BTS SV - Minutes Final.pdf

CUI

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (AETC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

CUI

COMBAT AIRPOWER STARTS HERE

6 April 2022

MEMORANDUM FOR RECORD

FROM: 49th CONTRACTING SQUADRON/PKA 490 First St., Bldg 29, Ste 2111 Holloman AFB, NM 88330-8131

SUBJECT: Pre-Proposal Briefing / Site Visit (SV) Meeting Minutes for Base Telecommunications System (BTS), Solicitation FA4801-22-R-0002

1. The site visit began at 0900 on 24 March 2022 at the Holloman AFB, Visitor Center, Bldg 1. It is noted, supplemental information has been added, which is information received after the SV meeting.

This information is in italics. The following individuals listed below were in attendance:

Name Organization / Company Title Phone Sally D. Roberts 49 CONS Contracting Officer (575) 572-5293 Jennifer D. Sternthal 49 CONS Alt Contracting Officer (575) 572-7503 SSgt Joshua Moody 49 CONS Contract Specialist (575) 572-2088 Sandra Mata 49 CONS Alt Contract Specialist (575) 572-0070 Jacob Freeman 49 CONS Alt Contract Specialist (575) 572-7156 McMullen, Cameron 49 CS Contracting Officer Rep (575) 572-3215 Robertson, Trevor 49 CS Chief of Plans (575) 572-3215 Dinh, Leo 38 ES/ENPW Network Engineer (954) 884-8671 Blease, Katherine Intranet Communications Group President (954) 610-4852 Cofield, Susan Intranet Communications Group Program Manager (405) 973-8104 Hellenga, Bruce Arcticom LLC General Manager (907) 230-3510 Smith, Jack Arcticom LLC Project Manager (907) 230-3510 Page, Michael First American Business Solutions Inc. Senior Support Engineer (254) 479-0971 Owens, Cody Bowhead Base Operations LLC Senior Project Manager (580) 379-9776 Telles, Jon Ka’ala Systems Technology BTS Site Manager (575) 430-7270 Wittbordt, Paul Brawley Superintendent (469) 570-8894

2. Ms. Roberts welcomed and thanked all attendees for their appearance. After attendance was taken, the group boarded a Government bus and began the site visit. The bus, entered through the main gate and traveled northwest on First Street, passing the Medical Center. MSgt McMullen pointed out the Medical Group on the right. The bus continued and passed the Base Headquarters building (Bldg 29), also on the right. MSgt McMullen then pointed out the Base Telephone Switch Office (Bldg 221) on the left, the Shoppette/Gas Station (Bldg 33) on the right and then building 45 (the previous German Air Force Headquarters) at the end of First Street.

3. The bus curved north and stopped at the Northside Remote Telephone Switch (Bldg 1081) at 0920.

Attendees were given the chance to view inside the switch building.

4. At 0935 the bus left the Northside Remote Telephone Switch, followed Douglas Ave to the Westside of the base in which MSgt McMullen pointed out the Weapons Storage areas on the right and Test Group on both sides of Douglas Ave. Continuing around the base perimeter, the bus turned left on Kelly Ave in which the bus passed the Basic Expeditionary Airfield Resources (BEAR) Base compound on the right.

Passing the BEAR compound, the bus curved right onto Forty Niner Ave, traveling southeast to Trinity;

turning left on Trinity and going a few blocks, stopping at the Westside Telephone Remote Switch (Bldg 878), which is across from build 811; time is 0945. Attendees were given the chance to view inside the switch building.

5. At 0955 the bus left Bldg 878, heading back towards main base on Forty Niner Ave, passing the west side round-a-bout in which right leads to the west gate and left to Eleventh Street. It was mentioned that all trucks, deliveries must use the west gate entrance. As the bus went northwest on Eleventh Street, MSgt McMullen pointed out the lodging facilities (on the right), a little further on he pointed out the Fitness Center (Bldg 588) (on the right), then the track & field area and Base Operations (on the left side).

At the end of Eleventh Street, the bus turned right on Delaware Ave, past one of the Fire Departments, Maintenance area, Operations area, and Remotely Piloted Aircraft (RPA) area.

6. The bus turned right on First Street (going southeast) and just past Idaho Ave (and before New Mexico), the bus turned right on a dirt road to enter the Base Telephone Switch Office (Bldg 221) at 1010. This is where the COR(s) and BTS contractor's office are located. All Attendees toured the offices and telephone equipment switches. After touring Bldg 221, all attended gather in the BTS contractor’s office for a Questions and Answers session. Ms. Roberts reminded all interested parties that remaining questions were due by 1700 MDT, 25 March and proposals must be submitted by 1700 MDT, 05 April.

Ms. Roberts informed all that meeting minutes, presentation and listing of all attendees would be posted to SAM.gov. Supplemental: An amendment to extend the proposal due date and update the PIRRM & a clause is forthcoming.

7. Ms. Roberts again thanked everyone for attending the Pre-proposal Briefing which concluded at 1055.

All attendees boarded the bus and headed back to the main gate visitor's center (Bldg 1) which ended the Site Visit at 1105. The foregoing is a brief summary of the site visit held for the subject solicitation.

PREPARED BY: APPROVED BY:

JOSHUA D. MOODY, SSgt, USAF SALLY D. ROBERTS, Civ., DAF Contracting Specialist Contracting Officer

Attachment:

1. Itinerary for BTS Site Visit

ITINERARY BTS SITE VISIT, 23 March 2022

Roll Call/Load Bus at Visitor Center (Bldg. 1)

1. Leave the Visitor Center (Bldg. 1)/Pass thru Main Gate

2. Travel down First street to the GAF Area

• Point out the Med Group, Bldg. 29, shoppette

3. Stop at Bldg. 1081 the Northside Remote Telephone Switch

• Point out the Test Group Area

4. Load bus at Bldg. 1081 and head to Weapons Storage Area

5. Following Douglas Ave to Kelley Ave around the Westside of the base heading to Bldg. 878 the Westside Remote Telephone Switch

• Point out BEAR Base

6. Stop at Bldg. 878

• Point out areas around the Bldg.

7. Load bus and head out to main part of the base on 49er Road

• Point out CDC, Lodging, track and field area and Base Ops.

8. Head down Delaware Ave to First street

• Point out the Fire Dept., MXG area, Ops area, and the RPA area

9. Turn on First Street and head to Bldg. 221, Base Telephone Switch Office

• Stop at Bldg.221

10. Load bus and head down Idaho Ave

• Point out the Network Control Center, CAC, Main Exchange and the Bowling Alley

11. Turn on Sixth Street heading to Bldg. 788 (Family Readiness Bldg.)

• Point out the Holloman Club

12. Turn into the parking lot at Bldg. 788 for Pre-proposal Briefing.

13. Load bus to head to main gate

14. Tour is over

Thank you for coming and have a great day!