FA4809-12-R-0008-0001_COCESS_Amendment_1.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Jan-2013 04:00 PM to 11-Jan-2013 04:00 PM.

The following have been modified:

ATTACHMENTS

ATTACHMENTS:

EXHIBITS:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

1. See addendum below of this solicitation, for the particular “Instructions to Offerors—Commercial Items” (FEB 2012).

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ATTENTION:

ADDENDUM TO FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

1. FAR 52.212-1, paragraph (b)(6), is changed to read:

Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Blocks 30a, 30b, and 30c. An authorized official of the firm must sign the Standard Form 1449. Provide complete pricing for all items listed in Exhibit A located as an attachment to the solicitation for the base period and each subsequent option period; substitutions are not acceptable for any items. The Exhibit must be completed and returned in electronic form on a CD with the proposal. The Exhibit shall be in the Excel format (.xls) in which it has been attached. Exhibit A will be incorporated into the contract and will be used as item pricing for orders placed on CLIN X001.

*Note: CLIN X001 through CLIN X003 of the bid schedule shall not be priced, as the government will provide estimated pricing at time of award. CLINS X004 and X005 will need to have a price provided in the bid schedule.

2. FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) A completed copy of the representations and certifications at FAR 52.212-3 and DFARS 252.212-7000.

3. FAR 52.212-1, paragraph (b)(10), is changed to read:

As part of the evaluation process, the Government will assess each offeror’s past performance deemed recent and relevant to the requirements of this solicitation. Information requested includes successful execution of contracts, and in problem areas, the steps taken to resolve or correct. Offerors are cautioned that the Government may use information provided by the offeror and information obtained from other sources in the development of the performance assessments.

a. Content.

(1) Offerors shall submit a list of recent and relevant past and present performance references; this list is limited to the five (5) most recent and relevant contracts. Offerors shall submit the list along with their proposal no later than the date and time indicated on the Standard Form 1449, Block 8, to the following:

Kristine V. Baldwin, 4th Contracting Squadron, 1600 Wright Brothers Ave Bldg 3010, Seymour Johnson AFB, Goldsboro NC 27531

Electronic submission of proposals is not acceptable. For all listed contracts, provide the following information:

a. Company/Division name

b. Contracting agency

c. Contract number

d. Brief description of contract effort, including the number of separate and distinct commodities supplied under contract and whether the effort supported a multi craft facility maintenance operation providing building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists.

e. Total occupied square footage of facilities supported

f. Annual contract expenditures

g. Period of performance

h. Total contract value, including all modifications and options

i. Contracting Officer’s name, address, and telephone number

j. Comments regarding compliance with contract terms and conditions

k. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(2) Past/present performance information is limited to two pages; single sided, minimum 12 pt font, per contract for a total of 11 pages, which includes a Past/present Performance cover page. Company name shall be indicated on the top of each page.

RECENT past/present performance is defined as contracts performed within the last three years of the issuance date of this solicitation. In determining recency, the Government will only consider contracts in existence on or after 1 Oct 2009. This will allow offerors to provide the most current past performance information for consideration. Additionally, the government will not consider any new contract awarded or where performance began on or after 1 Jun 2012, due to the limited performance history of these efforts, so that the contract has at least six months of recorded performance.

RELEVANT past/present performance is defined as contracts that required the offeror to operate a supply/self help store for resale using a similar complexity of effort as provided in the Statement of Work contained in this solicitation. At a minimum, previous efforts must have supported a multi craft facility maintenance operation that provided building supplies, repair parts and system components to carpenters, electricians, heating, ventilation and air conditioning mechanics, plumbers, and entomologists. Total occupied square footage of facilities supported must be equal to or exceed a minimum of 2000 square feet with annual expenditures greater than one million dollars expended on a minimum of 400 separate and distinct commodities.

(3) A past performance questionnaire (Attachment 2) is provided with the solicitation so that offerors may send them to the references of their choice. Past performance references who have returned the questionnaires will be used in the past performance assessment. Past performance information shall include information on corporate experience and past performance which clearly demonstrates that the offeror is capable of conforming to contractual requirements to include information that clearly identifies the scope of the past performance reference. Past performance information may include data on efforts performed by other divisions, predecessor companies, key personnel who have relevant experience, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort. Past performance information should address how well the work was performed on other contracts, perception of customer satisfaction, interface and working relationship with key government personnel, whether there were cure notices, show cause letters or termination actions, whether Contract Discrepancy Reports (CDRs) were issued, total number of CDRs if applicable, and final amount of deductions. Discuss whether quality services were provided at original proposed prices. Describe any awards or special recognition for high-quality service. Offerors with no past experience in operating a supply store for resale shall state so.

(i). Each offeror is responsible for sending the attached past performance questionnaire to its chosen references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of the following:

Kristine V. Baldwin

Ms. Schondra Richardson

Contracting Specialist

Flight Chief

4th Contracting Squadron

4th Contracting Squadron

E-mail: kristine.baldwin@seymourjohnson.af.mil schondra.richardson@seymourjohnson.af.mil

Completed questionnaires must be submitted no later than the offer due date and time indicated on Standard Form 1449, Block 8. This requirement for the submission of questionnaires is in addition to the requirement for a list of recent and relevant contracts specified above.

(4) Teaming Arrangements: Teaming Arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of the contract. A teaming arrangement is not a formal merger of two or more business entities. The government recognizes the validity and integrity of teaming arrangements as detailed in FAR Subpart 9.6. All offerors are encouraged to review FAR Subpart 9.6 to acquaint themselves with its details. Since the government can only determine the responsibility of the prime contractor, per FAR 9.604(b), in accordance with FAR 9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members to include any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time teaming arrangement, each party to the arrangement must provide a list of past and present relevant contracts.

(5) Joint Ventures: Joint Ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint Venture, each party to the arrangement shall provide a list of project summaries as identified in this section.

(6) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime offeror.

*SAMPLE CONSENT LETTER*

Dear (Contracting Officer)

We are / I am currently participating as a (major subcontractor/joint venture/proposed program manager) with (prime contractor or name of entity providing proposal) in responding to the Seymour Johnson AFB, Request for Proposal FA4809-12-R-0008 for the COCESS requirement.

We/I understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process, we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company for major subcontractor/joint venture or signature of proposed program manager.)

Company Name:

Address:

4. FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of proposals.

5. The following is added to FAR 52.212-1

52.212-1(b)(12) TECHNICAL PROPOSAL:

TECHNICAL PROPOSAL:

1. WEB BASED PURCHASING SYSTEM:

a. Offerors must demonstrate the ability to provide a fully functional web-based purchasing system and catalog by providing access to an Internet web address. The web address will be used for evaluation purposes of each offeror’s proposal and shall be submitted at the time proposals are due. The web address shall provide the evaluation team the capability to evaluate the proposed web-based purchasing system against the functionality referenced in the addendum to FAR Clause 52.212-2. Offerors shall have a fully functional web-based purchasing system at the time of this evaluation. The internet web address and log-in/password shall be provided as part of the proposal for evaluation proposes. Reference Statement of Work Section 1.5.

2. MANAGEMENT PLAN:

a. Offerors must submit a management plan which outlines how this requirement will be managed. The management plan shall consist of the following in sufficient detail for the government to determine the feasibility of the management plan. The management plan is limited to nine pages; single sided, with a Management Plan cover page for a total of ten pages, and shall address the below 3 topics. Company name shall be indicated on the top of each page.

i. Onsite management/staffing sufficient to meet contract requirements in accordance with the Statement of Work paragraphs 4.3.2.1, 4.3.1.1, and 3.2.2.

ii. Inventory Control Procedures in accordance with the Statement of Work paragraph 1.7

iii. Staff knowledge level and ability to provide training for all items provided under this requirement.

52.212-1(m) GENERAL INFORMATION

INFORMATION REGARDING SUBMISSION OF PROPOSALS: WE WILL NOT ACCEPT EMAILED OR FAXED PROPOSALS. Hand carried proposals must be delivered to 4th Contracting Squadron, 1600 Wright Brothers Ave Bldg 3010, Seymour Johnson AFB, Goldsboro NC 27531. The sealed envelope or package used to submit your proposal must show the time and date for receipt, solicitation number, and name and address of the offeror. Mailed proposals (USPS, FedEx, UPS, DHL, etc...) shall be sent to, 4th Contracting Squadron, 1600 Wright Brothers Ave Bldg 3010, Seymour Johnson AFB, Goldsboro NC 27531, Attention: Kristine V. Baldwin. Complete proposals must be received by the 4th Contracting Squadron no later than the date and time specified in block 8 on the Standard Form 1449.

QUESTIONS ABOUT THE SOLICITATION MUST BE SUBMITTED IN WRITING TO KRISTINE BALDWIN VIA EMAIL: kristine.baldwin@seymourjohnson.af.mil NO LATER THAN 4:30PM EST ON MONDAY, 10 DECEMBER 2012. QUESTIONS REGARDING EXHIBIT A must be submitted in writing to Kristine Baldwin via email: kristine.baldwin@seymourjohnson.af.mil NO LATER THAN 4:00PM EST ON FRIDAY, 21 DECEMBER 2012. Answers to all timely submitted questions will be posted on https://www.fbo.gov/.

52.212-1(n) SMALL BUSINESS SUBCONTRACTING PLAN

All Large business shall submit a subcontracting plan with their proposal that demonstrates compliance with FAR Part 19, Small Business Programs. Offeror’s proposed Small Business Subcontracting Plan’s shall provide for proactive minimum small business subcontracting goals, include sound and effective methods to determine and meet those goals, adequately encourage small business participation, and provide for implementation of policies that meet the requirements of FAR Part 19.704 and their supplements.

(End of Addendum)

(End of provision)

(End of Summary of Changes)