3-Cabin QA - Edited.pdf

1. Can you please provide any information you may possess concerning the previous suppliers, manufactures, and companies that were responsible for manufacturing, procuring, delivery and placement of the cabins at Grassy Pond? All of the 2‐bedroom Cabins (Cabins A, C and J would fit this category) were manufactured and delivered by Pinnacle Park Homes in 2016 and 2018 respectively.

The 3‐bedroom cabins were manufactured and delivered by Clayton Homes.

2. Because the connections for plumbing, electrical and HVAC are already in place will it be necessary to get permits and inspections for reconnection? No

3. If the materials are not readily available to repair the units can some materials be used from the existing units which are to be replaced, as long as the materials are suitable? e.g. the siding... No, the materials in the other cabins have dangerous mold present on them and it would not be safe to reuse these materials in the repaired 2‐bedroom cabins.

4. How much time will be allotted for the completion of the project, once awarded? 120 days

5. Because of the size of this project, is it possible for the government to issue partial payment as work is completed. e.g. removal of units, repair of units, placing of new units?

6. Are there any bonds that are needed for this project?

7. How much additional insurance is needed to cover this project?

8. Can the Mold Report from Cabins A, C, and J be provided to determine extent of mold abatement?

See the attached Mold Testing Reports for Cabins A, C, and J.

9. Can a Floor Plan of Cabins A, C, and J be provided? The floor plans for Cabins A, C, and J were lost during Hurricane Idalia.

10. Clarify extent of Insulation Replacement in roof, walls, and floors? The Customer would prefer that the insulation be fully replaced in the roof, ,walls, and floors, but the Contractor is only required to replace the insulation that is damaged.

11. Can an interior layout of desired configuration be provided on placement of bedrooms, restrooms, kitchen/dining, and Living Room be provided for the nine 14’ X 64’, three‐bedroom/2 Bath cabins. See the attached floor plan of the 3‐bedroom cabins. The proposed floor plans do not have to be an exact match to these existing 3‐bedroom cabins, but Contractors must provide something equivalent to it.

12. What are interior finishes specified on flooring, walls, ceilings?

2 Bedroom Cabins: Woodgrain Linoleum Flooring, Cedar Interior, Birch Paneling Walls w/Seaspray Ceiling

3‐Bedroom Cabins: Legacy Floor Vinyl Flooring (LX151 Rustic Plank), Knockdown Ceilings, Shiplap on Accent Wall (Customer prefers no Shiplap on the Accent Wall in the New Cabins)

13. Is contractor responsible to remove existing concrete slabs. No

14. What extent on yard restoration at completion. The Contractor is required to restore the yard/lot to the condition it was before they began their work. Contractors are also required to keep a clean and safe working environment by picking up the trash daily, ensuring no nails/screws are on the ground, etc.

15. Any specifications on Kitchen appliances?

30” deluxe electric range (black) – Frigidaire (or equivalent)

Refrigerator 18FF (black) with Ice Maker – Frigidaire (or equivalent)

Microwave above Stove (Black) – Frigidaire (or equivalent)

16. Are exterior Hose bibs required? Yes, one exterior hose bib is required on the new replacement cabins.

17. Any specifications on cabinets? Wrapped style cabinets. The 3‐bedroom cabins that are being replaced contained Strateford Wood (Cana Cocoa Cherry) cabinets. The newer 3‐bedroom cabins also have wrapped style cabinets but with a darker color to them. See the picture below.

18. Can steps be metal fabricated as on existing? No, the Customer wants a more stable wooden version of the steps similar to what is being installed on the front of the units (and what is on the newer 3‐bedroom cabins that were just installed).

19. On decks would you prefer composited board versus treated lumber for a longer lifetime/less maintenance. No, treated lumber is preferred.

20. What gauge metal roofing? 29‐gauge metal roof (Forrest Green)

21. Please define the exact requirements for the level of “mold remediation” required. I.E. which architectural or structural components were affected by mold and should the contractor assume a complete tear out and replacement of all wall paneling, flooring, etc. in order to eliminate behind surface mold? Please refer to the Mold Report that identifies the areas in the Cabins that had mold present. The Contractor should assume a complete tear out of the affected areas while wearing the appropriate PPE (gloves, N95 respirators, etc.), practice full containment, isolation of work area, the utilization of an antimicrobial agent (or equivalent) to eliminate the mold (just wiping with a damp cloth is not satisfactory), the proper disposal of all of the materials affected by the mold, and the replacement of materials in the affected area.

22. Assuming a complete tear out of interior wall panels, can contractor offer a suitable alternative to the cedar wall paneling, as this have become scarcely available and is very expensive? Yes, a suitable/equivalent alternative is acceptable provided the Contractor does their best to find an item that matches with the rest of the Cabin.

23. Please define the exact requirements for the level of “mold remediation” required. I.E. which architectural or structural components were affected by mold and should the contractor assume a complete tear out and replacement of all wall paneling, flooring, etc. in order to eliminate behind surface mold? Refer to question #21.

24. Assuming a complete tear out of interior wall panels, can contractor offer a suitable alternative to the cedar wall paneling, as this have become scarcely available and is very expensive? Refer to question #22.

25. In the event of a partial tear out of interior wall panels, may the contractor opt for a full tear out in the event that a matching wall paneling material is not available? Yes

26. Where the statement of work calls for screen replacement on porches, should contractor assume complete replacement of all screens? The replacement of all damaged screens on the 8’

Screened Wooden Porches is preferred by the Customer.

27. The statement of work calls for replacement of “cedar siding”. The existing exterior siding is actually “ cedar stained” fiber cement siding. Please clarify this on the statement of work in order to clear up any confusion? Correct, this is actually cedar‐stained fiber cement board/siding (hardy board).

28. The statement of work under “Skirting” mentions removal of “siding”. Please clarify whether this is this referring to the “skirting” and not the siding. The mention of siding in the SOW under skirting is in the incorrect location.

29. Please provide more specific as to the floor area dimensions for each model wherever the phrase "including tongue" is used to describe the length of a cabin in the solicitation. IE please clarify the exact size requirements of the cabin itself without the tongue in the computation. The tongue is 4’, so this is a 14’x60’ box (see the attached floor plan for more detailed measurements).

30. Does the Government intend to provide specific floor plans for each of the specified types of cabins? If so, please provide. If not, please provide more details as to layout preferences in addition to what is expressed in the solicitation? The Floor Plan for the 3‐bedroom Cabins from Clayton Homes is included with this Amendment.

31. Does the Government require post remediation testing to be performed by a qualified and disinterested third‐party? If so, does the Government require adherence to any specific testing protocols or require any particular licensing or credentialing for inspectors performing such work? Please define the requirements. Yes, the Government requires that the post‐remediation testing be performed by a qualified and disinterested third party with licensed professionals on staff. The post‐remediation official testing results needs to be documented and submitted to the Government.

32. Does the Government require a warranty on repair work specified in this solicitation? If so, what is to be warranted and for how long? 1 Year Standard Warranty

33. Does the Government require in‐process inspections of any renovations where work will be concealed (e.g., subfloor and flooring covering repair or replacement of floor joists and insulation)? If so, what will be the process for requesting inspection and clearance to continue with renovations subsequent to successful inspection? Yes, the inspection of this work will need to be coordinated with the Customer. Requests can be submitted in‐person, via phone call, and/or email at least 24‐hours in advance with the Customer.

34. Does the Government have a preference for having repair and restoration work completed by the Original Equipment Manufacturer (OEM)? No

35. How many days from the date of contract shall offerors have to deliver all goods/services to the

Government? Please clarify delivery schedule for both repairs and delivery of new units. 120 calendar days.

36. Will the Government give preference in the evaluation of offers for offers providing warranty terms beyond what is standard in this industry (i.e., typically 12‐months)?

37. Will the Government give preference in the evaluation of offers for offers providing accelerated delivery schedules for either/or renovation or new unit delivery.

38. Will Government's representatives be required to be on station at all times during delivery, installation, refurbishment, and/or relocation of cabins? If so, please provide coordination details? No, a government representative will not be required to be on site at all times. However, the Customer will need to be aware of when work is being done, cabins are being moved, and new cabins installed, but that can be done via an in‐person conversation, phone call, and/or email.

39. May offerors relocate cabins to their facilities for refurbishment? No, the refurbishment work must be completed on location at Grassy Pond.

40. Current units are “modular units”. Please confirm that all new unit models are required to be

“modular” manufactured to the Georgia Industrialized Building Standards and the Georgia State

Construction Codes (i.e., as modular buildings). Yes, these are modular units and they are required to be “modular” manufactured to the Georgia Industrialized Building Standards and the GA State

Construction Codes.

41. What are the fire alarm requirements, i.e. interior detectors and enunciators only, or are exterior horns etc required? Please refer to the SOW.

42. Does the Government require the manufacturer to host the Government for "during construction" site visit inspections at the manufacturer's plant? No

43. How many electrical outlets are required for each room? Follow GA Code.

44. Are exterior lights required to be provided? If so, at what locations and what type lighting?

Exterior lighting is required on the front and back porches only.

45. What is the standard for the furnishings, i.e. what types of frames and types of coverings?

Please refer to the SOW.

46. How many pieces of art are required? Please clarify whether art is to be wall mounted or free standing/tabletop. Art is to be wall mounted and table top. There should be 1 canvas art in each of the main bedrooms. No art in the bedroom with bunk beds. Wall décor is needed in the kitchen; wall‐ mounted art in the Living Room and Dining Room. Table top décor required in the dining room and living room.

47. Will the Government coordinate and execute utility outage and re‐energizing with utility providers/government? Yes

48. Please confirm that the existing utilities (water, sewer, and power) are adequate for the units specified by the Government. The existing utilities (water, sewer, and power) are adequate for the units being requested under this solicitation.

49. Is contractor required to provide any warranties beyond the standard 1 year warranty of construction? No

50. Does Government require any specific performance requirements for the toilet fixtures, i.e. low volume flush, etc? If so, please provide details. Please refer to Question #69.

51. Are the porch roofs required to be of the same roofing materials as the roofing materials on the units, or can an alternative material be use on the porch roofs? Same roofing materials that are on the units themselves.

52. For the installation of the units and building of the porches on site will any wage rate standards or certified payroll requirements apply, i.e. Davis Bacon? If so, please clarify.

53. Please confirm that there will be no local or state codes or permits applicable to furnishing and installing the units. No local or state codes or permits are required for furnishing and installing the units.

54. Is the renovation contractor required to have a Georgia General Contractor license? (My background is more in construction contracts and not in Commodities, so I am not sure if we need to require a Georgia General Contractor license for the renovation portion of the work)

55. What are the insurance requirements to be furnished by the Contractor to the Government?

56. Are performance or payment bonds required for this project?

57. What, if any, are the material submittal and shop drawing submittal requirements?

58. Is the contractor required to have a full time superintendent on site at all times work in performed?

59. Are mattresses and foundations or just mattresses to be provided? Mattresses and foundations are to be provided by the Contractor.

60. The current 3‐bedroom units have two doors, but code requires only one door with at least one egress window per bedroom. Please clarify whether the Government requires two exit doors or one exit door accompanied by emergency egress windows in each bedroom. Two (2) exit doors are required.

61. The current 3‐bedroom units have a knock‐down drywall ceiling. We typically use a product called "Seaspray" which is a textured drywall product. Is the Seaspray product finish suitable to the

Government? Yes, Seaspray finish would be suitable as that is what is currently in the 2‐bedroom cabins.

62. Is Wainscoting required? If so, which rooms? No

63. What are the power requirements for the electrical panel? 200‐Amps is typical and sufficient based on the example unit K. 200‐Amps is sufficient.

64. CPS can provide finished drywall; however, we can also provide vinyl sheetrock at about the same price which is easier to maintain and keep clean, as it can be wiped with a damp rag. Please clarify whether the Government prefers finished drywall or vinyl coated drywall. The Customer is fine with finished drywall or vinyl coated drywall.

65. Will the Government accept slight variations in the unit size, i.e. 13 X 68 in lieu of 14 X 64, where such minor variations do not have any significant impact on overall square footage or unit placement?

Yes.

66. Are new units required to have to have a recessed frame? Yes

67. Are new units to be OSB Wrapped. No

68. Are new units to have 2x4 or 2x6 Exterior walls? 2x6

69. What are the bathroom requirements for new units? Each 3‐bedroom Cabin should have 2 full bathrooms in them. The bathrooms shall include elongated ADA compliant toilets, mirrors, sinks, cabinets under the sinks, and stand‐up showers with sliding doors. The ADA compliant cabins need to have one restroom fully ADA compliant (e.g., wider doorway, lower sinks, fully accessible shower, grab bars, etc.).

70. What are the appliance brand and size/capacity requirements?

30” deluxe electric range (black) – Frigidaire (or equivalent)

Refrigerator 18FF (black) with Ice Maker – Frigidaire (or equivalent)

Microwave above Stove (Black) – Frigidaire (or equivalent)

71. Contractor requests the bid due date to be extended out to at least 2 weeks from the date the

Government provides all RFI responses.

72. At the site visit the Government requested that Contractor provide a detailed cost breakdown in order to allow for bid analysis and to compare bids; however, it the format for the detailed cost breakdown was not provided in the solicitation. Please provide the required format for the detailed cost breakdown.