SOW - High Voltage Switchgear Replacement_Redacted.pdf

STATEMENT OF WORK

FOR

HIGH VOLTAGE SWITCHGEAR REPLACEMENT AT THE ROUNDABOUT

SOW, 14 June 2024

1.7. Work Task Roundabout - WT - OPS PLAN - Replace high voltage switch at roundabout. WT# 13359722:

1.7.1. Demolition and Removal:

1.7.1.1.1.1. The contractor shall limit the size of all holes in drywall above the ceiling for the purpose of running conduit to 1.5” in diameter.

1.7.2. Installation and Additive Services:

1.7.2.1. The Contractor shall repair entrance into and/or modifications to excavations performed by others which do not meet OSHA standards.

1.7.2.2. The Contractor shall disconnect, remove and disposal of old switch gear.

1.7.2.3. The Contractor shall disconnect, remove and disposal of old mv cable from pole riser on pole C2 L1 25 to old switch & cable from old switch gear to Junction box

JB4-140.

1.7.2.4. The Contractor shall provide mv 2/0 cu 15 kv cable, termination kits, cutouts, lighting arrestors, jumper wire, ground wire, ground rod, terminator bracket, cable supports, hot line clamps, stirrups, pipe ground clamp, 3m 3 phase breakout boot.

1.7.2.5. The Contractor shall install new junction box in replacement of old switch gear and securing junction box to slab.

1.7.2.6. The Contractor shall install 2/0 copper 15KV MV cable from pole riser on pole C2 L1 25 to new junction box & new cable from new junction box to junction box JB4- 140.

1.7.2.7. The Contractor shall Terminate new cable with 200-amp loadbreak elbows at locations inside new junction box & junction box JB4-140. Terminating new cable on riser pole C2 L1 25 with 2/0 15 KV terminator kits.

1.7.2.8. The Contractor shall install new terminator bracket and securing terminations to bracket.

1.7.2.9. The Contractor shall connect grounding at all locations necessary, installing new ground rod, riser ground clamp and bond wire on riser pole C2 L1 25.

1.7.2.10. The Contractor shall install bond wire molding cover on riser pole C2 L1 25.

1.7.2.11. The Contractor shall replace old lighting arrestors and cutouts with new lighting arrestors and 200 amp 27 KV cutouts on riser pole C2 L1 25.

1.7.2.12. The Contractor shall refuse fused cutouts with adequate sizing provided by base.

1.7.2.13. The Contractor shall replace old jumpers on pole with new jumper wire.

1.7.2.14. The Contractor shall replace old hotline clamps and stirrups with new.

1.7.2.15. The Contractor shall MV cable / Phase testing once job is completed.

1.8. Work shall be scheduled during normal business hours 0800-1600, however, the Contractor may request and/or be required to perform work after normal duty hours or on weekends.

1.9. The Contractor shall conduct the work in a manner to keep to a minimum disruption of normal operations.

1.10. The work may be in an operational or controlled area. In the event of an "actual" or "exercise" scenario, it may be required that the Contractor stop work until the event is complete. This delay will not be an additional expense to the Government. Lost construction time due to stop work will be added to performance time.

HIGH VOLTAGE SWITCHGEAR REPLACEMENT AT THE ROUNDABOUT

SOW, 14 June 2024

1.11. It is the responsibility of the Contractor to restore any areas/facility components, disturbed by their work to their original state.

1.12. The work area must be kept free and clear of all debris. Access to the facility or driving right-of-ways in the surrounding area will not be closed off or substantially obstructed for long periods of time.

1.13. The Contractor shall dispose of all construction debris off the installation and in accordance with all local, state, and federal requirements as required by Section 6 of this document. The Contractor shall leave work site clean and clear of any work debris, materials, supplies, tools, or equipment associated with this project.

1.14. The Contractor shall be responsible for all damage to Government property or personal property resulting from actions by Contractor employees or equipment during the performance of this contract or while Contractor employees are on Dyess AFB.

1.15. Upon completion of the work, the Contractor shall provide system schematics (as-builts) for what was installed and maintenance guidelines/service manuals for all components installed (if applicable). A minimum of one (1) hard copy shall be provided as well as one (1) digital file containing the information will be provided to 7th Civil Engineer Squadron.

2. HAZARDOUS CONDITIONS. During the course of performing work under this contract, should the Contractor find conditions existing that prevent the performance of task specified; the Contracting Officer shall be immediately notified. A confined-space permit must be obtained through the proper authorities before entering any confined spaces.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable utilities and work space for the Contractor to perform the requested duties. There are no covered or secure storage areas available. The Contractor will provide all equipment and storage media necessary to perform tasks.

3.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted.

Contractor personnel will ensure facility cleanliness is maintained at all times.

3.2. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service. Security police phone extension is 911 for emergencies, and 696- 2131 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or 696- 2486 from a cell phone.

3.3. Telephone. The Government shall not provide telephone services. If available, Contractor may use Government phones in a case of emergencies or during field and site work. No long distance telephone calls will be authorized.

4. HOURS OF OPERATION. Working hours for the Contractor will normally be between the hours of

0700 and 160 excluding Saturdays, Sundays, and Federal holidays. The Contractor may work during periods other than normal hours. The Contractor shall email a request to the Contracting Officer five (5) calendar days in advance for approval of intention to work during other periods to allow assignment of CE Inspectors. If available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. If approved, any work outside normal business hours will be at no additional cost to the Government.

4.1. RECOGNIZED U.S. FEDERAL HOLIDAYS

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

*U.S. Federal holidays that fall on a Saturday will be observed on the preceding Friday, and U.S. Federal holidays that fall on a Sunday will be observed on the following Monday.

5. HEALTH AND SAFETY. All holes/pits/trenches/manway openings, etc., that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts as required to prevent sagging and located a minimum of 3 feet from the opening so as to prevent an individual, should they fall across the fencing, from falling into the opening. Holes shall also be covered, when not being worked in, with three quarter inch plywood or a metal grating that will prevent small children from entering the hole.

5.1. OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

5.2. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas

8.1. Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

8.1.1. The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

8.1.2. “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

8.1.3. The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS.

Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

8.2. Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer will provide information necessary to obtain identification badges. The Contractor shall be responsible to ensure that all of its employees obtain and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the Contractor shall be responsible for the turn in of identification badges to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the Contractor.

8.2.1. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority:

10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.2.1.1. Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to Contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry and turned over to Abilene Police Department.

8.2.1.2. The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

8.2.1.3. All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

8.2.1.4. Contractors should report to the VCC before proceeding to the gate. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

8.2.1.5. The Dyess Form 173 will be maintained at the Tye Gate entry point for 30 days. After the specified time has expired, it will be destroyed. Should the Contractor not process through Tye Gate in that 30 day period, the Contractor will require someone to physically vouch them on base to get a one day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

8.2.2. Trusted Agent Letter for Day Labor Requests.

8.2.2.1. Purpose of Letter: To provide sponsoring authority to specific Contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc.) to sponsor day laborers on the installation for designated period of time.

8.2.2.2. The Letter Process:

8.2.2.2.1. The sponsoring agency, in coordination with their Contractor, will identify

Contractor individuals that require sponsoring/vouching authority. This authority is given to the Contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to Contractors for convenience only but should be limited to the smallest group of manager or foreman Contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-Contractor was required well in advance of the day labor/sub-Contractor request. (Effective Date:

Immediately)

8.2.2.2.2. The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which Contractor personnel have sponsoring/vouching authority.

8.2.2.3. The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the

Installation:

8.2.2.3.1. The Contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC. The VCC will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the VCC before the Contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. Although the 7 SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities. Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the Contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another Contractor that does not have the same vouching/sponsoring privileges.

8.2.2.3.2. All Contractors must attend a Contractor briefing given to the Contractors by Pass and Registration who will provide a more detailed explanation regarding Contractor badges and their uses. Pass and Registration reserves the right to not issue a Contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the Contractor badge.

9. EAL Submission Process. In the event the Contractor requires an Entry Authorization Letter, the contractor shall request the appropriate form from the Contracting Office and return the form no later than seven (7) business days prior to the start of work.

10. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

11. Other Vehicle and Licensing Requirements:

11.1. All Contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

11.2. All Contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

11.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.