Attachment 1 - Request for Quote_MSA Gate 1 (1).pdf

This is a REQUEST FOR QUOTE (RFQ) prepared in accordance with GSARS Subpart 538.71 and R-DFARS Part 8. Per GSARS Subpart 538.71, a quote is not an order. This announcement constitutes the only solicitation.

This RFQ WILL be posted to the Governmentwide Point of Entry (GPE), normally found at SAM.gov at https://sam.gov/content/home.

The RFQ number is FA480026Q0114 and incorporates provisions and clauses by reference. It is the responsibility of the contractor to be familiar with applicable clauses and provisions. The clauses may be accessed electronically and in full text at this website: https://www.acquisition.gov/far-overhaul.

The 633d Contracting Squadron, located at 14 Burrell Street, Bldg. 67 Joint Base Langley-Eustis (Langley) requests responses from qualified sources capable of providing providing fences that are identified in the attached Statement of Work (SOW). All items shall be new. This RFQ is 100% set-aside for a small business.

Important Information:

Line Items:

CLIN QTY LINE-ITEM DESCRIPTION

Repair of 1 MUNS Gate 1 Lot 0001

Required Delivery/Installation Date (RDD): 45 Days After Receipt of Order (ARO)

NAICS: 238990

PSC: 5660

Physical/ Shipping Address: 594 Worley Rd Hampton, VA 23665

A site visit will be held at 1400 EST on 3 September 2026 at the physical address noted above.

To receive base access, please reach out to TSgt Raven Carpenter at raven.carpenter@us.af.mil. Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM): Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered, otherwise known as “Best Value.”

Quote Submission and Questions:

Submission: Responses to this solicitation are due by 1600 EST on 10 Sept 2026. Email quotes to Sigourney Rosario at sigourney.rosario@us.af.mil AND Elizabeth Adriatico at elizabeth.adriatico@us.af.mil.

Questions: Vendors may submit questions regarding clarification of solicitation requirements to Sigourney Rosario by e-mail at sigourney.rosario@us.af.mil by 8 Sept at 1600 EST. Any questions received after this date may not be answered.

Provisions and Clauses Included by Full Text:

52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services – Addendum

1. General Instructions

The purpose of these instructions is to prescribe the format of the RFQ and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

To ensure a timely and equitable evaluation, the vendor shall follow the instructions contained herein. The vendor is required to meet and address all the requirements included herein and must clearly identify any exception to the terms and conditions as well as provide complete accompanying rationale. The vendor’s response, when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ.

Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired. The RFQ response shall consist of:

(1) Price Volume

Each quote must break down pricing. This shall be a separate document from technical capability. If asked, vendors shall provide one of the following upon request from the Government to determine price fair and reasonableness. Note, this is for illustrative purposes only and is not an exhaustive list.

a) Two (2) invoices for the same or similar parts sold to Government or commercial customers within the last five years

b) Published price list or catalog

c) Contract numbers for the same or similar items sold to Government agencies

(2) Technical Volume

Each quote must provide a detailed (unpriced) capabilities statement for review and acceptance by the government’s Technical POC. The technical capability portion of the quote should include (if applicable):

a) Lead time for each line item

b) Product Specifications & Installation Requirements IAW Section 3.0 of the SOR "Rev. 2, 28 August 2026"

Each quote must explicitly state the vendor’s ability or inability to meet the required delivery terms. If installation is required, the vendor must provide an installation schedule which falls within the parameters of the required delivery terms.

Quote Format:

To be considered for this opportunity, all quotes shall:

1. Be submitted in either Microsoft Word, Excel spreadsheet, Adobe PDF, or a combination of the three and shall not exceed 4 pages in total length

2. Include name, address, and phone number of the vendor, vendor’s point of contact (name and phone number), business size, Unique Entity Identifier (UEI), and CAGE code

3. Acknowledge shipping Terms: FOB Destination

4. Include responses to provisions that require vendor completion of information, representations, and certifications

5. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments

6. Be valid for a minimum of thirty (30) calendar days

(end of clause)

52.212-2 -- Evaluation -- Commercial Products and Commercial Services – Addendum

1. The Government will utilize comparative evaluations and will give preliminary consideration to all offers received in response to this solicitation. In giving preliminary consideration, the Government will identify readily discernible value indicators that fall within the parameters of price and technical capability to determine which quotes shall be evaluated.

2. The Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government evaluation team.

3. Likewise, the award decision is not limited to the quote that only meets the minimum requirements described in the technical factor and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision as determined by the Government evaluation team, the Government intends to award a contract to the lowest priced offer that meets the requirements outlined herein and in the SOR, whose price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer.

4. For the purposes of this evaluation, a vendor’s quote that is not consistent with market pricing (too high or too low) may reflect a lack of understanding of the contract requirement or displays an undue risk inherent in the vendor’s approach and may not be considered "realistic" unless the vendor can provide documentation showing their ability provide or meet the requirement. Offering an unrealistic price may exclude the offeror from further consideration for award. The Government is not required to ask for additional documentation pertaining to price or other factors and reserves the right to conduct interchanges of information with all, some, or none of the offerors at any time during the evaluation period if deemed in the best interests of the Government to do so.

5. The Government intends to evaluate quotes and award a contract without interchanges with vendors. Therefore, the vendor’s initial quote should contain their best terms. However, the Government reserves the right to conduct interchanges with all, some, or none of the vendors if it is determined to be in the best interest of the Government.

The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received. The contracting officer may request at any time the vendor submit information, other than the certified cost or pricing data, to the extent necessary for the contracting officer to determine the fairness, reasonableness, and realism of the price, as well as technical acceptability.

6. Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered, otherwise known as “Best Value.” The following factors will be used to evaluate offers:

Factor 1 – Price:

The vendor’s quote must provide unit pricing and total pricing for each CLIN, to include delivery/freight charges.

Whenever possible, price reasonableness will be based on competitive quotations which present realistic pricing.

Otherwise, the contracting officer will utilize the price analysis techniques found at RFO 15.404-1(b).

If the contracting officer determines the vendor provided insufficient information to determine the reasonableness of price, the contracting officer may request the vendor to submit information on—

(i) Prices paid for the same or similar items sold under different terms and conditions;

(ii) Prices paid for similar levels of work or effort on related products or services;

(iii) Prices paid for alternative solutions or approaches;

(iv) Other relevant information that can serve as the basis for determining the reasonableness of price.

If the contracting officer determines that the pricing information submitted above is not sufficient to determine the reasonableness of price, the contracting officer may request other information regarding the basis for price or cost, including uncertified cost or pricing data such as labor costs, material costs, and other direct and indirect costs.

Factor 2 – Technical:

The technical rating reflects the degree to which the vendor’s quote meets or does not meet the minimum requirements of the SOR and solicitation. The quote must clearly display a comprehensive understanding of these requirements. Technical proposals will be evaluated and assigned a rating of “Acceptable” or “Unacceptable.” To be eligible for award under this factor, the vendor is required to receive an “Acceptable” rating for all CLINs. All CLIN items are equal in importance regarding technical acceptance.

Table A-1: Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation and SOR.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation and

SOR.

(end of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s). COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Service Acceptor (DoDAAC)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g.

timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system. Information will be added after award

(b) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact:

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(end of clause)

OMBUDSMAN INFORMATION

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman.

The ombudsman for ACC Contracting Squadrons is Lt Col Aaron Judge, 764-5372, aaron.judge@us.af.mil ;

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATION INSTRUCTIONS

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [Driver’s license must be Real ID compliant] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.