RFP_Questions_Part_I.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

CANNON AIR FORCE BASE, NEW MEXICO

FROM: 27

TH

SPECIAL OPERATIONS CONTRACTING SQUADRON AFLT

110 E. ALISON AVE, BLDG 600

CANNON AFB, NM 88103

SUBJECT: FA4855-13-R-0017

Contractor Operation Civil Engineer Supply Store (COCESS)

Solicitation Questions Part I

Question 1.

Solicitation Document SF 1449; Page 29, Paragraph (f)(3)

This paragraph states that the Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. FAR Part 25 applies 6% and 12% factors to items that are not from a qualifying country and therefore non-domestic items. On the other hand, DoD procurements subject to DFARS 225.502(c)(ii)(E) require that a 50% factor be applied to these same non-domestic items. Because solicitation FA4855-13-R-00017 cites FAR Part 25 to evaluate offers and not DFAR 225, please confirm what factor will be applied to all non-domestic items not originating from a qualifying country.

Also, please confirm that offered items originating from qualifying countries, allowed under

FAR 52.225-5 Trade Agreements, will not be applied any additional price factor.

Answer

Pursuant to FAR 25.105(a)(1) and DFARS 225.105(b), the government will apply a 50% factor to non-domestic items proposed.

Pursuant to FAR 25.105(a)(2), evaluation factors on DFARS 225.105(b) will not be applied to items originating from qualifying countries under FAR 52.225-5 Trade Agreements.

Question 2.

Solicitation Document SF 1449; Page 29, Paragraph 3, Factor 2-Price Evaluation

The second paragraph after the TOTAL EVALUATED PRICE table states, “substitutions are not acceptable for any items for this evaluation.” Consequently, Page 19 includes FAR Clause

52.211-6 Brand Name or Equal, which states or equal products meeting the requirement are acceptable. Also, Attachment 2, Fixed Price Listing, also includes several or equal statements within the item descriptions and manufacturer references. Please confirm that or equal products meeting the requirements of FAR 52.211-6 will be considered acceptable for evaluation and remove the statement referenced in the solicitation document that states substitute items will not be acceptable for this evaluation.

Substitutions will be accepted except for LI#88. RFP revised to remove the “substitutions are not acceptable for any items for this evaluation” language.

Question 3.

Solicitation Document SF 1449; Contract Line Item Numbers

CLINs X001 are "inclusive of (1) Contractor's fee for running COCESS, (2) New Mexico Gross

Receipts Tax, (3) Overhead and Profit." Pages 79 of the RFP states "The offeror shall submit complete pricing data for all items listed in Attachment 2... Each line item (LI) shall include all materials, labor, transportation, supervision, and other incidentals; administrative support; New

Mexico Gross Receipts Tax (NMGRT); overhead; and profit necessary to accomplish the work identified in the SOW."

Can the government please clarify where the price for NMGRT, overhead, and profit are to be calculated so they are not added twice in evaluation?

Each CLIN should be treated independent of each other. NMGRT, overhead, and profit must be applied to each CLIN separately. For instance, CLINs X001 should include price associated with providing support or managing the COCESS facility. This should include NMGRT, overhead, and profit for this portion of the contract only. CLINs X002 should be for all supplies and materials that will be purchased under this contract. NMGRT, overhead, and profit should be applied to this CLIN for supplies and materials only. CLINs X004 are for

Standby/Emergency Support. The hourly rate proposed for these CLINs must include the

NMGRT, overhead, and profit for Standby/Emergency Support only.

Question 4.

Attachment 01, SOW; Page 13, Paragraph 1.11.7

What counts as an equal to Tra-Ser Pro? Will the government please provide examples of an equal?

Government is still researching more information. Answer will be posted on FBO.

Question 5.

Attachment 01, SOW; Page 9, Paragraph 1.7.1

Does the Government or the Contractor purchase and own the Self Help tools?

Answer:

The government will purchase self-help tools for CE craftsman. Please be advised that Self-

Help program is limited to minor replacement items such as light bulbs/lamps, switch/receptacle covers, ceiling tiles, paint for an office, etc.

Question 6.

Attachment 2 – Fixed Price Listing Line 21 CSL AB564S "LAMP FLUORESCEN

MEDIUMBASE 120V" MAINTENANCE WAREHOUSE 313971

Maintenance Warehouse has been bought by HD Supply. The part number 313971 is no longer a good number for them. Please provide a manufacturers name and part number so offerors can accurately quote this line.

Attachment 2 – Fixed Price Listing has been updated. Substitutions are accepted unless otherwise noted. As such, the contractor may propose alternative to Line Item #21.

Question 7.

Fixed Price Listing

Will the Government please provide transaction data for the items in Attachment_2 for the previous two years?

The Government determined that historical data or transaction data past 2012 provides little or no value on future purchases in this contract. As such, the government will not provide additional transaction data for the items listed in Attachment 2.

Question 8.

Attachment 01, SOW; Page 2, Paragraph 1.3.16.5 & Page 3, Paragraph 1.5.1

In paragraph 1.3.16.5, the Government states, “Issue / sell bench stock materials to CE craftsmen using the CEMAS computer system.” Then, in paragraph 1.5.1 the Government states, “Planning and final abstracts created thru CEMAS will be used for ordering or purchasing materials. However, the Government reserves the right to convert from CEMAS to contractor’s on-line ordering system when deemed better or beneficial to the Government.”

Please confirm that the Government intends to require the contractor to manage orders being received from both the Government CEMAS ordering software as well as the

Contractor’s on-line ordering system.

Yes. The Government intends to require the contractor to manage orders from the Government

CEMAS ordering software and the Contractor’s on-line ordering system.

Question 9.

Attachment 01, SOW; Page 8, Paragraph 1.7.1

The Government states, “The contractor shall use the inventory management system of their choice and CEMAS to maintain the inventory of all store-stocked items sold to the government.” The Contractor’s understanding is that the government would like a complete inventory maintained on two inventory management software systems. Please confirm that the contract requirement will be for the Contractor to maintain store stocked item inventories on both CEMAS and the Contractor inventory software system.

The government requires the contractor to maintain their inventory in our CEMAS computer system. All issues/sales will be processed within CEMAS. Maintaining an inventory within the contractor’s computer system is at the contractor’s discretion; however, it would probably be advantageous for them to do so.

Question 10.

p. 73 of the RFP, Proposal Preparation Instructions states, "Pages shall be double-spaced with

1.5 line spacing." Does the Government require double spacing or 1.5 line spacing? Please clarify.

Proposal Preparation Instructions was revised to read: “Pages shall be double sided with 1.5 line spacing.”

Question 11.

p. 73 of the RFP, Proposal Preparation Instructions states, "Redacted Copy. Two copies (one paper and one electronic) shall conform…" Are the copies in addition to the copies required in

Table 1 – Proposal Organization?

Yes. Redacted Copy is in addition to the copies identified Table 1 – Proposal Organization.

RFP instructions have been updated to clarify.

Question 12.

p. 73 of the RFP, Proposal Preparation Instructions. Is the Government requesting a redacted version of all three volumes? It would seem obvious who the offeror was when the evaluator reviewed the past performance citations. Please clarify.

No. Redacted copy is required for Part I or Volume I only. Addendum to FAR Provision

52.212-1 has been revised to clarify proposal submission requirements.

Question 13.

p. 74 of the RFP, (2) Past Performance References states, "Offers shall complete and provide with their proposal the Past and Present Performance References form (see Attachment 3). The instructions then specify the information to be included in the Past performance volume, which is redundant with the information on the form. Please clarify if the Attachment 3 forms fulfill the requirement for Past Performance or if they are in addition to the information listed in

Factor 3, pgs. 74 and 75. Are the Attachment 3 responses included in the 25-page limit for that volume?

Attachment 3 form is a template provided that will fulfill the requirement for Past Performance information. Responses on Attachment 3 will be included in the 25-page limit for the Past

Performance Volume.

Question 14.

Who is the current incumbent?

The incumbent, C C Distributors Inc., is a small business located at Corpus Christi, TX.

Question 15.

What is the current contract value?

Current contract value is $900,000 with period of performance of eight months.

Question 16.

What is the delivery timeframe for items out of stock?

Delivery timeframe for items out of stock are negotiated on a case-by-case basis. Please review paragraph 1.5.6. ABSTRACT PROCESSING (BACKORDERS) and paragraph 1.10

DELIVERY of the Statement of Work.

Question 17.

Will the Gov’t provide the (or estimated) dollar amount spend on materials purchased for the past year (per month)?

Current contract value is $900,000 with a period of performance of eight months. The following is a summary of the amount spent on the contract for the past 12 months.

July 2013 $ 151,375.16

June 2013 240,331.47

May 2013 122,799.57

April 2013 50,765.49

March 2013 54,711.13

February 2013 55,695.22

January 2013 126,498.05

December 2012 96,181.43

November 2012 129,334.87

October 2012 95,793.20

September 2012 87,193.07

August 2012 $ 281,232.16

Question 18.

Page 27 of the SOW states “The contractor shall provide all bins for COCESS materials. How many bins are currently being utilized for COCESS materials? What size(s)?

The number/type of bins is at the contractor’s discretion.

Question 19.

What is the name of the Ordering and Purchasing system currently in place?

Civil Engineering Material Acquisition System (CEMAS).

Question 20.

Please clarify the number of Hard/Electronic copies (to include redacted copies) for each proposal part.

Table 1 – Proposal Organization does not include redacted copies. Redacted copy is required for FACTOR I only.

Question 21.

Will the Gov’t provide detailed or updated information for high use items provided in Appendix

2? For this reason, Some items listed cannot be found by the MFG PART # and/ or description.

Appendix 2 revised. Please see revised Statement of Work dated 17 September 2013.

Question 22.

Will the Government provide the internet access for the COCESS location?

Please refer to Statement of Work paragraph 2.3.5. The contractor shall provide Internet/Web service at its expense.

Question 23. May the Contractor provide our own Data and Telco Service for the COCESS location by a hard line? If we cannot get a hard line connection (like a T1 etc. that we provision and pay for ourselves), can we provision a Verizon or Sprint PICO Cell to our location to enable 4G

Wireless Access to our devices for internet access?

Yes, the Contractor can provide its own Data and Telco Service for the COCESS location but cannot use the Base’s infrastructure to get internet to the facility. In addition, prior to bringing internet to the facility, the contractor would need to obtain approval from Communications and

Information Services Officer (CSO). Statement of Work paragraph 2.3.5 has been revised to include reference to Air Force Manual (AFMAN) 33-145.

Question 24.

May the Contractor provide our own WiFi service for Mobile Scanners and Printers?

Yes. The contractor may provide its own Wi-Fi service for Mobile Scanners and Printers, subject to approval of the Frequency Request form. Statement of Work paragraph 2.3.5 has been revised to include reference to the Frequency Request Form.

Question 25.

Will the government please confirm if the contractor or the government is responsible for providing a Forklift for loading/unloading palletized material at the COCESS?

All government furnished properties and equipment are provided on Appendix 1 of the

Statement of Work. Forklifts for loading and unloading palletized materials are the contractor’s responsibility.

Question 26.

Please confirm that the contractor is responsible for providing shelving and racks for storage.

Yes. The Government will provide one pipe rack and one 4’ x 8’ three layer shelves. The contractor is responsible for providing shelving and racks for storage. Government Furnished

Properties are listed on Appendix 1 of in addition to those provided by the Government. Please be advised that Appendix 1 have been updated. Please see Statement of Work dated 17

September 2013.

Question 27.

The following three items are manufactured in China and no suitable equivalent is a match.

Please advise on how the offerors shall quote these items.

#79 AC183R RECEPTACLE FEMALE 1 POLE

400AMPS

AC

HUBBELL

KELLEM HBLFRBK / 2XB5

#80 AC183S RECEPTACLE FEMALE 1 POLE

400AMPS

AC

HUBBELL

KELLEM HBLFRR / 2XB53

#81 AC183T RECEPTACLE FEMALE 1 POLE

400AMPS

AC

HUBBELL

KELLEM HBLFRBL / 2XB5

FAR 52.212-3(f), FAR 52.212-3(g) provides the contractor the option to identify Foreign End

Products. These items will be evaluated pursuant to FAR Part 25 and DFARS Part 225. Also, please see Government response to Question 1 above.

Question 28. Regarding Attachment 2, CSL: AC202W, please confirm if the quantity and unit of measure is in fact 300 each, or, 300 containers containing 300 screws each.

This is for 300 each. Pricing submitted must be for per screw with washer.

Question 29. On page 44 of 82 of the SF1449, section g of the Representations and Certifications: “The

Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code

444130 - assigned to solicitation number FA4855-13-R-0017.”

The NAICS code stated on page 1 of the SF1149, section 10 is 332510. Should page 44 be changed to reflect NAICS code 332510?

Yes. FAR 52.219-28 has been updated to reflect NAICS 332510.

Question 30. On page 78 of 82 of the SF1449, Subfactor 2 – Contractor Transition Plan: “The Contractor

Transition Plan must be reasonable and realistic and must ensure the COCESS will be fully operational 15 calendar days from 1 October 2013.”

The start date for the new contract does not coincide with the start dates referenced of page 17 of the SF1449; CLIN 0001. CLIN 0001 states a start date for deliveries of 16-December-2013.

Is 16-December the correct start date for the new contract?

The contract start date is 1 December 2013. Please refer to paragraph 3.3.2.1 PHASE IN and

CLIN 0005 description. Though the COCESS store will not be fully operational during the phase-in period (December 1 to December 15), contractor must be able to fulfill non-stock orders during the phase-in period.

Question 31. There are numerous sections contained within the SF1449, Representations and Certifications that require the contractor to fill in the required information. However, in the instructions to offerors on pages 73-75 of the SF1449, sections i, ii, iii, there is not specific instructions as to where to include these requirements for the submitted proposal. Please clarify where these should be inserted within which section of i, ii or iii.

Please refer to Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial

Items, paragraph D.ii. Contractor needs to complete Standard Form 1449 and must be signed by an authorized official of the firm.

Question 32. On page 72 of 82 of the SF1449, section A: The response shall consist of three (3) separate parts; Part I –Technical Proposal, Part II –Price Proposal, and Part III –Past Performance

Information.

Can Part I –Technical Proposal, Part II –Price Proposal, and Part III –Past Performance

Information be contained all within the same binder, but separated by tabbed section?

Yes. The contractor may submit Part I, Part II, and Part III in the same binder, however, it must be separated by tabs.

Question 33. On page 42 of 82 of the SF1449, section b: “Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the

Schedule up to and including the quantity designated in the Schedule as the "maximum". The

Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

What is the minimum and maximum for this IDIQ contract?

Please refer to FAR 52.216-19 Order Limitations sections (a) and (b) for the minimum and maximum ordering limitations for this requirement.