Attachment 6 SABER Technical Specifications.pdf

GRAND FORKS AFB - SABER

JFSD 201035

SIMPLIFIED ACQUISITION OF

BASE ENGINEER REQUIREMENTS

(SABER)

TECHNICAL

SPECIFICATIONS

24 February 2010

TABLE OF CONTENTS

SECTION 01 SUMMARY OF WORK 4

1. GENERAL. ---------------------------------------------------------------------------------------------------- 4

2. CONTRACTOR USE OF PREMISES. ------------------------------------------------------------------------ 8

3. WORK SEQUENCE. ----------------------------------------------------------------------------------------- 10

SECTION 02 COORDINATION 13

1. PROJECT COORDINATION.-------------------------------------------------------------------------------- 13

2. UTILITIES COORDINATION. ------------------------------------------------------------------------------ 14

3. EXISTING FACILITIES/JOB SITE VERIFICATION. ----------------------------------------------------- 15

4. CONSTRUCTION PERMITS. -------------------------------------------------------------------------------- 16

5. ENVIRONMENTAL PROTECTION ------------------------------------------------------------------------- 16

SECTION 03 DEFINITIONS 29

SECTION 04 SPECIAL PROJECT PROCEDURES 30

1. SPECIAL PROVISIONS FOR PROPOSING PROJECTS AND WORKING ON OR NEAR THE

AIRFIELD.---------------------------------------------------------------------------------------------------- 30

SECTION 05 TASK ORDER PROCEDURE 33

1. GENERAL. --------------------------------------------------------------------------------------------------- 33

2. PROPOSAL PROCEDURE. ---------------------------------------------------------------------------------- 33

3. QUALITY CONTROL ON TASK ORDER PROPOSALS. -------------------------------------------------- 38

4. APPROVED DESIGN SUBMITTALS. ----------------------------------------------------------------------- 40

5. DESIGN DOCUMENTATION. ------------------------------------------------------------------------------- 41

6. RECORD DRAWINGS. -------------------------------------------------------------------------------------- 42

7. PROGRESS SCHEDULES AND REPORTS. ----------------------------------------------------------------- 43

8. MATERIAL APPROVAL SUBMITTALS. ------------------------------------------------------------------- 43

SECTION 06 CONTRACTOR’S QUALITY CONTROL 45

1. GENERAL. --------------------------------------------------------------------------------------------------- 45

2. QUALITY CONTROL PLAN. ------------------------------------------------------------------------------- 45

SECTION 07 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS 49

1. CONSTRUCTION FACILITIES. ----------------------------------------------------------------------------- 49

2. TEMPORARY CONTROLS. --------------------------------------------------------------------------------- 53

SECTION 08 MATERIAL AND EQUIPMENT 59

1. EQUIPMENT. ------------------------------------------------------------------------------------------------ 59

2. MATERIAL. -------------------------------------------------------------------------------------------------- 59

SECTION 09 TASK ORDER CLOSE OUT 64

1. INSPECTION. ------------------------------------------------------------------------------------------------ 64

2. PROJECT CLOSEOUT DOCUMENTS. --------------------------------------------------------------------- 64

3. WARRANTIES. ----------------------------------------------------------------------------------------------- 66

4. SPARE PARTS AND MAINTENANCE MATERIALS. ----------------------------------------------------- 67

SECTION 10 ASBESTOS REMOVAL AND DISPOSAL 68

1. SCOPE. ------------------------------------------------------------------------------------------------------- 68

2. APPLICABLE PUBLICATIONS. ---------------------------------------------------------------------------- 68

3. PERMIT AND NOTIFICATIONS. --------------------------------------------------------------------------- 69

4. SUBMITTALS. ------------------------------------------------------------------------------------------------ 71

5. DEFINITIONS. ----------------------------------------------------------------------------------------------- 74

6. LABORATORY AND SAFETY AND HEALTH PERSONNEL QUALIFICATIONS. ---------------------- 77

7. WORKER SAFETY AND PROTECTION. ------------------------------------------------------------------ 78

8. BUILDING PROTECTION. ---------------------------------------------------------------------------------- 79

9. MATERIALS. ------------------------------------------------------------------------------------------------- 79

10. ASBESTOS HANDLING MATERIALS AND EQUIPMENT. ----------------------------------------------- 79

11. WORKER PROTECTIVE CLOTHING AND EQUIPMENT. ----------------------------------------------- 80

12. WARNING SIGNS AND LABELS. -------------------------------------------------------------------------- 82

13. OTHER MATERIALS AND EQUIPMENT. ----------------------------------------------------------------- 83

14. GENERAL REMOVAL AND DISPOSAL REQUIREMENTS. ---------------------------------------------- 83

15. PREPRATION FOR ASBESTOS REMOVAL. --------------------------------------------------------------- 83

16. REMOVAL. --------------------------------------------------------------------------------------------------- 87

17. DISPOSAL. --------------------------------------------------------------------------------------------------- 92

18. AIR MONITORING REQUIREMENTS. -------------------------------------------------------------------- 93

19. PATENT RIGHTS. ------------------------------------------------------------------------------------------- 94

SECTION 11 LEAD REMOVAL 95

1. GENERAL. --------------------------------------------------------------------------------------------------- 95

2. PRODUCTS. ------------------------------------------------------------------------------------------------ 105

3. EXECUTION. ----------------------------------------------------------------------------------------------- 106

SECTION 12 UNIFIED FAC. GUIDE SPECIFICATIONS (UFGS) DIVISIONS 01 - 31 116

1. GENERAL. ------------------------------------------------------------------------------------------------- 116

2. CLARIFICATIONS TO UFGS DIVISIONS ----------------------------------------------------------------- 116

ATTACHMENT A 117

SECTION 01

SUMMARY OF WORK

1. General.

1.1 Description. This is an indefinite delivery, indefinite quantity (IDIQ) contract for construction efforts at Grand Forks Air Force Base, ND. The Government will award construction projects by individual task orders on an as-needed basis. The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of maintenance, repair, alteration, and/or new construction work on various real property facilities. This contract may be used for projects funded by Non Appropriated Fund (NAF) activities which do not become an appropriated fund obligation of the United States government.

During the contract period, the Base Civil Engineer (BCE) will identify construction tasks and the Contracting Officer (CO) will issue individual task orders to the contractor to complete the work. The contractor shall maintain and occupy the government-provided SABER office on Grand Forks Air Force Base when SABER projects are on-going, and may at the contractor’s option maintain/man this office at Grand Forks Air Force Base when projects are not on going in order to receive work requests and other related requirements to accomplish each individual task order. The work shall include tasks in various trades such as carpentry, new construction, renovation, HVAC building systems - both new and retrofit, fire protection systems - both sprinkler and other various alarm and controls, overhead and underground utilities, blast and force protection for facilities, site work, barricading, traffic control and free zone delineation, plumbing, electrical, interior and exterior facility renovation and new construction, concrete pavement and walk repair, roofing, asbestos abatement/removal, demolition, concrete masonry, welding, and other construction.

1.2 Ordering Procedures.

1.2.1 As the need arises for performance under the terms of this contract, the Contracting Officer (CO) or authorized representative will notify the contractor of the requirement by providing the contractor with a Request for Proposal and Statement of Work (SOW) for the Government’s requirement. Upon receipt of the SOW and Request for Proposal , the contractor shall respond to the needs of the Government within two (2) working days by:

1.2.1.1 Visiting the proposed work site in the company of the engineering personnel, mission or facility users, and the CO or designated representative. A representative from each of the subcontractors involved shall also be present at the site visit. The contractor will prepare and submit a copy of the minutes for this site validation meeting no later than two day working days after the site visit. Topics to be discussed at the site validation meeting are: site access, methods and alternatives for accomplishing work, refinement of requirements, requirements for plans, sketches, and drawings, detailed scope of work, time requirements, and liquidated damages.

1.2.1.2 Establishing verbal contact with the mission users associated with the project, engineering project manager, engineering construction representative, CO or authorized representative to further define the scope of the requirement

1.2.1.3 Research Unified Facilities Criteria (UFCs) for project applicability, Codes, and Grand Forks AFB standards and operational procedures (utility outages, temp backup for mission sustainment, etc.

1.2.2 Upon completion of the refined scope of the individual requirement, including the finalized sketch/drawings and Statement of Work, whether Contractor or Government generated, the Contractor shall prepare a detailed proposal by identifying tasks, preparing working drawings, refining quantities of both prepriced and non-prepriced items (NPI), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer.

1.2.2.1 The “Bare Cost” unit price data provided by the R.S. MEANS Company shall serve as the basis for establishing the value of the work performed on a unit price basis.

1.2.2.2 The contractor must include justification for any non-priced work included in an individual requirement. “Non-priced work” includes all work in a requirement that cannot be priced from R.S. Means estimating guides. The contractor shall first attempt to price all unit prices using the computerized database provided by

MEANS. If an item is not included in this database, the contractor shall use the hard copy of the MEANS Facility Cost Guide to price the items. If the contractor cannot locate a particular item in either of these sources, the contractor shall then extend the search to the following MEANS pricing guides before considering it a non-priced item:

• Building Construction Cost Data

• Mechanical Cost Data

• Plumbing Cost Data

• Electrical Cost Data

• Site work Cost Data

• Concrete Cost Data

• Heavy Construction Cost Data

• Interior Cost Data

• Repair and Remodeling Cost Data

• Square Foot Construction Cost Data

The contractor shall provide a minimum of three (3) quotes of actual material and installation costs of each non-prepriced (NPI) as justification for a negotiated unit price. Quotes must be provided with a point of contact as a matter of official record. Quantities shall be fully explained under each NPI.

1.2.2.3 The contractor’s task order proposal must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement have been done. Documentation that is expected includes drawings, calculations, catalog cuts, specifications, architectural renderings, sequence of operations for systems, list of HVAC controls, equipment schedules, door schedules, finish schedules, window schedules, fixture schedules, phasing of work, and other documents that the contractor feels are needed.

1.2.2.4 The contractor has 10 calendar days to provide a task order proposal to the Government in response to a SOW. In some cases of time-critical awards, such as the fiscal year-end project cycle, this allotted response time will decrease.

When time critical proposals are required, the contractor shall coordinate with engineering and the CO to determine what, if anything, will be eliminated from the typical proposal to accelerate the process. The contractor shall not arbitrarily choose shortcuts for the sake of meeting time critical deadlines. The Government will notify the contractor of these instances as far in advance as possible.

1.2.2.5 Upon receipt of the contractor’s task order proposal, the Government will review the proposed method of construction, tasks, quantities, performance schedules, and any drawings for completeness and proper application. The Contracting Officer, Project Manager, and contractor shall then enter into negotiations (as necessary) to add, change, or delete quantities, pre-priced and non-priced line items, schedules, submittals, and/or systems to reach a final negotiated amount and construction period. This may include changes to tasks and methods of construction (including the changing of line items originally selected by the contractor) in order to more accurately reflect the particular task in question.

1.2.2.6 Discussions may occur between the government’s technical representatives and the contractor prior to formal negotiation. However, the discussions will involve only decisions concerning which line item and assemblies/systems are best suited to perform the task.

1.2.3 Task orders will then be issued by the CO using a Department of Defense (DD) Form 1155, Order for Supplies or Services. Each task order will include the following information.

• Date of the task order.

• Contract number and task order number.

• Base Civil Engineer’s project number

• Item number, description, material submittal requirements, quantity and unit prices for priced and non-priced items and total.

• Task order price and delivery or performance date.

• Accounting and appropriation data.

• Liquidated damages, if any.

• Any statement of work, drawings, or other pertinent data.

• Government furnished property or statutory cost limits, if applicable.

1.2.4 The Government reserves the right to execute changes in delivery dates of ongoing task orders to accommodate higher priority task orders.

1.2.5 Statutory Cost Limitations: Some Delivery Orders may be subject to a statutory cost limitation. In those instances the project will clearly indicate subject to cost limitation.

1.3 Location. The contractor shall accomplish all work under this project at Grand Forks Air Force Base, ND and at Government owned JP-8 lines, potable water lines, and supporting facilities located in the City of Grand Forks as well as the following remote locations:

1.3.1 Cavalier Air Force Station, Cavalier, ND

1.4 Working Hours. The standard hours of work on Grand Forks Air Force Base are from 0730 to 1630 hours, Monday through Friday, excluding Federal holidays. The Government may restrict access to work sites to these hours and days. The Government shall declare whether the standard or nonstandard coefficient shall be applied in the SOW or at the time of the site visit. Should the Government desire to expedite work by working outside of standard work hours the contractor shall apply the nonstandard coefficient for all work performed under that task order. With the nonstandard coefficient applied the contractor shall provide a workforce including superintendence and quality control for a maximum of a 24 hour a day continuous operation including holidays. The term “nonstandard work hours” is not to be interpreted as “overtime.” The contractor shall notify the CO at least 48 hours in advance of any work performed during non-regular hours that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment.

1.5 Legal Holidays.

Grand Forks Air Force Base recognizes the following legal holidays:

New Year’s Day 1 January Martin Luther King Day Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

NOTE: If any of the above holidays fall on a Saturday, observe them on the preceding Friday. For those holidays falling on a Sunday, observe them on the following Monday.

1.6 Key Management Staff. The contractor shall provide an on-site staff to respond to the requirements of this contract. The contractor shall provide project management, project engineering, CAD support, site superintendence, quality control, subcontract purchasing and administration, and general office administration. As a minimum, the project manager shall carry a cellular phone for immediate response to contract requirements.

The project manager shall have sufficient authority to effectively manage the contract.

The contractor shall notify the CO and the Construction inspector when the project manager plans to be absent from the site for more than two (2) work days. Prior to returning to the project, the project manager shall notify the CO and the construction inspector. Prior to replacing or diverting the project manager or other key management staff to other programs or projects, the contractor shall notify the Contracting Officer at least ten (10) working days in advance of the proposed diversion. The contractor shall submit any proposed replacement key personnel for approval in the same level of detail as the initial proposal prior to their departure.

2. Contractor Use of Premises.

2.1 Government-Furnished Facilities.

2.1.1 The Government shall furnish or make available facilities for the contractor’s administrative staff and shop personnel. The Government has inspected the provided facilities for compliance with the Occupational Safety and Health Act (OSHA). The inspection did not identify any hazards requiring a work-around. Should the contractor subsequently identify a hazard, the Government will correct it according to base-wide, Government-developed and approved plans of abatement, taking into account safety and health priorities. The Government will not assign a higher priority for correction to the facilities provided hereunder merely because of this contracting initiative. The fact that the Government has not identified any such conditions does not warrant or guarantee that no possible hazard exists, that work-around procedures will not be necessary, or that the facilities as furnished will be adequate to meet the contractor’s requirements. The contractor has an exclusive obligation to comply with OSHA and other applicable laws and regulations for the protection of employees.

Further, the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements, except for the aforementioned responsibility to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the contractor at his or her expense, the contractor must give the CO documentation describing in detail the modification requested. The contractor shall make no alterations to the facilities without specific written permission from the CO. In the case of alterations necessary for compliance with the OSHA, the CO shall not withhold permission unreasonably. The contractor shall return the facilities to the Government in the same condition as received, with fair wear and tear and approved modifications excepted. The contractor shall use these facilities only in the performance of this contract. In the event of a fire or any damage to the building, the contractor shall notify the Base Civil Engineer Squadron immediately. The contractor is responsible for insuring their own contents. The Government shall not be liable for any loss or damage to the contractor’s property, including stock, or for expenses incidental to such loss or damage.

2.2 Government-Furnished Utilities.

2.3 The Government will provide utilities (electricity and water) at any construction site if available (i.e., existing and in service). Utility services furnished to the contractor by the Government from the Government’s existing system outlets and supplies will be at no cost to the contractor. Where utility services are not available from existing system outlets and supplies, the contractor may include the required utility services in the proposal for the individual task order. When required, the Government will furnish the contractor water from a fire hydrant designated by the CO, with the coordination of the base fire department. The contractor shall install his own gate valve, back flow prevention system, and provide his own hydrant wrench. The contractor shall be liable for any damage caused to Government property resulting from improper operation of the fire hydrant(s). Contractor shall use a backflow prevention device when connecting directly to the potable water system.

2.4 Contractor Identification Signs. The contractor shall erect a sign for the office and/or storage area. The sign(s) shall be in compliance with base requirements and color scheme and shall be submitted to the CO for approval by the Base Civil Engineer before being erected. Sign shall state contractor company name and address.

2.5 Government Furnished Services.

2.5.1 Government-Furnished Utilities: The Government will furnish utility services for the contractor’s use in Government-furnished office space including water, sewer, electric and gas services. The Government will also provide utilities (electricity and water) at any construction site if available (i.e., existing and in-service),. Utility services furnished to the contractor by the Government from the Government’s existing system outlets and supplies will be at no cost to the contractor. Where utility services are not available from existing system outlets and supplies, the contractor may include the required utility services in the proposal for the individual delivery order. When required, the Government will furnish the contractor water from a fire hydrant designated by the CO, with the coordination of the base fire department. The contractor shall install his own gate valve, back flow prevention system, and provide his own hydrant wrench. The contractor shall be liable for any damage caused to Government property resulting from improper operation of the fire hydrant(s). The Government will not provide utilities at the contractor’s open storage area.

2.5.2 Telephone Services: The Government will not provide telephone service to the contractor. The contractor must provide his own telephone service to the Government provided facility as well as to any remote job trailer, if needed.

2.5.3 Refuse Collection: The Government will provide refuse collection services from bulk containers located at or near the contractor’s office area. The contractor is responsible for procuring dumpsters necessary for disposal of construction debris and contractor-generated refuse at construction sites safely and properly in accordance with section 01500.

2.5.4 Insect and Rodent Control: The Government will provide insect and rodent control for all Government-furnished facilities. When the contractor detects an insect or rodent problem, he/she shall notify the appropriate facility inspector for entomology services.

2.5.5 Grounds Maintenance: The Government will provide grounds maintenance services in and around the contractor’s Government-furnished office facility, to include snow removal. The contractor is responsible for maintaining grounds’ appearance on delivery order construction facilities. The contractor shall remove snow and accumulation from all entrances and exits to the facility. The contractor shall be responsible for grounds maintenance around their work sites, to the maximum extent possible, during the construction period until the project’s final acceptance by the Government.

2.5.6 Security Police and Fire Protection: The Government will provide security police and fire protection to the extent necessary to ensure a secure and safe installation. In return for these services, the contractor shall strictly adhere to the security and fire directives, instructions, and policies of Grand Forks AFB. These policies may include but are not limited to the monthly submission of a list of all employees and subcontractors’ employees requiring access to the base; as well as, a list of all employees and subcontractors’ employees who previously held personnel or vehicle passes but who no longer require access due to termination of employment, etc.

2.5.7 Emergency Medical Services. In the event of a severe emergency, the Grand Forks AFB medical clinic will respond and transport, if necessary, a contractor employee to one of the local hospitals during hours of operation. The contractor shall reimburse the Government for these services.

3. Work Sequence.

3.1 Commencement of Work.

3.1.1 Contract:

3.1.1.1 The contractor shall be capable of negotiating and executing task orders within fifteen (15) calendar days of contract award.

3.1.1.2 The contractor shall be fully operational with all required facilities, staff and automated data processing (ADP) capability within 30 calendar days of award.

The contractor will not be paid for mobilization cost upon initiation of the SABER contract or demobilization costs at the end of the SABER contract. The cost of mobilization should be included in the contractor’s coefficient.

3.1.2 Task orders: The Notice to Proceed (NTP) for written, awarded task orders shall be the date the contractor receives the NTP order. In rare instances, on those projects deemed emergencies, the Government may issue an oral confirming order prior to the issuance of the written task order. In that case, the NTP shall be the date the contractor verbally receives confirmation and a task order number from the Contracting Officer, with written confirmation to follow within 72 hours. Work shall begin within the number of days specified in the task order.

3.2 Project Execution.

3.2.1 Working Conditions: The work performed under this contract will be in occupied and unoccupied facilities. In occupied facilities, the contractor shall accomplish all work in a manner that minimizes inconvenience to the using agencies. The contractor shall perform all work with continuous daily progress. The Government will not accept or permit days of no work except for drying or curing of previous work or as directed by the CO. In some cases, the Government will require the contractor to work around or move furniture or other Government equipment within the work area.

The contractor must protect all Government furniture and equipment within the work area from dust, debris, and damage. The Government will hold the contractor responsible for any damages. The contractor shall maintain the work site, hallways, and emergency exits free of debris and safe at all times. Contractor personnel shall, as a minimum, adhere to the most current edition of EM 385-1-1(Sep 15 08) U.S.

Army Corps of Engineers Safety and Health Requirements Manual at all times (3Thttp://www.usace.army.mil/ceso/pages/home.aspx 3T)

3.2.2 Emergencies: In case of emergency, the CO, base fire chief, and base operations officer or their representative(s), have the authority to order the contractor to terminate work and clear the area of personnel and equipment. The contractor shall comply with such an order as quickly as possible. If this occurs the contractor shall immediately notify the CEPM and the CO.

3.2.3 Interruption of Utility Services: The contractor shall not hold the Government responsible for interruptions of utility service to the site of an active task order. Nor will the Government be held liable for contractor delays, damages, or increased costs occasioned by any such interruption of service.

3.2.4 Work in Restricted/ Secure Areas: The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Projects in a secured area may require a local agency check of the contractor, employees, and all sub-tier contractors through the base security police prior to commencement of on-site work. The contractor should allow approximately thirty (30) calendar days to accomplish this check. Contractor personnel must provide two forms of identification (at least one picture I.D.) for access to controlled/restricted areas. The Government will provide an escort that must accompany contractor personnel when working in a controlled/restricted area. The Government will provide these escorts only during normal working hours as specified in paragraph 1.3, Working Hours, of this section. The contractor shall schedule work requiring escorts, to include site visits for project estimating purposes, fifteen (15) calendar days prior to starting work unless the CO waives this requirement. Due to specific mission requirements inherent in the nature of these restricted areas, the Government may direct the contractor to leave the restricted area at any given time.

The Government will not be liable for contractor delays or increased costs caused by this interruption of service.

SECTION 02

COORDINATION

1. Project Coordination.

1.1 General. The contractor shall coordinate all work schedules with the CO and CEPM prior to the start of work. The contractor shall participate in bi-weekly progress meetings with the CO and/or designated representative(s) and CEPM as directed. The contractor’s corporate management representative may be required to attend these meetings at the CO’s discretion. Before initiating any work under an individual task order, the contractor shall meet with the CO and CEPM and agree on:

• a sequence of procedures;

• a means of access to premises and buildings;

• space for storage of materials and equipment;

• placement of dumpsters and haul routes

• delivery of materials and use of approaches;

• use of corridors, stairways, elevators, and similar means of egress;

• communications;

• the location of partitions and barriers;

• eating spaces, and restroom for contractor’s employees;

• any other incidentals to the project

1.1.1 Interruption of Work. If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes (except as otherwise described in the task order), the contractor shall request permission, in writing, from the CO, or designated representative(s), five (5) working days in advance. The contractor shall submit written requests for approved street closings ten (10) working days prior to closing of the street.

1.1.2 Paving, Fencing, and Painting. Prior to start of any paving, fencing, or painting under this contract, the contractor shall coordinate start and completion dates in writing with the CO, or designated representative(s), five (5) working days prior to the scheduled start date.

1.1.3 Temporary construction. Any contractor installed temporary construction intended to prevent interruption of normal work activity or loss of utility services is subject to approval of the Base Civil Engineer through the CO.

1.2 Special Projects.

1.2.1 Medical Facilities. The contractor shall coordinate all work in medical facilities through the Project Manager, Construction Representative, CO, and hospital facility staff to minimize interruption of service.

1.2.2 Military Family Housing Projects. The contractor shall coordinate all work in family housing units through the Project Manager, Construction Representative, CO, and family housing office staff liaisons to minimize inconvenience to family housing occupants.

1.2.3 Projects In or Around the Airfield. The contractor shall coordinate all work performed in or around the airfield through the Project Manager, Construction Representative ,CO, and the airfield manager to ensure scheduled access to the airfield, and compliance with federal regulations. See Section 01100 Special

Provisions for Working In or Near the Airfield.

1.2.4 Service Facilities and HQ Facilities Projects. The contractor shall coordinate all work in these types of facilities through the Project Manager, Construction Representative, CO, and the facility building manager to minimize inconvenience to the facility mission/occupants.

2. Utilities Coordination.

2.1 Utility Outages.

2.1.1 The contractor shall perform work under this contract to minimize outage time for all utilities for any facility or system. The contractor shall attempt to schedule any work that requires utility outages (electrical, water, gas, etc.) which will close down or inhibit normal activities in the building, construction area, or other affected areas (as determined by the contractor with coordination of engineering project management personnel) at a time other than regular work periods of the organization occupying the facility. A process and policy has been established by 319 CES for scheduling and notifications regarding all utility outages. Attachment

A to this specification contains the process and policy for the scheduling of utility outages at Grand Forks AFB. This coordination shall be the responsibility of the prime SABER contractor. As periodic updates are made to this policy and other attachments, new revisions will be provided to the contractor by the CO.

2.1.2 In the event a scheduled outage is canceled by the Government, the CO shall notify the contractor at least 24 hours in advance of the time for the outage to start. In this case the contractor waives the right to any claim for equitable adjustment or increased cost of performance under the contract as a result of this cancellation.

2.1.3 Prior to the required shutdown of utilities, the contractor will coordinate a momentary shutdown to validate the effective operation of valves, switches etc.

The contractor’s workforce shall be responsible for shutting down the utility or shall request the shutdown from the utility company (or appropriate Civil Engineer Shop) responsible for the service. The contractor shall pay any fees associated with the required shutdown and shall comply with all instructions pertaining to the shutdown. Once work begins on an approved outage work must continue without interruption until utility services to the affected line(s) and/or facility are restored.

2.2 Communications Utilities. The contractor shall not disturb communication wiring to facilities. Where such facilities require removal of communication equipment and wiring to accomplish the work involved, the contractor shall coordinate with the Communications Squadron to determine the scope of effort and gain authority from the Communications Squadron to work in communications systems. The contractor shall allow for the accomplishment of such removals by the telephone company or communications personnel for the systems they service. If construction activities damage any communication equipment or wiring, the contractor shall restore services as soon as possible, but no later than 24 hours, and at no cost to the Government.

2.3 Excavating Around or Locating Existing Utilities. Prior to the start of work, the Prime SABER contractor shall coordinate with appropriate agencies with a work clearance request (AF Form 103) in order for the Government to locate and mark existing underground utilities, and to inform necessary Government agencies of the contractors intention to work. The contractor will not begin any work until this permit has been completed and approved (see Section 4.1). The contractor shall identify and locate all valve or utility shut-off locations for use in the event of accidental damage prior to work.

To preclude accidental damage the contractor shall locate, and determine the depth of all known utilities represented on the work clearance request, and/or represented on record utility drawings, and/or physically marked on site; by hand digging (or hydro excavating) prior to any excavation with power equipment. The contractor shall document and detail any utilities or communications lines discovered during excavations that are not identified by the AF Form 103, and/or the record utility drawings that were missing or incorrectly located. The notes and detailing shall be graphically represented and dimensioned on the contractor’ s required post construction as-built drawing submittal to the government. The missing or incorrectly located lines shall be clearly marked for ease of identification to the Government of such discoveries on the contractor submitted post construction as-built drawings.

3. Existing Facilities/Job Site Verification. Record drawings showing existing facilities and underground utilities are available to the contractor through the Base Civil Engineer drafting office. The Government does not guarantee the accuracy or adequacy of existing record drawings. The contractor is responsible to verify all dimensions and actual conditions in the field when developing individual task order proposals. Failure to verify the dimensions and locations will be at the contractor’s risk and shall not relieve the contractor from accomplishing the work required by the contract at the quantities/price awarded by the Government. The contractor shall immediately repair any utility line shown on a record drawing, the AF 103, record drawings, and/or marked utilities (or made known to the contractor) damaged during construction work at no cost to the Government. The CO, construction representative, and the POC listed on the AF 103 shall be notified immediately in the event of damage to any utility or communication lines. Prior to digging the contractor shall review available record drawings, AF 103, and/or located utilities to determine if all utilities have been located. Should the record drawings and AF 103 indicate the existence of an underground utility but there are no markings to indicate the utility has been located, the contractor shall request a relocate, and/or hand dig to verify existence of the line prior to mechanical, motorized excavation (excluding hydro excavations).

4. Construction Permits

4.1 AF 103 Work Clearance Request. The contractor shall initiate, prepare, and walk-through an AF Form 103, Work Clearance Request 14 - 28 calendar days prior to any work (especially excavation) activities. The Base Civil Engineering will assist the contractor by providing points of contact; however, the responsibility for executing and tracking status of the work clearance request, and coordinating utility markings with the Base Civil Engineer shops and/or other utility companies is solely that of the contractor. The contractor shall compose and provide sketches/drawings/ and dimensioning details showing the specific location of the intended area of work (especially excavation) at the request of getting an AF Form 103. The contractor shall physically stake, flag, or demarcate (in accordance with base civil engineer work clearance manager) to define the boundaries of all required utility locates at the location of proposed work. The contractor should allow 10 - 20 days for processing the work clearance request between the various activities that must coordinate on the request. The contractor shall submit to the CO and provide the Construction Representative with a copy of the completed AF Form 103 with all attached record utility drawings, and shall comply with all instructions for hand excavation and other methods of safeguarding the buried utilities prior to on-site work.

The contractor shall take caution within the area 3 feet to either side of a utility pre-identified to the contractor. If the contractor damages any utility within this six-foot boundary, the contractor is responsible for restoring the utility to its original working condition. Work to repair the damaged utility will commence immediately and will continue uninterrupted until the utility is restored. If there is any breach in plumbing work, potable water lines, or fixtures the contractor shall make repairs and immediately submit bacteriological samples to a state certified laboratory for analysis. If the contractor damages a utility that was not identified or is not within the 6-foot boundary of the utility marking, the contractor shall notify the CO and Construction Representative to determine the method of repair (i.e., in-house or by contract). If the damaged utility requires repair by an outside source or someone not in the contractor’s employ (e.g., someone to repair specialty lines) and the contractor is responsible for the damage; the contractor shall coordinate and schedule repairs and shall furnish prompt payment for the work to such persons.

4.2 USAF Welding, Cutting, or Brazing Permit. Prior to any soldering, brazing, torch cutting, and welding, the contractor must obtain a signed AF Form 592, USAF Welding, Cutting, or Brazing Permit from the Base Fire Department’s Fire Prevention Section. When any of these activities take place in a facility containing smoke detectors and the system alarms, the contractor shall replace any detectors (smoke, heat, etc.) in the immediate area that alarmed. If contractor activities disables or damages an existing fire alarm system in a facility, the contractor shall post a fire guard/watch until the system is made operational.

Only the Base Fire Department can relieve the contractor of this requirement.

5. Environmental Protection

5.1 The contractor shall perform all work in such manner as to prevent the polluting of air, water, or land, and shall follow all applicable federal, state, and local regulations and guidelines. The use of hazardous materials (i.e., lead-based paints, asbestos containing materials and other materials without permission to use) is prohibited. The contractor shall protect against the emission of any hazardous substance(s) that cause or contribute to air pollution and may reasonably be anticipated to endanger health, welfare and the environment.

5.1.1 The publication listed below form a part of this specification to the extent referenced. The publication is referred to in the text by the basic designation only:

5.1.1.1 United States Environmental Protection Agency, EPA 832-R-92-005 Storm Water Management for Construction Activities, and the ND State Dept of Health Storm Water rules.

5.1.1.2 Green Procurement Requirements of Section 319002 of Resource Conservation and Recovery Act and Executive Order 13423 Strengthening Federal Environmental Energy and Transportation Management through Environmental Management Systems.

5.2 Implementation. After Notice to Proceed and prior to commencement of any work as required under this contract, the contractor shall submit in writing to the CO the required plans (stated herein) for implementing the requirements for environmental protection and pollution control. 319 CES/CEAN (Environmental Compliance) and CM must review and approve all plans submitted by the contractor before site work may begin.

5.3 The contractor shall follow North Dakota and EPA guidance 832-R-92-005 Storm Water

Management for Construction Activities. Copies are available for review at the Environmental Compliance Office (319 CES/CEAN), Base Civil Engineering, 525 Tuskegee Airmen Blvd., Grand Forks AFB, ND. ND State Dept of Health rules are available online at “www.ndhealth.gov/WQ/Storm/Construction/Construction

Home.htm”.

5.3.1 Prior to on site work on all projects (as applicable) the contractor shall accomplish the appropriate action from the options listed below. In addition to fulfilling the submission requirements to the State of North Dakota, the contractor shall also submit duplicate copies of everything sent, to and received by the State of ND to the CO for approval by 319 CES/CEAN and CM. Information regarding the permit can be found at 3Thttp://www.ndhealth.gov/WQ/Storm/Construction/NDR10per20091001F.pdf 3T

5.3.1.1 If Construction Activity (see permit definitions) area is under 1 acre total;

contact 319 CES/CEAN for a copy of the Grand Forks AFB SWPPP and permit.

Any deviations from these documents must have prior approval from this office.

5.3.1.2 Small Site: If Construction Activity area is between one and five acres; contact 319 CES/CEAN or visit the NDDH web site to obtain the general small site construction permit, SWPPP forms, and NOI for construction activity. The SWPPP Must be completed and approved by this office prior to beginning any site activity. Allow time for this review and approval process. The NOI must be completed by the contractor as 'operator', then submitted to this office for review.

This office will submit to NDDH. Please allow time for the State approval process described in the permit.

5.3.1.3 Large Site: If the Construction Activity area will total more than five acres but less than 50, the contractor will follow the above process using the 'large site' permit. If the Construction Activity is greater than 50 acres, the SWPPP will need review by this office and the State Health Dept., otherwise same as Large site instructions above.

5.3.1.4 Certain items not required to be submitted by the State of North Dakota to obtain and comply with the NDPDES general permits shall be also be submitted to the CO for approval by 319 CES/CEAN and the CM. These following items are required at a minimum:

5.3.1.4.1 Application – Notice of Intent

5.3.1.4.2 Coverage Letter from the State of North Dakota citing permit number and conditions

5.3.1.4.3 General Permit

5.3.1.4.4 Storm Water Pollution Prevention Plan (SWPPP). See section 5.4, in this section.

5.3.1.4.5 Self Monitoring and Reporting Documents (Self Inspection Records) at 30 day intervals after start of work

5.3.1.4.6 Amendments to the original SWPPP as they are developed and deployed

5.3.1.4.7 Transfer of Ownership or Control – permit transfer/modification (if applicable)

5.3.1.4.8 Notice of Termination (NOT)

5.3.1.4.9 Location of Records Storage if the project site does not have reasonable on-site location

5.3.1.4.10 Noncompliance Notifications to the State of North Dakota

5.3.1.4.11 Location of Record Retention location for three years.

5.3.1.5 The contractor shall sign and certify (if applicable) all required documents as the operator.

5.3.1.6 Certain SWPPP requirement may not be readily available to the contractor, such as soil types on base, name of surface waters, name of municipal storm sewer systems at or near disturbed work area, wetland acreage, locations where storm water is discharged to surface waters, etc. These features shall be obtained from 319 CES/CEAN prior to completing the SWPPP as necessary.

5.3.1.7 The base approval authority, 319 CES/CEAN, has particular preferences for storm water protection on Grand Forks AFB. It is strongly recommended that the contactor coordinates and obtains such information prior to submitting the SWPPP for approval.

5.4 Preconstruction Survey. For each task order and prior to start of any on-site construction activities, the contractor shall make a condition survey of the affected work areas after which the contractor shall prepare a brief report indicating containing of facilities, and grounds (including trees, shrubs, and grassed areas immediately adjacent to the site and adjacent to his/her assigned storage area and access route(s)) as applicable. Photos are encouraged as opposed to written descriptions). This brief report will be signed by both the Contracting Officer’s designated representative and contractor upon mutual agreement as to its accuracy and completeness. This product will be used for the determination of restoration of the work sites and for dispute of damaged areas. This report is designed to protect the contractor, and not a convenience to the government. This requirement may be waived by the CO upon request and justification from the contractor.

5.5 Storm Water Protection Plan. Grand Forks Air Force Base has been issued a National Pollutant Discharge Elimination System (NPDES) permit for storm water runoff, permit number NDR02-0314. The contractor shall be responsible for strict adherence to the Grand Forks AFB NPDES permit, in addition to the contractor’s permit. The NPDES permit is available for contractor review at 319 CES/CEAN, 525 Tuskegee Airmen Blvd., Grand Forks AFB, ND. The Contractor shall comply with applicable Federal, State, County, and Municipal laws concerning pollution of rivers and streams while performing work under this contract. Special measures shall be taken to prevent pollutants including rock, sand, sediment, dirt, chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides from entering public waters (this includes eliminating sediment from entering the storm drain inlets). Water used in on-site material processing, concrete curing, foundation and concrete cleanup, and other waste waters shall not be allowed to reenter a stream if an increase in the turbidity of stream could result.

5.6 Waste Disposal Plan. As part of his proposed implementation under paragraph 5.2 and prior to on-site construction, the contractor shall submit a Waste Disposal Plan to the Contracting Officer and 319 CES/CEAN for disposing of waste materials resulting from the work under his contract. This plan must include, but not limited to collection methods, securing the load, transportation, disposal site identification, recycling procedures, and proof of disposal.

5.6.1 All hazardous waste generated on GFAFB must be managed in accordance with large generator standards as specified in 40 CFR 262.

5.6.2 Hazardous wastes are hazardous substances as defined in 40 CFR 261, or as defined by applicable State and local regulations.