amendment 03 The Air Force does not have said information to provide since this is deemed as proprietary information. The Air Force is not required to request such information for bidding purposes unless the incumbent contractor has already voluntarily provided it.

68 Att 12

CBA

Labor Category - Scheduler

Is the Scheduler Support position covered by the CBA?

No. The schedulers elected not to join the union.

16 June 2017

NO. REF. PARA. NO

ISSUE / COMMENT

QUESTION

GOVERNMENT RESPONSE

69 Att 9

PWS

PWS Paragraph (unnumbered), Scope of Work, references “the inclusion of four (4) priced Not To Exceed (NTE) Labor Hour (LH) Contract Line Items (CLINS).”

However, the solicitation document contains a similar CLIN (x008) for Paramedic…