Attachment 8 - RFI and Answers.pdf

FA470426Q7004

Light Towers – Questions & Answers

1. Fuel: Please confirm whether fuel required for the normal operation of the light towers will be Government furnished or the responsibility of the Contractor.

Yes, via subsequent contracts the government has acquired.

2. Operating Hours: For estimating the preventive maintenance requirement at 250 operating hour intervals, is there an anticipated average number of operating hours per day for each light tower?

Varies by location.

3. Please confirm whether the Government or Contractor is responsible for providing and paying for fuel throughout the performance period, including fuel required upon delivery and subsequent refueling.

Initial fueling should be handled via contractor upon delivery and from that point on will be the government’s responsibility.

4. Please identify the required insurance types, minimum coverage limits, endorsements, and proof-of-insurance requirements applicable to the prime contractor and any subcontractors performing at the installation.

It is the Contractor’s responsibility to determine the appropriate level of insurance coverage necessary to meet these requirements.

5. What is the required minimum and maximum mast height for each 6kW light tower?

Range up to a maximum of 23ft.

6. How many lighting fixtures/heads are required per tower?

7. Will the 6kW generator be used exclusively to power the light fixtures, or will the Government require the tower generator to provide electrical power to additional equipment?

We will require outlets as explained in question #9.

8. What is the maximum expected electrical load to be connected to each tower?

Undetermined

9. Will the Government require 120V, 240V, or both electrical connections

Both

10. Who will be responsible for providing fuel or diesel for the light towers—Government or Contractor?

Government

11. Who will be responsible for transporting and repositioning the light towers within the installation after initial delivery?

Contractor

12. Will repositioning be performed only upon Government request, or will the contractor be responsible for routine repositioning based on operational requirements?

Upon government request primarily, both situations are likely to occur amongst shifting priorities.

13. Is the option for up to 15 additional towers expected to be exercised all at once or incrementally? What is the expected response/delivery time for additional towers under the option?

The expectation is incrementally, with a 24h response time/72h delivery time.

14. Will operating hours be tracked by the contractor, Government, or both?

Contractor

15. Who will be responsible for documenting the operating hours for each light tower?

Contractor

16. Who will be the Government personnel receiving the required training, and how many personnel are expected to attend?

Two individuals

17. Is the training required once upon initial delivery, or must refresher training be provided throughout the contract period?

Once initially with periodic refresher training as needed due to changeover that may happen to ensure that proper handover occurred.

18. What level of maintenance is the Government's in-house staff expected to perform after receiving contractor-provided training?

Basic noninvasive troubleshooting such as start-up/shutdown and being able to decipher trouble indicators on digital displays.

19. Will Government personnel be authorized to perform preventative maintenance, minor repairs, battery replacement, oil changes, filter replacement, or other maintenance activities after training?

No. These actions will be performed by the contractor.

20. Are LED light fixtures required, or are other lighting technologies acceptable?

They are not required.

21. What minimum illumination level, lumen output, or lighting coverage is required per tower?

A combined value of 4 heads equaling at least 180,000 lumens.

22. How many lighting fixtures/heads are required per tower?

23. Is there a required minimum number of spare light towers to be maintained on standby?

24. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

The current contract number is FA470426P0013

25. Will a pre proposal site visit be conducted for this solicitation? If so, please provide the date, time, meeting location, and RSVP/access requirements.

A pre-proposal site visit will not be conducted.

26. Please confirm that FA470426Q7004 is the controlling solicitation number. Certain documents in the solicitation package also contain references to FA470426Q0004 and

FA470426Q7003.

The controlling solicitation number is FA470426Q7004

27. Please confirm that the Performance Work Statement is Attachment 1 and the Contractor Responsibility Verification form is Attachment 3. The Instructions to Offerors identify both documents as Attachment 1.

I have updated the Instructions to Offerors:

Attachment 1 – Performance Work Statement

Attachment 3 – Contractor Responsibility Verification

28. Please confirm the applicable time zone for the questions and quotation deadlines.

Should the deadlines be interpreted as Eastern Daylight Time rather than Eastern Standard Time during August 2026?

The deadlines should be interpreted as Eastern Daylight Time. For clarification, the proposal is due on Thursday, 20 August 2026 at 11:00 AM local time (EDT).

29. Please confirm whether FAR 52.219-33, Nonmanufacturer Rule, applies to this rental and servicing requirement. If it applies, please identify any supporting documentation that must accompany the quotation.

Nonmanufacturer rule does not apply. Clause has been removed.

30. Please clarify how DFARS 252.225-7000 and DFARS 252.225-7001 apply to rented light towers and identify any equipment-origin or domestic-source documentation that must accompany the quotation.

Clauses do not apply and have been removed.

31. Please provide or identify the corrected version of Attachment 7, Air Force Specific Terms and Conditions, and confirm whether the reference to “Portable Toilets & Dumpsters” on page 2 applies to this light-tower requirement.

Attachment 7 has been corrected. Portable toilets do not apply.

32. For CLINs 0002, 1002, 2002, and 3002, please clarify how optional quantities will be ordered and priced, including the treatment of partial quantities and partial performance periods. Please also confirm whether the Government’s evaluation will assume all 15 optional units for the full stated number of days.

Contractor will provide pricing for all additional units in CLINS 0002, 1002, 2002, and 3002. The Government may request additional units in any quantity (not to exceed 15 units). If additional units are requested, a modification will be issued for the quantity and duration needed. The Government’s evaluation will assume all 15 optional units for the full stated number of days.

33. Please confirm the required invoicing and payment method. The solicitation references both WAWF procedures and Governmentwide Commercial Purchase Card provisions.

WAWF procedures will be followed in accordance with RFO 252.232-7006.

Governmentwide Commercial Purchase Card clause RFO 252.232-7009 has been removed.

34. Please identify the Government-approved secure transmission method, authorized recipient, and required timing for contractor vetting information containing Social Security numbers, dates of birth, identification images, or other sensitive information.

Please also clarify when the stated three-duty-day processing period begins.

The Government-approved secure transmission method is DoD SAFE (https://safe.apps.mil). The Contracting Officer is the authorized recipient. The processing period begins three duty days prior to the contract start date of 11 September 2026.

35. Please confirm whether any additional amendments, Government questions and answers, page limits, filename conventions, email subject-line requirements, or acknowledgment requirements apply beyond the current SAM.gov notice and the seven attachments posted on August 7, 2026.

None apply at this time. Any additional information will be posted as an amendment to this SAM.gov notice.

https://safe.apps.mil/