FA480918QF999_FINAL.doc

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

Combined Synopsis/Solicitation

RFQ – Furnishing Management Services FA480918QF999 Purchasing Agency:

4th Contracting Squadron – 4 CONS/PKB

1570 Wright Brothers Ave. Bldg. 2903 Seymour Johnson AFB, NC 27531-2459

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number FA480918QF999.

This requirement is being solicited as a Service Disabled Veteran Owned Small Business Set-Aside IAW FAR 6.206 and FAR 19.405. The NAICS code for this requirement is 561210 with a size standard of $38.5M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100 Effective 22 Aug 18. Defense Federal Acquisition Regulation DPN 20180824, Effective 24 Aug 18. Air Force Federal Acquisition Regulation AFAC 2018-0525, Effective 25-May-2018.

*** To be considered for award, note that the offeror must be actively registered with the US Government database System for Award Management (SAM). Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. *** Quotes are due to this office no later than 2:00p.m. Eastern Standard Time, 12 Sep 2018. Quotes must be sent via e-mail to the Contracting points of contact listed below.

Contracting points of contact:

SrA Joel Campbell, Contract Specialist, (919) 722-0747 or e-mail: joel.campbell.3@us.af.mil Michael Demers, Contracting Officer, (919) 722-1762 or email: michael.demers.4@us.af.mil Attachments:

1. Performance Work Statement

2. Offer Schedule

3. Wage Determination

4. Special Contract Requirements

5. Environmental Protection

6. SJAFB EMS Executive Summary for Contractors INSTRUCTIONS TO OFFERORS (Addendum to FAR 52.212-1)

This is a new requirement; there is no incumbent.

Addendum to 52.212-1(b), Instructions to Offerors. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Late submissions, modifications, revisions and withdrawals of offerors will be handled in accordance with 52.212-1(f).

3.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements.

The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

3.2 File/Document Type. All documents shall be submitted in an Adobe or Microsoft Office compatible file.

4.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. Each Offeror shall submit a pricing & technical volume IAW the format below:

Volume I – Pricing

Volume II – Technical

4.1 Volume I – Pricing.

4.1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Tab 1: Solicitation.

A complete copy of the offer schedule shall be submitted to include:

A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item

Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the

Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award. The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Schedule of Supplies/Services.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions.

electronically via the System for Award Management (SAM) Web site.

4.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Subfactors. All requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(i) Technical Subfactor 1 – Manning

The offeror shall provide the manpower mix proposed to determine if it is sufficient to meet all requirements of the

PWS to include the following as a minimum:

a) Number of Personnel

b) Types (Full/Part Time)

c) Skills of the personnel proposed against the requirements of the PWS.

(ii) Technical SubFactor 2 – Management Plan:

The Offeror shall provide an approach and a process to adequately demonstrate a sound, comprehensive, realistic, effective, and efficient technical and management approach to provide and manage the appropriate qualified workforce to achieve consistent and efficient operations in accordance with the entire scope of the requirements of the PWS with no disruption in operations. The process shall include all of the following at a minimum:

a) Managing delivery consisting of furnishing items physically moved.

b) Managing movement of large scale household items of various sizes.

c) Managing warehouse storage

d) Documenting annual/semiannual inventories of furnishings and appliances

e) Operate office computer equipment

f) Effectively communicate via electronic messaging

g) Ability to enter electronic date regarding household furnishings data as it relates to all warehoused furnishings.

4.3 Volume III - Past/Present Performance.

As part of the evaluation process, the Government will assess each offeror’s past performance deemed recent and relevant to the requirements of this solicitation. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government may use information provided by the offeror and information obtained from other sources in the development of the performance assessments.

a. Content.

(1) Offerors may submit past and present performance references with the proposal; this list is limited to the three (3) most recent and relevant contracts.

(2) Past/present performance information is limited to two pages; single sided, minimum 12 pitch font, per contract for a total of 7 pages, which includes a Past/present Performance cover page. Company name shall be indicated on the top of each page.

RECENT past/present performance is defined as contracts performed within the last three years of the issuance date of this solicitation. In determining recency, the Government will only consider contracts in existence on or after 1 June 2015. This will allow offerors to provide the most current past performance information for consideration. Additionally, the government will not consider any new contract awarded where performance began on or after 1 1 Feb 18, due to the limited performance history of these efforts, so that the contract has at least six months of recorded performance.

RELEVANT past/present performance is defined as contracts that required the offeror to perform similar work as provided in the Performance Work Statement contained in this solicitation.

FAR 52.212-2

EVALUATION--COMMERCIAL ITEMS

The evaluation will include Technical, Price and Past Performance

(a) Basis for Contract Award. The Government intends to award one Firm Fixed Price contract for this competitive Service Disabled Veteran Owned service acquisition. Award will be made to the technically acceptable offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in a proposal being determined ineligible for award. It is the Government’s intent to evaluate proposals and award a contract IAW FAR 13.106. FAR Part 15 based evaluations will NOT be used for this acquisition. The initial proposal should contain your best terms;

however; the Government reserves the right to conduct interchanges if determined necessary by the Contracting

Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise proposals.

1.0 Evaluation Process. The Government may consider, throughout the evaluation, the “correction potential” of any proposal. The judgment of such “correctional potential” is within the sole discretion of the Government. If any aspect of an offeror’s proposal does not meet the Government’s requirements and is not considered correctable, the offer may be ineligible for award. The Government may determine one or a few offerors have the highest potential to provide the best value to the Government. All technically acceptable proposals shall be treated equally except for their cost/price record. Offers will be ranked based on initial assessment of total overall evaluated prices, followed by a full evaluation of Technical Acceptability, then Price Reasonableness of the technically acceptable offer with the lowest evaluated price. Only proposals rated technically acceptable are eligible to receive an award.

Rank by Total Evaluated Price, as submitted. The Government will rank all proposals by the initially proposed total evaluated price, from lowest to highest, including all option periods. An offeror’s proposed estimated price will be determined by multiplying the estimated quantities by the proposed unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total for each performance period. The estimated total for the basic performance period will then be added to the estimated total for each option period to obtain the Total

Evaluated Price. The Total Evaluated Price consists of the base and all option periods. The contract will include

A base period with five 1-yr option periods with the potential to extend the contract an additional 6 months beyond the awarded contract performance period IAW FAR 52.217-8 (Option to Extend Services Clause) which is also included in the evaluation of prices.

1.2 Technical Evaluation. The Government will evaluate the lowest priced proposal for technical acceptability. If the lowest priced proposal is technically acceptable then no further proposals will be evaluated. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government’s best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:

(i) Acceptable – The proposal clearly meets the minimum requirements of the solicitation.

(ii) Unacceptable – The proposal does not clearly meet the minimum requirements of the solicitation.

1.4 Evaluation of Factors. Only technically acceptable proposals, are eligible for award. The Government will evaluate the proposals, selected in paragraph 1.2, for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as “Acceptable”, all technical subfactors must be rated acceptable. If any technical subfactor is rated “Unacceptable”, the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical subfactors:

(i) Technical Subfactor 1 – Manning

The offeror shall provide the manpower mix proposed to determine if it is sufficient to meet all requirements of the

PWS to include the following as a minimum:

a) Number of Personnel

b) Types (Full/Part Time)

c) Skills of the personnel proposed against the requirements of the PWS.

The Government will evaluate the manpower mix prosed by the contractor to determine if it is sufficient to meet all requirements of the Performance Work Statement. The Government will measure the proposed resource mix against the estimated quantities in the bid schedule as the projected level of work.

Standard: The standard for this subfactor has been met when the proposed manning mix has sufficient numbers, types, and skills of personnel to accomplish the estimated workload in the bid schedule in accordance with the performance work statement.

(ii) Technical SubFactor 2 – Management Plan:

The Offeror shall provide an approach and a process to efficiently measure, track, analyze report, and implement corrective actions on the Furnishings Management Section. The process shall include:

a) Managing delivery consisting of furnishing items physically moved.

b) Managing movement of large scale household items of various sizes.

c) Managing warehouse storage

d) Documenting annual/semiannual inventories of furnishings and appliances

e) Operate office computer equipment

f) Effectively communicate via electronic messaging

g) Ability to enter electronic date regarding household furnishings data as it relates to all warehoused furnishing.

Standard: The standard for Management Plan has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient technical and management approach to provide and manage the appropriate qualified workforce to achieve consistent and efficient operations in accordance with the entire scope of the requirements of the PWS with no disruption in operations.

Past/Present Performance Factor:

Past/present performance will be rated on an acceptable/unacceptable basis.

Past Performance Evaluation Ratings

Acceptable*

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

*Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

The evaluation team will assess past/present performance, specifically only information on recent and relevant contracts obtained by the Government from, but not limited to the references provided, and additional means (such as the Contractor Performance Assessment Reporting System (CPARS) and the Past Performance Information Retrieval System (PPIRS)). The past/present performance information provided as part of the proposal is limited to the most recent three (3) contracts. The Government is not limited to reviewing past/present performance information on just these contracts and reserves the right to review any past/present performance information obtained on recent and relevant contracts. Past/present performance information regarding other divisions, predecessor companies, key personnel who have relevant experience, subcontractors, or teaming contractors that will perform major or critical aspects of the requirement will be taken into account when such information is relevant to this acquisition. The evaluation team will assign a rating of acceptable or unacceptable to each recent and relevant past/present performance evaluated as well as an overall past/present performance rating.

(End of provision)

The following clauses and provisions apply: The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil

52.203-6 Alt I Restrictions on Subcontractor Sales to the Government.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-7 System for Award Management.

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-22 Alternative Line Item Proposal.

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

52.209-7 Information Regarding Responsibility Matters.

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

52.212-1 Instructions to Offerors -- Commercial Items

52.212-2 Evaluation -- Commercial Items

52.212-3 Offeror Representations and Certifications -- Commercial Items.

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 (DEV)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items 52.217-8 Option to Extend Services (Fill in: within 15 days)

52.217-9 Option to Extend the Term of the Contract (Fill ins: (a) 30 days/60 days (b) 66 Months

52.219-27 Notice of Service Disabled Veteran-Owned Small Business Set-Aside

52.219-8 Utilization of Small Business Concerns.

52.219-14 Limitations on Subcontracting.

52.219-28 Post-Award Small Business Program Representation (Fill-in: NAICS 561210) 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items

52.222-3 Convict Labor 52.222-41 Service Contract Labor Standards

52.222-42 Statement of Equivalent Rates for Federal Hires

(Fill-in: Employee Class

Grade Monetary Wage

21410 – Warehouse Specialist

WG-05

$18.29

21050 – Material Handling Laborer WG-02 $13.80

* FRINGE BENEFITS ARE EARNED AT THE FOLLOWING RATES:

Life, accidental and health insurance, and sick leave program- 5.1% of basic hourly rate.

VACATIONS OR PAID LEAVE ARE EARNED AT THE FOLLOWING RATES:

2 hours each week for an employee with less than three years of service.

3 hours each week for an employee with three, but less than fifteen years of service.

4 hours each week for an employee with fifteen or more years of service.

7% of the basic hourly rate is contributed by the Government for retirement.

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts) 52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity for Workers with Disabilities.

52.222-50 Combating Trafficking In Persons 52.223-5 Pollution Prevention and Right-to-Know Information (Alternate 1)

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items

(Fill in: Submit to the Contracting Officer)

52.223-10 Waste Reduction Program

52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners.

52.223-13 Acquisition of EPEAT - Registered Imaging Equipment (Alternate 1) 52.223-15 Energy Efficiency in Energy-Consuming Products

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.223-19 Compliance with Environmental Management Systems

52.223-20 Aerosols

52.225-13 Restrictions on Certain Foreign Purchases

52.232-18 Availability of Funds

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim 52.237-1 Site Visit 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference

FAR Site at http://farsite.hill.af.mil/vffar1.htm

DFARS Site at http://farsite.hill.af.mil/VFDFARA.HTM

AFFARS Site at http://farsite.hill.af.mil/VFAFFAR1.HTM 52.252-6 Authorized Deviations in Clauses

(Fill in: Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) 252.201-7000 Contracting Officer's Representative.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7003 Control of Government Personnel Work Product

252.204-7006 Billing Instructions

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

252.211-7003 Item Unique Identification and Valuation 252.223-7001 Hazard Warning Labels 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials--Basic

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7001 Buy American and Balance of Payments Program—Basic

252.225-7012 Preference for Certain Domestic Commodities

252.225-7002 Qualifying Country Sources as Subcontractors.

252.225-7012 Preference for Certain Domestic Commodities.

252.225-7048 Export-Controlled Items

252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism.

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area Workflow Payment Instructions (Will be provided upon Contract Award) 252.232-7010 Levies On Contract Payments

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7001 Pricing Of Contract Modifications

252.243-7002 Requests for Equitable Adjustment.

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation of Supplies by Sea—Basic 252.247-7024 Notification of Transportation of Supplies by Sea 5352.201-9101 Ombudsman

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.223-9001 Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations 5352.242-9001 Common Access Cards for Contractor Personnel

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