Attachment 2 MFR_346 AEW Gov Contractor Vetting CVI Procedures.pdf

DEPARTMENT OF THE AIR FORCE

346th AIR EXPIDITIONARY WING (AFSOUTH)

SAN JUAN, PUERTO RICO

23 October 2025

MEMORANDUM FOR 346 EABS/CON

FROM: 346 EABS/SF

SUBJECT: Government Contractor Vetting and Commercial Vehicle Entry Procedures

1. This document outlines the Standardized Operating Procedure (SOP) for vetting all Government Contractors and details the procedures to be followed when processing through Commercial Vehicle Inspection areas under the control of the 346 Air Expeditionary Wing (346 AEW). This SOP is essential to ensuring the safety and security of all 346 AEW personnel and assets. Government contractors are accountable to the sponsor. The 346 AEW/CC has the authority to deny access to any government contractor if deemed necessary to protect assets and personnel.

2. Contractor Vetting Procedures

Background Checks (Vetting Process). All contractors on official business will be vetted through the National Crime Information Center prior to being authorized to conduct work in any 346th Air Expeditionary Wing (346 AEW) Areas of Responsibility (AOR). The following information is required for each government contractor who will be conducting services.

- Full Name

- Date of Birth

- SSAN

- Photo of State Driver’s License or state issued ID Card (Any applicant driving in the 346 AEW AOR must have a valid license)

- Photo of Passport (foreign nationals only)

346 EABS/CON will submit all necessary information along with a completed Entry Authority Listing to 346 EABS/SF S5 no later than three duty days prior to the scheduled work. NOTE: If the required information is received after this deadline, there may be delays in conducting the work due to vetting and processing time constraints.

NOTE: Additional information needed for EALs includes the organization requesting the contracted work, the organization’s point of contact name and phone number, the dates and times of the work to be performed, and the authorized work areas.

346 EABS/SF S5 will conduct a National Crime Information Center check on all applicants. If an applicant is a foreign national, additional checks will be conducted by the Air Force Office of Special Investigation. The 346 EABS/CC may authorize Security Forces to conduct additional checks, such as computerized criminal history. Additionally, checks of city, county, state or federal websites, to include criminal and sex offender websites, may be used to investigate and assess an individual’s past conduct.

Applicants will be granted access following a favorable background check. The 346 EABS/SF S5 will authenticate the EAL and distribute it to 346 EABS/CON and Security Forces at the site where contracted work is to be performed.

Applicants will be denied access upon discovery of any disqualifying information IAW Fitness Determination Matrix and not be authorized to conduct work in the 346 AEW AOR.

Releasing Privacy Act Information. Due to the sensitive nature of some of the information collected during the process of vetting, 346 EABS/SF S5 personnel ensure compliance with local and federal rules regarding the release of criminal history information or criminal justice information. In order to comply with state and federal requirements, criminal history information is only released to law enforcement personnel and the subject of the criminal history check. In accordance with HSPD-6, Integration and Use of Screening Information, HSPD-11, Comprehensive Terrorist-Related Screening Procedures and HSPD- 24, Biometrics for Identification and Screening to Enhance National Security, disclosure/sharing of certain Law Enforcement Sensitive Information can occur across the Federal government for the life of the issued access credential as long as other state or federal disclosure guidelines are not violated.

3. Commercial Vehicle Inspection Procedures

Upon approaching the commercial vehicle inspection area, all contractors must stop when directed by Security Forces personnel. Security Forces will verify that contractors are authorized to access the area by checking their IDs against the EAL.

Contractors will then be instructed to turn off their vehicle, open all doors and compartments on both the interior and exterior of the vehicle.

Contractors will be instructed to exit the vehicle and stand in a location that minimizes their visibility of Security Forces Defenders inspecting the vehicle.

Inspection

When available, a Military Working Dog (MWD) will conduct a sweep of the vehicle prior to any Security Forces members conducting an inspection.

Once the MWD has completed the sweep, Security Forces will conduct a thorough inspection of both the interior and exterior of the vehicle.

Upon completion of an inspection with no findings, Security Forces will notify the contractor(s) that they are cleared to proceed through the Entry Control Point. Note: Security Forces personnel will not close any doors or compartments of the vehicle; this procedure must be performed by the contractor. NOTE:

Government contractors may require escort. If escort is required Government contractors

In the event that prohibited items are identified during the inspection, contractors will not be granted access to the AOR, will be asked to turn around, and will be escorted out of the area. Such turnarounds will be documented in the Security Forces Blotter, and 346 EABS/CONS will be notified of any contractor denied access.

Prohibited items include but are not limited to:

- Firearms

- Ammunition

- Weapons

- Tasers

- Pepper Spay

- Explosives

- Fireworks

- Illicit Drugs

- Drug Paraphanalia

- Open Alcohol Container

Processing times may be extended due to ongoing situations necessitating Security Forces response.

Refusal to comply with any part of the CVI procedures will result in denial of access to the 346 AEW

AOR.

4. Any questions regarding this SOP can be directed to MSgt Noah Hyatt at noah.hyatt@us.af.mil.

NOAH D. HYATT, MSgt, USAF Operations NCOIC, 346 EABS