COCESS_RFP_Amendment02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to correct the dates for the Pre-Proposal Site Visit.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4855-13-R-0017

X 9B. DATED (SEE ITEM 11)

15-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2013

CODE

27 SOCONS/CC

110 E ALISON AVE, BLDG 600

CANNON AFB NM 88103-5321

FA4855 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4855-13-R-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

(INCORPORATED BY REFERENCE ON STANDARD FORM 1449)

1. FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2. Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I –Technical Proposal, Part II –Price Proposal, and Part III –Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit other than certified cost and pricing data as specified in FAR 15.403-3 to the extent necessary for the contracting officer to determine the fair and reasonableness of the price.

C. Proposal Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in Table 1 - Proposal Organization.

Table 1 – Proposal Organization

Part PART TITLE COPIES (Hardcopy / Electronic)

PAGE

LIMIT

1 Technical Proposal 3 / 2 50

2 Price Proposal (includes Solicitation and Amendments)

2 / 2 Unlimited

3 Past Performance Information 3 / 2 25

i. Page Limitations: Page limitations shall be treated as maximums. Page limitations excludes table of contents, indices, and dividers. However, dividers containing information other than section title will be included in the page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be shredded/destroyed as soon as practicable.

ii. A page is defined as each face of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Pages shall be double-spaced typed with 1.5 line spacing. Except for the reproduced sections of the solicitation document, all text shall be Times New Roman font, exactly 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume.

iii. Redacted Copy. Two copies (one paper and one electronic) shall conform to the following:

a. Offerors shall remove all company-identifiable information, to include but not limited to names

(offeror name, individual names, current and past employers, joint-venture/partner names, etc.), logos, and other artwork.

b. Headers and footers shall have a black, 12-point, Times New Roman font and contain solicitation number, volume number, and page numbers only. Logos and other separators and shapes are not permitted.

D. Specific Instructions:

i. FACTOR 1 - TECHNICAL PROPOSAL: Submit copies IAW Table 1 – Proposal Organization

The technical proposal will be rated on an acceptable or unacceptable basis IAW 52.212-2 Addendum Table A-1.

As part of the technical proposal, the offeror must submit (a) Quality Control Plan, (b) Contractor Transition Plan, and (c) Web-Based Purchasing System Description.

a. Subfactor 1 – Quality Control Plan The offeror shall submit a Quality Control Plan (QCP) with its proposal. The QCP shall address the requirements specified in paragraph 3.4 of the SOW and shall demonstrate an approach for meeting the

Fair and Reasonable Pricing requirements in paragraph 4.13 of the SOW. Offeror shall demonstrate how it intends to ensure the government will receive a quality product and end result. The QCP shall not merely restate the information in the SOW. The QCP shall be a thoughtful and thorough presentation of the contractor’s quality control measures from period of performance start to finish.

b. Subfactor 2 – Contractor Transition Plan The offeror shall submit a Contractor Transition Plan with its proposal. The offeror shall demonstrate and understanding of the requirements in SOW paragraph 3.3.2, Contractor Transition/Changeover.

The Contractor Transition Plan shall meet the minimum requirements specified in SOW.

c. Subfactor 3 – Web-Based Purchasing System: Offeror must submit a narrative that demonstrates its ability to provide a fully functional web-based purchasing system and catalog. Narrative shall provide information on access to an Internet web address. The web address will be used for evaluation purposes of each offeror’s proposal and shall be submitted at the time proposals are due. The web address shall provide the evaluation team the ability to evaluate the web-based purchasing system functionality referenced in the addendum to FAR Clause 52.212-2. Offerors submitting an Internet web address shall have a fully functional web-based purchasing system at the time of this evaluation.

Reference Statement of Work Section 1.5.

ii. FACTOR 2 – PRICE PROPOSAL - Submit copies IAW Table 1- Proposal Organization

Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Blocks 30a, 30b, and 30c and blocks 12, and 17a. An authorized official of the firm must sign the Standard Form 1449. Provide complete pricing for all items listed in CLIN 0001 through 4004 for the basic period and all option periods except for CLINs 0002

(and X002 CLINS) and 0003 (and X003 CLINs), which will be Not to Exceed amounts supplied by the Government on the resultant contract. The offeror shall submit its proposed pricing for the items listed on Attachment 2 – Fixed

Price Listing for the base period only. Attachment 2 – Fixed Price Listing will be added to all option years for price evaluation purposes only. Fixed Price Listing will be incorporated in the contract for the base year after award.

iii. FACTOR 3 – PAST PERFORMANCE INFORMATION - Submit copies IAW Table 1- Proposal

Organization

(a) As part of the recent evaluation process, the Government will assess each offeror’s past performance deemed relevant to the requirements of this solicitation. The offeror shall present factual material dealing with contracts held with other Government agencies or with private sector businesses on which the same or similar services and items were provided. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government will use information provided by the offerors and information obtained from other sources in the development of the performance confidence assessments. Recent and relevant past performance is defined in the addendum to FAR 52.212-2, paragraph 4.c. and

4.d., in this solicitation. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements. Past performance information may include data on efforts performed by other divisions, predecessor companies, key personnel who have relevant experience, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Past performance information should address how well the work was performed on other contracts, perception of customer satisfaction, interface and working relationship with key government personnel, whether there were cure notices, show cause letters or termination actions, whether Contract Discrepancy Reports (CDRs) were issued, total number of CDRs if applicable, and final amount of deductions. Discuss whether quality services were provided at original proposed prices. Describe any awards or special recognition for high-quality service. Offerors with no past experience in operating a supply store for resale shall state so.

(b) Content.

(1) Quality and Satisfaction Rating for Contracts Completed in the Past Five Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for recent and relevant past efforts/contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(2) Past Performance References: Offerors shall complete and provide with their proposal the Past and

Present Performance References form (see Attachment 3). Submit information on no more than five (5) recent and relevant contracts performed for federal agencies and commercial customers. Include rationale supporting your assertion that the contract is recent and relevant and identify aspects of the contracts deemed recent and relevant and how they relate to the proposed effort. For all listed contracts, provide the following information:

a. Company/Division name

b. Contracting agency

c. Contract number

d. Annual contract expenditures

e. Period of performance

f. Total contract value, including all modifications and options

g. Contracting Officer’s name, address, and telephone number

h. Brief description of contract effort, including the number of separate and distinct commodities supplied under contract and whether the effort supported a multi craft facility maintenance operation providing building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists

i. Comments regarding compliance with contract terms and conditions

j. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(3) Past Performance Questionnaire (PPQ): A PPQ (Attachment 4) is provided with the solicitation so that offerors may send them to the references listed on their Past and Present Performance Reference form (see

Attachment 3). Past performance references who have returned the questionnaires will be used in the past performance assessment. Each offeror is responsible for sending the attached past performance questionnaire to its chosen references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of the individuals listed on the PPQ.

Completed questionnaires must be received no later than the offer due date and time indicated on Standard

Form 1449, Block 8. This requirement for the submission of questionnaires is in addition to the requirement for past performance information requested in paragraphs (1) and (2) above.

(4) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. General Information

PRE-PROPOSAL CONFERENCE AND SITE VISIT

A pre-proposal conference / site visit will be conducted at Cannon AFB on 10 September at 9:00 AM Mountain

Daylight Time (MDT). All offerors are highly encouraged to attend this conference. All prospective offerors desiring to attend should submit a request. Those currently without access to Cannon AFB shall be required to submit the following information for each attendee (1) full name; (2) full social security number; (3) driver’s license state and identification number; (4) date of birth; and (5) company name. Those who currently have access to

Cannon AFB shall be required to submit only the full name and company name of each individual who wishes to attend. Submit above-noted required information to Maria-Jaine A. Sipin and A1C Alix Rosa no later than 4:00 PM

MDT on 4 September 2013. Contact information for Maria-Jaine A. Sipin is maria-jaine.sipin@cannon.af.mil.

Contact information for A1C Alix Rosa is alix.rosa@cannon.af.mil.

NOTE: To receive a base visitor’s base pass for access to the base, individual must possess two forms of identification, at least one with a photo, such as U.S. Passport, a valid State or Government picture identification card. Individuals requesting vehicle access must also provide a valid driver’s license and a valid vehicle insurance certificate.

SUBMISSION OF QUESTIONS

Questions regarding this solicitation shall be submitted in writing to Maria-Jaine A. Sipin and A1C Alix Rosa via email to maria-jaine.sipin@cannon.af.mil and alix.rosa@cannon.af.mil. Facsimiles and phone calls will not be accepted. All questions must be received no later than close of business 17 September 2013.

INFORMATION REGARDING SUBMISSION OF PROPOSAL

Offerors are responsible for submitting proposals so as to reach the Government office designated in the solicitation by the date and time specified. Hand carried proposals must be turned in to the Contracting Squadron front office located at 110 E. Alison Ave. (previously 110 E. Sextant Ave.), Bldg 600 (1st Floor), Cannon AFB, NM. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation mailto:maria-jaine.sipin@cannon.af.mil mailto:alix.rosa@cannon.af.mil mailto:maria-jaine.sipin@cannon.af.mil mailto:alix.rosa@cannon.af.mil

Number, and the name and address of the offeror.

NOTE: Alternatively, proposals may also be mailed to the addresses below:

27 SOCONS/AFLT

Attn: Maria-Jaine A. Sipin

110 E. Alison Ave., Bldg 600 (Previously 110 E. Sextant Ave.)

Cannon AFB, NM 88103

E-mailed or faxed proposals will not be accepted.

Offerors are cautioned that Cannon AFB, NM has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN

HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at 27

SOCONS front office, Bldg 600, Cannon AFB, NM. PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day - 1 January

Martin Luther King’s Birthday - Third Monday in January

Presidents Day - Third Monday in February

Memorial Day - Last Monday in May

Independence Day - 4 July

Labor Day - First Monday in September

Columbus Day - Second Monday in October

Veterans Day - 11 November

Thanksgiving Day - Fourth Thursday in November

Christmas Day - 25 December

(End of Addendum)

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 1

December 2013 through 30 September 2018.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic

Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

(End of Summary of Changes)