Statement of Requirement

(SOR)

“MSA Gate with Ballard” at

Joint Base Langley-Eustis

“Rev. 5, 22 September 2026”

1.0 Introduction

1.1 Mission: The primary mission of the 1st Munitions Squadron is to safely store, maintain, account for, and deliver munitions in direct support of Joint Base Langley-Eustis sortie generation and ACC operational taskings. Secure, reliable access to the Munitions Storage Area (MSA) is essential to maintaining positive control of the stockpile and enabling uninterrupted munitions movement, inspections, and accountability actions. Replacing the degraded MSA vehicle and personnel gates directly supports this mission by restoring compliant access-control capability, ensuring safe and timely entry for personnel and vehicles, and maintaining the integrity of the controlled area. The contractor is expected to deliver fully functional, compliant, and durable gate systems that enhance security, reduce operational delays, and support continuous mission execution.

1.2 Background: The Munitions Storage Area has served as the primary controlled-area for munitions storage and accountability operations for decades. Over time, both the vehicle and personnel gates have experienced structural degradation, mechanical failures, and wear beyond sustainable repair. These issues have resulted in repeated malfunctions, increased CE maintenance burden, and operational delays during daily munitions movement.

Historically, the gates have been patched through short-term fixes; however, the aging infrastructure no longer meets current physical security standards or reliability requirements. Replacing both gates is essential to maintaining controlled-area integrity, supporting safe munitions operations, and ensuring the squadron can meet wing-level sortie generation and readiness demands.

1.3 Scope: This requirement covers the full replacement of the MSA vehicle gate, including removal of existing infrastructure and installation of operator system. Work will support 1 MUNS, Security Forces, and Wing mission operations at Joint Base Langley-Eustis. Desired outcomes include restoring reliable, compliant access to the controlled area; improving security posture; reducing CE maintenance workload; and ensuring uninterrupted munitions movement in support of ACC taskings. The contractor will deliver high-quality, durable gate systems capable of withstanding daily operational use, environmental exposure, and long-term mission requirements.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays. Work hours are from 0700 to 2300 local Eastern Standard time.

3.0 Product Specifications & Installation Requirements

3.1 Technical Product Specifications & Hardware Requirements. The Contractor shall furnish all labor, materials, equipment, transportation, and supervision required to install a fully operational, integrated, and code-compliant vehicle gate system. All work shall meet UL 325 (Standard for Safety of Gate Operators) and ASTM F2200 (Standard Specification for Automated Vehicle Gate Construction).

3.1.1. Primary Vehicle Slide Gate Fabric & Structural Support:

3.1.1.1. Dimensions & Material: Install one (1) new 7' tall dual-track (top & bottom track) aluminum framed cantilever slide gate for a 24' opening. Gate fabric shall be 9-gauge steel with a 2-inch galvanized mesh pattern, meeting Federal Specification RR-F-191-K.

3.1.1.2. Security Topping: Gate shall feature a 45-degree outward-facing outrigger supporting three (3) strands of heavy-duty galvanized barbed wire, establishing an overall physical barrier height of 8 feet in accordance with DAFMAN 31-108.

3.1.1.3. Structural Gate Posts: The Contractor shall structurally inspect the existing 4-inch O.D.

Schedule 40 galvanized steel gate posts. If found to be plumb, stable, and free of defects, they shall be prepped and reused. If found structurally deficient, the Contractor shall notify the government and furnish and install new 4-inch O.D. Schedule 40 galvanized steel support posts set in concrete foundations.

3.1.2. Heavy-Duty Automated Vehicle Gate Operator & Backup Power:

3.1.2.1. Motor/Operator: Install one (1) new HySecurity model HD30 (or approved equivalent) heavy-duty commercial chain-drive slide gate operator mounted on the existing concrete pad (pad to be prepped and reused, or replaced if damaged).

3.1.2.2. Speed Performance: The gate operator must open the vehicle gate at a speed of no less than 1 foot per second to minimize the vulnerability to theft or loss in accordance with DoDM 5100.76, Enclosure 4, Paragraph 1. Open and close speeds must be independently adjustable.

3.1.2.3. Integrated Uninterruptible Power Supply (UPS): The operator shall include an integrated 24V

DC battery backup system housed within the operator enclosure (utilizing a minimum of two (2) 8Ah batteries). The battery backup system must monitor battery condition and provide an absolute minimum of 100 complete open/close cycles (or 24 hours of continuous standby operation) upon total loss of AC primary utility power, satisfying DoDM 5100.76 independent power standards.

3.1.2.4. Manual Disconnect: The system must feature a secure, mechanical manual disconnect lever accessible from the inside of the perimeter to allow rapid manual egress of vehicles during emergency evacuations (Explosives Safety egress in accordance with DESR 6055.09).

3.1.3. Security Access Controls & Safety Devices:

3.1.3.1. Keypad Integration: The contractor shall disconnect, test, and integrate the two (2) existing

Linear AK-11 digital keypads into the new automated operator systems. Code management shall remain under 1 MUNS key control in accordance with DoDM 5100.76.

3.1.3.2. Gooseneck Pedestal: Relocate the existing gooseneck reader pedestal to the vehicle driver-side approach roadway. This includes all necessary electrical routing and weatherproofing.

3.1.3.3. Concrete Bollards: Remove existing bollards protecting the keypads at their current location and install new bollards in the location of the new gooseneck pedestals.

3.1.3.4. Entrapment Protection (UL 325 Compliance): Install one (1) set of weather-resistant safety photoelectric beams across the vehicle gate opening to immediately stop and reverse the gate upon obstruction.

3.1.3.5. In-Ground Vehicle Loops: Test and reuse existing in-ground safety/reversing loops. The

Contractor shall sawcut the asphalt and install/extend inductive loop wires to support automatic free-exit and safety-reversal operations for arriving and departing munitions vehicles.

3.1.3.6. Grounding: The gate operator and fence structure shall be fully grounded using a copper ground rod, grounding clamps, and copper wire.

4.0 Special Requirements

4.1 Security & Safety

4.1.1. Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2. Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Demolition, Utility Disconnection, and Disposal Requirements:

4.2.1. Electrical Disconnection & Operator Removal:

4.2.1.1. Safe Disconnection: The Contractor shall safely disconnect and lock out all electrical power feeds to the existing vehicle slide gate operator prior to commencing work. Disconnection must comply with OSHA lockout/tagout standards and be coordinated with JBLE CE utilities.

4.2.1.2. Operator Removal: The Contractor shall unbolt, remove, and completely dispose of the old, degraded motorized vehicle slide gate operator.

4.2.1.3. Base Prep: The existing concrete mounting pad shall be cleared of all old hardware, anchors, and debris, and inspected for structural reuse.

4.2.2. Vehicle Slide Gate Removal:

4.2.2.1. Gate Demolition: The Contractor shall remove and dismantle the existing steel cantilever slide gate from its support tracking and post assemblies.

4.2.3. Hauling and Legal Disposal:

4.2.3.1. Off-Base Hauling: The Contractor shall be solely responsible for hauling away and legally disposing of the demolished slide gate, the old gate motor operator, and all associated mechanical/structural debris.

4.2.3.2. Worksite Cleanliness: No demolished equipment, hardware, or construction debris shall be abandoned on Joint Base Langley-Eustis. The worksite shall be swept and cleared of all metal shavings, concrete dust, and fasteners daily.

4.3. Warranty, Maintenance, & Emergency Service Level Agreement (SLA): Due to the critical national defense mission of the 1st Munitions Squadron and the high-security requirements of the Munitions Storage Area (storing PL4 resources), system downtime represents an active threat to base security and operational readiness.

4.3.1. Warranty Requirements:

4.3.1.1. Workmanship Warranty: The Contractor shall provide a minimum one (1) year comprehensive warranty on all installation labor and workmanship from the date of final government acceptance.

4.3.1.2. Equipment Warranty: The Contractor shall transfer the standard manufacturer's warranty on all hardware to the government (minimum 1-year warranty on the HySecurity HD30/equivalent gate operator and major electronic components).

4.3.2. Emergency Repair Service Level Agreement (SLA):

4.3.2.1. Critical Response Window: In the event of a gate operator mechanical failure, locking hardware malfunction, or safety loop failure, the gate represents an active security vulnerability. Due to the assets in the Munitions Storage Area, we request that the contractor provide urgent high-priority support.

4.3.2.2. On-Site Response Time: Contractor technicians must arrive at JBLE J-594 Worley Rd within five duty days of notification by the Contracting Officer or designated 1 MUNS representative.

4.3.2.3. Resolution Window: The Contractor must fully restore gate automation and electronic security locking functionality within seventy-two (72) hours of arrival on-site. If a replacement part is backordered, the contractor must coordinate with the 1 MUNS to establish a temporary, physically secure, and lockable barrier solution at no additional cost to the government.

4.4. Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.5. Shipping Instructions: N/A

4.6. Government Furnished Material: N/A

4.7. Applicable Directives: The Contractor shall comply with all applicable federal, Department of Defense (DoD), Air

Force, and local installation directives, instructions, and standards. The design, materials, installation, and security integration of the MSA vehicle and personnel gates shall specifically adhere to the following:

4.7.1. Physical Security and Perimeter Barriers

4.7.1.1. DAFMAN 31-108 / AFI 31-101 (Integrated Defense and Physical Security): Establishes the physical security, fencing, clear zone, and gate standards for Air Force Controlled Areas and Protection Level 4 (PL4) resources. Fencing and gates must match or exceed a 7-foot height (9-gauge steel fabric) topped with a 45-degree outward-facing outrigger carrying three strands of barbed wire, creating a cumulative 8-foot physical barrier.

4.7.1.2. Unified Facilities Criteria (UFC) 4-022-03 (Security Fences and Gates): Governs the structural engineering, materials, and mechanical installation standards for heavy-duty motorized vehicle slide gates and pedestrian walk gates on military installations.

4.7.2. Munitions Security, Locking, and Key Control

4.7.2.1. DoD Manual 5100.76 (Physical Security of Sensitive Conventional Arms, Ammunition, and

Explosives): Prescribes the mandatory Department of Defense physical security baseline standards for perimeters, gates, locking systems, and access controls at munitions storage and maintenance facilities. Mandates that perimeter gates be constructed of 9-gauge galvanized steel mesh (minimum 6 feet excluding outrigger) and secured using high-security locking devices and independent backup power sources.

4.7.2.2. DAFMAN 21-201 (Munitions Management), Chapter 7 (Physical Security and Asset Control): Mandates positive control, physical security, and locking standards within the Munitions Storage Area (MSA). Requires perimeter gates to be secured with GSA-approved locking systems.

4.7.2.3. MIL-DTL-43607J (Detail Specification: Padlock, Key Operated, High Security, Shrouded Shackle): Specifies the military performance standards for high-security padlocks (e.g., Sargent & Greenleaf 833C or 951) used to secure munitions resources and gate structures.

4.7.2.4. DAFMAN 21-200 (Munitions General): Establishes overall management policies for munitions structures, ensuring physical plant upgrades support safe storage and maintenance operations.

4.7.3. Explosives Safety and Emergency Egress

4.7.3.1. DESR 6055.09 / DAFMAN 91-201, ACC Supplement (Explosives Safety Standards):

Mandates that all facilities and enclosed perimeters within explosives clear zones feature rapid, unobstructed evacuation and egress routes to protect personnel in the event of an explosives mishap, fire, or emergency.

4.7.3.2. NFPA 101 (Life Safety Code), Chapter 7 (Means of Egress): Requires that the personnel walk gate (replacing the turnstile) be equipped with quick-release egress hardware (panic bar) to allow immediate, keyless exit from the inside without special tools or knowledge.

4.7.4. Maintenance, Operations, and Integration

4.7.4.1. AFI 21-101, 1 FW Supplement (Aircraft and Munitions Maintenance), Chapter 11

(Munitions Activity): Outlines local 1st Munitions Squadron (1 MUNS) responsibilities to manage and secure the MSA, requiring direct coordination with the 633d Civil Engineer Squadron (633 CES) for facility maintenance and the 633d Security Forces Squadron (633 SFS) for automated entry control systems (AECS) and RFID integration.