FA480921R0014 Q and A 18 Aug 2021.xlsx
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- Solicitation number
- FA480921R0014
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This document contains a master list of questions and answers regarding Solicitation FA480921R0014 for Air Traffic Control Instructors at Pope Army Air Field. The solicitation seeks to provide six Air Traffic Control Instructors to support course curriculum development, instruction, and validation for the 352 Special Warfare Training Squadron in accordance with the attached Performance Work Statement and terms provided. Instructors must hold current Air Traffic Oversight credentials with Tower, RAPCON, and/or GCA ratings or previous experience in these areas. Proposals are due by 17 August 2021 with contract award anticipated on or around 20 September 2021. The period of performance for base CLIN 0001 is 20 September 2021 through 19 September 2023 with two optional one-year periods. Electronic submissions in PDF format are acceptable.
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Master List
QUESTIONS FOR - - AIR TRAFFIC CONTROL INSTRUCTORS POPE AAF / FA480921R0014
| Question Number | Topic (Pricing, Technical, Other, & etc.) | RFP Reference | Question | Answer |
| 1 | Pricing Vol I | Solicitation Para 3.3.3 | The Solicitation states - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries will not be counted against the page limitations for their respective volumes. // Question - Since Vol 1 is a form and chart, is a glossary required to be in this volume? | A glossary is not required for Volume 1. |
| 2 | Pricing Vol I | Solicitation Para 3.3.5 | The Solicitation states - Each volume shall contain a detailed Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. // Question - Since Vol 1 is a form and a chart, is a Table of Contents required to be in this volume? | A Table of contents is not required for Volume 1 |
| 3 | Pricing Vol I | Solicitation Para 3.4.1.1 | The Solicitation states - Complete the "Signature of Offeror/Contractor" part of the Standard Form 1449 in Blocks 30a, 30b, 30c, 12, and 17a. An authorized official of the firm must sign the Standard Form 1449. Provide complete pricing for CLIN 0001, 1001 and 2001. CLINs 0002, 1002, and 2002, are not to be priced and will be awarded as estimated CLINS's with amounts supplied by the Government on the resultant contract. The offeror shall submit its proposed pricing on the SF1449 by filling in the pricing on CLIN's 0001, 1001 & 2001. // Question - Please confirm proposed pricing should be completed on the SF1449. In other words, confirm there is no other associated pricing worksheet for this requirement. | Pricing should be completed on 1449. |
| 4 | Electronic Copies | Solicitation Para 3.3.9 | The Solicitation states - Electronic Copies - The entire proposal shall be submitted via e-mail in electronic file formats compatible with Microsoft 2003 or higher applications. // Question - Would Adobe PDFs of volumes be an acceptable form of electronic submission? | Adobe PDF is acceptable. |
| 5 | PWS / Course Curriculum Development | PWS Para 1.2 | The PWS states - The Contractor shall support course curriculum development, modification, and/or revision efforts in enlisted initial skills, officer skills, and/or supplemental Technical Training courses utilizing approved curriculum IAW Air Education and Training Command (AETC) instructions in support of Air Traffic Control. // Question - Is the SWATC Technical Training Course already established/current or will course development/amendments be required immediately once the contract has been awarded? | It's already written and established. We will begin the validation process with TDY instructor support from Keesler during the September course. |
| 6 | PWS / Course Curriculum Development | PWS Para 1.2 | The PWS states - The Contractor shall support course curriculum development, modification, and/or revision efforts in enlisted initial skills, officer skills, and/or supplemental Technical Training courses utilizing approved curriculum IAW Air Education and Training Command (AETC) instructions in support of Air Traffic Control. // Question - Are all Plan of Instruction/Lesson Plan, Syllabus, Student Workbooks, Briefing Slides, Knowledge Testing Material, Simulation Scenarios, etcetera current and up to date for immediate implementation/delivery? | Yes. We will be in "validation," for the first 1-2 classes with contract course instructors, however, and will be requesting feedback on course documents. |
| 7 | PWS / Course Curriculum Development | PWS Para 1.2 | The PWS states - The Contractor shall support course curriculum development, modification, and/or revision efforts in enlisted initial skills, officer skills, and/or supplemental Technical Training courses utilizing approved curriculum IAW Air Education and Training Command (AETC) instructions in support of Air Traffic Control. // Question - Is the Practical Radar Simulation Block still part of the current and up-to-date SWATC course, and if so, who accomplishes the maintenance functions and simulation development/amendments since the Radar Simulator System is not ADACEL equipment? | Radar is not part of the SW ATC course. |
| 8 | PWS / Instructor Refresher Course | PSW Para 2.1 | The PWS states - The Instructor shall also attend an annual Instructor Refresher Course (IRC) at Lackland AFB, which will be Government funded. // Question - Is this annual refresher course available and required for all 6 instructors or just for the instructors who "have not previously attended Methodology Course, 12 semester hours of CCAF-approved teaching internship course and ADACEL simulator training course"? | IQC is only for totally new instructors who have not attended an Instructor Methodology course. Previous instructors with an Instructor Methodology course will attend a shorter (1-week) "Instructor Refresher Course" that's also exclusive to SWTG. |
| 9 | PWS / Instructor Methodology Course | PWS Para 2.4 | The PWS States - After defining what a Qualified Instructor is/has completed - Contract employees shall be sent to Instructor Methodology course (at Joint Base San Antonio, Texas). // Question - Will all 6 contract instructors be sent to the Instructor Methodology course even if they have previously completed 3 semester hours of Instructor Methodology Courses? | No, however, but they will complete an Instructor Refresher Course (IRC). That may be acocmplished via TDY or MTT bringing SWTG instructors here to teach. Our Flight Commander will lead this planning effort. |
| 10 | Past Performance Vol III | Solicitation Para 3.4.3.1.3 | 3.4.3.1.3. Consent Letters (Attachment 8). // Question - In reference to the Consent Letters; please confirm it is Attachment 6; there is no Attachment 8 on Sam.gov | Attachment 6 is correct. See Amendment 01 |
| 11 | Past Performance Vol III | Solicitation Para 3.4.3.3 | The solicitation states - Present and Past Performance Recipient List (Attachment 6); Complete all information required on the Past Performance Recipient List at Attachment 6. The performance evaluation team may make reasonable efforts to obtain completed Past Performance Questionnaires from the evaluators that were identified by the offeror. However, it is the offeror's responsibility to ensure all PPQs are received by the designated POC for this solicitation on or before the proposal due date. // Question - In reference to Present and Past Performance Recipient List, please confirm it is Attachment 4 per SAM.gov | Attachment 4 is correct. See Amendment 01 |
| 12 | Past Performance Vol III | Solicitation Para 3.4.3.4 | The solicitation states - Past Performance Questionnaires (PPQ) (Attachment 7); The Government requests the offeror send out PPQs (Attachment 7), with attached Transmittal Letter from the CO to the POCs identified in the citation familiar with each performance reference. Completed PPQs shall be submitted directly to the POC(s) at the address provided on the form on or before the proposal due date. // Question - Please confirm the PPQ is Attachment 5; there is no Attachment 7 on SAM.gov. | The PPQ is Attachment 5. See Amendment 01 |
| 13 | Vol II | 3.4.2.1. Subfactor 1: Management & Staffing Plan | The Solicitation states: The offeror's Management Approach shall describe the process to be used to ensure qualified personnel are available upon the negotiated start date of this requirement to avoid potential impacts to the schedule or performance. // Question - Based on the est. award of contract date (circa 20 Sep 2021) what block or phase of instruction will the students who are in training at this time be at? | In Sep 2021 students will just be starting ATC fundamentals (all podium work). This will also be the first iteration of course validation. Primary instruction will be led by qualified instructors. |
| 14 | Federal Holidays | PWS Para 8.3; Attachment 2 (WD) | Attachment 2 that lists 10 Federal Holidays, excluding Juneteenth. // Question - Will the government clarify if those holidays in listed in PWS paragraph 8.3 coincide with the WD? | The government does not require perfromance on any Federal Holiday. It is anticipated the WD will be updated to add Junetenth in the future. |
| 15 | Clearance | 4.0 SERVICE SUMMARY (SS).Table 2 – Service Summary Items | PWS 6.3 states that 100% of employee clearances are submitted prior to performance start date. All security requirements must be met and maintained 100% of the time. // Question - What level of clearance do the employees need to have or possess or be able to obtain? | CAC card only. No secret clearance is required. |
| 16 | Page Limitations | Solicitation Para 3.3.6 | Can the government confirm that the one-page Letters of Intent are also excluded from the page count? | Please see paragraph 3.4.2.3. These pages count towards the 35 page count in 3.3.6. |
| 17 | Instructions to Offers | Page Count | The Solicitation does not appear to address an Executive Summary or if an Executive Summary is included in the page count or not. // Question - Is an Executive Summary allowed and if yes, does it count against a page count? | A executive summary is allowed and will count against the page count. |
| 18 | Technical | PWS 2.5.1 Air Traffic Control Instructor Qualifications, AND Paragraph 2.5.5 Education/Certification Requirements. | Para 2.5.1 states that the contractor shall provide Air Traffic Control (ATC) instructors with current Air Traffic Oversight (AOV) credential (with Tower, RAPCON, and GCA ratings) as well as an associate degree at minimum. Para 2.5.5 sub para (2) states that the Minimum requiremen is Operational Air Traffic Controller experience, Federal Aviation Administration (FAA) Air Traffic Oversight (AOV) credentialed, ATC operators (Air Force, Army, Navy, Marine, or Civilian) with a Tower Rating. // Question – There is a difference in requirements between these two paragraphs regarding ratings. The initial para (2.5.1) calls out minimum requirements of Tower, RAPCON, ad GCA ratings, while paragraph 2.5.5 calls out for only a Tower rating. Does the government intend that the minimum required rating or experience for an instructor is only a Tower rating? Also, as the USAF cancels ratings upon PCS or reassignment to another base, this means only current personnel serving will have “current” ratings. Does the government mean experience or previous rating in Tower, RAPCON and/or GCA ratings? | Previous rating in Tower is the only requirement. They do not need to be current. Ideally contractors are familiar with AOV credential system as we look to input our graduates into the system |
| 20 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.1.3 | Paragraph cites Past Performance Information Form (PPIF) as Attachment 5. In the RFP attachments, PPIF is Attachment 3. Please advise | PPIF is Attachment 3 . See Amendment 01 | |
| 21 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.3 | Paragraph cites Present and Past Performance Recipient List as Attachment 6. In the RFP attachments, Past and Present Recipient List is Attachment 4. Please advise. | Present and Past Perfromance List is Attachment 4 . See Amendment 01 | |
| 24 | Past Performance Questionnaire (PPQ) Attachment | Item 3 in PPQ states in part, "We need your written response by 30 July 2021". Please advise what date should be placed in Item #3 as 30 JUL 2021 has passed. | See Amendment 01 | |
| 25 | Solicitation FA480921R0014, Page 3 of 54, CLIN's 0002, 1002, and 2002 | The travel CLINs 0002, 1002, and 2002 although not priced at this time, are identified as Firm Fixed Price. Shouldn't these CLIN's be Cost Reimbursable? | See Amendment 01 | |
| 26 | Attachment 1 PWS, paragraph 2.2.1 | CCAF-approved teaching internship course is cited. Will an intership conducted under a Qualified CCAF Instructor at the Special Warfare ATC school satisfy this instructor upgrade requirement? | Yes, if qualified SW ATC instructors are on site at that time. If not contractor personnel/instructors may be sent TDY to Keesler. | |
| 27 | Solicitation FA480921R0014, page 1 | Will the Government consider a one week extension of the due date to 24 AUG 2021? | See Amendment 01 | |
| 28 | Solicitation FA480921R0014 | Will the Government provide ADACEL training as GFI? | If personnel do not have the trainign the Government will provide the training. | |
| 29 | Attachment 1 PWS, paragrah 2.5.2 | Please confirm whether the Government wants the contractor to be knowledgeable on AFMAN 13-204v3 versus AFI 13-204 v1, 2, and 3 as stated in PWS paragraph 2.5.2. As of 2020, ATC operations were segregated to a single AFMAN (13-204v3). AFMAN 13-204 v1 and AFMAN 13-204v2 are now exclusive to Airfield Operations Officers and Airfield Management career fields. Please advise. | AFMAN 13-204v3 is the priority for SW ATC. | |
| 30 | Solicitation FA480921R0014, CLIN 2001 | On page 10 of the solicitation, CLIN 2001 identifies the PoP as "20 SEP 2023 to 19 AUG 2024". Should that date be "20 SEP 2023 to 19 SEP 2024"? | See Amendment 01 | |
| 31 | PWS Para 2.1 and Para 2.4 | Please clarify how long a 3 semester hour course will last – will it be held over 1 week or 2 or over an actual semester? Please clarify the same for the 12 semester hours of training referenced. | Instructor methodology course is approximately 4-5 weeks and the 12 semester hours will be accomplished within 12 months of contractor employee being hired. The student courses are approximately 8.5 weeks. See Attachment 7- FY 22 IQC Schedule and Attachment 8- Course Breakdown for details. |
Sheet1
| Question Number | Reference Page and Text | Question |
| 1 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.1.3 | Paragraph cites Consent Letters as Attachment 8. In the RFP attachments, Consent Letters are Attachment 6. Please advise. |
| 2 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.1.3 | Paragraph cites Past Performance Information Form (PPIF) as Attachment 5. In the RFP attachments, PPIF is Attachment 3. Please advise |
| 3 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.3 | Paragraph cites Present and Past Performance Recipient List as Attachment 6. In the RFP attachments, Past and Present Recipient List is Attachment 4. Please advise. |
| 4 | Solicitation FA480921R0014, Page 48 of 54, Paragraph 3.4.3.4 | Paragraph cites Past Performance Questionnaires (PPQ) as Attachment 7. In the RFP attachments, PPQ is Attachment 5. Please advise. |
| 5 | Past Performance Questionnaire (PPQ) Attachment | PPQ Attachment filename cites Attachment 5 however header cites Attachment 7. Please advise. |
| 6 | Past Performance Questionnaire (PPQ) Attachment | Item 3 in PPQ states in part, "We need your written response by 30 July 2021". Please advise what date should be placed in Item #3 as 30 JUL 2021 has passed. |
| 7 | Solicitation FA480921R0014, Page 3 of 54, CLIN's 0002, 1002, and 2002 | The travel CLINs 0002, 1002, and 2002 although not priced at this time, are identified as Firm Fixed Price. Shouldn't these CLIN's be Cost Reimbursable? |
| 8 | Attachment 1 PWS, paragraph 2.2.1 | CCAF-approved teaching internship course is cited. Will an intership conducted under a Qualified CCAF Instructor at the Special Warfare ATC school satisfy this instructor upgrade requirement? |
| 9 | Solicitation FA480921R0014, page 1 | Will the Government consider a one week extension of the due date to 24 AUG 2021? |
| 10 | Solicitation FA480921R0014 | Will the Government provide ADACEL training as GFI? |
| 11 | Attachment 1 PWS, paragrah 2.5.2 | Please confirm whether the Government wants the contractor to be knowledgeable on AFMAN 13-204v3 versus AFI 13-204 v1, 2, and 3 as stated in PWS paragraph 2.5.2. As of 2020, ATC operations were segregated to a single AFMAN (13-204v3). AFMAN 13-204 v1 and AFMAN 13-204v2 are now exclusive to Airfield Operations Officers and Airfield Management career fields. Please advise. |
| 12 | Solicitation FA480921R0014, CLIN 2001 | On page 10 of the solicitation, CLIN 2001 identifies the PoP as "20 SEP 2023 to 19 AUG 2024". Should that date be "20 SEP 2023 to 19 SEP 2024"? |
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