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Questions & Answers Vindicator Intrusion Detection System Installation Services, Tyndall AFB, FL.
– SAM Notice ID FA481926Q0011
| No. |
| Questions |
| Government Responses |
| 1. |
| How old is the facility? |
| CSA ~1984 SAPF ~1994 with Renovation in 2023 |
| 2. |
| How much square footage is in the facility? |
| Approximately 2500 sq ft |
| 3. |
| How stable is the power? |
| 100% stable – Whole facility UPS and Generator Power |
| 4. |
| Is there a dropped ceiling in all areas of installation? |
| All rooms with the exception of Comm Room 100 and Room 208 |
| 5. |
| What type of walls are in the perimeter areas? |
| Concrete |
| 6. |
| Do we need to drill between the walls, to run our cable infrastructure? |
| It depends – existing holes with fire caulk – new drilling will need MAJCOM coordination/approval as long as it is IAW with 705 standards. |
| 7. |
| Do we need to use conduit? |
| The contractor must provide all additional conduit, junction boxes, and pull boxes where required. All installation shall be IAW the approved equipment list, regulations and codes |
| 8. |
| If yes, what do you estimate the total conduit footage will be? |
| Depends on your runs |
| 9. |
| Are the door frames metal and concrete filled? |
| Yes |
| 10. |
| Please provide a comprehensive list of quantities of all IDS items needed (e.g. total number of motion sensors, glass breaks, etc.) per location. |
| It will be a 1 to 1 swap. Contractor will decide if more equipment is needed to ensure complete coverage and all installation shall be IAW the approved equipment list, regulations and codes. |
| 11. |
| Do you currently have existing IDS Sensors in your doors? |
| Yes |
| 12. |
| Please specify which doors. |
| All exterior doors |
| 13. |
| What is the manufacturer of the existing IDS system? |
| Honeywell Vindicator |
| 14. |
| Will we be able to reuse the existing cable? |
| NO, must install without impact to current system |
| 15. |
| Are Ceilings Suspended? |
| Yes, Suspended. All rooms with the exception of Comm Room 100 and Room 208 |
| 16. |
| Are there existing Cable Trays for wiring above ceilings? |
| Yes and No |
| 17. |
| Can Existing Wiring be utilized? |
| NO |
| 18. |
| Is a “UPS” required? |
| Yes but depending on Manufacturer requirements, please see approved listed attached in sow. Building will always have electricity. |
| 19. |
| If so, What Time/Power Duration is required? |
| 15 minutes to fully support the system and reporting |
| 20. |
| Are “Or Equal” Equipment substitutions allowed? |
| Depending on which equipment, IAW approved list attached and must be legal. |
| 21. |
| Is “Plenum Wire” acceptable? |
| Depends on manufacturer requirements IAW approved list attached. |
| 22. |
| Is “After Hours Access” for said work, available to contractor at no add’l cost to the Gov’t? |
| NO, see SOW for hours. During burn-in a technician should be in local area to respond. |
| 23. |
| What is the height of Exterior Cameras? (If any) |
| N/A (none required) |
| 24. |
| Please provide/post other “Q & A” requests. |
| Yes |
| 25. |
| Please provide a list of equipment and parts # that are to be installed. |
| All items on SOW are suggested and approved from gov’t. |
· 5 BMS
· 2 access control devices with new technology IAW IFC (eg strike or mortis) See attachments 2 and 3 for 1-1 swap and at the contractor's discretion as area needs to be ADEQUATELY covered (new solutions are ok).
| 26. |
| Are there pipe chases between floors? |
| Single floor only |
| 27. |
| What is the range of the budget for this project, and is it already appropriated? |
| Cannot answer this question |
| 28. |
| Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed? |
| No |
| 29. |
| How many feet of new wire will have to be run? |
| Depends on how your company designs the system. As-builts are provided in SOW with intended locations for the hardware to be installed |
| 30. |
| What kind of cipher lock and quantities are required e.g. X-10 Newest Authorized by DoW |
| Newest Authorized by DoW, meeting 705 and 1404 requirements. |
| 31. |
| Please post the sign in sheet and Q&A's from the site visit. |
| posted |
| 32. |
| Please post the drawings and the key for the drawings. |
| Listed in SOW |
| 33. |
| Will Base Communications have network pathways built/configured for the new systems? |
| Coordinate with simpleSENCE & BDOC to plug into OT switch. |
| 34. |
| Will Base Communications provide new IP addresses assigned for this project with prior coordination and provide the switch with at least 6 available ports (2 in open storage, 4 in SCIF)? |
| NOT A SCIF, it’s a SAP Annex. Will need coordination with simpleSENCE & BDOC. |
| 35. |
| Will Base Communications personnel install conduit and data cabling from communications closets to the new panel locations? |
| No |
| 36. |
| If the vendor is responsible for new data connections, are there specified cable color coding standards that must be followed? |
| No as long as its within cable rules and IAW security directives and instruction |
| 37. |
| What is the distance between the electrical panel source and each new panel installation location? |
| It depends. Contractor to provide solution. |
| 38. |
| Is the new security installation required to comply with ICD 705 for all wiring and conduit? |
| Yes |
| 39. |
| Are all wired junctions required to include tamper protection? |
| Yes |
| 40. |
| Is the use of JB Weld (or an equivalent) required for securing all conduit connections? |
| As long as it complies with approved list |
| 41. |
| Will the ESS section provide all additional alarm points required to meet installation requirements? |
| Yes |
| 42. |
| Will you waive the 72-hour prior notice request to the vendor to the ESS section for preprogramming activities? |
| No |
| 43. |
| Will the vendor have access to existing ACS programming, or will this information be provided by the government? |
| Yes, requires comms approval |
| 44. |
| Is the vendor responsible for all system programming and setup, or will ESS handle any portion of the configuration? |
| Yes, installation and programming. |
| 45. |
| The SOW states that advance requests are required for access to ESS and the installation site; Will the vendor be allowed to request specific blocked dates and times for access? |
| Yes, and access will have to be approved by customer – normal duty hours |
| 46. |
| Is the 14-day advance notice requirement for site access still mandatory for all personnel, and can this be adjusted to avoid project delays? |
| Adjustable to keep on timeline if all parts are available |
| 47. |
| Will the 72-hour advance notice requirement for IDS and VCC programming be flexible to accommodate testing and necessary adjustments during installation? |
| No |
| 48. |
| What is the current ESS/BDOC firmware or system version in use? |
| Yes, we will provide upon award. |
| 49. |
| Due to space constraints with parallel systems, would the end user consider a phased installation approach (e.g., panel configuration completed first)? |
| It depends – This is a new independent system installed separately from current system. User will make additional space available as required depending on need (plenty of available space). |
| 50. |
| Will a SAW or separate V5 system be provided for the new installation, given that SCIF systems cannot reside on open storage systems, or is the vendor responsible for providing this? |
| Contractor will provide equipment, it's not a SCIF |
| 51. |
| Will DBIDS include including weekend coverage for the one-year warranty support period, to meet emergency service requirements as outlined in Section 1.2.1? |
| DBIDS only cover the installation period – any warranty work will require additional coordination for base access. |
| 52. |
| What is the expected project completion timeline? |
| Estimated completion by 150 days ARO. |
| 53. |
| Can the Government provide additional details on the current ESS architecture and BDOC head-end configuration? |
| No |
| 54. |
| Are there any known limitations to integrating new PCUs and Site Commanders into the existing system? |
| No |
| 55. |
| Will the Government provide access to existing system configuration files or databases? |
| Yes, as required after receipt of award |
| 56. |
| Can the Government provide the current Honeywell Vindicator firmware versions to ensure compatibility? |
| Yes, we will provide upon receipt of award |
| 57. |
| Can the Government confirm whether the V3 platform can support the number of additional IDS sensors required, given the Premise Controller point limitations? |
| Vendor shall provide new parallel installation. Replace and then remove – system can not be shut down at any time. |
| 58. |
| Can the Government confirm whether tamper circuits must remain discrete, or if a multistate configuration within the Honeywell Vindicator system is acceptable? |
| Listed IAW ICD 705 and 1404 |
| 59. |
| Can the Government confirm that existing penetrations through the concrete envelope may be reused for this effort? |
| On a non-interference basis and at no risk to current system. New penetrations shall require MAJCOM approval |
| 60. |
| Can the Government confirm that there is no motion alarm system located beneath the raised floor? |
| No motion sensor beneath the raised floor |
| 61. |
| Will the Government be responsible for provisioning the new system? |
| No |
| 62. |
| Can the Government confirm that the existing badge readers are HID or equivalent and compatible with the proposed Honeywell system, and that they will not be covered under warranty? |
| Treat like new build system w/ new badge readers required, no repurposed parts |
| 63. |
| Will the Government be responsible for all required connections to BDOC? |
| Yes, coordination through simpleSENCE will be required. Government will connect. |
| 64. |
| Are there any asbestos or hazardous material concerns in Building 503? |
| No - all hazardous materials have been remediated in the facility. |
| 65. |
| Will the Government provide access to existing conduit pathways, or should the Contractor assume new conduit runs? |
| Yes, new conduit will be required. All installation shall be IAW the approved equipment list, regulations and codes |
| 66. |
| Does the existing conduit have enough spare capacity for new cabling, or should the Contractor assume replacement? |
| Assume replacement if required |
| 67. |
| For Rooms 205/206 and 119, where walls were removed, is the Government amenable to reinstalling only one PIR per room? |
| Only if sufficient coverage is realized. Rooms 205/206 and 119 should have a one for one replacement. Rooms 100 and 208 require a mounting solution that does not require a suspended ceiling. |
| 68. |
| Should the Contractor install a new ceiling grid to permanently affix components? |
| Rooms 205/206 and 119 should have a one for one replacement. Rooms 100 and 208 require a mounting solution that does not require a suspended ceiling. Replacement required if damaged by contractor. |
| 69. |
| What are the expectations for maintaining continuous IDS coverage during installation? |
| Ensure full system control and coverage with current IDS until the new system is certified, approved, and released to the customer. |
| 70. |
| Are temporary systems or phased cutovers required? |
| No - current system will provide coverage until the new system is in place and certified. |
| 71. |
| Are there blackout periods or operational constraints? |
| No access outside of normal business hours; Monday through Friday 0700-1800 Access will not be allowed on Weekends, Holidays, and/or Goal days |
| 72. |
| Will the Government provide a formal Acceptance Test Plan (ATP), or must the Contractor provide one? |
| Contractor will provide test plan with government oversight and approval |
| 73. |
| Who is the approval authority for verification testing, Government acceptance, and 72-hour burn-in? |
| 3- part approval required: |
Alarm
CDN
End User
| 74. |
| Can the Government clarify interface requirements between the IDS and ACS V3? |
| Yes, after receipt of award |
| 75. |
| Will ACS programming changes be required? |
| Yes |
| 76. |
| Are RMF or ATO requirements applicable? |
| Yes, in coordination with SimpleSENCE |
| 77. |
| Will the Government guide network accreditation and authorization? |
| Vendor will provide test plan with government oversight and approval |
| 78. |
| Are specific naming conventions or CAD standards required for as-builts? |
| Yes, will be provided after award and in coordination with SimpleSENCE |
| 79. |
| Should credentials be delivered in a secure, specific format? |
| Yes. Follow DBIDS submission process |
| 80. |
| Can the Government provide any existing as-built drawings? |
| Check updated SOW for new as-builts |
| 81. |
| What is the expected Period of Performance? |
| Estimated completion by 150 days ARO |
| 82. |
| Are there known long-lead items? |
| Vendor to identify long lead times for items |
| 83. |
| Will sales tax be required? |
| Sales tax for products delivered under this may be waived with exemption |
| 84. |
| What is the anticipated timeline for base access approval? |
| Typically,10 days and IAW SFS approval requirement |
| 85. |
| Will the Government issue a DD254 to allow SCI/SAP-eligible personnel to work unescorted? |
| CI/SAP-eligible personnel will be preferred but not required |
| 86. |
| If no DD254 is issued, will escorts be required, and who will supply them? |
| Escorts will be required as necessary; Gov’t will provide escort personnel during duty hours |