Attachment_1_PWS.pdf

Performance Work Statement (PWS) For

Aircraft Wash Services

REVISION DATE: 28 JUNE 2018

FINAL DRAFT

Preparing organization:

6th Maintenance Squadron

MacDill AFB Tampa, Florida

1.0 INTRODUCTION

1.1 MacDill Air Force Base (MAFB) requires aircraft wash services due to an increase in Permanently Assigned Aircraft (PAA) from 16 to 24 KC-135’s. The KC-135 fleet is required to be maintained in accordance with (IAW) the Air Force Instructions (AFI) and Technical Orders (T.O.) listed in para. 4.5, that include washing the aircraft on a regular basis. The increase in aircraft maintenance requirements directly impacts MAFB manpower and mission readiness. The Contractor will provide services for Aircraft Corrosion Prevention to the 6th Air Mobility Wing (AMW) as required.

1.2 Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks with the exception of procedures required in applicable AFIs and T.O.s. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Primary Contracting Officer (PCO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2.0 DESCRIPTION OF SERVICES

2.1 The Contractor shall provide all qualified personnel, equipment, tools, supplies, supervision, and other items necessary to perform aircraft wash services at MAFB, Florida, unless specified as being provided by the Government. The Contractor is encouraged and expected to effectively and efficiently accomplish the requirements of this Performance Work Statement (PWS) in a timely manner and in a way that fosters pride and ownership in the work performed.

2.2 The Contractor employees shall comply with the corrosion inspections, prevention, control and repair work efforts to complete the scheduled task(s) requirements specified in the PWS pertaining to specified aircraft.

2.3 Service Summary:

PWS

PAR.

NUM

PERFORMANCE OBJECTIVE PERFORMANCE THRESHOLD

4.2.2 Primary Hours: Aircraft Washes are

completed no later than 1500 on the scheduled date.

No more than two (2) late completions per month.

4.2.2 Outside Primary Hours: Contractor will

complete precoordinated Aircraft Washes outside of the regular hours of operation within eight (8) hours.

No more than one (1) late completion per month.

4.6.1 Pre-Wash Inspection: Any defects or

discrepancies found shall be reported to the COR within two (2) hours of wash start.

No more than one (1) late report/notification per month.

4.6.4 Quality of Aircraft Wash: Cleanliness of

Aircraft.

No more than three (3) discrepancies per month.

5.1; b Equipment Accountability: Maintain tool control program that ensures all tools are accounted for so that tools are not left in or around aircraft.

No more than three (3) discrepancies per month and will provide inventory of all wash equipment, consumables, and tools used to perform wash requirements.

5.1; g Deliverables are complete and accurate. No more than one (1) discrepancy per month.

5.1; d Ensure all work areas are free of foreign objects, debris and fluids. This includes cleaning area after wash completion.

No more than three (3) deficiencies per month.

5.1; e Timely reporting of damage to aircraft/mishaps.

No more than one (1) discrepancy per month.

3.0 APPLICABLE DOCUMENTS/DIRECTIVES

3.1 All work performed by the Contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards, and procedures contained in pertinent manuals utilizing blueprints, drawings, or schematics as provided by the United States Air Force (USAF) through the Contracting Officer Representative (COR). T.O.’s are updated through provided LAN network.

When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the Contractor, upon notification or receipt of it, shall comply. Any potential increase in cost due to a revision in the T.O. will be communicated to the COR and CO (Contracting Officer) as soon as practical.

3.2 Technical Orders, Publications and Forms: The Government shall make available the T.O.s, publications and forms listed in Appendix A IAW T.O. 00-5-1. The Contractor shall maintain the T.O.s in complete and serviceable condition and turn T.O. back to the Government when completed all wash services.

4.0 TECHNICAL/PERFORMANCE REQUIREMENTS

4.1 Management and Control of Contract Services: The Contractor shall establish a management and control system in coordination with Airfield Management, Maintenance Operations Control Center (MOC), Plans and Scheduling (P&S), and 6th Maintenance Group (MXG)/6th Aircraft Maintenance Squadron (AMXS) and 6th Maintenance Squadron (MXS) Production Superintendent to perform aircraft wash services in accordance with the applicable T.O. publications and this PWS.

4.2 Types of Work: The Contractor shall provide corrosion control treatment, prevention and repair maintenance to all scheduled aircraft. The Contractor Field Team (CFT) shall perform maintenance and/or inspections in accordance with work instructions, work books, standard operating procedures, quality manual and other procedures applicable to the work effort.

4.2.1 Aircraft Wash (per applicable Air Force (AF) publications): The Contractor shall receive the aircraft from the unit in a towable configuration. The CFT will return the aircraft in the same towable configuration. This includes having technical data identified areas masked off, covers and required locks installed, etc. CFT shall wash aircraft IAW applicable AF technical orders/publications. Use only approved cleaning compounds/solutions IAW T.O. 1-1-691. Perform lubrication and inspection IAW AF technical orders publications. The Contractor shall immediately inform the on-site COR when excessive dirt, grease or grime cannot be removed or when water is discovered building up in interior aircraft structures. The COR will make a determination if the wash will proceed, if the Contractor anticipates additional costs, the CO will be notified before performance will restart. CFT shall remove all masking materials from aircraft. CFT personnel are not required to perform the interior cleaning work card including dumping of urine or human waste. CFT personnel will be responsible to document aircraft forms and the maintenance information system used (MIS), GO81 or IMDS, upon completion of work.

4.2.2 Aircraft Wash Hours of Operation: All work must be completed between the hours of 0700 and 1500 unless pre-coordinated with the COR. Work outside of the primary hours of operation may be required as the mission dictated and the COR will provide notice at least 24 hours in advance. The performance of all aircraft washes, regardless of hours of operation, shall be completed within eight (8) hours. The COR will document any deviations due to weather. The Contractor shall tow the designated aircraft requiring wash to the assigned wash facility to not disrupt airfield activity. If the aircraft skin is not at a suitable temperature for wash IAW T.O. 1-1-691, or the aircraft is unavailable by 0700 hours, and a resolution cannot be achieved, the CO will oversee negotiation/resolution procedures between the Government and the Contractor.

4.3 Timeline/Work Schedules: The Contractor shall accomplish all scheduled work from Thursday through Sunday. Days of Operation: Thursday/Friday/Saturday/Sunday. Work Complete Due Time:

1500 hours.

4.4 Aircraft Wash Surge Capability: The Contractor shall provide the ability to perform washes within 24 hours of notification due to changing mission requirements. The 6 AMXS/MXS Production Superintendent must receive authorization from the CO to perform unscheduled work. The Production Superintendent shall then notify the COR and the Contractor Supervisor of the unscheduled Aircraft Wash requirement. The Contractor Supervisor must be able to complete a full aircraft wash IAW with

T.O. 1C-135-6WC-3.

4.5 The Contractor shall:

a. Have a representative attend the 6 MXG Weekly Production Scheduling Meeting. This is to collect the monthly wash schedule and to be notified of any changes up to 12 hours prior to 0700 for the following day.

b. Obtain verbal approval from 6 AMXS/MXS Production if requiring use of Hangar 1 for wash 12 hours prior to tow.

c. Notify 6 AMXS/MXS Production at least 1 hour prior and MOC immediately prior to aircraft tow operation.

d. Tow Aircraft IAW T.O. 1C-135-2-2CL-1-1-WA-1 to wash area.

e. Perform all wash/lubrication tasks IAW T.O. 1C-135-6WC-3 & T.O. 1-1-691 and this PWS.

f. Document all tasks and discrepancies (if found) in forms and GO81 IAW T.O. 00-20-

1. When a major discrepancy is discovered during a wash or post wash inspection, the Contractor shall inform the 6 AMXS/MXS Production immediately to have the aircraft scheduled for repair of major discrepancy.

g. Notify 6 AMXS/MXS Production when aircraft is ready for tow.

h. Contractor shall return aircraft to original spot unless directed from 6 AMXS/MXS

Production.

i. Contractor will complete all actions by 1500 hours each day.

4.6 Exterior Wash Services: The quantity and type of aircraft (KC-135) to be serviced shall be reflected in the appropriate weekly maintenance plan issued to the Contractor by the P&S Office. An estimated quantity of one to six (1-6) aircraft washes may be scheduled each week. Therefore, the Contractor must be prepared to perform an estimated maximum of thirty (30) washes per month.

Normal scheduling is accomplished two (2) weeks in advance. The Government shall provide a schedule for full aircraft washes for the following week no later than 1600 each Thursday.

a. The number of aircraft washes is reflected as estimated quantities in the bid schedule, which are based on the projected number of washes identified in Appendix A, Historical and Projected Workload Data.

b. The Contractor should be prepared to support up to thirty (30) washes per month.

c. Changes/Cancellations. The Government reserves the right to partially or totally change or cancel scheduled services at no cost, provided notice is given by 1600 hours the previous day. Exceptions: lack of wash facilities, inclement weather or acts of God.

4.6.1 Pre-wash Inspection: The Contractor shall be responsible for transporting the aircraft scheduled to be washed, and the required wash stands to the designated wash facility. The Contractor shall ensure all wash stands are pre-positioned inside the wash facility. Upon delivery of the aircraft to the assigned aircraft wash facility, the Contractor shall perform an inspection of the aircraft to identify defects or safety discrepancies prior to washing/rinsing operations. Any defects or discrepancies found shall be reported to the COR within two (2) hours of wash start.

4.6.2 Pre-wash Preparation: Aircraft pre-wash preparation shall include, but not be limited to: ensuring toolboxes and equipment not required for aircraft wash are removed from the wash area, wheels are chocked, boom and flaps are lowered as required, hydraulic and electrical power systems are off, and masking of external cavities of the aircraft. The Contractor shall also ensure all safety locks, warning tags and protective covers are installed. Pre-wash preparation shall be accomplished IAW T.O. 1C-135- 6WC-3 & T.O. 1-1-691 and this PWS.

a. De-Mask: De-masking consists of removing all protective covers/equipment installed as part of the pre-wash preparation.

4.6.3 Exterior Wash: The exterior of the aircraft, from the nose to the tail including landing gear, shall receive a complete wash.

4.6.4 Definition of Clean (Exterior): The Government may conduct an inspection at any time to determine that all residues, oily film and streaking have been removed. The above-described condition shall be achieved on all exterior washing and cleaning services.

4.6.5 Description of Full Wash: This consists of a complete cleaning of the exterior of the aircraft and landing gear components.

4.6.6 Full Wash Post Wash Configuration: All safety locks and warning tags (AFTO1492) shall be removed and signed off IAW T.O. 1C-135-2-2-2, T.O. 00-20-1 and this PWS. The flight controls and refueling boom shall be returned to a condition that does not require any locks or warning tags to remain on the aircraft after the wash process is completed. If warning tags or locks must remain in place, the Contractor must remove the “wash package” discrepancies and re-write the entries up to the owning agencies. The wash package must be completely signed off at the completion of each wash. Ensure all AFTO Form 781 series forms are accurately documented. After full washes, the Contractor shall ensure flaps are left in the fully extended position.

4.6.7 Pre-Periodic Wash Post-Wash Configuration: All safety locks and warning tags (AFTO 1492) shall be removed and signed off IAW T.O. 1C-135-2-2-2, T.O. 00- 20-1 and this PWS. The Contractor shall coordinate all entries for the warning tags and locks that must remain in place with the inspection dock controller. If there is no dock controller present, the flight controls and refueling boom shall be returned to a condition that does not require any locks or warning tags to remain on the aircraft after the wash process is completed. The wash package must be completely signed off at the completion of each wash. All panels and floorboards removed for wash and lubrication shall remain off with all hardware bagged, accurately tagged and attached to the panel.

All panels and floorboards that remain off shall be documented in the aircraft AFTO Form 781 series forms. Ensure all AFTO Form 781 series forms are accurately documented. Additionally, the Contractor shall ensure flaps are left in the fully retracted position.

4.7 Aircraft Lubrication Services: Specific aircraft lubrication items, identified in the 1C-135A- 6WC-3, must be completed within four hours of wash completion. All remaining non-specified lubrication items shall be accomplished within six hours of wash completion. For periodic inspection washes only, 1C-135-6WC-3 Card 5-025 (exposed flight control cable lubrication) shall not be accomplished. Items on this card shall be documented as “not completed with” in the aircraft AFTO Form 781 series forms.

5.0 WASH SERVICES MANAGEMENT

5.1 The Contractor shall establish an aircraft wash services management system to include the following:

a. Maintenance Documentation and Reporting: Prepare /document applicable aircraft AFTO Form 781 series forms and G081 system (maintenance data collection computer database) for all services performed IAW 00-20-1. If any portion of the wash or lube is unable to be completed, the Contractor shall document it in the applicable aircraft forms and G081. The Contractor shall contact the appropriate owning Production Supervisor for discrepancy symbol and shop code for aircraft forms and G081 documentation. The Contractor shall coordinate with MOC for GO81 input. MOC shall assign a job control number; and the Contractor shall annotate it in the aircraft forms. The Contractor shall notify MOC immediately upon completion of service.

b. Establish and maintain an effective tool and equipment control program to preclude tools and equipment being left in and around aircraft IAW AFI 21-101, Aircraft and Equipment Maintenance Management, and MAFB 6 MXGOI 21-101, Maintenance Procedures.

c. Maintain records of employee training, qualifications, and certifications. Ensure records are available for Government review upon request.

d. Maintain an effective Foreign Object Debris (FOD) control and prevention program IAW AFI 21-101, to include performing FOD inspections on all aircraft, wash hangars, equipment cages, and assigned work areas. Wash pads and masking supplies and any other debris shall be cleaned up after wash completion.

e. Notify the 6 AMXS/MXS Production verbally immediately of any mishap that results in any damage to Government assets or personnel, or any mishap that results in any damage to Government assets or personnel, or any mishap that results in injury to Contractor personnel. Ensure AF Form 978, Supervisor Mishap Report, is completed and provided to the COR by the next working day.

f. Provide all required consumable supplies to include masking supplies, wash soap, lubricants, cleaning supplies, pads, rags, tape, trash bags, and any additional expendable supplies required to perform aircraft wash and wash preparation services.

g. Complete and accurate deliverables on time per this PWS in section 20.0.

6.0 SAFETY

The Contractor shall comply with all safety regulatory T.O. guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions; the Contractor shall be responsible for the safety and accountability of all its employees; the Contractor shall provide common personnel protective equipment (PPE) for team members. The Contractor shall adhere to 29 CFR 1910, General Industry Standard, and AFI 91-203, Air Force Consolidated Safety Instruction, Chapter 24.

7.0 VEHICLES

The Contractor shall provide the appropriate types of vehicles necessary to fulfill the requirements of this contract. Other vehicles that the Contractor uses for work/convenience must be in a neat appearance, not leak any fluids, nor have excessive damage, rust, loose parts, or dirt that could lead to potential FOD. All Contractor personnel vehicles must be coordinated through the COR and approved by airfield management prior to being used on the flightline. The Contractor shall have a plan in place if and personnel vehicle/tow vehicle becomes inoperable.

7.1 Vehicle Configuration: All contract vehicles shall have signs with the Contractor’s name or “Aircraft Wash” neatly displayed at all times on both sides of the vehicle.

7.2 Contractor Vehicle/Equipment Operation: Contractors shall comply with DOD 4500.36-R which states:

“Contracts and agreements will require that operators comply with licensing requirements of the State and local motor vehicle laws. DoD contractor employees shall not be issued Optional Form (OF) 346, "U.S. Government Motor Vehicle Operator's Identification Card." DoD contractor employees assigned to operate either government owned/leased equipment in performance of their contract shall be certified, by the contractor and at the contractor’s expense, as being fully qualified to operate the vehicles/equipment to which they are assigned. The prime contractor shall document all operator qualifications. This documentation shall be provided to the administrative contracting officer before any contract employee engages in any mode of equipment operation. The administrative contracting officer shall retain documentation.

The Contractor shall provide the documentation to the Administrative Contracting Officer (ACO) and COR as a deliverable prior to start of labor performance. Updated documentation shall be forwarded to the ACO and COR, as needed, to remain current.

8.0 CHEMICAL LISTING

Only approved military specification chemicals, cleaning compounds and solvents shall be used.

Approved products are listed on the Quality Products List, published by the Air Force Petroleum Office, Det. 3 Warner Robins Air Logistics Center (ALC)/SFTT. New cleaning products introduced during the contract period can only be used after coordination with the Support Group/Civil Engineering Environmental Section and Bioenvironmental Section.

9.0 FACILITIES, PROPERTY AND SERVICES

Aircraft Wash Facilities: The Government will make available adequate space for one to two (1-2) contract employees with desks and book cases, a break area, and restrooms for the aircraft wash employees. The Contractor shall maintain an orderly appearance of the facilities being used to include the areas around the Contractor office and storage facilities. Since these facilities are shared with the Government, the Contractor is responsible for removing and properly disposing of any trash generated by the wash process to include trash removal and policing the grounds. The Contractor shall also clean the hangar floor, removing all visible dirt, debris, etc after each wash.

10.0 WASH RACK BUILDINGS/HANGARS

There are currently two (2) aircraft wash rack facilities: the outdoor wash rack and Hangar 1. The outdoor wash rack is the primary wash rack and includes an equipment storage area. Hangar 1 is a multi-use hangar and requires pre-approval by the Government for use. The Contractor should be prepared to transport equipment and supplies between both wash areas assigned for the wash as needed.

Equipment Storage: The Contractor shall be responsible for ensuring that all storage equipment, when not in use is properly stored and secured.

11.0 CONTRACTOR LIABILITY

The Contractor shall assume strict liability for any damage to aircraft, aircraft parts, support equipment, electrical components, facilities or other Government property caused by negligence under, or in violation of, this contract. The Contractor shall be assessed the full cost (parts, labor and administrative activities) of any repairs required to correct damages.

12.0 UTILITIES

The Government shall provide the Contractor the use of utilities, such as electricity and water, refuse collection, and insect/rodent control in performance of this contract. The Contractor shall be responsible for ensuring lights, water faucets, and valves are turned off after use.

Telephone and Local Area Network (LAN) Ports: The Government shall provide local telephone lines and an adequate number of (LAN) ports based on the number of Government-controlled computer systems.

Limited access to Government computer systems shall be provided to the Contractor to complete the required official duties. These communication devices may be monitored and shall only be used in the performance of this contract.

13.0 SECURITY AND FIRE PROTECTION

The Government shall provide security police and fire protection. In consideration of these services, the Contractor shall comply with all fire safety and security directives. For any EMERGENCY, dial 911 from a base telephone. If 911 is dialed from a cell/mobile phone, the call will be answered off-base and the caller must request MAFB. For NON-EMERGENCY matters, dial (813) 828-3438 (Fire Department) or (813) 828- 2048 (Security Forces)

14.0 HOLIDAYS

The Contractor will not be required to perform services on holidays observed by the federal Government.

Federal holidays are listed below:

New Year’s Day 1 January Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

15.0 MILITARY EXERCISES

The contractor shall not be held accountable for performance delays caused by military exercises. The project manager and the COR shall determine the amount of delay caused by the exercise and extend the performance schedule accordingly.

16.0 PROJECT MANAGER

The Contractor shall identify in writing to the COR a primary and alternate project manager who has the authority to act on all contractual matters relating to daily operations. These persons shall be designated in writing to the CO at the Pre-performance Conference. The project manager and/or alternate(s) shall be available during normal scheduled hours and must be able to meet on the installation with Government personnel within 30 minutes. The project manager and/or the alternate(s) shall be available by telephone 24 hours a day, seven (7) days a week. The project manager and alternate(s) must be able to read, write, speak and understand English.

17.0 CONTRACTOR PERSONNEL

All contractor personnel must be able to read, write, speak and understand English. Each employee shall be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names. The project manager shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

18.0 CONTRACTOR FULL-TIME EQUIVALENT REPORTING REQUIREMENTS

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The Contractor may direct questions to the Contracting Manpower Reporting Application CMRA help desk.

19.0 CONTRACT PERSONNEL QUALIFICATIONS/TRAINING

Contractor employees shall perform to the standards of all applicable TOs. The Contractor shall document and maintain a training file of qualifications and/or certification records for each employee. All required training shall be completed prior to an employee working unsupervised on an aircraft. Personnel shall be re-certified when applicable, and all training documents shall be made available for Government review upon request.

19.1 Aircraft Wash Training and Qualifications: Aircraft wash employees performing pre-wash preparation, exterior wash, post-wash restoration, and post-wash lubrication shall possess qualifications that validate knowledge of aircraft practices and procedures and proper use of AGE.

19.2 Aircraft Mechanic Skills: Aircraft maintenance experience includes training in at least one formal aircraft maintenance course such as (1) Qualification Training Program (2) Air Force http://www.ecmra.mil/

Maintenance Specialist Course (in-residence or correspondence); or civilian equivalents. Contractor employees who possess a FAA Certification (i.e. Airframe or Power Plant license) are considered qualified.

19.3 Airfield Drivers Training Certification: Airfield drivers training, color vision testing and certification are required for all personnel driving on the airfield. Training shall consist of a briefing on MAFBI 13-202, Flightline Operations of Motor Vehicle and a practical and a comprehensive test.

Annual certification must be coordinated through Airfield Management. Employees’ wages for all training and the expense of color vision testing at an independent testing facility shall be at the Contractor’s expense.

19.4 Information Security Training: The contactor shall ensure all employees with Government network access receive required training provided by the Government. The Contractor shall coordinate annual Information Security Computer-Based Training for said personnel.

19.5 Anti-terrorism Awareness Training: Each Contractor employee must accomplish the Anti-terrorism Awareness Training as stated in provision/clause AFFARS 5352.242-9000, Contractor Access to Air Force Installations. The Contractor shall document the training using the MAFB Contractor/Vendor Access Request form.

19.6 Contractor’s Quality Control Plan: IAW commercial quality control standards, the Contractor shall employ their own quality control program/procedures in the performance of this contract to identify, prevent and ensure non-recurrence of defective services. Through implementation of this program/procedure, the Government shall receive quality services meeting the requirements of this contract. The Contractor will send a copy of their quality control plan to CO and the COR.

20.0 DELIVERABLES

Type of Deliverable

Format/Media/ Number of Copies

Due Date/ Time Frame

Recipient(s)

Monthly status report summarizing number of washes completed;

hours of Government/Weather Delays

1 Digital Copy No later than 5th calendar day of the following month

COR & COCOR,

QAR

Aviation Mishap Prevention and Reporting Contractor Flight

1 Digital Copy Within 1 calendar days after mishap/incident

6th MXS/AMXS Production Section, COR &

CO & MXG QA

Contractor Control Plan

1 Digital Copy Not later than 30 calendar days after award

COR & CO

21.0 RECORDS MANAGEMENT

The Contractor shall understand that if and/or when creating, handling and maintaining records for the Air Force, regardless of the medium, the Contractor shall meet the requirements established in AFRIMS Records Disposition Schedule , AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM AN 33-364, Management of Records. Full text versions of these publications are available for free download at http://www.e-publishing.af.mil. Inquiries as to the specifications necessary to meet the requirements established in the above referenced publication may be directed to the MacDill Records Management Office at 6 CS/SCXKR, Building 739, MacDill AFB, FL, 33621

22.0 CONTRACTOR TEAM COMPLEMENT

22.1 Aircraft QC Inspector (23023 – Aircraft Mechanic III): A person in this position also applies professional technical expertise and guidance to solve complex problems by interpreting technical data such as blueprints or manufactures' manuals. Work typically requires a thoroughly comprehensive knowledge of aircraft mechanical component troubleshooting/repair procedures and replacement of components, a thorough knowledge of aircraft sheet metal/structural modification and repair and the ability to determine functionality of non-complex electrical systems. A detailed knowledge of aircraft unique tools such as test equipment, torque wrenches, dial indicators, micrometers, cable tensiometers, sheet metal brakes and sheers, etc. is required.

The incumbent must possess the experience and ability to provide technical support to structural/mechanical engineers and customers alike, must possess excellent organizational skills in prioritizing workload to meet aircraft delivery schedule. This worker will be required to make entries in aircraft logs and records, and is responsible for providing guidance and technical expertise to lower level technicians throughout all aircraft maintenance efforts. Inspectors must possess a level of experience to inspect all aircraft assigned.

22.2 Aircraft Mechanic II (23022 - Aircraft Mechanic II): This mechanic maintains repairs and modifies aircraft structures and structural components of moderate difficulty, maintains and repairs aircraft components including but not limited to flight controls, engines, hydraulics, pneumatics, fuel systems, and mechanical components, applies technical knowledge of airframe and power plant systems in determining equipment malfunctions and applies required expertise in restoring equipment condition and or operation, and applies comprehensive technical expertise to solve moderate to complex problems by interpreting technical documentation such as; blueprints or manufactures’ manuals.

Aircraft Mechanics must have a thorough/broad knowledge of aircraft sheet metal/structural modifications and repair, as well as thorough knowledge of aircraft unique tools such as test equipment, torque wrenches, dials indicators, micrometers, sheet metal brakes and sheers. This job requires working knowledge of technical publications. The incumbent will be required to lead teams through more complex aircraft relevant tasks, and may be required to make entries in aircraft logs and records. Must be able to prioritize workload to maintain schedules on assigned projects.

22.3 Supply Technician (01410 - Supply Technician): Performs all supply functions such as parts logging in and out, maintenance of database, inventorying, and ensuring adequate stock levels. Process purchase requests, accomplish shipping and receiving actions, maintain Composite Tool Kits (CTK) and hazardous materials (HAZMAT)/Hazardous Waste disposal and accountability and control of required consumables to accomplish work effort. Technicians providing supply services must possess qualifications that validate experience and knowledge of logistics management, HAZMAT handling, and equipment accountability.

22.4 Aircraft Washer/Worker (23080 - Aircraft Worker): Aircraft Workers perform aircraft wash and corrosion control work. These duties may include the application of aircraft soaps to cleanse aircraft outer surfaces, aircraft lubrication applications, identification of corrosion or paint defects, mechanical sanding of surface coatings, and/or minor application of exterior paints to aircraft. They may also assist aircraft mechanics.

22.5 Contractor Labor Dispute Plan/Unrepresented Employees: The Contractor is expected to continue performance in the event of a labor dispute involving Contractor employees that are not represented by a union, and therefore are not covered under a CBA. The Contractor shall provide a Labor Dispute Plan to be submitted with Contractor proposal. The Labor Dispute Plan shall address how the Contractor shall continue to provide contract services in the event of a labor dispute by unrepresented employees and address measures necessary to ensure the security of Government property and communications. The plan shall also address any other criteria the Contractor believes to be critical to continuance of the contracted services. This plan shall be reviewed on an annual basis by the Contractor and the COR.

23.0 ACCESS AND SECURITY

23.1 Base/Flightline Access: The Contractor shall submit a MAFB Contractor/Vendor Access Request form (provided at the pre-performance conference) to the CO at least ten business days prior to the anticipated access date for each employee or subcontractor requiring access to the base. Failure to submit a complete and accurate MAFB Contractor/Vendor Access Request form may result in a delay or denial of access. The MAFB Contractor/Vendor Access Request form shall be completed electronically on the Adobe Acrobat document provided and submitted as an attachment to an email to the designated Contract Administrator. Contractor badges and passes shall not be issued to personnel waiting for the MAFB Contractor/Vendor Access Request form to be processed. Upon approval of the MAFB Contractor/Vendor Access Request form, the employee or subcontractor may apply for a Government-issued identification badge and vehicle pass. Base access badges shall be returned to the 6th Security Force Squadron (SFS) West Gate Contractor Badge Office upon termination of employment or the end of the contract.

The Contractor shall submit an AF 2586 for each individual requiring entry to an Air Force controlled/restricted area. All Contractor personnel requiring access to controlled/restricted areas shall have a favorable National Agency Check with Inquiries (NACI) or shall be escorted by an individual with a favorable NACI. A restricted area badge may be granted by the FC only after a SF 85 has been submitted to the Office of Personnel Management (OPM) and the Federal Bureau of Investigation (FBI) fingerprint check is returned favorable. Personnel with a restricted area badge may escort up to five individuals at one time but must remain in constant visual contact with all escorted personnel at all times.

23.2 Base Driving Privileges: Operating a motor vehicle on MAFB is a privilege granted by the Installation Commander. All drivers are required to comply with the laws and instructions governing motor vehicle operation and registration issued by the State of Florida and MAFB. The Installation

Commander may suspend or revoke installation driving privileges and privately owned vehicle (POV) registration for lawful reasons both related and unrelated to traffic violations or safe vehicle operations.

23.3 Listing of Employees: The Contractor shall maintain a current listing of employees. This list shall include each employee’s name, if service work involves unescorted entry to Air Force restricted or other sensitive areas designated by the Installation Commander. The list shall be validated and signed by the project manager and provided to the COR and CO prior to the service start date. Updated listings shall be provided when an employee's status or information changes.

23.4 Security Clearance: Actual knowledge, generation and reproduction of classified information is not required for the performance of this contract; however, contract employees performing wash aircraft services will be physically present in areas containing classified information. If a security clearance is required for a contractor, an interim clearance may be granted by the FC after a SF 86 has been submitted to OPM and the FBI fingerprint check is returned favorable.

23.5 Obtaining NACI/Secret Clearance: Contractors shall complete and forward through the Contractor a MAFB Contractor/Vendor Access Request form (provided at the pre-performance conference) a minimum of five (5) business days prior to the employee requiring base access. The COR/ Trusted Agent shall schedule an appointment on behalf of the Contractor’s employee with the 6 MXS USM. The USM shall arrange for the Contractor employee to obtain access to the Electronic SF85/86, Electronic Questionnaires for Investigations Processing (e-QIP) Direct. The Contractor shall ensure said employee(s) bring the necessary documentation requested on the SF 85/86 (current and previous addresses in the past ten years, zip codes, telephone phone numbers, passport numbers, family member names, family member addresses, etc.) to prevent delays in completing the SF-85/86 form. A copy of the SF 85/86 is available at the following link for use by the contract employee as a worksheet: NACI http://www.opm.gov/forms/pdf_fill/SF85.pdf and Secret Clearance http://www.opm.gov/forms/pdf_fill/SF86.pdf.

23.6 Visitor Group Security Agreement: The Contractor shall enter into a long-term Visitor Group Security Agreement (VGSA) IAW AFI 31-601, Industrial Security Program Management, prepared by the Government. This agreement shall outline how the Contractor shall integrate security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation.

23.7 Operations Security (OPSEC): In the event it is necessary to create, handle and/or maintain critical information for MAFB, contract personnel must meet the requirements and responsibilities established in AFI 10-701, Operations Security, and the 22 ARW OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.” Ideally, the Air Force uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities. Therefore the Contractor shall provide employee OPSEC training at least annually. All contract employees shall adhere to the following guidelines:

a. Protect MAFB critical and/or sensitive information from disclosure by following the “need to know” principle;

http://www.opm.gov/forms/pdf_fill/SF86.pdf

b. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of MAFB’s sensitive/critical information;

c. Not share MAFB sensitive/critical information in articles, e-mail, web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation;

d. Encrypt all e-mail messages containing critical information, OPSEC indicators, another sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks;

e. Not publicly disseminate, or publish photographs of MAFB or USAF property without prior approval from the Wing OPSEC Program Manager;

f. Not publicly reference, disseminate, or publish MAFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation;

g. Actively encourage fellow Contractors to protect MAFB’s critical and/or sensitive information;

h. Return to either the Contractor’s project manager or the COR for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Any/all critical and/or sensitive, unclassified electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work;

i. Implement protective measures as ordered by MAFB’s Commander, Director, OPSEC Program Manager or an individual in an equivalent position;

j. Know who the installation’s OPSEC Program Manager is and contact them with questions, concerns, or recommendations for OPSEC related topics;

k. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC Program Manager or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident shall report all facts immediately.

23.8 FOR OFFICIAL USE ONLY (FOUO): The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

23.9 Reporting Requirements: Contract personnel shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contract personnel, resources, and classified or unclassified defense information to the COR.

24.0 ENVIRONMENTAL COMPLIANCE

The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans.

MAFB is a federal installation. However, for environmental laws, MAFB meets the strictest requirements in effect. Therefore, the Contractor shall also meet the strictest requirement in effect—federal, state or local.

Notification of Environmental Spills: The Contractor shall be briefed on MAFB spill response procedures at the pre-performance conference. In the event that the Contractor spills or releases any hazardous or non-hazardous, but regulated, material substance into the environment, the Contractor shall immediately report the incident to the MOC and notify the COR. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor-caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

25.0 HAZARDOUS WASTE AND ENVIRONMENTAL PROTECTION

The 6th Civil Engineering Squadron (CES)/Environmental Branch (CEAN) shall be notified by the Contractor the first time any waste is generated from the use of hazardous materials that require a Material Safety Data Sheets MSDS. 6 CES/CEAN shall also be notified of any materials that come into contact with suspected hazardous materials on transient aircraft. 6 CES/CEAN shall profile the waste and instruct the Contractor what will be done with that waste and any subsequent waste from the same material/process. The Contractor shall be responsible for disposing of the waste in accordance with 6 CES/CEAN instructions

25.1 Hazardous Material / Waste Management: The Contractor shall be briefed on the MAFB Hazardous Material/Waste Management Plan at the pre-performance conference.

25.2 Hazardous Material Handling: The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW industry standards, local, federal and state laws, and according to manufacturers' recommendations. The Contractor shall submit (MSDS) for approval on all materials 15 days prior to use. Approval for a chemical’s use must be obtained from 6 CES/CEAN prior to bringing the chemical on base. The Contractor shall submit to 6 CES/CEAN a monthly report of how much of each chemical the Contractor has used. The Contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the Government’s request to view the records.

The Contractor shall not use products that are, or contain any products, on the EPA list of 17 Toxic Chemicals (listed below), Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any product containing one of these banned substances will not be allowed on base:

Benzene Carbon tetrachloride Chloroform Dichloromethane Methyl ethyl ketone Methyl isobutyl ketone Cadmium and cadmium compounds Chromium and chromium compounds Cyanide compounds Lead and lead compounds Mercury and mercury compounds Nickel and nickel compounds Tetrachloroethylene Toluene 1,1,1-Trichloroethane Trichloroethylene Xylenes

25.3 Affirmative Procurement of Bio-Based Products under Service And Construction Contracts: The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and

Transportation Management, and the Federal Acquisition Regulation (FAR) to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials (bio-based greases, bio-based hydraulic fluids, bio-based absorbents, etc.) to the maximum extent possible unless the product cannot be acquired competitively within a time frame providing for compliance with the contract performance schedule, meet contract performance requirements or be obtain at a fair and reasonable price. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is an example list of products that may be used in this contract for operations and maintenance for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications:

Hydraulic fluids Penetrating lubricants Absorbents Diesel fuel additives Disposable items such as containers, trash bags, etc.

Grease removers Cleaners (sanitizers, glass, bathroom, floor, dishwashing, oven and grill, furniture, food, industrial, and many more) Air fresheners and deodorizers Inks Lubricants Greases

In the performance of this contract, the Contractor shall make maximum use of bio-based products that are United States Department of Agriculture (USDA)-designated items unless the product cannot be acquired 1) competitively within a time frame providing for compliance with the contract performance schedule; 2) meeting contract performance requirements; 3) at a reasonable price. Information about this requirement and these products is available at https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml.

25.4 Affirmative Procurement of Environmental Protection Agency (EPA)-Designated Items in Service and Construction Contracts: In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired 1) competitively within a time frame providing for compliance with the contract performance schedule; 2) meet contract performance requirements; 3) or obtained at a fair and reasonable price. Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines page: http://www.epa.gov/cpg/. The list of EPA-designated items is available at http://www.epa.gov/cpg/products.htm. Examples of potential categories of products that may be used under this contract covered by this clause are:

Non-office products (trash bags, printer ribbons, and others).

Paper and paper products.

Traffic cones Engine coolants https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

Transient Aircraft & Aircraft Wash Services Re-refined engine oils Retread tires Signage Sorbents

25.5 Estimate of Percentage of Recovered Material Content For EPA-Designated Items: The Contractor, upon completion of each annual performance period, shall 1) estimate the percentage of the total recovered material content for EPA-designated item(s) delivered and/or used in contract performance, including, if applicable, the percentage of post-consumer material content; 2) submit this estimate to the CO.

25.6 Waste Reduction Program: Consistent with the requirements of section 3(e) of Executive Order 13423, the…