Attachment 1 - PWS_Rubberized Fitness Track.pdf

PERFORMANCE WORK STATEMENT (PWS)

BEALE FITNESS TRACK

C1.0. INTRODUCTION

C1.1. Mission. The mission is to restore the installation’s running track to a safe, compliant, and fully operational condition. This will ensure that the facility meets all necessary standards to support the physical readiness, training, and official fitness assessments of all assigned Airmen and personnel.

C1.2. Background. The installation’s existing oval running track surface has deteriorated through normal wear and tear, creating an uneven and potentially unsafe environment. The current condition of the track increases the risk of injury to personnel and hinders the proper administration of the mandatory Physical Fitness Readiness Assessment (PFRA). This project is required to replace the aged surface and bring the facility into compliance with current Department of Defense (DoD) and Air Force standards for safety and performance.

C1.3. Scope. The contractor shall provide all personnel, equipment, materials, management, and supervision necessary to perform a complete rubberized surface removal and resurfacing of the installation’s oval running track. This is a non-personal services contract. The scope includes the full removal and disposal of the old track surface, protection of adjacent facilities, installation of a new 13mm full-pour polyurethane synthetic track surface, application of a paved transition strip, and the precise striping of lanes and markings for all components of the Air Force Physical Fitness Readiness Assessment.

The contractor’s performance must adhere to the standards set forth in this Performance Work Statement (PWS), including relevant Unified Facilities Criteria (UFC), NCAA, and ASTM standards.

C2.0. GENERAL REQUIREMENTS

C2.1. Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

C2.2. Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C2.3. Contract Administration and Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the installation and the contractor's corporate offices. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement and shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to this project.

C2.4. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

C2.5. Contractor Personnel, Disciplines, and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

C2.6. Location and Hours of Work. Accomplishment of the results contained in this PWS requires work at the installation Beale AFB running track. Normal workdays are Monday through Friday, 0730-1630, except US Federal Holidays, and Beale AFB “Goal Days”. Any work outside these core hours, including weekends, requires pre-approval from the Contracting Officer Representative (COR). The contractor must ensure that they can provide for contingencies such as weather delays.

C2.7. Travel / Temporary Duty (TDY). No travel is anticipated for this requirement.

C3.0. PERFORMANCE REQUIREMENTS

C3.1. Performance Objective 1: Site Preparation and Protection.

C3.1.1. Task 1: Demolition and Disposal. The contractor shall remove and dispose of the existing track surface.

Performance Standard Acceptable Quality Limit (AQL)

STD: All existing synthetic track material is removed down to the asphalt/concrete substrate.

AQL: 100% of the surface is removed with no more than 1% of residual material remaining.

STD: All removed material is legally disposed of at an off-base commercial facility.

AQL: 100% compliance with local and federal environmental regulations. No disposal occurs on Government property.

C3.1.2. Task 2: Site Protection. The contractor shall protect all surrounding structures and surfaces.

Performance Standard Acceptable Quality Limit (AQL)

STD: No damage to the adjacent artificial turf field, concrete borders, or other structures.

AQL: Any contractor-caused damage is repaired or replaced to original condition or better at no additional cost to the Government within 7 calendar days.

STD: Protective barriers and coverings are used to prevent debris and chemical spills.

AQL: 100% of adjacent areas are properly protected prior to and during demolition and installation.

C3.2. Performance Objective 2: Track Installation.

C3.2.1. Task 1: Surface Installation. The contractor shall install a new, full-pour polyurethane track surface.

Performance Standard Acceptable Quality Limit (AQL)

STD: Installed surface is a uniform 13mm (1/2”) thickness.

AQL: No area deviates by more than +/- 1mm. No more than 3 deviations per 1,000 sq ft.

STD: Surface is a first-class, full-pour polyurethane system (TUFLITE or equal) in the color RED.

AQL: 100% compliance with specified material and color.

STD: Surface is free of bubbles, peeling, or defects and meets ASTM performance requirements.

AQL: 100% free of visual defects upon final inspection.

C3.2.2. Task 2: Transition Strip. The contractor shall install a flush, paved transition strip.

Performance Standard Acceptable Quality Limit (AQL)

STD: A flush, paved transition strip of 18 in. (450

mm) minimum width is installed between the outside edge of the track and the surrounding area.

AQL: 100% of the strip is a minimum of 18 inches wide. No portion presents a tripping hazard (vertical variance not to exceed 1/4 inch).

C3.3. Performance Objective 3: Markings and Signage.

C3.3.1. Task 1: Athletic Striping & Markings. The contractor shall apply all required athletic markings.

Performance Standard Acceptable Quality Limit (AQL)

STD: All markings are compliant with NCAA and Air Force Physical Fitness Readiness Assessment regulations.

AQL: 100% of all lines and markings are accurate in placement, dimension, and color.

STD: Markings are highly visible and durable. AQL: 100% of markings are sharp, clear, and uniformly painted.

STD: Includes markings for 2-mile run, 2km walk, and (quantity 4) 20m HAMR test.

AQL: All specified test markings are present and correctly located.

C3.3.2. Task 2: Signage. The contractor shall install service start and stop signage for the 2 mile run and 2 km walk.

Performance Standard Acceptable Quality Limit (AQL)

STD: Durable service start and stop signage is provided and installed for fitness testing.

AQL: Signage is installed in the correct locations as designated by the COR and is securely mounted.

C3.4. Performance Objective 4: Warranty.

C3.4.1. Task 1: Warranty. The contractor shall provide a warranty for the new track surface.

Performance Standard Acceptable Quality Limit (AQL)

STD: A minimum 5-year warranty certificate covering the synthetic track surface against defects, workmanship, and normal use is provided to the COR.

AQL: Warranty documentation is delivered to the COR prior to final payment. The warranty meets or exceeds the 5-year requirement.

C4.0. SPECIAL REQUIREMENTS

C4.1. Security and Safety. All contractor personnel shall comply with installation security and safety plans.

Contractor employees may be subject to vehicle searches and background checks.

C4.2. Government Furnished Materials. The Government will provide access to the work site (the installation running track). No other materials or equipment will be provided.

C4.3. Environmental Requirements. The contractor shall comply with all applicable federal, state, and local environmental laws and regulations, particularly concerning the disposal of the old track material and the use of materials containing Volatile Organic Compounds (VOCs).

C4.4. Applicable Directives. The contractor shall comply with the following documents:

• Unified Facilities Criteria (UFC) for Air Force Tracks

• NCAA Cross Country/Track and Field Rules

• ASTM Performance Standards for synthetic sports surfaces

C5.0. DELIVERABLES

The contractor shall provide the following deliverables:

Identifier Name Description Due Date

A001 Project Plan Detailed plan including timeline, milestones, and safety plan.

Within 10 days of contract award.

A002 Monthly Status Report Report detailing progress, issues, and schedule updates.

By the 5th of each month.

A003 Warranty Certificate The 5-year warranty on the track surface.

Prior to final inspection and payment.

C6.0. RELATED DOCUMENTS

• MIL-HDBK-245E, Preparation of Statement of Work (PWS)

• DoDI 5000.74, Defense Acquisition of Services