Airshow - Golf Carts - Request for Quote_Market Research.docx

This is a Request for Quote/Market Research document for golf cart rentals supporting the Grissom Air Reserve Base Airshow in 2026. The U.S. Air Force Reserve Command (AFRC) at Grissom ARB, Indiana, is conducting market research to identify commercial sources capable of providing a short-term rental fleet of fifty gas-powered golf carts. The requirement includes ten utility golf carts equipped with cargo beds (CLIN 0001) and forty passenger golf carts with four-seat capacity (CLIN 0002), with optional on-site technical support and maintenance (CLIN 0003) and delivery/freight fees (CLIN 0004). All vehicles must be gas-powered only and capable of operating safely on grass, gravel, and tarmac surfaces, with mandatory equipment including headlights, taillights, sun canopies/roofs, and windshields.

The delivery deadline is Monday, August 24, 2026, no later than 10:00 AM local time at Grissom ARB Base Operations (Building 600), Indiana 46971, with pick-up scheduled for Tuesday, September 1, 2026, between 8:00 AM and 4:00 PM. Vendors must confirm capability to meet strict delivery and pick-up dates and base access requirements. Security constraints require delivery drivers to pass background checks and possess valid identification, with commercial delivery trucks requiring inspection at the base gate Monday-Friday between 8:15 AM and 3:45 PM. Respondents must provide company name, SAM.gov UEI, and complete the pricing table with unit prices and total estimated costs for each CLIN; notably, carts will not be returned with full fuel tanks and post-rental refueling fees should not be included. This is a pre-solicitation/sources sought notice for market research purposes only and does not constitute a binding commitment to award a contract.