SOW Postal Metering Machine FA480326Q0075 - Rev 1.pdf
PDF 201 KB Posted
- Attached to
- Shaw AFB Postal Metering Machine
- Solicitation number
- FA480326Q0075
About this file
This is a Performance Work Statement (PWS) for the procurement, delivery, installation, and ongoing maintenance of a postage meter leasing and mailing system for Shaw Air Force Base, South Carolina's Official Mail Center, managed by the 20th Contracting Squadron and 20th Force Support Squadron.
The contractor must provide a high-end mailing system capable of processing up to 300 letters per minute, with an estimated base volume of 800 monthly/10,000 annual mail pieces. Hardware requirements include a feeder accommodating mail up to 1-inch thick, a Weigh In Motion (WIM) Scale with one 70-pound external scale, remote label and report printers, conveyor stacker, and all required peripherals including PC and screen. The equipment must operate on standard USA voltage and type A/B plugs within an 8.8-foot by 2.6-foot workspace. The contractor shall provide cloud-based "Smart Software" supporting accounting, shipping, mailing, reporting, and tracking for up to six concurrent users, with auto-import of carrier rates from USPS and other carriers, "best way shipping" analysis, data export options, and delivery verification reports. The software must connect via standard commercial internet (Spectrum) and meet federal security standards including FedRAMP authorization if processing government data. Deliverables include fully installed and configured software, on-site training for all system operators, and annual service and software support with a same-day Service Level Agreement for inoperable equipment either virtually or physically. Standard consumables such as ink and meter tape are to be provided by the government. The period of performance commences upon contract award, with delivery, installation, and full functionality required no later than 30 calendar days after award. Contractor personnel must comply with Shaw Air Force Base security policies, obtain necessary base passes and identification, and adhere to all on-base restrictions including traffic laws and cell phone use policies. All work shall be performed during normal base operating hours (0730-1630 Monday through Friday, excluding Federal holidays). The system must meet all current and future USPS requirements for Intelligent Mail Indicia (IMI) technology.
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Text version
Solicitation/Award # Name of Service/Work
CUI
PERFORMANCE WORK STATEMENT (PWS)
FOR
OFFICIAL POSTAL CENTER POSTAGE METER LEASE AND MAINTENANCE
20 FSS/FSVP
Solicitation/Award # Name of Service/Work
TABLE OF CONTENTS
1. Scope/Description of Work
1.1 Specification of Work/Data Requirements
1.2 Description of Deliverable Products/Services
2. Location of Work, Period of Performance, all key participants.
3. General Information
4. Applicable Performance Standards/Documents
5. Special Requirements
Solicitation/Award # Name of Service/Work
1. Scope/Description of Work
This Performance Work Statement (PWS) defines the requirement for the procurement, delivery, installation, and training for a new mailing system. The contractor shall provide all necessary hardware, software, services, and training to deliver a fully functional mailing solution.
1.1 Specification of Work/Data Requirements
A. Hardware Capabilities:
• High-end range Mailing System capable of processing up to 300 letters per minute. (Estimated base volume: 800 Monthly/10K Annual Mail Volume.
• Feeder that accommodates mail up to 1-inch thick.
• Weigh In Motion (WIM) Scale and one (1) 70 lb external scale.
• Remote label printer and report printer.
• Conveyor stacker.
• All required peripherals, including PC and screen.
• Physical Constraints: Equipment must operate on standard [USA voltage standard and USA type A/B plugs] power and fit within a [ 8.8ft x 2.6ft] workspace.
B. Software ("Smart Software") & IT Cybersecurity:
• Cloud-based software for accounting, shipping, mailing, reporting, and tracking supporting up to [6 Users] concurrent users.
• Auto-import of all carrier rates from the United States Postal Service (USPS) and other carriers.
• "Best way shipping" analysis feature, standard data export options, and email alerts with delivery verification reports.
• Network: The provided PC and software will connect via [standard commercial internet line (spectrum)]
• Cybersecurity: Cloud-based solutions must meet federal security standards (e.g., FedRAMP authorization) if processing Government data.
C. Services & Support:
• Installation, smart configuration of the system, and "Smart training" for government personnel.
• Ongoing meter rental and annual software care/updates.
Solicitation/Award # Name of Service/Work
• Annual service and maintenance, to include an on-site Service Level Agreement (SLA) of [Same day either virtually or physically] for inoperable equipment.
• Provision of standard consumables (e.g., ink, meter tape) required for operation [Provided by the government].
1.2. Description of Deliverable Products/Services
The contractor shall deliver the following:
• Fully installed and configured Smart Software.
• On-site training for all system operators.
• Annual service and software support
2. Location of Work, Period of Performance, all key participants.
• Location of Work: The work shall be performed at Shaw Air Force Base, SC in the Official Mail Center.
• Period of Performance: The period of performance will commence upon contract award, machine will be delivered, installed, and fully functional NLT 30 calendar days after contract award
• Key Participants:
• Government: 20th Contracting Squadron, Shaw Air Force Base & 20th Force Support Squadron
3. General Information
This is a non-personnel services contract to provide a complete mailing system, including purchase, installation, training, and recurring maintenance.
• Contractor Responsibilities: The contractor shall be responsible for all aspects of delivering and maintaining the mailing system as described in Section 1. This includes scheduling the delivery, installation, and training with the government point of contact.
• Hours of Operations: Contractor performance of on-site work shall be conducted during normal base operating hours, typically 0730-1630 Monday through Friday, excluding Federal holidays.
• Recognized Holidays: The contractor is not required to perform work on Federal holidays.
• Base Closure: In the event of a base closure due to weather, security, or other emergencies, the contractor shall not be permitted on the installation.
Solicitation/Award # Name of Service/Work
4. Applicable Performance Standards/Documents
• The system shall meet all current and future United States Postal Service (USPS) requirements for Intelligent Mail Indicia (IMI) technology.
5. Special Requirements
• Security: Contractor employees may be required to undergo background checks to be granted access to the installation. All contractor personnel shall comply with Shaw Air Force Base security policies and procedures.
• Pass and Identification Requirements: The contractor shall be responsible for obtaining all necessary passes and identification for its employees to access the worksite.
• On-base restrictions/policies: The contractor and its employees shall adhere to all on-base policies, including traffic laws, speed limits, and restrictions on the use of cell phones while driving.
• Training: The contractor shall provide comprehensive on-site training to government personnel on the operation and maintenance of the new mailing system.
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