Attachment 4_Question and Answer Pool_CAO 30 Jan.docx

Question and Answer Pool Contract Opportunity – 633 CEF ECC Furniture Current as of 29 Jan 2026

All answers should be reflected in the Statement of Requirement (SoR)

1. I understand that you may be getting snow this weekend. How much of a heads up will you be able to give us if it is cancelled, and how will you notify people planning on attending? Especially those driving in from out of town.

Answer: ONLY If the base is closed due to snow on Monday, 2 February 2026, the site visit will be canceled. The SAM.gov posting will be updated to announce the cancellation upon receipt of base closure notification and the new date will follow once established. The due date for quotes will be extended to align with the rescheduled site visit.

2. If there is a furlough, will there be a change to the required POC’s for this requirement.

Answer: Yes. In the event of a government shutdown, CONS civilians (Ms. Brown and Ms. Shields) will be furloughed. NEW CONS POCs for this requirement will be: 1st Lt Hannah McCollom - hannah.mccollom.1@us.af.mil and 2nd Lt Matthew Knoll - matthew.knoll.2@us.af.mil.

3. Is it a hard requirement to deliver 45 days ARO? Our lead times are currently running 12 weeks. 45 days would not be possible.

Answer: While a 45-day delivery is the desired goal, contractors are encouraged to submit a quote with their best possible delivery schedule, even if the lead times do not meet the requested timeline. If you can shorten your standard lead time, please include any associated expedite costs as a separate line item in your quote. Priority will be given to quotes with the most favorable delivery schedules, as the award will be made based on best value.

4. Do you know how many computers (and the form factor) that will need to be stored in each of the types of workstations (1&2, 3, 4&5)

Large form factor is approx.. 6.5”w x 15”d x 14”h Small form factor is approx.. 4”w x12’d x 12”h Micro form factor is approx.. 8”w x 8”d x 1.5”h

Answer: Each fire/supervisor console will need to house one NPIR laptop computer (w/dual screens), one VESTA 911 computer (dual screens to accommodate VESTA Maps), one Motorola radio Elite Dispatch MC 7500 console computer (single screen), and one MONACO D-21 Fire Alarm Reporting System (single screen) plus any other computer equipment required for a new automated voice dispatch alert/PA system such as Bryx.

Most systems we run are in the server room that is adjoined to the ECC.

Form factor I’m not sure what that is but I think you are referring to storage so I would more than likely say small.

5. We have been approached by several vendors bidding on this project. Does this need to go through a certain type of vendor – or can we respond directly to this bid as a manufacturer?

Answer: Answer: Yes, and yes. If your company currently has an ACTIVE SAM.gov registration and qualifies as a small business under the applicable NAICS code, you may provide a quote directly to CONS as the prime contractor. If you assist other quoters with their submission, they should also be active registered and qualify as a small business under the NAICS. Of course, you may assist anyone you so choose and also submit a quote yourself, but CONS will not accept quotes from companies outside those parameters.

6. Is there any reason that you are getting rid of your existing Xybix furniture?

Answer: we got rid the old Xybix furniture it was hard mounted to the facility so when we were removing for the room remodel it was damaged in the process.

7. The Spec calls out 25” as the lowest seated position and our stock standard is 28.5. We can accommodate the 25” height so let me know if this is hard spec. requirement (go no go) so we can be sure and work with the correct product line.

Answer: 28.5 is acceptable, my original thought when I was drafting up the statement was 25 being a minimum for leg clearance under the desk.

8. Can we quote open market pricing for items not on our GSA schedule? We do not have chairs, privacy paneling, or ergonomic keyboard trays and wrist rests on our GSA price lists.

Answer: The GSAeBuy! Request for Quote (RFQ) is invalid and should be disregarded. This is an OPEN MARKET requirement. Unless the contractor’s schedule terms restrict submitting schedule pricing for open market requirements, you can quote as you see fit. Please do understand however, regardless of how you choose to quote, if selected for award, the resulting contract will be written as a purchase order and not as a delivery order.

9. Do you know when this will be awarded? I see a project schedule is requested in one of the docs, to make sure we accommodate accurately I would need to know when to expect an award date or PO.

Answer: It depends on the weather. If the site visit is held as scheduled, we anticipate award not later than 12 February 2026. If the site visit is rescheduled, we anticipate award within 5-7 days after receipt of quotes.