Statement of Requirement Carpet (final amended).pdf

Statement of Requirement

(SOR)

“Carpet Tile Installation” at

Joint Base Langley-Eustis “Rev. 2, 3 June 2026”

1.0 Introduction

1.1 Mission: The 497th Intelligence, Surveillance, and Reconnaissance (ISR) Group, located at Facility 1302 at 586 Weyland Rd, Langley AFB, VA 23665, provides real‑time, high‑confidence ISR products and services to Joint and Coalition forces, as well as other designated government agencies.

The Group is composed of four active‑duty squadrons, the 497th Operations Support Squadron, 45th Intelligence Squadron, 30th Intelligence Squadron, and 10th Intelligence Squadron, along with one Air National Guard unit, the 192nd Intelligence Squadron (VA ANG), and a newly established classic reserve unit, the 718th Intelligence Squadron, which supports total‑force integration and combat ISR operations.

The facility supports approximately 1,300 personnel, all of whom have been operating on the same carpet since 2010. Due to significant wear and tears, and to maintain a professional environment for the numerous official tours conducted each year, the flooring is now in need of replacement.

1.2 Background: The primary drive for this requirement is to replace carpet tiles that are torn due to normal wear and tears, that has become a safety hazard to occupants. We no longer have spare tiles to replace the torn ones and have been left to use duct tape or bare panels.

1.3 Scope: The contractor shall procure the carpet tiles selected by the customer and replace the existing carpet in Facility 1302, located at 586 Weyland Rd, Langley AFB, VA 23665, specifically on the 2nd Floor, D and C Wings, including Room 243. Replacing the flooring will reduce the risk of injuries and eliminate future safety writeups. Facility 1302 is a secure building that houses multiple units, and all work must be performed in accordance with the facility’s security requirements.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor’s management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays. Work hours are from 00730 to 16300 local Eastern Standard time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor is responsible for all labor, materials, equipment, and resources required to complete the project as described. The contractor must adhere to all applicable safety regulations and base requirements.

3.1.1. Site Visit: A site visit will be held on June 9, 2026, at 1:00 PM EST at 586 Weyland Rd, Langley AFB, VA 23665. For contractors attending the site visit email the contract specialist Kelly Voigts at kelly.voigts.3@us.af.mil for required base access and attendance information.

3.1.2 Performance Requirements:

a. Demo existing carpet on the 2nd Floor D and C Wing to include room 243 and elevator.

b. Contractor shall ensure all raised floor tiles are level and secure with bolts as needed. Contractor will be responsible for supplying hardware, not including raised floor tiles.

c. New carpet will be installed in C wing, excluding Kitchen area and elevator, shall be 24”x24” tile for raised floors

d. New carpet color shall be any of the following options from the Tier I carpet vendors:

Mohawk - Side Stripe GT419 Westpoint Engineering Floors- Elevated 7074 Zenith Interface Americas –AE312 Mannington -13143 Tarkett- Electric Edit 1611 Hydroelectric 22409 Milliken- HRZ218-118 Cloudburst Bentley Mills –Troubadour Rover 400337

e. Provide and properly install new carpet in all demoed areas

f. Carpet tile procurement shall include 5% for waste and 5% overage for customer.

g. Contractor shall use existing cove base and repair as needed

h. Elevator flooring shall be slip resistant rubber flooring, charcoal gray color

3.1.3. Equipment:

2.3.2 The contractor shall provide all equipment required to complete the scope and requirements stated above. Contractors may use facility 1308 for staging. F. 1308 does not have a loading dock; a forklift is available.

3.1.4. Coordination:

3.4.1 The contractor must coordinate through the Facility Manager to coordinate dates and times that the work will be performed

3.2 Delivery of all products identified in section 4.3 must be made to the location identified in section 4.3, 120 days after contract award.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of mailto:kelly.voigts.3@us.af.mil such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passing upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 Contact Information: 497 Intelligence, Surveillance and Reconnaissance Group (497 ISRG) 586

Weyland Rd Langley AFB, VA 23665

4.3.1.1 Facilities Program Manager; Lucia.miranda.3@us.af.mil

4.3.1.2 Commercial phone number; 757-225-5258.

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A

5.0 Appendix: Related Documents

PDF Layout 2nd Fl Area D and C Wing/Rm 243