Airshow - Golf Carts - Performance Work Statement as of 6.9.2026.docx
DOCX document 24 KB Posted
- Attached to
- Grissom ARB Airshow - Golf Cart Rentals
- Solicitation number
- FA4654RFI000005
About this file
This is a Performance Work Statement (PWS) for golf cart rentals supporting the 2026 Grissom Air Reserve Base Airshow. The Department of the Air Force Reserve Command (434th Air Base Wing Contracting at Grissom ARB, Indiana) requires a contractor to provide a fleet of twenty-five (25) gas-powered golf carts for the period of August 24, 2026, through September 1, 2026. The fleet composition consists of eight (8) utility golf carts equipped with cargo beds (CLIN 0001) and seventeen (17) passenger golf carts with 4-seater capacity (CLIN 0002). All vehicles must be capable of safe operation on grass, gravel, and tarmac surfaces, and must be equipped with headlights, taillights, sun canopies/roofs, and windshields. The contractor bears full responsibility for secure delivery no later than 10:00 AM on Monday, August 24, 2026, and pickup between 8:00 AM and 4:00 PM on Tuesday, September 1, 2026, at the non-flight line side of Base Operations (Building 600).
The contractor must comply with strict base security protocols, including submission of security information for all delivery and pickup drivers at least thirty (30) days prior to performance, valid driver's licenses, identification credentials, and background checks for all personnel accessing the installation. If commercial trucks are used for delivery, they must pass inspection conducted Monday through Friday, 8:15 AM to 3:45 PM. The Government assumes responsibility for daily refueling of vehicles during the rental period and will not return carts with full fuel tanks; contractors are prohibited from assessing post-rental refueling fees. An optional CLIN 0003 provides on-site technical support and maintenance services to address mechanical failures during the event. The PWS notes that surge CLINs for additional golf carts will be incorporated into the subsequent Request for Quote, with pricing structured as a per-cart rate and including a separate delivery fee CLIN.
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Other files
| File | Type | Posted |
|---|---|---|
| Airshow - Golf Carts - Request for Quote_Market Research as of 6.9.2026.docx | DOCX document | |
| Airshow - Golf Carts - Request for Quote_Market Research.docx | DOCX document | |
| Airshow - Golf Carts - Performance Work Statement.docx | DOCX document |
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Text version
PERFORMANCE WORK STATEMENT
FOR
Golf Cart Rentals – Grissom ARB Airshow 2026
SoW language for Surge CLINs will be added with the RFQ based on how many golf carts can be placed on a trailer, to also include a separate delivery fee CLIN.
1.0 DESCRIPTION OF SERVICES / SCOPE
The contractor shall provide all commercial equipment, transportation, and optional on-site maintenance support necessary to rent fifty (50) gas-powered golf carts to support the upcoming airshow at Grissom Air Reserve Base (ARB), Indiana. The period of performance is August 24, 2026, to September 1, 2026.
2.0 VEHICLE SPECIFICATIONS
The contractor shall provide a fleet of twenty-five (25) vehicles meeting the following minimum specifications. All vehicles must be capable of safe operation on grass, gravel, and tarmac.
| CLIN |
| Vehicle Type |
| Qty |
| Minimum Specifications |
| 0001 |
| Utility Golf Carts |
| 8 |
| Gas-powered, equipped with a cargo bed, headlights, taillights, sun canopy/roof, and windshield. |
| 0002 |
| Passenger Golf Carts |
| 17 |
| Gas-powered, 4-seater capacity, headlights, taillights, sun canopy/roof, and windshield. |
3.0 DELIVERY & PICK-UP
The contractor is responsible for the secure delivery and removal of all carts from the installation.
| Milestone |
| Date & Time |
| Location / Constraints |
| Delivery |
| Monday, August 24, 2026 (NLT 10:00 AM Local) |
| Non-flight line side of Base Operations (Bldg 600), Grissom ARB, IN 46971. |
| Pick-Up |
| Tuesday, September 1, 2026 (8:00 AM - 4:00 PM Local) |
| Same as delivery location. |
4.0 BASE ACCESS & SECURITY
Grissom ARB is a controlled-access U.S. Air Force installation. The contractor shall strictly adhere to the following security protocols:
· Pre-Screening: The contractor shall submit required security information for all delivery and pick-up drivers no later than 30 days prior to the beginning of the performance period to coordinate Defense Biometric Identification System (DBIDS) access.
· Credentials: Drivers must possess a valid driver's license, identification credentials, and pass a background check to access the base.
· Inspections: All contractor employees, vehicles, and equipment are subject to inspection by the 434th Security Forces Squadron (SFS).
· Truck Delivery Window: If a commercial truck is used for delivery, it must be inspected prior to entry. Truck inspections are conducted strictly Monday through Friday, 8:15 AM to 3:45 PM.
5.0 FUEL, MAINTENANCE, & LIABILITY
· Fuel Policy: The Government is responsible for daily refueling during the rental period. The Government will not return the vehicles with full tanks of fuel (tanks may be low or empty). The contractor shall not assess post-rental refueling fees.
· Optional Maintenance (CLIN 0003): If exercised, the contractor shall provide on-site technical support and maintenance during the event to address mechanical failures (e.g., flat tires, battery/engine failure).
File details come from the government source that posted it. Updated .