AFI_32-6004_-_27_JAN_2016.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 32-6004

27 JANUARY 2016

Civil Engineering

FURNISHINGS MANAGEMENT PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing web site at www.e-Publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ USAF/A4CFH

Supersedes: AFI32-6004, 3 March 2006

Certified by: HQ USAF/A4CF

(Mr. Robert Gill)

Pages: 46

This instruction supplements Department of Defense (DoD) Manual 4165.63, DoD Housing

Management, and implements Air Force Policy Directive (AFPD) 32-60, Housing. It provides guidance for establishing, and managing installation furnishings and appliances programs, and is used in conjunction with AFI 32-6001, Family Housing Management; AFI 32-6003, General

Officer Quarters and AFI 32-6005, Unaccompanied Housing Management. This instruction applies to all AF installations, but does not apply to Air National Guard (ANG), Air Force

Reserve Command (AFRC), or Civil Air Patrol installations. This instruction requires the collection and maintenance of information protected by the Privacy Act (PA) of 1974, Title 5

U.S.C. Section 552a (AFI 33-332, Air Force Privacy and Civil Liberties Program). The authorities to collect and or maintain the records prescribed in this publication are Title 10

U.S.C. Section 8013, Secretary of the Air Force, and Executive Order (EO) 9397. The applicable Privacy Act System Notice(s) is available online at http://dpcld.defense.gov/Privacy/SORNsIndex/tabid/5915/Category/11159/department-of-the-air-force.aspx, Systems of Record Notice (SORN), F032 AF CE C, Base Housing

Management, and F032 AF CE F, Unaccompanied Personnel Quarters Assignment/Termination.

This AFI may be supplemented at any level, but all supplements that directly implement this publication must be routed to AF/A4CF for coordination prior to certification and approval.

Refer recommended changes and questions about this publication to the Office of Primary

Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route

AF Forms 847 from the field through the appropriate functional chain of command. The authorities to waive wing/unit level requirements in this publication are identified with a Tier

(“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360, Publications and Forms Management, Table 1.1 for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the http://www.e-publishing.af.mil/ http://dpcld.defense.gov/Privacy/SORNsIndex/tabid/5915/Category/11159/department-of-the-air-force.aspx http://dpcld.defense.gov/Privacy/SORNsIndex/tabid/5915/Category/11159/department-of-the-air-force.aspx

2 AFI32-6004 27 JANUARY 2016

appropriate Tier waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance items. Ensure that all records created as a result of processes prescribed in this publication are maintained IAW Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) in the Air Force

Records Information Management System (AFRIMS). The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.

SUMMARY OF CHANGES

This instruction has been totally revised and must be reviewed in its entirety. Major changes include realignment and renumbering of chapters, new section and sub-section titles and revised tables. The rewrite updates roles and responsibilities for the responsible offices. The

Furnishings Management Office (FMO) is renamed to the Furnishings Management Section

(FMS). The rewrite removed the title “Dormitory Manager” and replaced with “Airmen Dorm

Leader (ADL)”. It establishes policy for mandatory use of the DoD and Air Force approved automated system, Enterprise Military Housing (eMH) to record, manage, monitor and track the furnishings for life cycle management. The rewrite eliminates the Quarters Improvement

Committee and the Quarters Improvement Plan. A new requirement is the 5-year long-range furnishings plan which requires Installation Commander approval. The back-up stock level is established at no more than three percent (3%) of current furnishings. The furnishings authorizations are modified and a new authorization for furnishing the Airmen Dorm Leader office has been added. The glossary of references and supporting information has been updated.

AFI32-6004 27 JANUARY 2016 3

Chapter 1—PHILOSOPHY AND RESPONSIBILITIES 5

1.1. Philosophy

1.2. Assistant Secretary of the Air Force for Installations, Environment and Energy

(SAF/IE)

1.3. Deputy Assistant Secretary of the Air Force for Environment, Safety and

Infrastructure (SAF/IEE)

1.4. Deputy Chief of Staff, Logistics, Installations and Mission Support, Director of

Civil Engineers, (HQ USAF/A4C)

1.5. Intermediate Headquarters Responsibilities:

1.6. Installation Commander

1.7. Base Civil Engineer (BCE)

1.8. Installation Management Flight – Housing Manager

1.9. Furnishings Management Section (FMS)

1.10. Supported Agencies

1.11. Force Support Squadron Commander/Director (FSS/CC) and/or Lodging

Manager

CHAPTER 2—POLICY 10

2.1. Furnishings Management Program

2.2. Facilities requiring furnishings support

2.3. Authority for Deviation from Furnishings Allowance

2.4. Back-Up Stock

2.5. Acquisition of Furnishings

2.6. Disposition of Excess Furnishings

2.7. Enterprise Military Housing (eMH)

2.8. Member Support Services

2.9. Overseas Furnishings and Quarters Availability Report

2.10. Training

2.11. Member Liability

Chapter 3—BUDGET, FURNISHINGS AUTHORIZATIONS, AND FURNISHINGS

OPERATIONS 17

3.1. Requirements/Budgeting

3.2. Furnishings Authorizations

4 AFI32-6004 27 JANUARY 2016

3.3. Acquisition

3.4. Warehouse Operations

3.5. Repair and Replacement of Furnishings

3.6. Calculation of Depreciation Cost

Table 3.1. Furnishings/Appliance Life-Cycle Guide

Figure 3.1. Repair and Replacement Calculation Chart

3.7. Reuse of Excess Furnishings and Final Disposition

CHAPTER 4—ACCOUNTABILITY, INVENTORY CONTROL 24

4.1. Control of Furnishings

4.2. Accountability

4.3. Accounts and Transactions

4.4. Inventory Assessment and Certification

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 27

Attachment 2—FURNISHINGS ALLOWANCES FOR UNACCOMPANIED HOUSING

PROGRAM 33

Attachment 3—FURNISHINGS ALLOWANCES FOR OCONUS GOVERNMENT

PROVIDED AND COMMUNITY HOUSING (BOTH FAMILY AND

UNACCOMPANIED) 41

Attachment 4—FURNISHINGS ALLOWANCES FOR CONUS FAMILY HOUSING 45

Attachment 5—INSTRUCTIONS 46

AFI32-6004 27 JANUARY 2016 5

Chapter 1

PHILOSOPHY AND RESPONSIBILITIES

1.1. Philosophy. The furnishings management program supports the Air Force’s commitment to quality living conditions for all personnel. The program includes furniture and appliance management for the Unaccompanied Housing (UH), Family Housing (FH), General Officer

Quarters (GOQ), and other authorized facilities. In accordance with (IAW) DoD 4165.63-M, DoD Housing Management, furnishings are provided in government-owned UH facilities; may be provided at Outside the Continental United States (OCONUS) locations in government-owned or in private community housing; may be provided at Continental United States

(CONUS) locations in government-owned FH; or provided in specific General Officer Quarters

(GOQ).

1.2. Assistant Secretary of the Air Force for Installations, Environment and Energy

(SAF/IE). SAF/IE provides guidance, direction and oversight for all matters pertaining to the formulation, review and execution of plans, policies, and programs.

1.3. Deputy Assistant Secretary of the Air Force for Environment, Safety and

Infrastructure (SAF/IEE). SAF/IEE provides Air Force policy development and oversight, and advocates for the furnishings management program.

1.4. Deputy Chief of Staff, Logistics, Installations and Mission Support, Director of Civil

Engineers, (HQ USAF/A4C). AF/A4C develops policy guidance for the furnishings management program, provides program oversight, allocates family housing resources, and assists MAJCOM and Direct Reporting Unit (DRU) staffs.

1.5. Intermediate Headquarters Responsibilities:

1.5.1. Major Commands (MAJCOM) and DRUs. The MAJCOM/DRU Civil Engineer

(CE) identifies facility requirements and establishes and executes Housing programs.

MAJCOM and DRU commanders have authority to implement AF policy and may delegate or retain waiver authority and unless otherwise stated in this AFI, may determine the level of delegated approval authority. MAJCOM commanders will:

1.5.1.1. Establish command policy for managing the Furnishings Management Program.

1.5.1.2. Budget for and monitor funds requirements for the Furnishings Management

Program to include Unaccompanied Housing (UH), Family Housing (FH), and General

Officer Quarters (GOQ). Budgets consist of execution year and 5-year long range furnishings plan (budget year plus 4 out years).

1.5.1.3. Verify annually that installations completed/certified physical inventories, properly identified and reported property losses, reviewed furnishings account files, adequately stored and safeguarded furnishings, properly transferred and disposed of furnishings, and effectively trained personnel.

1.5.1.4. Submit the Overseas Furnishings and Quarters Availability Report for overseas stations under MAJCOM control to AFPC/DPTSS, AF Relocations Policy, and info copy to AF/A4CF. See Attachment 5 for location of instructions.

6 AFI32-6004 27 JANUARY 2016

1.5.1.5. Approve, on a case-by-case emergency basis only, inter-transfer of an individual furnishing asset between Military Family Housing (MFH) account and the Operations and Maintenance (O&M) account. Send request to HQ AF/A4CF to approve for 'non-emergency' bulk transfers. Upon approval, update records to reflect permanent transfers.

1.5.1.6. Approve disposition of excess serviceable furnishings after AF-wide marketing effort.

1.5.2. Installation Mission Support Center (IMSC): Reserved for future use.

1.6. Installation Commander. The Installation Commander (hereafter referred to as

“Commander”) ensures a Furnishings Program is provided and will:

1.6.1. Provide a Furnishings Management Section (FMS) under the Housing Management

Office (HMO). (T-0)

1.6.2. Establish an installation furnishings management program, local furnishings standards and operating procedures IAW this instruction. (T-0)

1.6.3. Identify manpower resource shortfalls for FMS and direct the appropriate offices

(Installation Manpower Office and Civilian Personnel) work to ensure that all aspects of the furnishings management program are manned to the extent possible and allocate manpower for Furnishings Management service at the installation level. (T-1)

1.6.4. Provide furnishings management facilities meeting AF and DOD standards. (T-1)

1.6.5. Approve 5-year long range furnishings plans for MFH and O&M facilities. (T-1)

1.6.6. As the approving authority, ensure a Report of Survey (ROS) is completed for suspected lost, damaged or destroyed property IAW AFMAN 23-220, Reports of Survey for

Air Force Property. (T-0)

1.7. Base Civil Engineer (BCE). The BCE will:

1.7.1. Establish and staff the Furnishings Management Section (FMS) with qualified/trained personnel. (T-2)

1.7.2. Ensure personnel are made aware of and understand responsibilities to include proper care of government property, as well as potential legal ramifications for misuse or loss of government property IAW DoDI 5000.64, Accountability and Management of DoD

Equipment and Other Accountable Property. (T-0)

1.7.3. Ensure FMS establishes and Commander approves a 5-year long range furnishings plan (current year plus 4 out years) for O&M facilities and a 5-year long range furnishings plan for FH including GOQs. (T-1)

1.7.4. Approve annual furnishings budget requirements for UH, FH, GOQs, and other supported facilities. (T-1)

1.7.5. Ensure Appropriated Funds (APF) furnishings are properly inventoried; issued within allowances; stored without exceeding the established back-up stock level; and utilized to the maximum extent to fulfill planned requirements in lieu of purchasing new like items. (T-1)

1.7.6. Review and approve the annual base-wide inventory and assessments. (T-1)

AFI32-6004 27 JANUARY 2016 7

1.7.7. Require FMS to perform repair cost benefit analysis to determine if furnishings should be repaired or replaced. (T-2)

1.7.8. Ensure furnishings management facilities are climate controlled for storing furnishings and ensure a separate secure area for high value or pilferables is provided IAW AFJMAN 23-

210, Joint Service Manual (JSM) For Storage And Materials Handling, AFMAN 32-1084, Facility Requirements, and the Air Force Housing Support Facilities Guide, Chapter 4, Furnishings Management Warehouse. (T-1) See Attachment 5 for location.

1.7.9. Ensure FMS uses eMH, a DOD-mandated information system for housing, to record, manage, monitor and track furnishings and appliances for individual member accounts, assets stored in warehouse(s), and assets issued to dormitory, family housing and other eligible agencies. (T-0)

1.7.10. Appoint ROS investigating officers. (T-1)

1.8. Installation Management Flight – Housing Manager. The housing manager will:

1.8.1. Serve as the base office of primary responsibility for this instruction and implements local policy and operating procedures in FMS. (T-1)

1.8.2. Manage the Furnishings Management Section (FMS). (T-1)

1.8.3. Ensure only authorized items are issued to eligible personnel IAW Air Force policy and guidance. (T-1)

1.8.4. Collect, record, and certify GOQ furnishing expenditures in quarterly and annual

GOQ Cost Reports. (T-0)

1.8.5. Budget and advocate for furnishings requirements as identified in the FH and O&M 5-year long-range plans as approved by the Commander. (T-1)

1.8.6. Ensure FMS staffs receives proper training. (T-2)

1.9. Furnishings Management Section (FMS). Furnishings Management Section is a function under the Housing Management Office (HMO) and is the base focal point for furnishings support. The FMS will:

1.9.1. Manage day-to-day operations including warehouse facility and provide furnishings and appliances to eligible personnel. (T-1)

1.9.2. Determine eligibility, issue furnishings and/or appliances to eligible personnel and brief members on local policies including pickup and delivery services. (T-1) FMS will ensure authorized personnel are issued items using AF Form 228, Furnishings Custody

Receipt and Condition Report. (T-1)

1.9.3. Serve as installation primary custodian for GOQ furnishings, includes SCP tableware and linen. (T-1)

1.9.4. Initiate Report of Survey (ROS) when property is lost, damaged, or destroyed. (T-0)

ROS is accomplished IAW AFMAN 23-220. See Paragraphs 2.11 and 4.4

1.9.5. Establish FH and O&M 5-year long range furnishings plans (current year plus 4 out years) and ensure Commander approval. (T-1)

8 AFI32-6004 27 JANUARY 2016

1.9.6. Provide housing manager annual furnishing budget inputs as approved in 5-year plans.

(T-1)

1.9.7. Prepare required documents for acquisition of authorized items; obtain required coordination and approval for the purchase. (T-1)

1.9.8. Prepare required documents for disposal of excess furnishings IAW Air Force policy.

(T-1)

1.9.9. Establish a furnishings repair program. (T-1) Follow the criteria established for repair and replacement and identify cost benefits accomplished using the repair program.

1.9.10. Conduct annual inventory of 100 percent of the furnishings assets in the warehouse and identify deficiencies. (T-1) FMS will perform a semiannual inventory of high value or pilferable items. (T-1)

1.9.11. Review annual assessment of furnishings from Unit Commander/First Sergeant, Housing Manager and Airmen Dorm Leaders (ADLs) and prepare plan for acquisition, repair or disposal of items based upon the assessment. (T-1)

1.9.12. Identify, validate, and report excess furnishing items to MAJCOM. (T-1) FMS will prepare required documents to dispose of excess. (T-1) See Paragraph 2.6 and 3.7.

1.9.13. Maintain and update inventory list in eMH based on initial acquisitions, transfers, issues/turn-ins, annual assessments and/or final disposition of furnishings items. (T-1)

1.9.14. Maintain furnishing back-up stock not to exceed maximum allowance of three-percent of all furnishings items. (T-1)

1.9.15. Establish supply account with Defense Logistics Agency Disposition Services

(DLADS) for turn-in of excess or unserviceable items or re-issue of items from other

DLADS account holders. (T-3)

1.9.16. Provide support for the lodging program as requested by Force Support Squadron

(FSS) Commander. (T-1) This support could include providing material handling/warehouse space for APF and nonappropriated fund (NAF) items.

1.10. Supported Agencies. Agencies support by FMS must maintain control of furnishings in their respective facilities and assist FMS by conducting and reporting annual assessments. (T-1)

1.10.1. Family Housing including General Officer Quarters. FMS will conduct 100 percent inventory of FH furnishings during change of occupancy. (T-1) FMS must review

30% of the resident-signed AF Form 228s annually to ensure issued assets are accurately captured in eMH database. (T-1)

1.10.1.1. FMS will conduct 100 percent inventory of furnishings at the time of issue and turn-in for authorized unaccompanied and accompanied members in community housing in OCONUS. (T-1)

1.10.2. Permanent Party Unaccompanied Housing Dorms. UH Managers/ADLs conduct a furnishings inventory during change of occupancy for outgoing and incoming residents.

The outgoing resident “turns in” the assigned inventory and the incoming resident “accepts” the inventory on AF Form 228. ADLs assist FMS by updating information in the master AF

Form 228 file and/or eMH Furnishings module and forward completed assessment

AFI32-6004 27 JANUARY 2016 9

documents to FMS. ADLs must identify, report, and turn-in all unserviceable furniture to

FMS. (T-1)

1.10.3. Basic Military Training, Non-Prior Service Student (Pipeline), Officer Training

School (OTS), USAF Academy Cadet Dormitories. Military Training Unit

Commander/First Sergeant, Training Flight Chief, and/or Military Training Leaders (MTLs) are responsible for furnishing assets in their respective control. These agencies must conduct an annual inventory/assessment and forward the results to FMS. (T-1) In addition, agencies must identify, report, and turn-in all unserviceable furniture to FMS. (T-1)

1.10.4. Airmen Leadership School (ALS) Dormitories. ALS Commandant or designated staff is responsible for furnishings under his/her control. ALS Commandant or designated staff must sign master AF Form 228 and conduct an annual inventory/assessment and forward the results to FMS. (T-1) In addition, ALS Commandant or designated staff must identify, report, and turn-in all unserviceable furniture to FMS. (T-1) ALS

Commandant/staffs do not have to inventory room furnishings between changes in temporary duty (TDY) or transient members, since these individuals do not sign an AF Form 228.

1.10.5. Missile launch control/alert facility and Fire Department sleeping/lounge areas. Unit Commander/First Sergeant, Facility Manager or designated representative will conduct an annual inventory/assessment and forward the results to FMS. (T-1) In addition, Unit Commander/First Sergeant, Facility Manager or designated representative must identify, report, and turn-in all unserviceable furniture to FMS. (T-1)

1.11. Force Support Squadron Commander/Director (FSS/CC) and/or Lodging

Manager. FSS CC/Director/Lodging Manager will budget for furnishings requirement for lodging facilities IAW AFI 34-135, Air Force Lodging Program. FSS/CC and/or Lodging

Manager will:

1.11.1. Develop and maintain a Lodging Program 5-year capital improvement plan to include furnishings requirement and will make known to the HMO/FMS. (T-1) FMS is not responsible for purchasing amenities for lodging or NAF furnishings.

1.11.2. Work closely with the FMS to allow adequate lead-time for ordering, receiving, warehouse storage (if necessary), and delivering APF furnishings and appliance to lodging facilities. (T-3)

1.11.3. Conduct annual assessment of APF furnishings and forward a completed inventory to the FMS. (T-1)

1.11.4. Coordinate with FMS on purchases of any NAF property that will require logistical support. (T-3)

1.11.5. Coordinate with FMS on the disposal of any appropriated fund property and any

NAF property that will not be sold and the proceeds returned to the NAF fund. (T-3)

10 AFI32-6004 27 JANUARY 2016

Chapter 2

POLICY

2.1. Furnishings Management Program. The Air Force is committed to ensuring members have access to quality living environments. As a result, the department has made a significant investment in furnishings to support eligible personnel.

2.1.1. FMS is the installation focal point for responsibilities associated with furnishings requirements in FH, GOQ, UH and other supported facilities.

2.1.2. The program responsibilities include budgeting, acquisition, receipt of goods, storage, warehousing and issuance of furnishings and appliances to members and their families.

2.1.3. Inventory control and accountability is extremely important and the responsibility of

FMS, Unit commanders, Airmen Dorm Leaders (ADL), Housing Managers, and personnel who use and benefit from furnishings.

2.1.3.1. All personnel must take an active role in the accountability process. (T-1)

2.1.3.2. Inventory control is critical to ensure all items are properly accounted and disposed of IAW Air Force directives.

2.2. Facilities requiring furnishings support. The following facilities are authorized government provided furnishings:

2.2.1. Unaccompanied Housing in CONUS and OCONUS. Furnishings are authorized in

Dormitories (permanent, pipeline, and Basic Military Training (BMT)), Unaccompanied

Non-Commissioned Officers (UNCOQ) and Unaccompanied Officer Quarters (UOQ).

Office furniture for ADL office is also authorized. See Attachment 2 of this instruction for a list of authorized furnishings.

2.2.2. Government-owned/-leased Family Housing in foreign OCONUS. Furnishings may be authorized for eligible accompanied members residing in government-owned or -leased housing for their duration of tour. See Paragraph 2.8 and Attachment 3 for a list of authorized furnishings.

2.2.3. Community Housing in foreign OCONUS. Furnishings may be authorized for accompanied and unaccompanied members residing in the local community housing for their duration of tour. See Paragraph 2.8 and Attachment 3 for a list of authorized furnishings.

2.2.4. General Officer Quarters (GOQs) and other designated housing. Special

Command Positions (SCPs), non-SCP general officers, brigadier general selectees, colonels serving as the installation commander, Chief Master Sergeant of the Air Force (CMSAF), and civilian general officer equivalents are authorized specific furnishings. See AFI 32-

6003, General Officer Quarters, for a list of authorized furnishings.

2.2.5. Government-owned Family Housing in CONUS. Appliances may be provided in a government-owned FH per Attachment 4.

AFI32-6004 27 JANUARY 2016 11

2.2.6. Privatized Housing (PH). Appliances are provided by Project Owner (PO).

2.2.6.1. Housing units designated as GOQs may be provided supplemental furnishings from the government. Refer to AFI 32-6003 for authorized furnishing items to include appliances specific to GOQs.

2.2.7. Community Housing in CONUS. Government-owned furnishings are not provided in self-leased community housing.

2.2.8. Other Supported Facilities.

2.2.8.1. Airman Leadership School (ALS) Dormitories. Installations with in-residence ALS programs and student dormitories are authorized furnishings listed for dormitory section of Attachment 2.

2.2.8.2. Intercontinental Ballistic Missile (ICBM) Launch Control Facilities (LCF) and alert facilities Sleeping and Entertainment area. Refer to Allowance Standard

(AS) 115, Furnishings for Alert Facilities, Pilot Lounges, Strategic Missile Lounges, and

Visitation Centers, Allowance ID 115FBAA and 115FCAA.

2.2.8.3. Fire Department Sleeping and Entertainment Areas. Refer to AS 490, Civil

Engineering Fire Protection Support and Aircraft Rescue Equipment, Part C, for authorized furnishings.

2.2.8.4. Lodging facilities. Refer to AFI 34-135, Air Force Lodging Program.

2.2.9. Contingency Quarters. Furnishings authorizations in this AFI do not apply for the contingency quarters. Force Support, as the manager of contingency lodging operations, identifies furnishings requirements to the base civil engineer (BCE). BCE should provide minimal furnishings to meet contingency requirements, such as excess furniture from either the support base or within the region. If surplus stocks are not available, HMO/FMS should purchase required furnishings from appropriated funds as necessary, using funds identified for specific contingency operations when appropriate. Force Support provides accountability for furnishings assets while they are in use in contingency lodging facilities; CE provides furnishings purchasing, delivery, warehousing, and if required, pickup for final disposition when furnishings are no longer required. Installation will use War Readiness Materiel assets to meet the personnel surge during emergency, contingency beddown operations, or wartime conditions when fixed assets are not available. (T-1) See AFI 34-135, Attachment 4.

2.3. Authority for Deviation from Furnishings Allowance. HQ USAF/A4C is the approval authority for changes to and deviations from the furnishings allowances as defined in this instruction. The Installation Commander must submit written requests for changes and for items not listed in this instruction, through MAJCOM/CE to AF/A4CF. (T-1) Cite the circumstances involved and justification for the requested change and include cost estimate, photographs, sketches, drawings or floor plans, as applicable.

2.3.1. The Installation Commander must submit a request for deviation from allowance standards for lodging facilities through AFSVA/SVI to HQ USAF/A1S. (T-1)

2.4. Back-Up Stock. Installation will maintain back-up stock for furnishings and appliances not to exceed three-percent (3%) of the total requirement. (T-1) Purpose of back-up stock is to provide replacement for items being repaired or out-of-cycle condemned goods. Installation will not include requirements for scheduled replacement for the end of life-cycle in the calculation of

12 AFI32-6004 27 JANUARY 2016

back-up stock level. (T-1) The Installation Commander must submit a waiver request for requirements exceeding three percent back-up level, through MAJCOM/CE to AF/A4C for approval. (T-1)

2.5. Acquisition of Furnishings. FMS purchases furnishings and appliances for authorized facilities through the local contracting office and/or the AF Government-Wide Purchase Card

(GPC) Program.

2.5.1. For UH in CONUS, strategic sourcing is the mandated acquisition method for all furnishings (case-goods and soft-goods) once the program is approved and implemented by the Air Force Installation Contracting Agency (AFICA).

2.6. Disposition of Excess Furnishings. Furnishings that are identified as excess should be used on the installation to the maximum extent possible. Do not create a new requirement by excessing furnishings. Installations must identify and market excess furnishings through

MAJCOMs before final disposition. (T-1) See Paragraph 3.7 of this instruction for excess furnishings guidance.

2.7. Enterprise Military Housing (eMH). eMH is the DoD enterprise information technology system for the operations and inventory management of DoD housing and designated as the authoritative data source for housing assets in DoD Real Property databases. All other forms of software used in performing property management and inventory control of government-provided furnishings are prohibited. Business rules outlining the mandatory use of all fields and modules within eMH are located at Attachment 5. Automated Civil Engineer System-

Furnishings Management (ACES-FM) is authorized until full implementation of eMH expected to be completed by end of 2015.

2.7.1. FMS uses the Furnishings Component in eMH to perform daily operations to plan, advocate, program, design and execute furnishings requirements.

2.7.2. FMS staffs use this system exclusively to record, manage, monitor and track the furnishings issued to members upon assignment and termination; furnishings assets assigned to government quarters and common areas within the facility or in community quarters at certain OCONUS locations; and furnishings assets in the warehouse storage including back-up stock.

2.7.3. FMS ensures eMH data is accurate and reliable to support reporting and data extractions at all levels within the Air Force.

2.7.4. Installations may use blank AF Form 228, electronic version of AF Form 228, or

Inventory Hand Receipt generated from eMH with all furnishings data issued to members.

Use of any of these formats meets the requirement of AF Form 228 throughout this AFI.

FMS must ensure the member signs the approved form for official records. (T-1)

2.8. Member Support Services.

2.8.1. Eligible Members. HMO establishes an individual account and provides furnishings support for following eligible personnel assigned to or supported by the installations in

CONUS and OCONUS locations.

2.8.1.1. Military members assigned to government-owned/-leased FH and UH housing.

See AFI 32-6003 for GOQs and other designated housing.

AFI32-6004 27 JANUARY 2016 13

2.8.1.2. Accompanied and unaccompanied military members in foreign OCONUS who qualify for government housing but live in the local community and receive Overseas

Housing Allowance (OHA).

2.8.1.3. Government civilian members in foreign OCONUS who are entitled to living quarters allowance (LQA) (Priorities 1 and 2) and assigned government housing in lieu of

LQA payment.

2.8.1.4. Government civilian employees in foreign OCONUS who are entitled to LQA and live in the local community.

2.8.1.5. All other members or contractor personnel in government provided housing that pay rent. These personnel are provided with appliances that come with government provided housing to make unit usable such as stove/refrigerator. Do not authorize loaner kits or duration of tour items for these individuals.

2.8.1.6. Civilian employees, recruited from CONUS on a transportation agreement, or recruited from OCONUS area under an employment agreement, entitled to travel or return to CONUS at government expense, are authorized loaner kits in Alaska regardless of LQA entitlement.

2.8.1.7. Military members residing in geographically separated locations from the installation may be provided furnishings support when there is no additional cost for shipping or funds provided by the requiring activities.

2.8.2. Housing Management Office. HMOs advertise and promote installation furnishing program through installation sponsorship program and welcome packages to inform inbound members and their families to make decisions regarding their household goods (HHGs) shipments. Also, use the wide variety of media such as the installation housing website, relocation brochures, and other available local media. The HMO should:

2.8.2.1. Advise members to identify furnishings requirements as soon as possible after arriving, preferably within 60 days.

2.8.2.2. Brief member on furnishings authorizations, installation policy, and member’s responsibilities.

2.8.2.3. Provide government-issued furnishings and transportation for government directed moves.

2.8.3. Furnishings Management Section.

2.8.3.1. Schedules delivery and pickup of government-issued furnishings in consult with local transportation management office (TMO) and members for members’ scheduled household goods shipments.

2.8.3.2. Coordinates appliance connection and disconnection services with appropriate agency.

2.8.3.3. Issues a replacement when a FMS inspector deems it necessary. Do not exchange items to satisfy a member’s personal preference.

14 AFI32-6004 27 JANUARY 2016

2.8.4. FM representative/inspector, Quality Assurance Evaluator (QAE) or Contracting

Officer Representative (COR) will:

2.8.4.1. Verify and notify scheduled pickup and delivery with members. (T-3)

2.8.4.2. Accompany commercial contractors for pickup and delivery. (T-3)

2.8.4.3. Inspect issues and turn-ins for proper identification, quantity, condition, and cleanliness; determine disposition of the property. FM representative/inspector, Quality

Assurance Evaluator (QAE) or Contracting Officer Representative (COR) ensures property has an identification mark and/or property label/bar cording. (T-3)

2.8.4.4. Ensure members sign the AF Form 228 at time of delivery or pick-up. (T-3)

Members may give power of attorney to someone else to perform furnishings transactions depending on circumstances (i.e., early departure from station area).

2.8.4.5. Complete and update the required documentation. (T-3) For turn-in items, FM representative/inspector, Quality Assurance Evaluator (QAE) or Contracting Officer

Representative (COR) identifies damaged items and segregates repairable and condemned property in storage. (T-3)

2.8.5. Overseas Furnishings Support. Overseas furnishings operations differ from the

Continental United States (CONUS) operations in that greater inventories, staff, and resources are needed to support on- and off-base members in full and limited Joint Travel

Regulations (JTR) eligibility. Foreign construction practices and utilities services may require purchase of authorized items to meet local conditions. Electrical transformers are authorized where required.

2.8.5.1. In OCONUS, assets may be left in place when account transfers can be made between the members who are authorized same allowance (i.e. military FH assets to military FH assets) to minimize transportation expenses and unnecessary wear on furnishings.

2.8.5.1.1. Both new and former members must jointly inventory the assets and the new member signs the AF Form 228 after any discrepancies are resolved. (T-1) New members may be authorized delivery or pick-up of additional items.

2.8.5.1.2. Assignment of furnishings to include temporary transfer to the landlords in off-base rental housing is not allowed.

2.8.5.1.3. Armed Forces Network (AFN) decoders and satellite dishes are not authorized furnishings items. Installation will not use Family Housing O&M funds

(P721.41, 721.42, and 722.62) or UH Program Element (PE) XX553F accounts to pay for installation and maintenance of these items. (T-1)

2.8.5.2. Temporary Loaner Kits. In foreign OCONUS and Alaska, eligible military personnel and Department of Defense (DoD) civilians, accompanied and unaccompanied who are entitled to a full JTR Weight allowance, may be authorized loaner kits while their HHG are in transit. See Attachment 3 for authorized listing.

2.8.5.2.1. Loaner kits provide only essential items on a loan basis in lieu of providing

Temporary Lodging Allowance (TLA).

AFI32-6004 27 JANUARY 2016 15

2.8.5.2.2. Loaner kits are for use when personnel are awaiting delivery of their personally owned HHGs or when departing personnel desire to ship their personally owned furniture prior to terminating their current residence in order to meet a preferred arrival date at the next duty station.

2.8.5.2.3. Loaner kits are provided not to exceed 90-day period. The Installation

Commander may authorize exceptions when circumstances warrant; for example, when shipment of household goods are delayed, or a member experiences a hardship, natural disaster or other unforeseen circumstance.

2.8.5.2.4. Family housing loaner kits are purchased with FH O&M funds;

Unaccompanied housing loaner kits are purchased with O&M funds.

2.8.5.3. Duration of Tour Furnishings for Areas without JTR Weight

Restrictions. Furnishings items are provided for the duration of tour to all authorized members in foreign OCONUS locations and are intended to supplement the members’ household goods.

2.8.5.3.1. Basic support items are in the authorized furnishings list in Attachment 3 and members are not allowed to retain loaner kit (full or partial).

2.8.5.3.2. Items are normally issued only when they are not provided by the landlord or in-place in government provided (including leased) housing.

2.8.5.3.3. Appliances are normally provided in foreign OCONUS locations due to weight limitations and the utility differences from appliances used in CONUS. The size of the refrigerator issued is determined by facility constraints and/or family size.

2.8.5.3.4. Alaska. Duration of Tour furnishings and appliances including washer and dryer are not authorized for members in Alaska.

2.8.5.4. Duration of Tour Furnishings for Areas with JTR Weight

Restrictions. Installations where limitations are established on the weight and type of household goods that may be shipped from CONUS, eligible accompanied and unaccompanied members are provided duration of tour furnishings support for items in

Attachment 3. Authorized members retain issued items for the length of tour to supplement their personal household goods.

2.9. Overseas Furnishings and Quarters Availability Report. Housing Managers at

OCONUS locations must submit to MAJCOM twice a year, 1 January and 1 July, the Overseas

Furnishings and Quarters Availability Report. (T-2) See Attachment 5 for location of instruction for reporting requirements.

2.9.1. This report projects government quarters and furnishings availability over a six-month period for unaccompanied members.

2.9.2. The report identifies excess weight entitlements for both unaccompanied and accompanied members at restricted JTR locations when government furniture is not available.

2.10. Training. Housing Manager must ensure FMS personnel receive local supply training and furnishing management course through AF Institute of Technology (AFIT). (T-3)

16 AFI32-6004 27 JANUARY 2016

2.11. Member Liability. Members are financially liable for issued property. In the event of damaged, destroyed or lost property, a Report of Survey (ROS) is initiated IAW AFMAN 23-

220. Resident financial liability is determined IAW Title 10, U.S.C. §2775, and DoD 7000.14-R, DoD Financial Management Regulation, Volume 12, Chapter 7, Financial Liability For

Government Property Lost, Damaged, Destroyed, Or Stolen.

AFI32-6004 27 JANUARY 2016 17

Chapter 3

BUDGET, FURNISHINGS AUTHORIZATIONS, AND FURNISHINGS OPERATIONS

3.1. Requirements/Budgeting. The HMO through FMS must identify requirements for the procurement, management, maintenance and repair (M&R), and cleaning of the appropriated funded furnishings and appliances for family housing, unaccompanied housing and other supported facilities. (T-1)

3.1.1. FMS establishes 5-year long range furnishings plans (current year plus 4 out years) for

FH, UH and other supported agencies that identifies requirements considering the age, condition and the expected life cycle of the assets and use to budget annual requirements.

3.1.2. FMS identifies items, quantities and repair costs IAW long range plan and provides to the HMO for inclusion in the annual O&M and MFH financial plans. FMS provides supporting data that considers the expected life cycle of the assets, scheduled MILCON

Program renovation, new construction, housing acquisition projects and mission changes.

3.1.2.1. Appliances (FH & UH). FMS budgets for FH and UH government-owned appliances including cost associated with initial issue, replacement, and back-up stock.

For FH authorized free-standing appliances (not including privatized housing) fund with

P721.4, FH Furnishings. For FH authorized built-in appliances (not including privatized housing) fund with P-722.62, FH Maintenance and Repair. For UH authorized appliances, fund with UH Program Element (PE) XX553F.

3.1.2.2. Furnishings (FH & UH). FMS budgets for furnishings requirements associated with initial issue, replacement and back-up stock as well as contract and in-house repair costs using the appropriate PE identified below.

3.1.3. Program Elements (PE).

3.1.3.1. Use PE XXX79F for all furnishings administrative and management activities to include facilities operations.

3.1.3.2. Use PE XX553F to provide furnishings for government-owned permanent party

UH, pipeline training and BMT dormitories, and for unaccompanied personnel residing in foreign OCONUS rental housing. Include initial issue of furnishings (furniture, appliances, and equipment) for newly constructed and renovated facilities; and management of replacement furnishings (repair, replace, pick-up and delivery, and maintaining minimum backup stock). Operating costs/expendable supply items such as linen are also funded from UH PE XX553F.

3.1.3.3. Use PE XXX79F (Facilities Operation) to provide furnishings, as authorized, for the Fire Department.

3.1.3.4. Use Family Housing O&M funds (P721.41, 721.42, and 722.62) to provide furnishings for government-owned FH, privatized and government-owned GOQ, and accompanied personnel authorized to live in foreign OCONUS community rental housing.

18 AFI32-6004 27 JANUARY 2016

3.1.3.5. Use 3400 O&M funds provided by requiring units/activities for furnishings in other authorized facilities such as ALS Dormitories or ICBM LCF/alert facilities

Sleeping and Entertainment area. Use of PE XX553F account is not allowed.

3.1.3.6. Lodging facilities. Lodging manager identifies & advocates furnishings budget and Force Support Squadron Commander/Director approves appropriated funds (APF) and nonappropriated funds (NAF) for furnishings and appliances.

3.2. Furnishings Authorizations. Furnishings for FH and UH are authorized and maintained according to Attachments 2 through 4 by type as space permits. Installations are not required to purchase all the authorized items for any category.

3.2.1. General Furnishings.

3.2.1.1. Hard Goods (also known as case goods). Hard goods are any type of tangible products such as wood, metal, glass or plastic that is intended to remain functional for an extended period of time. In general, a product provides in excess of three years of usage in order to be considered a hard good. Air Force intent is to sustain a life cycle of a minimum of 10-12 years for furniture items. Therefore, quality furniture such as solid wood or solid wood core furniture is purchased to meet the minimum 10-12 year life-cycle requirements. Do not purchase laminate or particle board furniture that cannot meet the expected life-cycle.

3.2.1.2. Soft Goods (also known as consumables or nondurable goods). Generally, soft goods are any products that are expected to have a life span of less than three years, unless specified otherwise. These items have no repair value and are to be replaced at the end of serviceable life. Soft goods include bedding, mattresses, box springs, mattress covers/pads, mattress/box springs encasements, and draperies. See Table 3.1.

3.2.2. Appliances/Equipment. Appliances are defined as domestic refrigerators, stoves, clothes dryers, clothes washers, freezers, dishwashers, microwave ovens, and ice machines.

FMS coordinates with the installation CE to ensure proper and adequate electrical and gas service or fuel availability for all requests for government-provided major appliances

(washer, dryers, refrigerators, freezers, ranges, dishwashers and ovens).

3.2.2.1. Refrigerators. For FH and UH, provide self-defrosting refrigerators with installed ice-maker. In FH and in UH with semi-private or private kitchens, provide refrigerators to accommodate the space provided. Note: Each room in D4A or configurations with a shared kitchen is allowed a mini-fridge in the sleeping room.

3.2.2.2. Stoves/Ovens. Provide self-cleaning stoves/ovens in FH and UH, as applicable.

3.2.2.3. Washers and Dryers. Washers and dryers are provided in government-owned or leased FH and UH at no cost to the resident. Provide commercial grade washers and dryers for UH. As a minimum when space permitting, one washer is provided for every

12 UH residents or fraction thereof, and one dryer per 8 UH residents (or 1 washer/1 dryer unit per D4A module). For UH, lease appliances unless it is more economical to purchase washers and dryers as government-owned. Government-owned washers and dryers are not authorized in CONUS FH, except in SCP housing. See AFI 32-6003, General Officer Quarters.

AFI32-6004 27 JANUARY 2016 19

3.2.2.4. Product Safety. Follow guidelines from manufacturer and consumer product safety using all available resources. FMS establishes procedures to register appliances and receive manufacturer current recall information for potential fire and safety hazards, as follows:

3.2.2.4.1. For CONUS, quarterly, FMS checks the Consumer Product Safety

Commission site to validate current recall information.

3.2.2.4.2. For foreign OCONUS, quarterly, FMS reviews information on the

Government-Industry Data Exchange Program, and coordinates with manufacturers to subscribe to email distribution lists of recalls and potential fire and safety hazards.

3.3. Acquisition. Furnishings and appliance purchases require close coordination and aggressive follow-up on orders to ensure the goods are delivered in a timely manner.

3.3.1. Before purchasing, FMS must use excess furnishings available at their installations and review available excess furnishings from other installations within MAJCOM or advertisement on the AF/CE Portal, Housing Program Group website. (T-1)

3.3.2. Maintain a back-order waitlist using eMH for items that are not currently available.

Organize the list by item and date of request. Revalidate back-order requirements monthly and purge the list of members who no longer have a requirement.

3.3.3. When the item arrives, issue to the oldest back-order first; initial issue shortages have priority over replacement shortages.

3.4. Warehouse Operations.

3.4.1. Facility Standards. To protect and safeguard the furnishings inventory, FMS must ensure the warehouses meet or exceed standards set in AFJMAN 23-210, Joint Service

Manual (JSM) For Storage And Materials Handling, and The Air Force Housing Support

Facilities Guide, Chapter 4, Furnishings Management Warehouse. (T-1) The warehouse area and dock areas are to provide adequate storage space and material handling areas for furnishings and appliances to include:

3.4.1.1. A staging area for processing inbound and outbound furnishing and a small workshop for minor maintenance and repair of furniture items.

3.4.1.2. A secured/locked storage area within FM warehouse for high value or pilferable items.

3.4.1.3. A segregated storage area to separate O&M and FH appliances and furnishings.

3.4.1.4. Sleeping rooms and storage rooms in UH facilities are not authorized space for furnishings.

3.4.2. Material Handling. FMS must follow established safety procedures and comply with required Occupational Safety and Health Administration laws and regulation, as applicable.

(T-0) Coordinate with the installation Safety Office on all matters relating to safety and accident prevention.

3.4.2.1. Stack mattresses and box springs in a manner that prevents safety hazards or damage to the assets. Observe manufacture recommend stacking limitations.

20 AFI32-6004 27 JANUARY 2016

3.4.2.2. Block refrigerator doors open when storing used refrigerator for air circulation to prevent odors and mildew. New refrigerator may be stored with doors closed in its original packaging (or repacked after labeling) for protection.

3.4.2.3. Use furniture pads or paper wrapping materials to protect furnishings items while being transported, unless they are already packed in corrugated or plastic shipping containers.

3.4.2.4. Cover items that are not in boxes or containers.

3.4.2.5. Inspect, service and then store returned assets to the back of the stock so that the assets are rotated and used for the fullest extent of life expectancy.

3.4.3. Receiving Furnishings. Base supply, transportation, and FMS must coordinate on the receipt of APF-purchased furnishings shipments. (T-1) On incoming shipments:

3.4.3.1. Verify the identification, quantity, and condition of furnishings. Immediately report any new furnishings that are damaged or of poor quality to base supply or base contracting. These agencies explain how to report deficiencies according to AFI 23-101, Air Force Materiel Management. Send information copies of deficiency reports through

MAJCOM to responsible contracting agency such as AFICA and info copy to HQ

USAF/A4CF.

3.4.3.2. Maintain records on the date of delivery for furnishings items.

3.4.3.3. Use the date of receipt to determine depreciation allowances on statements of charges, cash collection vouchers, deficiency reports, and reports of survey. Use the date of receipt to determine the age of the inventory for future furnishings replacement.

3.4.3.4. Maintain appliance warranty data by inserting information onto AF Form 4302, Appliance Warranty, listing make/model, warranty expiration date, serial number, and date of purchase. Affix it to the back of each appliance. The purpose is to have a record that determines if the appliance can be repaired under warranty provisions by the manufacturer. Use the date of receipt to determine depreciation allowances on statements of charges, cash collection vouchers, deficiency reports, and reports of survey.

3.5. Repair and Replacement of Furnishings. Repair and maintenance may be performed in-house or through local service contracts. Furniture may not be replaced unless the estimated cost of repair or rehabilitation, including any transportation expense, exceeds at least 75 percent of the cost of a new item of the same type and class. An exception is authorized in those unusual situations when rehabilitation of the furniture at 75 percent of the cost of a new item would not extend its useful life for a period compatible with the cost of rehabilitation. Replace appliance if the one-time cost for repair of the appliance is greater than 55 percent of replacement value.

3.5.1. Use manufacturer’s warranty service to the fullest extent.

3.5.2. Use O&M funds to repair furnishings procured with O&M funds; Use MFH funds to repair furnishings procured with FH funds.

3.5.3.