Q and A 08.20.2024 v2.pdf

VEHICLE BARRIER MAINTENANCE SERVICES

FA4626-24-Q-0002

QUESTIONS AND ANSWERS

20 August 2024 v2

Question: Report and checklist for all inspections shall be provided to the Contracting Officer Representative (COR), but will there be 2 COR’s, 1 (one) for Malmstrom Air Force Base and 1 (one) for the Montana Air National Guard?

Answer: Yes. All inspection reports and checklists shall be provided to the respective COR for where the inspection was completed. All 341st Missile Wing inspections will be coordinated with COR Mr. Jody Marks (phone: 406-731-6825 / email: jody.marks.1@us.af.mil). All Montana Air National Guard inspections will be coordinated with COR Major Aaron Jewett (406-791- 0516/aaron.jewett@us.af.mil). The two will be in communication to ensure uniformity of the requirement.

Question: Will the gates be completely shut down to do the repairs?

Answer: This will depend on the scope of maintenance needed at the time of repair. The scope of maintenance will be coordinated through respective COR’s and Security Forces personnel.

Question: Will the gates be shut down to complete painting?

Answer: Yes. This will be coordinated through respective COR’s and Security Forces personnel.

Question: Are the 20 routine and emergency service calls a year 10 from Malmstrom AFB and 10 from the Montana Air National Guard?

Answer: No. This is 20 routine and emergency service calls each—20 for Malmstrom AFB and 20 for the Montana Air National Guard, respectively.

Question: Do the contract personnel have to have any special criteria to enter WSA to service the RSSI?

Answer: Yes. This process will be coordinated with respective COR’s and Security Forces personnel.

mailto:406-731-6825%20/%20email:%20jody.marks.1@us.af.mil mailto:406-791-0516/aaron.jewett@us.af.mil mailto:406-791-0516/aaron.jewett@us.af.mil

Question: What spare parts should be on hand to make requisite repairs?

Answer: These parts are not required to be used but are simply a convenience to have if needed.

Examples of spare parts include pumps, oil, hoses, extra skirts, etc. The respective COR’s will work with the contractor to determine high use consumable parts to carry as bench stock.

Question: What is an example of a Special Maintenance Project (SMP)?

Answer: Examples include cleaning the drains, clearing snow out, adding screening to keep rodents out, rodent repair, or replacement of safety loops. Any projects to maintain the mechanism that are outside of routine maintenance would classify as a SMP.

Question: Is it required to have an annual oil filter and oil change on all barrier systems? If so, what type of oil and how many gallons are expected to be replaces?

Answer: Yes, it is required; the oil must be biodegradable and about 115 gallons are expected to be replaced.

Question: Where does the used oil get disposed at? Would there be a cost involved in disposing of the oil? Is the oil and filter part of the annual parts expense?

Answer: Montana Waste, or Pacific. Depends on which one you go through. Yes, it is part of the annual parts expense.

Question: Is the contractor required to pay vacation and holidays?

Answer: Yes; refer to FAR 52.222-26 Equal Opportunity.

Question: Is 5.3 Force Protection considered a government delay?

Answer: While real world FPCON measures are rare, whether they would constitute a government delay would be determined on a case-by-case basis.

Question: The summary page’s formula in Excel isn’t totaling the 5 ordering periods on the bid schedule. Should we annotate the correct information into the 5 individual tabs?

Answer: Yes. The summary sheet should total all 5 years. Please enter the correct information regardless of the incorrect formula.

Question: Can the government include one or more of another NAICS code to accommodate a wider range of qualified small-business participants?

Answer: You may self-certify under the already proposed NAICS (811310) if you fall under the size standard ($12.5M) for your company to be considered.

Question: Is this a brand new requirement or is there an incumbent? If so, what is the previous contract number?

Answer: The previous vehicle barrier maintenance contract was a task order (FA462619FA074) cut of off a Multiple Award Contact (FA8003119DA003).

Question: Per the cost sheet are we to assume that there is only one (an annual to include painting and oil change) PM visit per year for the MT ANG site?

Answer: Our intent was the annual maintenance would be done in conjunction with a regular visit. We intend on only having quarterly visits as shown with a min qty of 4 for monthly maintenance visits.