Attachment 2-OfficeFurnitureMoveAndTempStorage PWS_Dated_21Aug25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OFFICE FURNITURE MOVE & TEMPORARY STORAGE

SERVICE

AT BEALE AIR FORCE BASE (AFB), CA

August 2025

1. Background: Beale Air Force Base (BAFB) requires professional furniture moving and temporary storage services to support various operational, strategic, and emergency needs. These services will provide short-term solutions for relocating and storing office furniture during renovations, emergencies, or mission-related activities. Once the project concludes, whether due to renovation completion, mission change, or emergency resolution, the furniture shall be returned to its original location or relocated to a new designated permanent space.

2. Description of Services: This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

Services will be ordered via individual orders. The total value of all orders under this IDIQ, will not exceed $245,000.00. The maximum value of orders per year will not exceed $49,000.00.

Services are in support of operational changes, renovation, or emergency requirements and will occur within and between various office locations on base. The contractor is responsible for supplying all labor, equipment, tools, materials, and supervision necessary to perform the secure removal and movement of government-owned furniture. Temporary storage may be required in Government provided spaces, or in contractor furnished onsite or off-site storage facilities, based on the needs of each project and at the direction of the Contracting Officer.

3. Scope: The Contractor shall provide professional, on-call services for the removal, relocation, and temporary storage of furniture at BAFB. Storage solutions shall ensure the protection and accountability of Government property for the duration of the storage period.

Upon completion of the project or as directed, the Contractor shall return all furniture to its original location or to a newly designated permanent location. The Contractor is also responsible for clearing all equipment and materials from the work site and returning all affected areas to their original condition or as otherwise specified by the Government.

4. Requirements: The Contractor shall perform all tasks related to the removal, relocation, and temporary storage of furniture in accordance with (IAW) the standards and timelines outlined in this Performance Work Statement (PWS). All services must be performed in a safe, efficient, and professional manner that minimizes disruption to Government operations. Services shall be provided in accordance with this PWS, applicable laws, regulations, and industry’s best practices.

The specific requirements for each task will be outlined in individual orders The Contractor shall be responsible for, but not limited to, the following:

4.1. Furniture Removal, Relocation and Restoration: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation required to perform the safe and efficient removal and relocation of Government owned furniture within or between facilities at BAFB. This requirement applies to moves within the same facility, between facilities located at BAFB, or to/from an approved contractor provided storage solution (on-site Portable on Demand Storage (POD) or off-site storage facility).

4.1.1. Coordination: The Contractor shall coordinate all moves with the Contracting Officer (CO) and their designated Government representative to ensure minimal disruption to Government operations. Moves shall occur during normal duty hours. In no instance shall contractors perform work outside of normal duty hours without direct and continuous Government supervision. A detailed move schedule shall be submitted to the CO with the request for quote at the task order level and shall be approved by the Government representative prior to execution.

If Contractor initiated changes to the approved schedule are required, the Contractor shall submit a request at least 72 hours in advance along with a revised proposed schedule for Government approval. If Government directed change to the schedule is required, the Government will notify the Contractor no later than 72 hours prior to the scheduled work start date and request a revised proposed schedule for Government approval.

4.1.2. Furniture Removal: Furniture includes, but is not limited to, desks, chairs, file cabinets, shelving, conference tables, cubicles, and related office furnishings. The Contractor shall:

• Disassemble and reassemble furniture, when necessary, at the destination site.

• Ensure all items are clearly labeled and tracked throughout relocation and storage.

• Use proper equipment (e.g. dollies, hand trucks, protective wraps) to prevent damage to furniture, facilities, floors, and walls.

• Transport items in a manner that prevents damage and loss.

• Ensure all work is completed within the scheduled performance period.

• Maintain accountability of all items during transport and report any loss or damage to the CO/Government Representative immediately.

4.1.3. Inventory and Condition Assessment: Prior to movement, the Contractor shall perform a complete inventory and condition assessment (Attachment 1) of all furniture. The assessment shall include:

• Detailed description of each item (e.g., desk, chair, cabinet).

• Unique identifiers (e.g., asset tag numbers, serial numbers, if applicable).

• Observed pre-existing damage, wear, or defects (with photographic evidence where appropriate).

• Originating location.

• Date of inventory.

The assessment shall be documented in the Furniture Inventory Report (Attachment 1) and signed by both the Contractor's representative and the Government's representative (e.g., designated office POC). The Contractor shall not remove or load any furniture until the inventory and condition assessment has been completed and approved by the Government's representative (e.g., designated office POC).

4.1.4. Relocation: At the task order level, the Contractor shall provide all labor, supervision, equipment, and materials necessary to relocate Government-owned furniture in accordance with (IAW) the following options. The Government will identify the applicable option(s) in each task order.

4.1.4.1. Relocation to Another Government Facility on Base: The Contractor shall relocate Government-owned furniture from the designated Government building to another Government-owned facility. Relocation may or may not require the use of a moving truck, depending on proximity and task order requirements. The Contractor shall ensure all furniture is properly disassembled (as applicable), wrapped, padded, or crated to prevent damage during handling and transport.

4.1.4.2. Onsite Storage PODS: The Contractor shall provide and utilize onsite storage pods, available in sizes 16x8x8 and 12x8x8, as directed by the Government.

Furniture shall be prepared for storage through appropriate wrapping, padding, or crating. Storage pods shall be weatherproof, secure, and positioned at a Government designated location. The Contractor shall ensure that pods remain locked and accessible only to authorized personnel.

4.1.4.3. Offsite Storage Facility: The Contractor shall provide secure offsite storage facilities capable of accommodating both 10x10 and 10x15 storage units. All furniture placed in offsite storage shall be safeguarded through protective wrapping or crating, and stored in a climate appropriate, weatherproof, and secured environment. Access to the storage facility shall be limited to authorized personnel only.

4.1.4.4. Crating and Protection Requirements: The Contractor shall employ industry best practices to protect all furniture items during disassembly, relocation and storage. Fragile or high-value items shall be crated to provide additional protection. The Contractor shall perform an inventory and condition assessment of all items prior to movement, documenting pre-existing conditions. This assessment shall be verified by both the Contractor and the Government representative. The Contractor shall, however, remain responsible for any damage resulting from mishandling, negligence, or failure to apply proper protective measures.

4.1.4.5. Accountability: The Contractor shall maintain accountability of all Government-owned furniture while in their possession. At a minimum, the Contractor shall:

• Tag or otherwise identify all items placed in storage (e.g. barcode, numbered labels, or equivalent method) to ensure traceability

• Maintain secure storage conditions that prevent unauthorized access

• Conduct period check of storage units or facilities to confirm the integrity of stored items

• Ensure a clear chain of custody whenever furniture is moved, accessed, or released The inventory and condition report created prior to movement shall be reconciled with all items at the time of release from storage or restoration to the Government.

4.1.5. Furniture Restoration: The Contractor shall restore and return Government-owned furniture to its original location within the Government facility, or as otherwise directed at the task order level. Restoration includes reassembly, placement, and arrangement of all furniture documented in the inventory and condition report, unless alternate instructions are provided.

The Contractor shall return furniture from both onsite storage pods and offsite storage facilities to the designated Government facility. Movers shall provide all necessary documentation to be granted base access, including driver’s license, vehicle registration, and proof of insurance, as applicable. An Entry Access List (EAL) – Attachment 2 shall be submitted to the Government at least one (1) week prior to the scheduled return of furniture.

The Contractor shall not begin restoration work until a Government representative is on-site and present. Upon delivery, the Contractor and the Government representative shall jointly inspect all items for damage or loss. Any discrepancies shall be documented on the inventory and condition report and signed by both parties.

The Contractor shall coordinate delivery dates and times with the Government representative to minimize disruption to Government operations. All protective wrapping, padding, or crating shall remain in place until items are delivered and restored. The Contractor shall remove all packing materials, debris, and any other waste generated during the restoration process, leaving the Government site clean and free of contractor-related refuse.

The Contractor shall ensure furniture is restored without damage and in a manner consistent with its documented condition at the time of removal. Any damages discovered during the return process shall be reported immediately to the Government representative.

5. Services Summary: The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

PWS Ref &

Performance Objective

Performance Threshold

PO-1: 4.1.1. -

Coordination

The Contractor shall coordinate all moves with the Contracting Officer (CO) and their designated Government representative to ensure minimal disruption to Government operations. Moves shall occur during normal duty hours. In no instance shall contractors perform work outside of normal duty hours without direct and continuous Government supervision 100% of the time.

PO-2: 4.1.1. -

Coordination

A detailed move schedule shall be submitted to the CO with the request for a quote at the task order level and shall be approved by the Government representative prior to execution. If Contractor initiated changes to the approved schedule are required, the Contractor shall submit a request at least 72 hours in advance along with a revised proposed schedule for Government approval. If Government directed change to the schedule is required, the Government will notify the Contractor no later than 72 hours prior to the scheduled work start date and request a revised proposed schedule for Government approval a 100% of the time.

PO-3: 4.1.2. -

Furniture Removal

The Contractor shall disassemble and reassemble furniture, when necessary, at the destination site. Clearly labeled and track furniture, use proper equipment to prevent damage to furniture, facilities, floors, walls and transport items in a manner that prevents damage and loss 100% of the time.

PO-4: 4.1.2. -

Removal

The contractor shall complete work within the scheduled performance period, while maintaining accountability of all items during transport and report any loss or damage to the CO/Government Representative immediately a 100% of the time.

PO-5: 4.1.3. -

Inventory and Condition Assessment

Prior to movement, the Contractor shall perform a complete inventory and condition assessment (Attachment 1) of all furniture. The assessment shall be documented in the Furniture Inventory Report (Attachment 1) and signed by both the Contractor's representative and the Government's representative (e.g., designated office POC) a100% of the time.

PO-6: 4.1.3.

Inventory and Condition Assessment

The Contractor shall not remove or load any furniture until the inventory and condition assessment has been completed and approved by the Government's representative (e.g., designated office POC) a 100% of the time.

PO-7: 4.1.4. -

Relocation

At the task order level, the Contractor shall provide all labor, supervision, equipment, and materials necessary to relocate Government-owned furniture in accordance with (IAW) the options listed in the PWS 100% of the time.

PO-8: 4.1.4.1. -

Relocation to Another Government Facility on Base

The Contractor shall relocate Government-owned furniture from the designated Government building to another Government-owned facility. The Contractor shall ensure all furniture is properly disassembled (as applicable), wrapped, padded, or crated to prevent damage during handling and transport.

PO-9: 4.1.4.2. -

Onsite Storage

PODS

The Contractor shall provide and utilize onsite storage pods, available in sizes 16x8x8 and 12x8x8, as directed by the Government. Furniture shall be prepared for storage through appropriate wrapping, padding, or crating. Storage pods shall be weatherproof, secure, and positioned at a Government designated location.

The Contractor shall ensure that pods remain locked and accessible only to authorized personnel a 100% of the time.

PO-10: 4.1.4.3. -

Offsite Storage Facility

The Contractor shall provide secure offsite storage facilities capable of accommodating both 10x10 and 10x15 storage units. All furniture placed in offsite storage shall be safeguarded through protective wrapping or crating, and stored in a climate appropriate, weatherproof, and secured environment. Access to the storage facility shall be limited to authorized personnel only a 100% of the time.

PO-11: 4.1.4.4.

- Crating and Protection Requirements

The Contractor shall employ industry best practices to protect all furniture items during disassembly, relocation and storage. Fragile or high-value items shall be crated to provide additional protection a 100% of the time.

PO-12: 4.1.4.4.

- Crating and Protection Requirements

The Contractor shall perform an inventory and condition assessment of all items prior to movement, documenting pre-existing conditions. This assessment shall be verified by both the Contractor and the Government representative a 100% of the time.

PO-13: 4.1.4.4.

- Crating and Protection Requirements

The Contractor shall remain responsible for any damage resulting from mishandling, negligence, or failure to apply proper protective measures a 100% of the time.

PO-14: 4.1.4.5. -

Accountability

The Contractor shall maintain accountability of all Government-owned furniture while in their possession a 100% of the time.

PO-15: 4.1.4.5. -

Accountability

The Contractor shall inventory, and condition report created prior to movement shall be reconciled with all items at the time of release from storage or restoration to the Government a 100% of the time.

PO-16: 4.1.5. -

Restoration

The Contractor shall restore and return Government-owned furniture to its original location within the Government facility, or as otherwise directed at the task order level a 100% of the time.

PO-17: 4.1.5. -

Furniture Restoration

The Contractor shall return furniture from both onsite storage pods and offsite storage facilities to the designated Government facility a 100% of the time.

PO-18: 4.1.5. -

Furniture Restoration

The Contractor shall submit An Entry Access List (EAL) – Attachment 2 shall be submitted to the Government at least one (1) week prior to the scheduled return of furniture a 100% of the time.

PO-19: 4.1.5. -

Furniture Restoration

The Contractor shall not begin restoration work until a Government representative is on-site and present. Upon delivery, the Contractor and the Government representative shall jointly inspect all items for damage or loss. Any discrepancies shall be documented on the inventory and condition report and signed by both parties a 100% of the time.

PO-20: 4.1.5. -

Furniture Restoration

The Contractor shall coordinate delivery dates and times with the Government representative to minimize disruption to Government operations. All protective wrapping, padding, or crating shall remain in place until items are delivered and restored a 100% of the time.

PO-21: 4.1.5. -

Furniture Restoration

The Contractor shall remove all packing materials, debris, and any other waste generated during the restoration process, leaving the Government site clean and free of contractor-related refuse a 100% of the time.

PO-22: 4.1.5. -

Furniture Restoration

The Contractor shall ensure furniture is restored without damage and in a manner consistent with its documented condition at the time of removal 95% of the time.

PO-23: 4.1.5. -

Furniture Restoration

The Contractor shall report any damages discovered during the return process shall be reported immediately to the Government representative a 100% of the time.

6. Deliverables: The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the Contracting Officer (CO).

Deliverable PWS

Section Frequency Format Submit To

Coordination 4.1.1. The contractor shall provide a move schedule to the CO with the request for quote at the task order level.

In writing via email.

CO

Coordination 4.1.1. The Contractor shall submit a request at least 72 hours in advance along with a revised

In writing via email.

CO

proposed schedule for Government approval.

Inventory and Condition Assessment

4.1.3. The Contractor shall

perform a complete inventory and condition assessment of all furniture.

Submit Attachment 1 - Furniture Inventory Report, In writing via email.

Designated Government

Representative

& CO

Accountability 4.1.4.5. The inventory and condition report created prior to movement shall be reconciled with all items at the time of release from storage or restoration to the Government.

Submit Attachment 1 - Furniture Inventory Report, In writing via email.

Designated Government

Representative

& CO

Accountability 4.1.4.5. The contractor shall provide an Entry Access List (EAL) to the Government at least one

(1) week prior to the scheduled return of furniture.

Submit Attachment 2 - Entry Access List (EAL), In writing via email.

Designated Government

Representative

& CO

Accountability 4.1.4.5. The contractor shall report damages immediately.

In writing via email.

Designated Government

Representative

& CO

7. Areas of Reasonability: The Contractor shall be responsible for the satisfaction of all applicable regulatory agency requirements, including transport and secure storage of all furniture that is to be moved. In the event that a regulatory agency or authority assesses a monetary fine, surcharge, or penalty against the government for violations caused by contractor negligence, the Contractor shall reimburse the government for the amount of that fine.

8. Safety: The Contractor shall adhere to all applicable federal, state, local, and Department of Defense (DoD) safety regulations and standards throughout the call order service.

9. Environmental and Occupational Safety and Health: The contractor shall be fully responsible for compliance with all Base, County, State, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions which may be hazardous to the health and safety of base personnel. Any apparent conflict between compliance with the above information and satisfying the requirements of the contract shall be immediately brought to the attention of the CO for a resolution, prior to the performance of the work in question.

10. Security Requirements: It is mandatory for all personnel requiring access to BAFB to submit a contractor EAL Template to the Contracting Officer no later than one (1) week before needing access to the installation. The Visitor EAL Template must include comprehensive details such as

Full Name, Date of Birth, Social Security Number, Driver's License Number, and State of issuance.

Any vehicles entering the installation must have proof of registration and insurance.

• All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security instructions and directives of Beale AFB.

• The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Beale AFB.

11. Government Furnished Property and Services: The Government reserves the right to make available designated storage areas located on Beale Air Force Base (BAFB) for the temporary storage of furniture. The provision of such areas is contingent upon their availability and operational needs. The specific Government-furnished storage locations will be communicated to the Contractor upon the issuance of the initial call order.

12. Hours Of Operation: Standard furniture moves shall occur Monday through Friday, 0700– 1600. Specific delivery windows may be specified in individual Call Orders. The following Federal holidays are observed:

New Year's Day 1 January Martin Luther King’s Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

13. Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those government required records that contain location of government property, office layouts, and invoices. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

Attachment 1

FURNITURE INVENTORY REPORT

Service Request / Call Order Number: __________________________________________

Date of Initial Inventory: _____________________________________________________

Date of Return: _____________________________________________________________

Originating Location / Department: Building ____, Room ____ / Squadron _____

Destination Location / Department: Building ____, Room ____ / Squadron _____ (If temporary storage, indicate Storage Facility/Pod ID below)

Temporary Storage Location / Pod ID (if applicable): _______________________________

Contractor Company Name:____________________________________________________

Government Point of Contact (POC): ____________________________________________

Instructions:

• Complete the " Itemized Inventory & Condition Log" section thoroughly for each item prior to movement.

• Document any pre-existing damage, wear, or defects.

• Attach corresponding photographic evidence for all items with documented damage (pre-existing or new). Label photos clearly with Item # and description.

• Upon return, conduct a joint inspection and complete the "Post-Move Delivery & Condition" section.

• Ensure all fields are accurately filled and signatures are obtained at both initial inventory and final delivery.

ITEMIZED INVENTORY & CONDITION LOG

Item

Detailed Description of Item (e.g., Desk, Chair, Cabinet, Table)

Unique Identifiers (Asset Tag No., Serial No., etc. - N/A if none)

Pre-Move Condition / Observed Defects (e.g., scratches, dents, tears, missing parts)

Pre-Move Photo Reference (File Name/ID)

Returned (Y/N)

New Damage Incurred During Transit/Storage (Describe, if any)

Post-Move Photo Reference (File Name/ID)

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22.

Item

Detailed Description of Item (e.g., Desk, Chair, Cabinet, Table)

Unique Identifiers (Asset Tag No., Serial No., etc. - N/A if none)

Pre-Move Condition / Observed Defects (e.g., scratches, dents, tears, missing parts)

Pre-Move Photo Reference (File Name/ID)

Returned (Y/N)

New Damage Incurred During Transit/Storage (Describe, if any)

Post-Move Photo Reference (File Name/ID)

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CERTIFICATION & ACCEPTANCE

A. Initial Inventory & Condition Certification (Prior to Move)

We, the undersigned, certify that the above-listed items have been jointly inspected and their pre-move condition accurately documented as of the "Date of Initial Inventory" stated above.

Contractor Representative: Printed Name: _________________________ Title:

_________________________ Signature: _________________________ Date:

Government Representative (Originating Location POC): Printed Name:

_________________________ Title: _________________________ Signature:

_________________________ Date: _________________________

B. Post-Move Delivery & Condition Acceptance (Return)

We, the undersigned, certify that the above-listed items have been jointly inspected upon delivery/return, and their post-move status and any new damage incurred have been accurately documented.

Contractor Representative: Printed Name: _________________________ Title:

_________________________ Signature: _________________________ Date:

Government Representative (Destination Location POC): Printed Name:

_________________________ Title: _________________________ Signature:

_________________________ Date: _________________________

ATTACHMENTS:

Attachment 2

CONTRACTOR ENTRY ACCESS LIST FORM

Effective 15 Aug 2016 the USAF will implement REAL ID Act requirements IAW Public Law 109-13 and the Code of Federal Regulations (CFR) Title 6, Part 37

Note: Personnel will be placed on an EAL for no longer than 29 Days and 15 Business days to receive there DBIDS Card. Any longer will require an 1172 form to get a base pass or a memo from contracting. Handwritten/PDF submittals will not be processed.

NOTE: SSN is used to positively identify individuals. Failure to identify individuals is automatic denial to Beale AFB.

Employee's LEGAL Last Name Employee's LEGAL First

Name DOB Drivers License Number Issuning State Start Date Expiration

Date Sponsor Name/DOB Sponsor Phone Number Sponsors DOD ID/ EDIPI Destination Company Name Authorized Entry Times/ Days Contract

Number SSN