Airshow - Golf Carts - Request for Quote_Market Research as of 6.9.2026.docx

This is a Request for Quote (RFQ) for market research purposes regarding golf cart rentals to support the 2026 Grissom Air Reserve Base (ARB) Airshow in Indiana. The U.S. Air Force Reserve Command (AFRC) 434 CONS/PK is seeking pricing and commercial availability information for a short-term rental fleet. The requirement calls for delivery by August 24, 2026 (no later than 10:00 AM) and pick-up on September 1, 2026 (between 8:00 AM and 4:00 PM) at Base Operations (Building 600), Grissom ARB, IN 46971. All vehicles must be gas-powered only and capable of operating on grass, gravel, and tarmac, equipped with roofs/canopies, windshields, headlights, and taillights.

The minimum required quantities are eight (8) gas-powered utility golf carts with cargo beds (CLIN 0001) and seventeen (17) gas-powered passenger golf carts with 4-seater capacity (CLIN 0002). Optional CLINs include on-site event maintenance (CLIN 0003), delivery and freight fees for base CLINs (CLIN 0004), and surge options for additional utility carts (CLIN 0005) and passenger carts (CLIN 0006) with associated delivery fees (CLIN 0007). Vendors must provide unit pricing and total estimated costs for each line item. Critical logistics constraints include that delivery drivers must pass background checks and possess valid identification; commercial delivery trucks must be inspected Monday through Friday between 8:15 AM and 3:45 PM. Carts will not be returned with full fuel tanks, and vendors should not include post-rental refueling fees in pricing. Responses should include company name and SAM.gov UEI, along with confirmation of ability to meet strict delivery, pickup, and base access requirements. This is market research only and does not guarantee contract award.