Solicitation Amendment 0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (FEB 2012)

PROPOSAL PREPARATION INSTRUCTIONS

A. SUBMISSION OF PROPOSAL: Proposals shall be submitted no later than the date and time in Block 8 of the SF 1449. If amendments are issued, they must be acknowledged in writing prior to the due date. Proposals must be sealed and must show the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. It is the Offerors’ responsibility to confirm receipt of correspondence.

1. Offerors should submit proposal to the address listed below:

325th Contracting Squadron

Attn: Ms. Bobbie Davis/Ms. Norma Myers

501 Illinois Ave, Suite 5

Building 647

Tyndall AFB FL 32404-5526

2. TELEGRAPHIC OR FACSIMILE PROPOSALS WILL NOT BE ACCEPTED.

B. INQUIRIES BY OFFERORS: Ms. Bobbie Davis, Contract Specialist, and Ms. Norma Myers, Contracting Officer (CO) are the sole points of contacts for this acquisition. All questions or concerns regarding this request for proposal (RFP) must be directed IN WRITING via e-mail (preferred method) to bobbie.davis@tyndall.af.mil or norma.myers@tyndall.af.mil or mailed (least preferred method) to the above address. Questions or concerns may also be faxed to (850) 283-8491. Offerors shall verify receipt of questions or concerns.

C. HANDCARRYING PROPOSALS: Offerors are cautioned that Tyndall AFB, FL, has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. DELAY SHOULD BE ANTICIPATED IF HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

D. PERIOD FOR ACCEPTANCE OF OFFERS: The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

E. EVALUATION OF PROPOSALS: To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Non-conformance with these instructions may result in an unfavorable proposal evaluation. Failure to meet a requirement may result in an offer being ineligible for award.

1. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirement but rather shall provide facts and convincing rationale addressing how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

2. Offerors shall prepare their proposal as set forth in Table 1 below. Proposals shall be submitted in the number of hard copies specified and one compact disk with electronic files. The titles and contents are defined in Table 1 of this document, all of which shall be within the required page limits and with the number of copies as specified in the table. The contents of each proposal are described in table below and the paragraphs that follow it. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

3. The response shall consist of four (4) separate volumes: Volume I – Executive Summary, Volume II – Technical Capability, Volume III – Price, and Volume IV – Past Performance Information.

Table 1—Proposal Organization

Tab 1 – Master Table of Contents

Tab 2 – Narrative & Authorized Offeror Personnel

Tab 3 – Proof of Financial Responsibility

Tab 4 – 8(a) Joint Venture Certifications (if any)

Tab 5 – SF 1449 & All Amendments

Tab 6 – Glossary of Abbreviations and Acronyms

None

5*

Tab 1 – Table of Contents

Tab 2 – Staffing Approach

Tab 3 – Security Clearances

Tab 4 – Quality Control

Tab 5 – Glossary of Abbreviations and Acronyms

None

None

Tab 1 – Table of Contents

Tab 2 – Pricing Schedule Worksheets (Solicitation Attachment 1)

Tab 3 – Glossary of Abbreviations and Acronyms

None

None

Tab A – Table of Contents

Tab 1 – Reference 1

Tab 2 – Reference 2

Tab 3 – Reference 3

Tab 4 – Reference 4

Tab 5 – Reference 5

*Excess pages will not be evaluated.

4. Page Limitations. Page limitations shall be treated as maximums. Compliance with page count limits shall be verified via the hardcopy. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

5. Page Structure. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Pages shall be 8.5 x 11 inches. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Margins on all four edges of each sheet will be at least one inch. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 12 point. Pages shall be numbered sequentially.

6. Binding and Labeling. Each volume should be separately bound in a three-ring loose-leaf binder permitting the binder to lie flat when opened. Do not use staples. A cover sheet should show volume number, title, copy number, solicitation identification, and the Offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

7. Electronic Offers: The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and/or attachments, if any. The Offeror shall submit volumes I through IV in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, and MS Office Power Point 2007, as applicable. In the event that there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation of Offeror’s proposal.

F. DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 52.212-1(g).

G. EXCEPTIONS TO TERMS AND CONDITIONS: Exceptions taken to terms and conditions of the RFP, to any of its formal attachments, or to other parts of the solicitation shall be identified to the CO as soon as they are identified and prior to the proposal due date. Each exception shall be specifically related to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

H. PRICE COMPETITION: The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this evaluation the CO determines that adequate price competition no longer exists; Offerors may be required to submit information other than cost or pricing data that is adequate to the extent necessary for the CO to determine the reasonableness of the price in accordance with FAR 15.403-3.

I. PREPROPOSAL CONFERENCE/SITE VISIT. A Preproposal Conference/site visit will be held on 24 May 2012, 0930 hours, Local Time, in the large conference room at the 325th Contracting Squadron, 501 Illinois Avenue, Tyndall AFB, FL. Interested Offerors are requested to submit the following information and any advance questions no later than 21 May 2012 to Ms. Bobbie Davis, bobbie.davis@tyndall.af.mil. Due to limited space, only one attendee from each organization may attend the conference. The following information must be submitted to be cleared to attend the conference. Note: The attendee must bring a photo ID, license, or passport as proof of identity on the day of the conference.

Prefix*: Mr., Mrs., Ms., Dr.

First Name:

Last Name:

Company/Organization:

E-mail Address:

Position/Title:

Address (Street, City, State, and Zip Code):

VOLUME I – EXECUTIVE SUMMARY

The executive summary volume shall consist of the following sections.

Tab 1. Table of Contents. Include a master table of contents of the entire proposal.

Tab 2. The Offeror’s narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with 52.212-2 evaluation factors/subfactors. Also identify authorized Offeror personnel. Provide the name, title, and telephone number of the company/ division point of contact regarding decisions made with respect to the Offeror‘s proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government. Additionally, provide the name, title, and telephone number of the CEO, Division President, and/or Vice President of the company for notification purposes. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The narrative portion of the executive summary has a limit of 5 pages.

Tab 3. The Offeror shall include Proof of Financial Responsibility (letter from the Offeror’s bank on the bank letterhead) as acceptable evidence to the CO that the Offeror has sufficient financial resources to cover start up expenses for this acquisition IAW FAR 9.104-3(a).

Tab 4. If the Offeror is part of an 8(a) Joint Venture, the Offeror shall provide a copy of the Small Business Administration’s (SBA) approved 8(a) Joint Venture certification documentation. For 8(a) Joint Ventures, the SBA must receive the certification documentation prior to the proposal due date and must approve the documentation before award of any contract.

Tab 5. Complete the Offer section of SF 1449, Solicitation, Offer, and Award. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP. These sections constitute the model contract. The “original” copy shall be clearly marked under separate cover. Each Amendment of Solicitation will be signed.

Tab 6. Glossary of Abbreviations and Acronyms VOLUME II – TECHNICAL CAPABILITY – Maximum 50 pages The Technical Capability Volume shall be specific and complete. Clarity and coherence are very important. The offeror’s responses will be evaluated against the technical evaluation criteria in 52.212-2, Evaluation--Commercial Items. Using the instructions provided below, provide as specifically as possible the actual methodology the Offeror would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By the Offeror’s proposal submission, the Offeror is representing that the Offeror’s firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation, but instead discuss how the Offeror plans to accomplish each of the requirements. The Technical Capability Volume shall address the proposed approach to meeting the minimum capability requirements of the following three subfactors: Staffing Plan, Security Clearances, and Quality Control Plan.

Tab 1: Table of Contents

Tab 2: Subfactor1 – Staffing Plan Offerors shall submit their manpower staffing plan demonstrating a clear understanding and sound approach to staffing all the manpower support tasks outlined in the Performance Work Statement (PWS). Logical and concise methodology must be presented in the Offerors’ proposal as to what staffing techniques will be used to ensure adequate qualified staffing is provided throughout the life of the contract. A rating of unacceptable in one or more of the technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation. The plan shall include as a minimum:

a. The verification/validation of qualified personnel intended to staff in order to meet the requirements of paragraphs 1.3 through 1.10.1.28 of the PWS.

b. The number of qualified employees by task that are presently available from the contractor’s existing workforce that will be used in this effort.

c. The recruitment approach to ensure the minimum technical expertise is available by the contract start date (PWS, Appendix A).

d. The retention approach to retain the most qualified personnel.

Tab 3: Subfactor2 – Security Clearances

Offerors shall submit their proposed security clearance plan demonstrating the Offeror’s ability to ensure qualified personnel with the required security clearances are available to satisfy the contract security requirements by the contract start date (PWS paragraph 4.1.4). A rating of unacceptable in one or more of the technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation. The plan shall include as a minimum:

a. Offeror’s current level of Facility Clearance and Contractor & Government Entity (CAGE) code.

b. The number of qualified personnel available by the contract start date with Secret clearances.

Tab 4: Subfactor3 – Quality Control Plan

Offerors shall submit an effective and complete quality control plan that addresses requirements of the PWS in accordance with paragraph 2.1 sufficient to ensure quality service. A rating of unacceptable in one or more of the technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation. The plan shall address as a minimum:

a. The role and authority of the Primary Quality Control personnel.

b. Methods to be used for identifying and preventing defects before the performance becomes Unacceptable.

c. Procedures used to identify, prevent, and ensure non-recurrence of defective services and what corrective actions will be taken.

Tab 5: Glossary of Abbreviations and Acronyms

VOLUME III – PRICE PROPOSAL – Maximum 15 pages

a. This section is to assist the Offeror in providing the pricing information that is required to evaluate the reasonableness and balance of the proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal. The price proposal shall be based on Offerors’ own technical approach submitted in the Technical Proposal (Volume II) and the PWS requirements. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror may not understand the requirement. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may render a proposal unawardable. Unreasonably low prices may be grounds for eliminating a proposal from competition on the basis that the Offeror may not understand the requirement. The burden of proof for credibility of proposed prices rests with the Offeror.

b. Information beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support a price position. The information listed below must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

c. Complete blocks 12, 17a, and 30a, b, and c of the SF 1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

d. Insert proposed labor hour price and extended total prices in the Pricing Schedule Worksheet, Attachment 1 to the RFP. The completed worksheet will be included in the contract. Offerors shall enter a fully burdened unit price, rounded up to 2 decimals only, for each line item, including all option periods, on the Pricing Worksheet. The total extended amounts for each line item must equal the fully burdened unit price multiplied by the number of hours. Therefore, this worksheet will form the Offeror‘s firm fixed price fully burdened hourly rates for each position for each period of performance. The total for each CLIN is then inserted into the corresponding CLIN in the Pricing Schedule of the SF1449 continuation pages. The proposal must be submitted for all CLINs for the base year and all four (4) option periods. FAR 52.217-8, Option to Extend Services, is included in the RFP and will be incorporated into the resultant contract; upon exercise, the clause will extend the terms and conditions of the contract period being extended at the rates specified in the contract, the evaluation of which will be considered and included in the initial evaluation of the proposal (to include the base period plus all option periods) as demonstrated herein.

The Price Volume shall consist of the following sections.

Tab 1: Table of Contents

Tab 2: SF 1449 Tab 2: Pricing Schedule Worksheet, Attachment 1

Tab 3: Glossary of Abbreviations and Acronyms

VOLUME IV - PAST PERFORMANCE

a. The Government will evaluate the quality and extent of Offerors’ recent and past performance deemed relevant to the requirements of this solicitation. Offerors shall select a minimum of one (1) but no more than five (5) past and current contracts for past performance information (PPI) consideration. These contracts may include Federal, State, and local government and private efforts similar to the requirements of this solicitation performed within the last 3 years. The Government will use this information to assess performance. Accordingly, it is critical you provide the Past Performance Questionnaire at Attachment 3 to interests your firm has performed for and ensure they prioritize its prompt completion and submission to: 325th Contracting Squadron, Attn: Ms. Bobbie Davis/Ms. Norma Myers, 501 Illinois Ave, Ste 5, Tyndall AFB FL 32403-5526, or email to bobbie.davis@tyndall.af.mil or norma.myers@tyndall.af.mil.

b. The evaluation of PPI will take into account PPI regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, e-mail, FAX, and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

c. Early Proposal Information: The Government requests Offerors ensure that their PPI is received by the CO no later than ten (10) calendar days prior to the date set for receipt of proposals. Federal agencies and commercial customers will use the past performance questionnaire to submit PPI on the Offeror.

d. Recent Contracts: Each PPI submission shall be recent. An assessment of the past performance information will be made to determine if it is recent. To be recent, a current effort must be ongoing for at least six (6) months prior to the date of issuance of this solicitation. A completed effort must have been performed during the past three (3) years with at least six (6) months of that effort in the past three (3) years from the date of issuance of this solicitation. The PPI that fails this condition will not be evaluated.

e. Relevant Contracts: Submit PPI on at least one (1) but no more than five (5) recent contracts that the Offeror considers most relevant in demonstrating the ability to perform the proposed effort. Information must include a minimum of one (1) recent contracts performed by the Offeror, as either a prime contractor or subcontractor. For the Offeror proposing to be the prime contractor, past performance will be weighted more heavily than past performance as a subcontractor. If there are more than five (5) teaming partners or subcontractors proposed, PPI shall be included for those teaming partners or subcontractors the Offeror considers most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting any assertion of relevance for each PPI submitted. Relevant contracts include multi-faceted manpower support contracts that include work described in the PWS such as: Training Analysis and Management, Operations Planning, Contracting, Facility Manager, Administrative Assistance, Air Defense Sector Operations, Computer Support, Communications Focal Point, Joint Information Coordination Cell (JICC) Support, Entry Control Point Technicians, Air Defense Systems Exercise and Continuation Training Manager, Standardization and Evaluation Analysis, Information and Technology (IT) Support, Personnel Program Specialist, Electrical Systems Support, Data Link Networks Analysis, Powered Support Systems Mechanic, Operations Training Technician, Operations Standardization Technician, Training Manager and Operations Analyst, and Defense Support to Civil Authorities (DSCA) Cell Operations Manager and Information Technology Analyst.

f. Subcontractor Consent: PPI pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. With the proposal, provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their PPI to the prime contractor.

The Past Performance Volume shall consist of the following sections.

Tab A: Table of Contents

Tabs 1-5: Past Performance Information References

(End of Addendum) (End of Summary of Changes)