Atch 3 5-pg NCIC_Base access_05Apr22_Amd 0001.pdf

National Crime Information Center (NCIC) – Visit Access Request (VAR), Holloman AFB, NM

For contracts awarded/administered by the 49th Contracting Squadron.

Be advised: IAW REAL ID Act, All Identification cards marked "Not Valid for Federal Purposes";

"Federal Limits May Apply" are NOT authorized unescorted access to Holloman AFB. Those individuals will be vetted and need a valid sponsor with escort authority present. Those individuals will receive an

ESCORTED visitor pass and the escort official will be responsible for them at all times while on the installation.

Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM.

All employees will be briefed on and shall comply with Holloman AFB security requirements. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and

Citizenship, and/or a residential alien card. The format for a Visit Access Request Form will be provided upon request. By submitting this information on the VAR the employee is authorizing the U.S.

Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. Fitness determinations for civilian contractors will be conducted by vetting these individuals through NCIC, NMLETS, TSDB and HAFB debarment, suspension, revocation roster, and the HAFB Base Access Eligibility Matrix. Contractors will ensure that the VAR is provided to the 49 SFS Welcome Center (Bldg. 1) at least 3-5 business days prior to requested installation access for processing and 7 business days prior for foreign nationals. Foreign nationals will not be granted unescorted entry to the installation. Civilian contractors requiring base access are not, at any time, authorized unescorted access to sensitive areas or access to government information networks.

Delivery drivers will provide a bill-of-lading or delivery receipt at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contracting company to add the driver(s) to a VAR to undergo the appropriate background check. Contractor employees shall report to the 49 SFS Pass and

Registration Office (Bldg. 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver’s license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation.

All Contracting Organizations:

(a) Ensure contract provisions are included requiring contractors to return all local access credentials to the WC when contract is completed or when a contractor employee no longer requires access to the installation. The sponsoring organization of the contract will ultimately be responsible for the conduct of contractors. Ensures contracting organizations include commercial vehicle inspection requirements are included in Statements of Work.

End NCIC REQUIREMENTS

Sol # FA480122R0002-0001

05 Apr 2022 Attachment 3 Page 1 of 5

Base Access/Contractor Background Checks Inquiry (December 2015)

1. Base access waiver request and instructions documents (Appeal Process/Instruction): If an individual contractor was denied installation access as a result of an unfavorable background check and cross referenced with the attached matrix, the individual and contractor are advised that the individual in question, has received an unfavorable background check and that the information in the check cannot be released outside of Law Enforcement agencies. They are then advised how to obtain information concerning their record and the appeal process and provided written step-by-step instructions on how to do same.

The process is as follows; if past criminal history is unknown: The individual must send a written request to the Federal Bureau of Investigations, Criminal Justice Information Services Division and attach an

$18.00 check. Additionally, they must submit a complete set of (rolled inked fingerprint impressions), with name, date, and place of birth which can be obtained from the local police departments. Once the individual receives the information pertaining to their background from the FBI, they must then submit a letter of memorandum explaining the negative information identified in the background check and justification as to why the decision to be denied access should be reconsidered. Furthermore, a character reference letter will be required by their immediate supervisor along with a letter from the sponsoring unit commander requesting the contractor employee be authorized access.

2. Procedures for contractors to submit access requests for pre-approval (prior to work): Contractors are able to proceed with contractor employee installation access paperwork when given the order to proceed at the final preconstruction meeting. The final preconstruction meeting occurs 14-30 days prior to the project start date. At that time, the contractor is provided all the paperwork and instructions required for their employees to be granted installation access. The background checks are then completed by

Holloman AFB (HAFB) Security Forces (SF). The background checks are completed an average of 3 business days upon receipt but will not exceed 5 business days. Contractors will re-submit and vetting re-accomplished at least every 12 months for the duration of the specified contract. Contracting units

(CONS/MICC) ensure contractors are aware of the 49 WG contractor vetting requirements and the potential effects of revealed unfavorable information.

05 Apr 2022 Attachment 3 Page 2 of 5

HAFB ACCESS ELIGIBILITY MATRIX

ALL OFFENSES LISTED IN RED ARE ACCESS DENIED.

ACCESS DENIED: DENIES ACCESS TO THE INSTALLATION NOT EMPLOYMENT.

REF: AIR FORCE MANUAL 31-113v3, 22 July 2021, Para. 2.12. FITNESS DETERMINATION

HAFB IDP, 31 Jan 2020 & 49 SFS OI 31-3, 01 Oct 2020

OFFENSE/REASON DESCRIPTION/NOTES

ANY FELONY CONVICTION OR CHARGES

Felony crimes include but are not inclusive of:

ACTIVE PAROLE , PROBATION OR CASE PENDING

AGGRAVATED ASSAULT

ARMED ROBBERY

ARSON

BLACKMAIL

BRADY ACT VIOLATIONS

BRIBERY

CHILD ABUSE

CHILD MOLESTATION

CHILD PORNOGRAPHY

CONTRIBUTING TO DELINQUENCY OF A MINOR

DOMESTIC ASSAULT/ABUSE

DRUG POSSESSION WITH INTENT TO SELL, OR

DRUG DISTRIBUTION

EMBEZZLEMENT

ESPIONAGE

EXTORTION

FIREARMS/EXPLOSIVE VIOLATION

FORGERY

FRAUD

GANG MEMBER

HABITUAL DRUG OFFENDER

HOMICIDE

HUMAN SMUGGLING

HUMAN TRAFFICKING

INVOLUNTARY MANSLAUGHTER

KIDNAPPING

LARCENY (THEFT OFFENSES)

MANSLAUGHTER

MURDER

ORGANIZED CRIME

PROSTITUTION

PUBLIC INDECENCY

RACKETEERING

RAPE

REGISTERED SEX OFFENDER

SABOTAGE

SEXUAL ASSAULT/SEX OFFENSES

• THIS INCLUDES STATE AND FEDERAL

FELONIES

• FOR FELONY OFFENSES THAT OCCURRED

WITHIN THE LAST 10 YEARS

• IF DISPOSITION/FINDINGS OF OFFENSE IS:

“UNKNOWN”

“PENDING”

“DEFERRED”

“NO CONTEST/NOLO CONTENDE”

OR

THE DISPOSITION IS NOT LISTED IN ANY

MANNER IN THE CRIMINAL HISTORY:

THE BDOC CONTROLLER/FLIGHT SGT OR

FLIGHT CHIEF WILL UPCHANNEL THE BASE

ACCESS DETERMINATION TO THE WELCOME

CENTER STAFF DURING DUTY HOURS AND

AFTER HOURS CONTACT OPERATIONS SUPT

OR HIGHER

05 Apr 2022 Attachment 3 Page 3 of 5

SOLICITING A MINOR

TAX EVASION

TREASON

TERRORISM

VEHICULAR HOMICIDE

VOYEURISM(PEEPING TOM OFFENSES)

ACTIVE WARRANT INDIVIDUAL WANTED BY FEDERAL, STATE, LOCAL

OR OTHER CIVIL LAW ENFORCEMENT AGENCIES

ANTI-GOVERNMENT ACTIVITIES KNOWINGLY AND WILLFULLY ENGAGED IN ACTS

OR ACTIVITIES DESIGNED TO OVERTHROW THE

U.S. GOVERNMENT BY FORCE

PROTECTION ORDER/RESTRAINING ORDER IF THE PROTECTED PERSON(S) LIVE OR WORK ON

HOLLOMAN AFB AND/OR WITH OTHER HISTORY

OF CONVICTED CRIMES

NAME LISTED ON A FEDERAL/STATE "WATCH

LIST" OR "HIT LIST"

ON ANY FEDERAL OR STATE AGENCY’S WATCH

LIST OR HIT LIST FOR CRIMINAL BEHAVIOR OR

TERRORIST ACTIVITY

TERRORIST THREATS/ACTIVITIES REASONABLY SUSPECTED OF BEING A TERRORIST

OR BELONGS TO AN ORGANIZATION WITH

KNOWN TERRORISM LINK/SUPPORT

UNABLE TO VERIFY INDIVIDUAL’S CLAIMED

IDENTITY

THE NAME, DOB AND/OR SSAN DO NOT MATCH

THE RECORD IN NCIC

LISTED ON ANY US MILITARY INSTALLATION

BARMENT

THIS IS GENERALLY FOUND DURING DBIDS

CHECKS

MISDEMEANOR OFFENSES IN WHICH THERE ARE

THREE OR MORE OFFENSES WITHIN A TEN YEAR

TIMEFRAME

SEE NOTE 3

NOTE 1: All individuals who are Denied Access to HAFB can appeal their entry status. The individual will receive an appeal process briefing and documentation from a member of the HAFB Welcome Center Staff. Once the appeal has been reviewed, installation entry will be determined on a case by case basis.

NOTE 2: Federal government defines a felony as a crime punishable by death or imprisonment in excess of one year. In New Mexico, felony crimes are categorized into five classes: capital felonies and first degree to fourth degree felonies. A capital felony is the most serious crime in New Mexico, a first degree felony is the second most serious felony crime, and fourth degree felonies are the least serious felonies.

NOTE 3: IF MISDEMEANOR CASES ARE LESS THAN THREE OFFENSES AND/OR LESS THAN TEN YEARS, HOWEVER, THE BDOC CONTROLLER HAS CONCERNS ABOUT THE TYPE OF OFFENSE(S) BRIEF FLIGHT SERGEANT OR ABOVE

FOR A FINAL DETERMINATION

WELCOME CENTER PERSONNEL, BDOC CONTROLLERS AND FLIGHT SERGEANTS AND ABOVE IN THE

CHAIN OF COMMAND MAKE BASE ACCESS/DENIAL DETERMINATION (ENTRY CONTROLLERS DO

NOT MAKE DETERMINATION)

05 Apr 2022 Attachment 3 Page 4 of 5

05 Apr 2022 Attachment 3 Page 5 of 5