Pre-Proposal Conference Slides.pptx

CONR – 1AF/AFNORTH Manpower Support Pre-Proposal Conference

FA4819-12-R-0001

325th Contracting Squadron Ms. Bobbie Davis 24 May 2012

Develop America's Airmen Today ... for Tomorrow

The First Command

ADMINISTRATION

Welcome

Sign-In

Silence all Cell Phones

Restrooms

Fire Evacuation Procedures

Introduction

CONFERENCE AGENDA

Performance Work Statement Ms. Brenda Lewis COR/Prgm Mgr

Solicitation Ms. Bobbie Davis

Past Performance Ms. Bobbie Davis

Questions Ms. Bobbie Davis

Contracting Rules of Engagement All communications shall be in writing through the 325th Contracting Squadron

Points of Contact Bobbie Davis, (850) 283-8665, bobbie.davis@tyndall.af.mil Norma Myers, (850) 283-3670, norma.myers@tyndall.af.mil

Nothing is official until put in writing

New questions as a result of today’s conference

Must be submitted in writing to Bobbie Davis by Wed, 30 May 2011, 1200 PM CST

Include Request for Proposal (RFP) reference, Name, and Company Name

Contracting Rules of Engagement (Continued) RFP takes precedence

This presentation is for information purposes only

Conflicts between this presentation and the RFP need to be identified to contracting POCs—the RFP takes precedence

Questions and answers will be posted on the Federal Business Opportunities (FBO) web site as well as all the information presented here today

MISSION BRIEF

Lt Col Kim Bennett

1 AF Mission Briefing

PERFORMANCE WORK STATEMENT

Ms. Brenda Lewis

Contracting Officer’s Representative (COR) Program Manager

PERFORMANCE WORK STATEMENT

Description of Services (paragraph 1.0) Performance at Tyndall AFB, FL; Rome, NY; McChord AFB, WA

Contractor Conversion (paragraph 1.1)

All, some, or none of the tasks may be converted to Civil Service positions

Further Resource Management Directives (RMD) actions could occur

Security (paragraph 4.1.1)

All contractor personnel performing on this contract shall have a secret clearance prior to performing any task

SOLICITATION

Ms. Bobbie Davis

Contract Specialist

Read the RFP and all attachments completely! I cannot repeat that enough! DON’T BE CONSIDERED UNRESPONSIVE.

Far Provision 52.212-1 and Addendum to FAR 52.212-1 outline specific proposal preparation instructions Number of Volumes Required: 4 Volume I: Executive Summary Volume II: Technical Proposal Volume III: Price Volume IV: Past/Present Performance Number of Copies of Volumes: Original + 5 copies + CD Page Limitations: Note page limitations Excess pages will not be evaluated

FAR Provision 52.212-2 and Addendum to FAR 52.212-2 state the evaluation factors. They are:

Technical Capability Price Past Performance Basis for contract award is Performance Price Tradeoff (PPT) Past performance will be considered significantly more important than price

PAST PERFORMANCE

A Past Performance Survey/Questionnaire was posted on FBO as Attachment 3 Offerors are to send Surveys/Questionnaires to their References listed in their Past Performance Volume References should submit the Surveys/Questionnaires to the Contracting POCs by 4 June 2012 Offerors should encourage References to complete the Surveys/ Questionnaires and forward to Contracting NLT 4 June 2012 The Government will also obtain Past Performance information from other sources as available

Remember, Past/Present Performance information is very important because . . .

Past performance will be considered significantly more important than price

Acquisition is restricted as an 8(a) set aside

NAICS: 541990

Must be Central Contractor Registration (CCR) registered

Government’s intent is to award without discussion . . . However we reserve the right to open discussions if required

Proposals are due 14 June 2012, 12:00 PM, Central Standard Time

Submit to Ms. Bobbie Davis as specified in the RFP

Ensure you allow enough time for your proposal to arrive before the closing date and time Late proposals will be handled in accordance with FAR 52.212-1(f), “Late submission, modifications, revisions and withdrawal of offers”

Requests for Additional Information All questions shall be written on the comment sheet provided today

Deadline for Questions: 30 May 2012, 1200 PM CST

E-mail questions to bobbie.davis@tyndall.af.mil

Answers to questions will be published via Amendment to the RFP

QUESTIONS

Reference. Block 8 of the SF 1449

Background. The referenced block indicates that proposals are due by 12:00 AM

Question (a) Please confirm that it is the government’s intent for proposals to be submitted by midnight on June 13 and not noon on June 14.

Answer: Proposals are due on June 14 at 12:00 PM (noon) CST. This will be corrected in an amendment to the RFP.

Reference. Clauses Incorporated by Reference

Background. The solicitation includes FAR Clause 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, which requires that the Contracting Officer check as appropriate the applicable clauses from the list referenced within the clause.

Question (a) Please confirm which of the clauses referenced in 52.212-5 are applicable to this effort.

Answer: FAR Clause 52.212-5 should have been in full text. This will be corrected in an amendment to the RFP.

Reference. Evaluation Factors, Volume III – Price Factor, Paragraph 2(a)

Background. The FFP fully burdened unit prices for each line item/job title identified in the Pricing Schedule Worksheets, at RFP Attachment 1, for CLINs 0001, X001, and X002 (for the Basic and all Option Periods) will be multiplied by the corresponding estimated number of hours for that line/job title item to calculate a total estimated amount for each. The sum of the total estimated amounts will calculate the TEP for the Basic and all Option Periods.

Question (a) Please clarify if CLINs 0002 and 0003 will also be included in the calculation of the TEP for the Basic Contract Period. It appears that those two CLINs were inadvertently omitted from the evaluation criteria.

Answer: CLINs 0002 and 0003 for the base year were inadvertently omitted from the evaluation criteria, RFI page 55, para 2a. This will be corrected in an amendment to the RFP.

Reference. PWS paragraph 3.2

Background. The government will furnish computer equipment (desktop and/or laptop), and necessary application software, office supplies, reproduction support, and office phone(s) (digital and/or analog).

Question (a) Government Furnished Supplies and Equipment, does not indicate that the Government will provide any Personal Protective Equipment (PPE), although several of the positions will require such items. Please confirm that those items are at Contractor expense.

Answer (a): The Government will provide Personal Protective Equipment (PPE) if needed for performance of the job.

Reference. PWS paragraph 4.15, Sub-paragraphs (b.), an (d.)

Background. Subparagraph (b.) Ancillary Training. The contractor shall take all ancillary training courses that the government requires for all military and Civil Service employees and any specific course pertaining to a task, such as land mobile radio (LMR).

Subparagraph (d.) Crew Mission Ready (CMR) Certification. The contractor must complete any required training to become or retain CMR certification. The contractor is required to meet CMR status for any mission-specific requirements as established by the government.

Question (a) Please clarify if these types of training are Government provided or if the Contractor is responsible for the associated costs.

Answer (a): Ancillary training is provided by the Government at no cost. However, paragraph 4.15, subparagraph (d) lists CMR certification as an existing requirement. The contractor must meet contract requirements, thus CMR certification costs (or any other existing, required certification, training, etc) will be paid by the contractor.

Reference. PWS Appendix A-Historical Workload, Paragraph 1.5.1, 1.7.4, 1.9.1, and 1.9.3

Background. As of 01 November 2009 this Air Force Specialty Code 3A0X1 was converted to 3D0XX Specialty Code.

Question (a) Please confirm the correct AFSC.

Question (b) Please clarify if the Government will accept personnel who have held the 3A0X1 identifier and in addition, whether the Government will accept proposed personnel who have held the 3D0XX identifier.

Answer (a): The correct AFSC is 3D0XX, Knowledge Operations Management.

Answer (b): The Government will accept the 3A0XI Information Management AFSC and/or the 3D0X1 AFSC.

Reference. Volume IV – Past Performance, Paragraph (a.)

Background. Offerors shall select a minimum of one (1) but no more than five (5) past and current contracts for past performance information (PPI) consideration. These contracts may include Federal, State, and local government and private efforts similar to the requirements of this solicitation performed within the last 3 years.

Question (a) Will the Government consider the use of an ID/IQ consisting of multiple Task Orders to be considered as one past performance record?

Answer: Yes, if relevant and recent.

Reference. RFP page 13 of 58, CLIN 0004, 1004, 2004, 3004, 4004.

Question (a) Does the Government have a preferred process for OT approval?

Question (b) If so, what type of documentation is needed to support Govt CO/PM approval of contractor request OT?

Correction to your CLIN reference 0004 for overtime; the correct base year CLIN for overtime is 0005 not 0004.

Answer (a) and (b): The PWS states the COR must approve overtime prior to the contractor working the overtime hours. There is no preferred process. Notification via any formal, generally accepted business communication form and method are acceptable, i.e., Word document, e-mail, etc. The request must contain: employee name, hours needed, the dates when the hours will be worked and reason why overtime is needed.

Reference. RFP page 33 and 34, Statement of Equivalent Rates for Federal Hires.

Question. The bidder anticipates that many of the employee classifications will fall under the Service Contract Act of 1965. Considering the Governments planned date to make the award announcement, does the Government anticipate that there will be sufficient time to process the SF 1444 Request for Authorization of Additional Classification and Rate prior to 15 September.

Answer: No.

Reference. RFP page 40 of 58, 5352.204-9000 Notification of Government security activity and visitor group security agreements subparagraph (a) requires the contractor to make certain notifications to Government agencies 30 days prior to beginning operations.

Question. Will the Government notify the successful bidder so that the bidder may make the notifications in time prior to beginning operations on 15 Sep?

Answer: The mobilization period starts on 15 Sep. Performance begins on 30 Sep 2012.

Reference. RFP page 42 of 58, 5352.242-9000 Contractor Access to Air Force Installations (AUG 2007) and 5352.242-9001 Common Access Cards (CACs) for Contractor Personnel.

Question. Does the Government expect the successful bidder to complete these two tasks within the 14 day transition period?

Answer: The AFNORTH Security Manager was consulted and both tasks can be completed within the 14 day transition period. So yes, the Government expects both tasks to be accomplished at contract start.

Reference. RFP page 49 of 58, Volume II Technical Capability, Tab 4, Subfactor 3, Quality Control Plan. Please verify the reference to paragraph “2.1.”

Answer: Paragraph “2.1.” references the Performance Work Statement (PWS) para 2.1 Quality Control Plan.

Reference. RFP page 31 and 51, PWS 4.14, and the Atch 1 worksheets. Given that the Government anticipates a FFP contract, did the Government factor the eight down days (approximately 64 labor hours per labor category) into the pricing worksheet, estimated quantity labor hours given that the contractor shall not charge any cost for down-days unless approved by the COR?

Answer: Yes. The 1,896 hours worked does not include the eight down days. Those categories listed as 1,960 hours are required to work on down days.

Reference. Attachment 2, PWS, Appendix A – Historical Workload.

Question (a) The term “Min. Requirements” is used. Is this minimum requirement a reflection of the Governments PWS task needs?

Answer (a): Yes.

Question (b) In the column “B.Y Est. Hours per Year” please clarify the acronym “B.Y.”

Answer: “B.Y.” means “base year.

QUESTIONS?

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