UPDATED Attachment 4 - Statement of Work.pdf

STATEMENT OF WORK

18 Apr 24

ConferenceManager JITC Conference/Recording Purchase/Install

7 Operations Support Squadron, Airfield Management

DYESS AFB, TEXAS

1.0. Description of Work. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items necessary to install hardware, software, and the ConferenceManager JITC Command and Control (C2) dispatch system for the 7 Operations Support Squadron, Airfield Management located at Dyess Air Force Base.

Building 9001 will serve as the primary Airfield Management Location.

Scope. This project effort is to install the ConferenceManager JITC conference/recording dispatch communications system for the Dyess Airfield Management. The work consists of a site visit/survey, design, planning, upgrade, installation, system set-up, testing, cutover, controller training, and applicable documentation of hardware and software components installed. The contractor shall include a support and maintenance warranty for 12-month period, beginning at final system acceptance/cutover.

Objectives. The Dyess Airfield Management team will have direct lines to all operational organizations as part of the current ConferenceManager System configuration. Each controller position must be able to communicate with all agencies involved in the 7th Bomb Wing and 317th Airlift Wing operations.

1.1. Installation. 7 OSS/OSAA Bldg. 9001. Contractor shall install ConferenceManger JITC conference/recording communications servers and replace two (2) controller positions at the primary location.

The ConferenceManager system will receive a software installation to the Joint Interoperability Test Center (JITC). The LSC-Node A will be located in Building 9001. This location will connect phones to each other via base LAN infrastructure and remain “active” to support all positions. The existing voice recorders will receive upgrades to IP versions and connect to the C1 Solutions server. Rack installation locations will be determined during engineering survey.

The Contractor shall provide manufacturer certified professionals to perform all necessary work for the completion of the project. The Contractor shall appoint an authorized representative who will be the company’s senior representative for all customer communication and enforce compliance of all requirements for the project.

a. In support of the upgrade described above the contractor shall:

i. Coordinate with 7th Communications Squadron (7 CS) telephone systems and Tech Control Facility to support relocating all existing Primary Rate ISDN (PRI) connections between the base Dial Central Office and ConferenceManager Voice LSC. (PRI relocation will be staggered during initial installation and testing so operations are not impacted). If PRI programming demands provisional changes from the current voice network/circuits, the contractor via the project manager (PM) will host a transport-provisioning meeting with the 7 CS reps. All transport and PRI changes needed to accommodate the upgrade will be fully agreed upon as “able to provide” from the existing central telephone office switch. The Contractor is responsible for any proprietary issues that arise creating problems to establish the new service via the LSC gateway to the base central office. The Contractor shall provide the SME-engineer POC to accommodate connection to today’s servicing transport/translations network.

ii. Install two (2) controller workstations each configured with one (1) touch-screen computer, two (2) push-to-talk handsets, and two (2) dual-channel speakers. One Universal Power Supply (UPS) unit per position is included in this project. The contractor shall ensure proper ANSI/ANSI 568 cabling standards be employed to all servicing workstations back to the LSC as determined during engineering survey.

iii. Install two (2) radio interfaces for Any-to-Any Voice Connectivity to connect primary Command Post radios. Specific channels/nets to be determined during engineering survey. Proper ANSI/ANSI 568 cabling standards will be employed to all servicing workstations back to the LSC.

This connection will be via the USAF/government LAN.

iv. Upgrade existing voice recorder to support recording (telephone and radio) for each controller position. Proper ANSI/ANSI 568 cabling standards will be employed to all servicing workstations back to the LSC as identified in the engineering survey.

v. Upgrade one (1) administrative desktop PC for local user system management.

b. Above system will support the following salient features:

i. One-touch conferencing (perform “all calls” on radios and by phone)

ii. Automatic notification of incoming telephone or radio calls

iii. Provide programmable pre-set calling operations via ‘buttons” on touch-screens

iv. Electronic directory (include hotlines to key agencies)

v. Connect to existing base dial central office via existing PRI connections.

vi. A thorough transport/translation/configuration cutover strategy meeting will be performed and agreed upon prior to service activation. Segregated or NFAS/D channel service, dial plan, testing, and more will be thoroughly examined same. Future SIP services transport is required.

vii. Warranty and troubleshooting support included for 12 months.

1.1.2. Drawings. The contractor shall provide an installation equipment list and drawings of the installed equipment.

1.1.3. Operational Test. The contractor shall conduct operation test in accordance with Manufacturer’s standard to meet commercial practice and to ensure the system is functional.

1.1.4 Testing Requirements. The Contractor will perform all testing as specified in the Contractor provided and Government approved (which approval shall not be unreasonably withheld or delayed) test plan to verify that the system meets the minimum feature requirements specified therein. The Contractor has the responsibility to test the installation prior to cutover.

The Government may witness all testing. The Contractor will document these test results. Copies of the test results will be provided to the Government upon the Government’s request. All hardware and software procured under this SOW will be tested as set forth in the testing plan described above.

1.1.5 Acceptance. Upon the Contractor’s successful completion of its testing in accordance with Section 1.1.4, above, the installation will be cutover and deemed accepted by the Government. At that time, the Government will finalize all applicable acceptance documentation required to close out the project.

1.2. Power Shut Down. Contractor work requiring shutting down facility power will need to be coordinated with facility POCs in advance of requested power outage. Although not anticipated with this project, in cases where power outage requests may affect critical functions affecting the facility’s primary mission systems, power outage coordination requests are required twenty-one

(21) days in advance due to critical information technology (IT) equipment within the building areas. It should be noted that the Contractor's performance may be interrupted from time to time because of high priority mission schedules or no-notice events. For each calendar day and/or portion of a calendar day that the contractor is removed/denied access from the job site, the contractor schedule will be adjusted by one calendar day.

1.3. Operation and Maintenance Manual: The contractor shall provide two hard-copies and one (1) CD of the manufacturer’s operation and maintenance manuals.

1.4. Warranty. The contractor shall include a support and maintenance warranty for 12-month period, beginning at final product system acceptance/cutover. The Contractor will include one (1) year onsite warranty on all parts and labor and warranty support for all Contractor installed hardware and software under this SOW. The one (1) year warranty period will not begin until Government’s acceptance, as further described below. The warranty will consist of emergency technical assistance as required, including 24/7 remote dial-in (provided that the Government is responsible for providing such remote access) and on-site responses, as appropriate, for system failures (as further described below).

The remainder of this Section further describes the scope of the Contractor’s responsibilities with respect to deficiencies with the hardware and software provided by the Contractor:

1.4.1 Catastrophic Failures: A catastrophic failure means loss of the ability to initiate or answer calls on 25 percent or more of the circuits. If a catastrophic failure occurs, the Contractor will perform a service call, if Contractor deems necessary. The Contractor’s personnel will use all commercially reasonable efforts to begin diagnosis and repair efforts within two (2) hours of the Contractor’s receipt of the notification of the failure and immediately commence efforts to diagnose and repair the problem. The Contractor will continue to work on the problem until full system capabilities are restored. The Contractor will use commercially reasonable efforts to restore the service within forty-eight (48) business hours of the Contractor’s initial notification.

1.4.2 Major Failures: A major failure means the loss of supervision, conference ability, or ability to initiate or answer calls on 10 percent or more of the circuits.

If a major failure occurs, the Contractor will perform a service call, if Contractor deems necessary. The Contractor’s personnel will use all commercially reasonable efforts to begin diagnosis and repair efforts within three (3) hours of the Contractor’s receipt of the notification during the Contractor’s normal business hours. In the event of a notification during Contractor’s non-business hours, the Contractor’s personnel will use all commercially reasonable efforts to begin to repair the problem at the beginning of the Contractor’s next business day during the Contractor’s normal business hours. The Contractor will use commercially reasonable efforts to restore the service within forty-eight (48) business hours of the Contractor’s initial notification.

1.4.3 Minor Failures: A minor failure means any abnormal hardware or software error that degrades service to less than the desired performance, but which does not constitute a major or catastrophic failure.

If a minor failure occurs and the customer notifies the Contractor of such minor failure, the Contractor will begin repair efforts as soon as commercially reasonable. The Contractor will use commercially reasonable efforts to repair minor failures within three (3) business days after the customer’s receipt of notification of the minor failure.

1.5 Training. The contractor shall provide system training for the user upon completion of the installation.

2.0. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday from 0800 – 1600 except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Exceptions shall be coordinated in advance and approved in writing by the Contracting Officer (CO).

2.1. U.S. Recognized Holidays.

1 January* New Year’s Day 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19 June Juneteenth 4 July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veteran’s Day 4th Thursday in November Thanksgiving Day 25 December Christmas Day

*American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.2. Arrangements of the Performance Time. In the event that upgrades or changes to the system must be done during off peak or limited usage time (i.e. weekends), the Government reserves the right to request flexible work hours from contractor personnel. Upon a 24 hour advance, written notification from the Contracting Officer, the Government and contractor may establish a mutually agreed upon time to institute/incorporate the system change. Contractor personnel will substitute the noncore, weekend hours for an equal number of weekday hours.

For example, if an upgrade is accomplished on a Saturday and takes 4 hours, contractor personnel may choose to take off 4 hours on the following Monday or Tuesday.

2.3. Temporary Work Stoppage. In the event the U.S. Government requests a temporary shutdown of the facility, the contractor will be notified in writing by the CO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the CO.

3. Disposal of Materials. [RESERVED].

4. Inspection/Acceptance. Upon completion of above work, acceptance inspections shall be conducted by the contractor and the Government Representative (GR). If any deficiencies are found during the inspection, the contractor shall make correction(s) as required, at no additional charge to the Government.

5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government. The Contractor shall notify the CO within one (1) business day of damage to Government property or equipment during the execution of the contract.

6. Government Furnished Properties and Services. The Government will provide reasonable utilities and workspace for the contractor to perform the requested duties. The Contractor will provide all equipment and storage space necessary to perform tasks. With the exception of equipment and materials used, no covered or secure storage areas will be made available to the Contractor. Storage of materials or equipment inside of a Government facility shall be coordinated and approved by the CO or GR in writing.

6.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

6.2 Telephones. The Government will not provide telephone services. If available, the Contractor may use government phones in a case of emergencies or during field and site work. No long-distance telephone calls will be authorized.

7. Restricted Area/Access Coordination. The GR is responsible for coordinating with the facility manager/user/occupant/requester to provide access, escorts, or temporary visitor access badges for contractor personnel while performing SOW duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

7.1 Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

“USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS.

Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

7.2 Access to Classified Information. Access to classified information is not required.

8. Installation Access. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The GR will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

8.1. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.1.1. Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control

Center on the desired day of entry and turned over to Abilene Police Department.

8.1.2. The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes shall be initialed by the approval authority.

8.1.3 All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

8.1.4 Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue. The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

8.1.5. The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one-day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

8.2 Trusted Agent Letter for Day Labor Requests. The purpose of this letter is to provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc.) to sponsor day laborers on for one day periods.

8.2.1. The sponsoring agency, in coordination with their contractor, will identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract.

It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request. (Effective Date: Immediately)

8.2.2. The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority.

8.2.3. The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation:

The contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC Guard. The VCC Guard will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC Guard will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the guard before the contractor will be allowed to proceed onto the installation with the sponsored individuals.

No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation.

Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75.

Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals.

Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. Although the 7 SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities.

Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

8.2.4. All contractors must attend a contractor briefing given to the contractors by Pass and Registration, who will provide a more detailed explanation regarding contractor badges and their uses. Pass and Registration reserves the right to not issue a contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the contractor badge.

8.3. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

8.4. Other Vehicle and Licensing Requirements:

8.4.1. All Contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

8.4.2. All Contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

8.4.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.

9. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. All Contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and the US Army Corps of Engineers’ Safety and Health Requirements Manual 385-1-1, dated 15 Mar 24 at https://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/. The Contractor shall keep the work site clean and clear of any work debris, materials, supplies, tools, or equipment when work is not taking place

9.1. Welding, Cutting, and Brazing. The Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592. Assigned GR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Dyess Fire Department approves the AF Form 592 and assigns a control number. The Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work. The Contractor shall coordinate work start to allow an on-site inspection by Dyess Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

9.2. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service. Security police phone extension is (325) 696-2131 for emergencies, and (325) 696-4100 for routine calls. Fire protection emergency phone is 117 (from on- base phone only), or (325) 696-2117 from a cell phone.

9.3. Hazardous Conditions. During the course of performing work under this contract, should the contractor find existing hazardous conditions that create an unsafe working environment preventing him or her from completing the outlined work, the CO shall be immediately notified.

9.3.1. If hazardous material (HAZMAT) is used during the performance of this contract any contractor employees who authorize, use, dispose, manage, monitor, or track HAZMAT in Enterprise Environmental, Safety, and Occupational Health - Management Information System (EESOH-MIS) are required to complete mandatory training prior to the use of hazardous materials. The Air Force HAZMAT program is governed by AFPD 32-70, DAFPD 23-1 and AFIs 32-7086 & 32-7042. Training can be completed online (e.g. The Environmental Awareness Course Hub, eDASH, etc.) or completed locally.. Contractors should be prepared to provide proof of training upon request by the GR or CO.

9.3.1.1. Contractor employees shall also be trained on hazardous communication (HAZCOM) in http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ accordance with AFI 90-821, 29 CFR 1910.1200 and any applicable state and local requirements. The purpose of HAZCOM is to minimize the incidence of chemically induced occupational and environmental health-related illnesses and injuries by establishing guidance for training employees on the health and physical hazards associated with and proper preventive measures to be taken when using or handling hazardous chemicals in work areas. Training is required prior to the use of any hazardous chemicals. Training can be completed online (e.g. The Environmental Awareness Course Hub, eDASH, etc.) or completed locally. Contractors should be prepared to provide proof of training upon request by the GR or CO.

9.4. Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 ADOS/SGGB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be forwarded to 7 ADOS/SGGB, 697 Hospital Road, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.)

or (915) 696- 2325/3289, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, the Contractor shall provide Bioenvironmental Engineering (7 ADOS/SGGB) (325) 696-2328 a copy of contractor’s radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess AFB.

9.5. Confined Space. Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

9.6. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

9.7. Fencing. All holes/pits/trenches/manway openings, etc, that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts to prevent sagging, and shall be located a minimum of 3 feet from the opening to prevent potential falling hazards. When not being worked in, holes shall also be covered with three quarter inch plywood or a metal grating. Grating spacing shall be small enough to keep out small children.

10. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) upon request by the Government. In addition to meeting the TWCC requirements, the plan must also include the requirements of US Army Corps of Engineers’ Safety and Health Requirements Manual 381-1-1.

11. Contractor Employees. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

11.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be available during Monday thru Friday 0800L until 1630L. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral) issued in English by the CO or GR.

11.2 Removal of Contractor Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

COVID-19 Health Procedures. Dyess Air Force Base is currently at HPCON Alpha, meaning there is no requirement for masking or social distancing. HPCON levels are subject to change based on local COVID-19 transmission levels. If the contractor is experiencing symptoms of COVID-19, they will not report to the job site.

12. Work Clearance. Due to the nature of work, an AF Form 103, Base Civil Engineer Work Clearance Request, is required prior to commencement of work. This clearance shall be completed by the contractor and approved by 7 Civil Engineering Squadron (7 CES) prior to start of work; furthermore, the document must be renewed every 30 days until the completion of the contract. Preparation and approval of the AF Form 103 can be worked through the assigned GR.

It is the GR’s responsibility to contact 7 CES and initiate the clearance approval process.

Appendix A

APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the Statement of Work (SOW) are listed below. The publications and forms have been coded as “M” (Mandatory) or “A” (Advisory). The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in the other sections of the PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the SOW. The appropriate web sites are listed below to obtain all publications and forms listed.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications. The contractor is required to follow the requirements in AFI 21-101, paragraph 1.7, “Use of Technical Orders (TO) and Supplements” and paragraph 1.8, “Publications.” The DOD

Directives, Instructions and Forms may be located at http://www.dtic.mil/whs/directives. Air Force publications and forms may be accessed at http://www.e-publishing.af.mil.

To ensure currency of assigned technical orders with applicable changes and supplements, they will be ordered and received through the Technical Order Distribution Office (TODO) under a designated account number. Any additions or deletions to the Transient Aircraft library must be coordinated with the COR. The contractor shall be obligated to maintain and keep all publications and technical orders current. The contractor shall use the applicable technical order indexes and publication indexes to keep files current. Most of these publications are available on the Internet at https://www.toindex-s.wpafb.af.mil/.

AIR FORCE PUBLICATIONS

PUBLICATION DATE TITLE CODE

AFI 90-821 13 May 19 Hazard Communication (HAZCOM) Program M AFI 32-7086 01 Nov 04 Hazardous Materials Management M AFI 32-7042 04 Feb 20 Environmental Compliance and Pullution Prevention M AFPD 32-70 30 July 18 Environmental Considerations in Air Force Programs and Activities M

DAFPD 23-1 01 June 23 Supply Chain Materiel Management M

AIR FORCE OCCUPATIONAL SAFETY HAZARD STANDARDS (AFOSH)

STANDARD DATE TITLE CODE

29 CFR 1910 Occupational Safety and Health Standards M 29 CFR 1926 Safety and Health Regulations for Construction M 29 CFR 1910.1200 08 Feb 13 Toxic and Hazardous Substances M

U.S. ARMY CORPS OF ENGINEERS

STANDARD DATE TITLE CODE

EM 381-1-1 15 Mar 24 Safety and Health Requirements Manual M http://www.dtic.mil/whs/directives http://www.e-publishing.af.mil/ https://www.toindex-s.wpafb.af.mil/