2 September 2026 Beale AFB PWS.pdf

BEALE AFB RUBBERIZED TRACK

PERFORMANCE WORK STATEMENT (PWS)

C1.0. INTRODUCTION

C1.1. Mission. The mission is to restore the installation’s running track to a safe, compliant, and fully operational condition. This will ensure that the facility meets all necessary standards to support the physical readiness, training, and official fitness assessments of all assigned Airmen and personnel.

C1.2. Background. The installation’s existing oval running track surface has deteriorated through normal wear and tear, creating an uneven and potentially unsafe environment. The current condition of the track increases the risk of injury to personnel and hinders the proper administration of the mandatory Physical Fitness Readiness Assessment (PFRA).

This project is required to replace the aged surface and bring the facility into compliance with current Department of Defense (DoD) and Air Force standards for safety and performance.

C1.3. Scope. The contractor shall provide all personnel, equipment, materials, management, and supervision necessary to perform a complete rubberized surface removal and resurfacing of the installation’s oval running track. This is a non-personal services contract. The scope includes:

• Full removal and disposal of the existing track surface down to the substrate.

• Post-demolition joint inspection of the underlying asphalt.

• Crack seal approximately 200 l.f. of asphalt. Cracks less than 1/4 inch wide shall be repaired by applying hot-applied sealant.

• When Crack widths are ¼” to ½”: Work includes routing to a nominal width at least 1/8” greater than the existing nominal or average width, and to an approximate depth of ¾”; backer rod shall be placed in cracks that have a depth greater than ¾”. After cleaning with compressed air, cracks shall be filled with the specified hot-applied sealant in accordance with (IAW) UFGS 32 01 17.61.

• When Crack widths are ½” to 1”: Work includes preparing by sandblasting and cleaning with compressed air. The cracks shall then be filled with the specified hot-applied sealant IAW UFGS 32 01 17.61. If the depth of the crack is greater than ¾”, a backer rod material is to be inserted.

• When Crack widths are >1”: Work includes preparing by saw cutting the edges of the crack to provide vertical faces and cleaning with compressed air. Large cracks shall be filled with an asphalt sand or fine-graded asphalt mix.

• Protection of adjacent facilities, structures, and artificial turf. Any damage caused by the contractor shall be repaired at no cost to the Government.

• Installation of a new 13mm full-pour polyurethane synthetic track surface.

• Precise athletic striping of lanes and markings for all components of the Air Force Physical Fitness Readiness Assessment.

• Substrate manufacturer certification and multi-year comprehensive warranty enforcement.

The contractor’s performance must adhere to the standards set forth in this PWS, including relevant Unified Facilities Criteria (UFC 4-740-02 / UFC 3-250-01), NCAA, NFHS, and ASTM standards.

C2.0. GENERAL REQUIREMENTS

C2.1. Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

C2.2. Business Relations. The contractor shall successfully integrate and coordinate all activity needed to fulfil the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C2.3. Contract Administration and Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the installation and the contractor's corporate offices. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement and shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to this project.

C2.4. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed into this requirement and shall be responsible and accountable for subcontractor’s performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

C2.5. Contractor Personnel, Disciplines, and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

C2.6. Location and Hours of Work. Accomplishment of the results contained in this PWS requires work at the installation of Beale AFB running track. Normal workdays are Monday through Friday, 0730-1630, except US Federal Holidays, and Beale AFB “Goal Days”. Any work outside these core hours, including weekends, requires pre-approval from the Contracting Officer Representative (COR). The contractor must ensure that they can provide for contingencies such as weather delays.

C2.7. Travel / Temporary Duty (TDY). No travel is anticipated for this requirement.

C3.0. PERFORMANCE REQUIREMENTS

C3.1. Performance Objective 1: Site Preparation, Subsurface Repairs, and Protection

C3.1.1. Task 1: Demolition and Disposal. The contractor shall remove and dispose of the existing track surface.

Performance Standard (STD) Acceptable Quality Limit (AQL)

STD: All existing synthetic track material is removed down to the asphalt substrate using non-destructive mechanical methods that preserve base integrity.

AQL: 100% of the surface is removed with no more than 1% of residual material remaining.

STD: All removed material is legally disposed of at an off-base commercial facility.

AQL: 100% compliance with local, state, and federal environmental regulations. No disposal occurs on Government property.

C3.1.2. Task 2: Site Protection. The contractor shall protect all surrounding structures and surfaces.

Performance Standard (STD) Acceptable Quality Limit (AQL)

STD: No damage to the adjacent artificial turf field, interior infield, concrete borders, storm drainage, or adjacent facilities.

AQL: Any contractor-caused damage is repaired or replaced to original condition or better at no additional cost to the Government within 7 calendar days.

STD: Protective barriers, silt fences, and non-permeable coverings are used to prevent debris, aggregate, and chemical spills onto adjacent surfaces.

AQL: 100% of adjacent areas are properly protected prior to and throughout demolition and installation.

C3.1.3. Task 3: Subsurface Joint and Base Inspection. The contractor shall inspect and execute structural repairs to the exposed base foundation.

Performance Standard (STD) Acceptable Quality Limit (AQL)

STD: Following surface demolition, the Contractor and COR shall execute a comprehensive inspection of the underlying asphalt foundation to identify cracks, base

AQL: Joint survey completed and documented with a deficiency site sketch within 48 hours post-demolition, prior to settling, water intrusion, spalling, and sub-base degradation.

commencement of any new surfacing work.

STD: The Contractor shall provide labor, equipment, and materials to complete 200 l.f. of crack sealing to the asphalt layer. Repairs shall be IAW UFGS 32 01 17.61

AQL: 200 l.f. of cracks shall be repaired IAW UFGS 32 01 17.61.

COR approval required prior to surface application.

C3.2. Performance Objective 2: Track Installation

C3.2.1. Task 1: Surface Installation. The contractor shall install a new, full-pour polyurethane synthetic track surface.

Performance Standard (STD) Acceptable Quality Limit

(AQL)

STD: Installed surface is a uniform 13mm (1/2”) thickness. AQL: No area deviates by more than +/- 1mm. No more than 3 deviations per 1,000 sq ft.

STD: Surface is a certified, non-porous, full-pour polyurethane system (Mondo, TUFLITE, Rekortan, Beynon, or Government-approved equal) in the color RED.

AQL: 100% compliance with specified material, UV stabilization, and color uniformity.

STD: Surface is free of bubbles, blisters, delamination, peeling, or soft spots and meets ASTM F2157 standard performance specifications.

AQL: 100% free of visual and mechanical defects upon final acceptance inspection.

C3.3. Performance Objective 3: Markings and Signage

C3.3.1. Task 1: Athletic Striping & Markings. The contractor shall apply all required athletic lines and readiness assessment markings.

Performance Standard (STD) Acceptable Quality Limit

(AQL)

STD: All markings comply with NCAA and Air Force Physical Fitness Readiness Assessment (PFRA) regulations.

AQL: 100% of all lines, tick marks, and lane numbers are accurate in placement, dimension, and color.

STD: Markings utilize specialized, polyurethane-compatible, non-slip athletic field marking paint.

AQL: 100% of markings are sharp, clear, uniform, and resistant to weather degradation.

STD: Includes accurate layout markings for standard lane lines, 2-mile run, 2km walk, and (quantity 4) 20m High Aerobic Multi-stage Shuttle Run (HAMR) testing lanes.

AQL: All specified test markings verified by certified track measurement before final sign-off.

C3.3.2. Task 2: Signage. The contractor shall install official test signage.

Performance Standard (STD) Acceptable Quality Limit (AQL)

STD: Durable, weather-resistant, post-mounted service start and stop signage is provided and installed for all official fitness testing components.

AQL: Signage is installed in exact locations designated by the COR, plumb, securely anchored, and fully legible.

C3.4. Performance Objective 4: Substrate Certification and Warranty

C3.4.1. Task 1: Comprehensive Surface Warranty. The contractor shall provide a robust multi-year warranty.

Performance Standard (STD) Acceptable Quality Limit (AQL)

STD: A minimum 5-year comprehensive manufacturer and installer warranty certificate covering the synthetic track surface against delamination, UV degradation, excessive wear, bubbling, loss of elasticity, and workmanship defects is delivered to the Government.

AQL: Formal warranty documentation is delivered to the COR prior to final payment processing.

C3.4.2. Task 2: Substrate Certification for Warranty Compliance. The contractor shall certify substrate readiness prior to surfacing.

Performance Standard (STD) Acceptable Quality Limit

(AQL)

STD: The Contractor shall obtain and submit written certification from the track surface manufacturer confirming that the repaired asphalt/concrete substrate meets all planarity, slope, curing, and moisture standards necessary to validate the full 5-year warranty.

AQL: Signed manufacturer certificate delivered to the COR after base repairs are inspected, prior to primer or polyurethane application.

STD: The final track surface warranty shall not be voided, limited, or excluded due to underlying substrate conditions once certified.

AQL: Zero warranty exclusions citing repaired or pre-existing base conditions; Contractor retains full single-source warranty accountability.

C4.0. SPECIAL REQUIREMENTS

C4.1. Security and Safety. All contractor personnel shall comply with installation security and safety plans. Contractor employees may be subject to vehicle searches and background checks in accordance with Beale AFB security directives.

C4.2. Government Furnished Materials. The Government will provide access to the work site (the installation running track). Water and electrical hookups at existing utility points may be coordinated with the COR. No government materials, tools, or heavy equipment will be furnished.

C4.3. Environmental Requirements. The contractor shall comply with all applicable federal, state (California Air Resources Board / local APCD), and local environmental laws and regulations, particularly concerning hazardous waste handling, VOC content limits for primers/polyurethanes, and track debris disposal.

C4.4. Applicable Directives. The contractor shall comply with the most current editions of:

• UFC 4-740-02, Fitness Centers

• UFC 3-250-01, Pavement Design for Roads, Streets, Walks, and Open Storage Areas

• UFGS 32 01 17.61, Sealing Cracks in Asphalt Paving

• NCAA Track and Field / Cross Country Rules

• NFHS Track and Field Court and Field Diagram Rules

• ASTM F2157, Standard Specification for Synthetic Surfaced Running Tracks

C5.0. DELIVERABLES

Identifier Name Description Due Date

A001 Project Work Plan & Safety Plan

Detailed timeline, milestones, staging plan, traffic control, and safety protocols.

Within 10 calendar days of contract award.

A002 Subsurface Inspection Report & Repair Plan

Joint survey report with site sketch detailing 20% base repairs and concrete border relocation plan.

Within 48 hours of completing surface demolition.

A003 Manufacturer Substrate Acceptance Certificate

Written certification from surface manufacturer approving the asphalt/concrete base.

Prior to beginning primer/surface installation.

A004 Monthly Status Report Progress report, milestone updates, weather delays, and look-ahead schedule.

By the 5th calendar day of each month.

A005 Track Measurement & Striping Certification

Written verification of lane and PFRA test line measurement accuracy.

Prior to final acceptance inspection.

A006 5-Year Comprehensive Warranty Certificate

Executed joint manufacturer/installer 5-year warranty document.

Prior to final acceptance and final invoice approval.