Attachment_6_-_Security_Forces_Pamphlet.doc

Attachment 7 to

FA4664-15-R-0009

452 Security Forces Squadron

Security Forces Requirements

For

Prime/Sub-contractor Representatives

1 October 2014

DEPARTMENT OF THE AIR FORCE

AIR FORCE RESERVE COMMAND

1 October 2014

MEMORANDUM FOR ALL CONTRACTORS

FROM: 452 SFS/S3

SUBJECT: Information for Civilian Contractors (Non-Classified Contracts)

1. Security of the resources on March Air Reserve Base is a primary concern for Security Forces personnel, requiring an increase in security awareness. We must exercise stringent controls of personnel who have reason to visit or work on our installation. Contractors performing work on the installation are no exception. Contractors, and their employees, will be required to adhere to the security policies and procedures established for the installation and its resources. All personnel will require a local background check prior to starting any contract.

2. The 452 Security Forces Squadron Police Services section is the point of contact for all contractor security related matters. Personnel are available to advise and/or assist you on any matters pertaining to security, law enforcement and installation access. The attached booklet provides important information and guidance to all contractors while they are on the installation. Compliance with the directives outlined in this booklet is mandatory. Thank you in advance for your cooperation.

3.

KIT W. ALLEN, Maj. USAF

Operations Officer Attachment

Security Forces Requirements for Prime/Sub-contractor Representatives

1. During all contract performance, either classified or unclassified, security, law enforcement and traffic aspects of the contract will be monitored and enforced by base security forces personnel.

2. Government contracts contain provisions for security of tools, equipment or supplies used in the government contract. The Security Forces share your concern for securing property and are ready to assist you in accomplishing that task. Security Forces provide 24 hour patrol coverage; however, you should be aware that protection of government property is our primary mission. We highly suggest that you secure all high value items/equipment when not in use. March Air Reserve Base enjoys a relatively controlled/secure environment; however, the potential for loss is present.

3. CONTRACTOR IDENTIFICATION: Security Forces Pass-Information Sheet, Contractor Identification, is part of this booklet and is located on page 11. It is the Contracting Office’s responsibility to identify all prime/subcontractors prior to their entry to March ARB. The format for identifying all contractors is identified in the security forces form letter and attachment.

4. BASE ENTRY: Base security forces will issue a 1 day pass to contractor officials during all phases of the acquisition cycle up to the day of actual contract work performance. Once the contract begins, contractors and their employees will be issued personal/vehicle passes for the duration of the contract, up to one year. To obtain passes, the Pass-Information Sheet must be completed and on file in the Security Forces Pass and Registration Section, located at the Visitor Control Center (VCC). Contractors driving on to the installation must be in possession of a valid Drivers license, vehicle registration, proof of insurance, and proof their vehicles meet all state smog requirements. Also, a local law enforcement check will be conducted prior to issuing of any contractor badge. THIS IS A BACKGROUND CHECK OF LAW ENFORCEMENT RECORDS WITH LOCAL LAW ENFORCEMENT OFFICIALS. This check is to determine if there is any disqualifying information prior to allowing unescorted entry onto the installation and must also be on file at the VCC before a badge is issued.

5. PASSES: All passes issued to contractors and employees will be prepared by the 452nd Security Forces Pass and Registration Section. AF Form 75, Temporary Visitor/Vehicle Pass (less than 30 days) or WS-02 pass will be used for contracts of 30 days or more. Contractor officials should ensure employees read and understand the instructions printed on the front and back of the AF Form 75. Contractor supervisors are responsible to recover both parts of the AF Form 75 when employment terminates prior to the expiration date recorded on the pass. FAILURE TO SAFEGUARD AND CONTROL PASSES ISSUED FOR ENTRY TO THIS INSTALLATION COULD RESULT IN THE EMPLOYEE BEING DENIED FUTURE ENTRY. Passes issued are not transferable to other employees and are only good for the vehicle registered. Passes are valid during normal work hours as determined by the Contracting Office. If contractors determine they need to work after normal hours, weekends or holidays it should be coordinated with the Contracting Office prior to the previous arranged times. The Contracting Office will forward a revised work schedule to the 452 SFS, Police Services office authorizing the revised work schedule. AF Form 75 and WS-02 will be used for entry from/to the Main Gate and job work site.

6. CONTROLLED AREA: An area where entry and circulation controls are established: access is based upon official business, and where owner/user personnel maintains entry/exit and circulation control of visitors by escort and constant surveillance. An entry authority list (EAL) is used in most cases. WS-01 Pass, Bright Orange, is used for contractor access and identification, this pass will be displayed at all times. Controlled Area boundaries are usually fenced with one entry/exit point. There are “Controlled Area” signs fixed to the boundary fence. If the contract requires personnel to enter a controlled area there must be an escort provided. If unescorted entry is required, a local law enforcement check will be conducted prior to allowing unescorted entry. THIS IS A BACKGROUND CHECK WITH LOCAL LAW ENFORCEMENT OFFICIALS. EACH CONTRACTOR MUST SIGN A RELEASE OF INFORMATION PRIOR TO HAVING UNESCORTED ACCESS. This check is to determine if there is any disqualifying information prior to allowing entry into a controlled area.

7. RESTRICTED AREA: ACCESS IS PROHIBITED, unless under escort and constant surveillance is maintained by owner/user personnel, or personnel is processed for unescorted entry under the provisions of Air Force Instruction (Personnel Security Instruction). Prior to unescorted entry, personnel must be subject to appropriate personnel security investigation and security clearance eligibility clearly established. Access and the need to know are the two security principles required based on Department of Defense Regulation 5200.1-R/Air Force Instruction 31-401 and Air Force Instruction 31-101. Restricted Area boundaries are delineated by painted RED LINES OR RED ROPES AND STANTIONS. “Restricted Area” signs are posted every 100 feet around the area. If you are unfamiliar with the area please ask before you cross any RED LINE. If the contractor must work in a RESTRICTED AREA, he/she must be escorted at all times or a free zone must be established. If the contractor needs unescorted access in a restricted area then a SF 85P, Position of Trust Questionnaire must be completed and forwarded to the 452 SFS, Police Services for processing. Unescorted Entry will only be allowed upon the return of a favorable clearance.

8. NEW HIRES: Hiring of contractor employees must be conducted outside the confines of this installation. This includes referrals from Federal/State Employment Offices. Employees who request visitor passes and do not know the location of the work site will be directed off base and to contact the person who hired him/her. New employees must be identified to security forces, by submitting a Pass-Information Sheet or accompanied by the on-base supervisor to the Pass and Registration Office for issuance of pass.

9. JOB SEEKERS: Personnel desiring entry to the installation for the express purpose to seek employment with contractors will be directed to the contractors off base address location.

10. ON-BASE DELIVERY TO CONTRACTORS: Contractor representatives having a need for delivery of goods to an on-base work site should ensure the personnel making such deliveries know the location (area or building number) and sponsor/point of contact information. The delivery driver should be either pre-announced to the Vehicle Inspection Facility by the sponsor/point of contact at (951) 655-6879 prior to arrival or have a bill of deliver/lading that shows the location of the delivery and POC information. The driver will contact his/her point of contact for escort onto the installation. Passes are not issued to personnel making deliveries to the installation and will be under escort at all times. The Main Gate phone number is (951) 655-4200.

11. ADMISSION OF NON-ESSENTIAL VISITORS: Non-essential visitors are identified as friends, family members, etc., of contractors or contractor employees who have a VALID need to visit a job site. Contractor representatives should notify the Pass and Registration Section or the Main Gate of the time and date of arrival and destination. This action will prevent any delay in a pass being issued and the visitor being admitted to the installation.

12. BASE DRIVING PRIVILEGE: Operation of a privately owned vehicle on March ARB is a PRIVELEGE granted by the installation commander. Persons who accept this privilege must comply with laws and regulations governing motor vehicle operations, and comply with installation pass requirements. Persons accepting installation privileges shall be deemed to have given their consent to evidential tests for alcohol or other drug content of their blood, breath, and/or urine when stopped, apprehended, detained, or cited for an offense allegedly committed while driving or in physical control of a vehicle on the installation while under the influence of intoxicants. Any personnel granted the privilege of operating a motor vehicle on this installation, shall be deemed to have given, his/her consent for the removal and temporary impoundment of the Privately Owned Vehicle (POV) when it is parked illegally for unreasonable periods, by accident, left unattended in a restricted or controlled area, or abandoned.

13. USE OF SEATBELTS: The use of seatbelts on March ARB is mandatory.

14. TRAFFIC STOP: When stopped by security forces or other law enforcement officers while operating a motor vehicle on this installation, the operator must possess and produce on demand the following:

a.

Proof of vehicle ownership or state registration.

b.

Valid state driver’s license.

c.

Valid identification (AF Form 75 or WS-0 PASS) in the case of contractor/employees.

d.

Proof of insurance or insurance ID card.

15. TRAFFIC ENFORCEMENT: The speed limit on a March ARB roadway is 25 MPH unless otherwise posted. Active patrols and use of speed measuring devices enforce this limit. No vehicle shall be driven at such a speed to impede the orderly and safe movement of traffic on the installation. Speed measuring detectors are not authorized to be used within the confines of March ARB.

16. EMERGENCY VEHICLES: Emergency vehicles, such as Security Forces, Fire Department, Ambulance and Disaster Response vehicles have the right-of-way over all other vehicles when responding to emergencies. Operators of vehicles are charged with the responsibility to pull to the right side of the roadway and relinquish right-of-way to emergency vehicles.

17. REPORTING INCIDENTS/ACCIDENTS, THEFT AND INJURIES: All contractors and their employees are required to report incidents, accidents, theft of property and all major injuries to the base Security Forces (951) 655-2981, non-emergency or (951) 655-2991 incase of emergency. All incidents will be responded to and investigated by security forces. Written reports/statements will be taken from all personnel involved.

18. FIREARMS/OTHER DANGEROUS WEAPONS/OBJECTS: Bringing privately owned firearms onto the installation is strictly prohibited. Other items, such as blackjacks, steel knuckles, slap jacks, knives, straight razors, explosive devices, etc., are considered dangerous weapons and will not be brought onto the installation. Security Forces will confiscate such items and release such items only after approval by proper authority.

19. POSSESSION OR USE OF CONTROLLED SUBSTANCES: Possession or use of any type of controlled substance, without a prescription is prohibited on this installation. Violators will be detained and released only to local law enforcement officials.

20. POSSESSION OR USE OF ALCOHOL: Possession or use of alcoholic beverages of any type in work areas of this installation is prohibited. Violators will be detained and released as directed by base officials. Individuals under the influence of alcohol will be detained and released to local law enforcement officials.

21. USE OF CELLULAR PHONES: The use of a cellular phone while driving is prohibited, unless the vehicle operator is using a hands-free device.

22. REVILLE AND RETREAT: Two times a day you will stop work (if outdoors) and vehicle movement in observation of the flag. (0730 and 1630 hours)

23. DISPOSITION OF VIOLATORS:

a.

Minor Traffic Violators: Will be released and directed to report to their on-base supervisor. If a traffic citation is issued, a copy of the AF Form 1408 will be forwarded to base contracting office to resolve. (NOTE: Depending on the violation, contractors could be barred from entering the installation).

b.

Violators of Minor Crimes: Will be released to the supervisor unless directed otherwise by proper authority.

c.

Violators of Major Crimes: Will be detained and released only to local law enforcement officials.

24. There is other pertinent information contained in this booklet. You are highly encouraged to review this booklet in detail and use it to brief your employees and sub-contractors.

25. We have tried to outline those requirements which will make your job easier in briefing your employees on security, law enforcement, traffic and safety procedures during your visit to March Air Reserve Base. The Security Forces will assist you in resolving any security or access problems that may be encountered. Please call if we can assist you.

26. For any question contact Security Forces Police Services at (951) 655-4950.

ACCESS TO AREAS

CANTONMENT AREA:

Positive identification is required to enter the installation. The Cantonment Area is an area of buildings, such as office buildings, personnel billeting, warehouses, clubs, etc, where access and circulation control is permitted to personnel to move about freely without restrictions to their movements and where general law and order and good discipline prevails.

FREE ZONE

CONTROLLED AREA

FREE ZONE-CONTROLLED AREA: Some contracts, projects or other similar activities of a one-time nature within a controlled area, make it inappropriate or impractical to use escort procedures. In such cases, a free zone may be established to allow entry to the work project at some point on the boundary.

The following applies:

a. When a free zone is in use, other protective measures are needed, to include entry controls, physical barriers, and the capability to detect and report unauthorized entry into the controlled area and to the free zone.

b. Protection of the free zone boundary will be equal to that given to the controlled area.

c. Owner/User Agency associated most directly with the project will maintain surveillance over the boundary of the free zone as determined by the Installation Commander or his designee and the Security Forces commander.

d. After normal hours, project personnel (including contractor/contractor employees) will close and secure the free zone.

e. When a free zone is used, corridors will be set up to and from entry points to the controlled area boundary to help move equipment and personnel. Entry control to the free zone is to make sure only those persons with a right and a need to enter. Personnel will display the WS-01 pass on their outermost garment while working in the free zone.

f. Remove all sensitive resources from the free zone.

g. The free zone boundaries will be delineated with temporary red rope, wire barrier or fence. Air Force Visual Aid 31-204, Controlled Area signs will be posted facing the free zone.

h. If the free zone opens to the exterior of the controlled area, the contractor will provide entry control or owner/user to ensure entry is limited to contractor or base approved personnel. Identification may be by personal recognition, use of an entry authority list (EAL), base entry ID/PASS or military ID card.

i. Establish procedures to escort visitors, to include delivery of goods, vendors, etc.

j. When a corridor cannot be set up between the free zone and the boundary of the controlled area, procedures must be established to escort contractor personnel to and from the free zone. Establish circulation control for the free zone to make sure contractor personnel and authorized visitors remain in the designated free zone, and enter and depart under proper escort.

k. If a contractor performs the project, a letter signed by the installation commander or his designee will be given to the contractor BEFORE THE CONTRACT IS STARTED. It will specifically describe free zones associated with contract performance and the contractor’s responsibility. Forward one signed copy of the letter to 452 SFS, Physical Security.

FOR OFFICIAL USE ONLY

PASS INFORMATION SHEET

NAME OF COMPANY:

DATE:

START DATE:

EXPIRATION DATE:

VALID DAYS: M T W TH F S SUN

VALID TIMES:

SPONSOR NAME:

SPONSOR PHONE #:

DRIVER’S

NAME

SSAN

LICENSE

DOB

Only the foreman and assistant foreman will have escort authorization on their contractor badges. Ensure individuals bring the following items to Pass and Registration; (1) Driver’s License, (2) Registration and (3) Proof of insurance

SPONSOR SIGNATURE

DATE

CONTRACTING OFFICE ENDORSEMENT

DATE

Privacy Act Statement

PRIVACY ACT-1974 as Amended applies – This memo may contain information which must be protected IAW DOD 5400-11, and it is For Official Use Only (FOUO)

AUTHORITY: 10 U.S.C. 8013; 44 U.S.C. 3101; and EO 93397

PRINCIPAL PURPOSES: Used to record information and details of criminal activity which may require investigative action by commanders, supervisors, police, special agents, etc. ROUTINE USES: Information may be disclosed to Pass and Registration to determine base access. DISCLOSURE IS VOLUNTARY: SSN is used to positively identify the individual as a conduit to check past criminal activity records. Failure to provide the request information will affect your ability to gain access to March Air Reserve Base, CA.