Attachment 2-OfficeFurnitureMoveAndTempStorage PWS_FINAL_7Aug25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OFFICE FURNITURE MOVE & TEMPORARY STORAGE

SERVICE

AT BEALE AIR FORCE BASE (AFB), CA

July 2025

1. Description of Service: Beale Air Force Base (BAFB) requires professional furniture moving and temporary storage services to support various operational, strategic, and emergency needs. These services will provide short-term solutions for relocating and storing office furniture during renovations, emergencies, or mission-related activities. Once the project concludes, whether due to renovation completion, mission change, or emergency resolution, the furniture shall be returned to its original location or relocated to a new designated permanent space.

2. Scope: The Contractor shall provide professional, on-call services for the removal, relocation, and temporary storage of furniture at BAFB. Services are in support of operational changes, renovation, or emergency requirements and will occur within and between various office locations on base. The contractor is responsible for supplying all labor, equipment, tools, materials, and supervision necessary to perform the secure removal and movement of government-owned furniture. Temporary storage may be required in Government provided spaces, or in contractor furnished onsite or off-site storage facilities, based on the needs of each project and at the direction of the Contracting Officer or their authorized representative. Storage solutions shall ensure the protection and accountability of Government property for the duration of the storage period. Upon completion of the project or as directed, the Contractor shall return all furniture to its original location or to a newly designated permanent location. The Contractor is also responsible for clearing all equipment and materials from the work site and returning all affected areas to their original condition or as otherwise specified by the Government.

3. Requirements: The Contractor shall perform all tasks related to the removal, relocation, and temporary storage of furniture in accordance with (IAW) the standards and timelines outlined in this Performance Work Statement (PWS). All services must be performed in a safe, efficient, and professional manner that minimizes disruption to Government operations. The Contractor shall be responsible for, but not limited to, the following:

3.1. Furniture Removal and Relocation: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation required to perform the safe and efficient removal and relocation of Government owned furniture within or between facilities at BAFB. This includes, but is not limited to, desks, chairs, file cabinets, shelving, conference tables, cubicles, and related office furnishings. The Contractor shall coordinate all move activities with the Contracting Officer (CO) or their designated Government representative to ensure minimal disruption to Government operations. Moves may occur during normal duty hours or, when approved, after hours to meet mission needs. Specific task requirements include:

• Disassemble furniture when necessary and reassemble at the destination site.

• Ensure all items are clearly labeled and tracked during relocation.

• Use proper equipment (e.g. dollies, hand trucks, protective wraps) to prevent damage to furniture, floors, and walls.

• Provide protective floor coverings or corner guards if needed to avoid damage during transport.

• Ensure all items are moved to the designated location within the scheduled timeframe.

• Maintain accountability of all items during transport and report any loss or damage to the CO immediately.

Performance will be evaluated based on the Contractor’s ability to complete all scheduled moves within the agreed timeframe and without loss or damage to Government property.

Required deliverables may include a move plan or schedule (if requested by the Government), documentation of items moved, and incident reports for any loss or damage shall be submitted within 24 hours to the CO.

3.2. Furniture Storage Solutions:

• Secure, temporary furniture storage solutions for limited periods may be accommodated within government-owned facilities located on Beale Air Force Base (BAFB), contingent upon the specifications of each individual call order

• The required furniture storage solutions can encompass, but not be limited to, the provision and temporary placement of storage pods directly on Beale AFB for the secure holding of furniture, designated by the government.

• Ensuring the safety, integrity, and security of stored furniture for the duration of the storage period.

3.3. Personnel, Equipment, and Resources:

• Provide all qualified personnel necessary to safely and efficiently execute furniture moving and storage tasks.

• Furnish all required equipment, including but not limited to, moving trucks, dollies, lifting equipment, and protective coverings.

• Supply all necessary tools and materials such as packing supplies, straps, and padding.

3.4. Damage and Loss:

• The Contractor shall be responsible for any damage to government property or furniture caused by Contractor personnel or equipment during the performance of this

PWS.

• The Contractor shall also be responsible for any loss of furniture entrusted to their care.

• The Contractor shall maintain accountability of all items during transport and report any loss or damage to the CO immediately.

4. Service Call: All requests for furniture-moves and temporary storage services shall be formally initiated by the Contracting Officer (CO). These requests will be made on an on-call basis as required for operational, strategic, or emergency needs. The total value of all orders under this BPA, will not exceed $245,000. The maximum value of call orders per year will not exceed $49,000.

4.1. Documentation and Reporting:

• Upon receipt of a Call Order from the CO, the Contractor shall provide written confirmation of receipt within 24 hours. This confirmation shall include the Contractor's understanding of the scope of work and any initial questions or clarifications.

• Contractor provides at least 48 hours’ notice prior to service and Communicates delays within 2 hours of impact.

• Prior to the movement of any furniture, the Contractor shall conduct a thorough inventory and condition assessment of all items. This inventory report shall be documented (Attachment 1 - Furniture Inventory Report):

Detailed description of each item (e.g., desk, chair, cabinet).

Unique identifiers (e.g., asset tag numbers, serial numbers, if applicable).

Observed pre-existing damage, wear, or defects (with photographic evidence where appropriate).

Originating location.

Date of inventory.

• This report shall be signed by both the Contractor's representative and the Government's representative (e.g., designated office POC) prior to the start of the move.

• Furniture is stored in Contractor-provided facilities (including Contractor-placed pods on BAFB), the Contractor shall maintain:

A detailed inventory of all items in storage, cross-referenced with the Pre- Move Condition & Inventory Report.

A continuous access log detailing all entries and exits from the storage facility/pod, including date, time, purpose, and personnel involved.

• Upon delivery of furniture to its new permanent location or return from temporary storage, the Contractor shall conduct a joint inspection with the Government's representative. Work areas restored to original condition or as directed by the CO or government representative. This inventory report (Attachment 1 - Furniture Inventory Report) shall:

Confirm the delivery of all inventoried items.

Document any new damage incurred during transit or storage (with photographic evidence).

Be signed by both the Contractor's representative and the Government's representative.

5. Services Summary: The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective PWS Section Performance Threshold PO-1: Safe and Efficient Furniture Removal & Relocation: The contractor shall schedule moves were completed within the agreed timeframe and moves completed with no loss or damage to Government property during removal, relocation, disassembly, and reassembly.

3.1, 3.3, 3.4 95% of scheduled moves within the agreed timeframe with zero preventable incidents of damage to Government property.

PO-2: Secure and Accountable Furniture Storage: The contractor shall store furniture and ensure it is protected from

3.2, 3.4, 4.1 100% accountability and protection of stored furniture from damage, damage, theft, or environmental factors while in storage and accurate inventory maintained of all stored items, cross-referenced with the Pre-Move Condition & Inventory Report. Discrepancies should be minimal and justifiable.

theft, and environmental factors, with minimal and justifiable inventory discrepancies.

PO-3: Minimal Disruption to Government Operations: The contractor shall adherence to agreed-upon schedules and timelines (unless unforeseen circumstances arise and are communicated promptly with a reasonable explanation.

3, 3.1, 4 100% adherence to agreed-upon schedules and timelines for all moves, with any deviations promptly communicated and reasonably justified.

PO-4: Timely and Accurate Documentation & Reporting: The contractor will provide at least 48 hours’ notice prior to service and communicates delays within 2 hours of impact. Pre-Move Condition & Inventory Report (Attachment 1) accurately reflects furniture condition before move, delivery, and return and is signed by both contractor and government representative.

4.1. 100% timely notifications, communication of delays, and accurate Pre-Move Condition & Inventory Reports, properly signed by both parties.

PO-5: Qualified Personnel and Resources: The contractor consistently provides fully qualified personnel and suitable equipment to perform the required tasks. (Evaluated based on lack of complaints and successful task completion.

3.3 100% of the time provide qualified personnel and suitable equipment for all tasks, resulting in no substantiated complaints and successful task completion.

6. Deliverables: The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the Contracting Officer (CO).

Deliverable PWS Section Frequency Format Submit To Damage and Loss Furniture/Items

3.4. The contractor

shall provide written confirmation of receipt immediately.

In writing via email.

COR and CO

Receipt of a Call Order

4.1. The contractor

shall provide written confirmation of receipt within 24 hours.

In writing via email.

COR and CO

Inventory and condition

4.1. The contractor

shall provide

Submit Attachment 1 -

COR and CO assessment (Prior to movement) written confirmation of receipt immediately.

Furniture Inventory Report, In writing via email.

Inventory and condition assessment (Removal)

4.1. The contractor

shall provide written confirmation of receipt immediately.

Submit Attachment 1 - Furniture Inventory Report, In writing via email.

COR and CO

Inventory and condition assessment (Relocation)

4.1. The contractor

shall provide written confirmation of receipt immediately.

Submit Attachment 1 - Furniture Inventory Report, In writing via email.

COR and CO

Inventory and condition assessment (Restored to original location)

4.1. The contractor

shall provide written confirmation of receipt immediately.

Submit Attachment 1 - Furniture Inventory Report, In writing via email.

COR and CO

7. Areas of Reasonability: The Contractor shall be responsible for the satisfaction of all applicable regulatory agency requirements, including transport and secure storage of all furniture that is to be moved. In the event that a regulatory agency or authority assesses a monetary fine, surcharge, or penalty against the government for violations caused by contractor negligence, the Contractor shall reimburse the government for the amount of that fine.

8. Safety: The Contractor shall adhere to all applicable federal, state, local, and Department of

Defense (DoD) safety regulations and standards throughout the call order service.

9. Environmental and Occupational Safety and Health: The contractor shall be fully responsible for compliance with all Base, County, State, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions which may be hazardous to the health and safety of base personnel. Any apparent conflict between compliance with the above information and satisfying the requirements of the contract shall be immediately brought to the attention of the CO for a resolution, prior to the performance of the work in question.

10. Security Requirements: It is mandatory for all personnel requiring access to BAFB to submit a contractor EAL Template to the Contracting Officer no later than one (1) week before needing access to the installation. The Visitor EAL Template must include comprehensive details such as Full Name, Date of Birth, Social Security Number, Driver's License Number, and State of issuance. Any vehicles entering the installation must have proof of registration and insurance.

• All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security instructions and directives of Beale AFB.

• The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Beale AFB.

• The contractor and sub-contractor, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver's license or State issued Identification Card and birth certificate. If the employee/hire is not a U.S. citizen, the contractor and/or subcontractor may hire non-U.S. citizens if they are in possession of Green Card, Social Security Card, Resident Card, Work Visa and State issued Identification Card. If driving on base a state driver's license and car insurance are required.

• Weapons of any sort are not authorized on Beale AFB, this includes guns, knives, swords, nun chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as a Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

• The U.S. Federal Government is the most vocal opponent of the drug industry, and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substances and narcotics are not authorized on Beale AFB whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive). Prescription medications are authorized for the person the medication is issued to; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued to. Otherwise, the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation

11. Government Furnished Property and Services: The Government reserves the right to make available designated storage areas located on Beale Air Force Base (BAFB) for the temporary storage of furniture. The provision of such areas is contingent upon their availability and operational needs. The specific Government-furnished storage locations will be communicated to the Contractor upon the issuance of the initial call order.

12. Hours Of Operation: Standard furniture moves shall occur Monday through Friday, 0700–

1600. Specific delivery windows may be specified in individual Call Orders. The following Federal holidays are observed:

New Year's Day 1 January Martin Luther King’s Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

13. Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those government required records that contain location of government property, office layouts, and invoices. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within 5 working days of receipt of the request.

Attachment 1

FURNITURE INVENTORY REPORT

Service Request / Call Order Number: __________________________________________

Date of Initial Inventory: _____________________________________________________

Date of Return: _____________________________________________________________

Originating Location / Department: Building ____, Room ____ / Squadron _____

Destination Location / Department: Building ____, Room ____ / Squadron _____ (If temporary storage, indicate Storage Facility/Pod ID below)

Temporary Storage Location / Pod ID (if applicable): _______________________________

Contractor Company Name:____________________________________________________

Government Point of Contact (POC): ____________________________________________

Instructions:

• Complete the " Itemized Inventory & Condition Log" section thoroughly for each item prior to movement.

• Document any pre-existing damage, wear, or defects.

• Attach corresponding photographic evidence for all items with documented damage (pre-existing or new). Label photos clearly with Item # and description.

• Upon return, conduct a joint inspection and complete the "Post-Move Delivery & Condition" section.

• Ensure all fields are accurately filled and signatures are obtained at both initial inventory and final delivery.

ITEMIZED INVENTORY & CONDITION LOG

Item

Detailed Description of Item (e.g., Desk, Chair, Cabinet, Table)

Unique Identifiers (Asset Tag No., Serial No., etc. - N/A if none)

Pre-Move Condition / Observed Defects (e.g., scratches, dents, tears, missing parts)

Pre-Move Photo Reference (File Name/ID)

Returned (Y/N)

New Damage Incurred During Transit/Storage (Describe, if any)

Post-Move Photo Reference (File Name/ID)

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Item

Detailed Description of Item (e.g., Desk, Chair, Cabinet, Table)

Unique Identifiers (Asset Tag No., Serial No., etc. - N/A if none)

Pre-Move Condition / Observed Defects (e.g., scratches, dents, tears, missing parts)

Pre-Move Photo Reference (File Name/ID)

Returned (Y/N)

New Damage Incurred During Transit/Storage (Describe, if any)

Post-Move Photo Reference (File Name/ID)

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CERTIFICATION & ACCEPTANCE

A. Initial Inventory & Condition Certification (Prior to Move)

We, the undersigned, certify that the above-listed items have been jointly inspected and their pre-move condition accurately documented as of the "Date of Initial Inventory" stated above.

Contractor Representative: Printed Name: _________________________ Title:

_________________________ Signature: _________________________ Date:

Government Representative (Originating Location POC): Printed Name:

_________________________ Title: _________________________ Signature:

_________________________ Date: _________________________

B. Post-Move Delivery & Condition Acceptance (Return)

We, the undersigned, certify that the above-listed items have been jointly inspected upon delivery/return, and their post-move status and any new damage incurred have been accurately documented.

Contractor Representative: Printed Name: _________________________ Title:

_________________________ Signature: _________________________ Date:

Government Representative (Destination Location POC): Printed Name:

_________________________ Title: _________________________ Signature:

_________________________ Date: _________________________

ATTACHMENTS: