FA462525Q1068 Fitness Instructor Combo.pdf

Whiteman AFB Fitness Instructor

8 August 2025 Page 1 of 5

Whiteman AFB Fitness Instructor

FA462525Q1068

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for Fitness Instructor Services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

*****“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.” *****

The Request for Quotation (RFQ) number FA462525Q1068 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 (Effective 08/07/2025), Defense Federal Acquisition Change 01/17/2025 (Effective 01/17/2025) and Department of the Air Force Federal Acquisition Change 10/16/2024 (Effective 10/16/2024).

This is a 100% Small Business set-aside.

The North American Industry Classification System (NAICS) code for this project is 611620 with a size standard of $9.0 Million.

The purpose of this combined synopsis and solicitations is to acquire Fitness Instructor Services in accordance with the Performance Work Statement (PWS) (Attachment 1) dated 20 August 2025. This will be a firm fixed price contract; Requirements contract. This contract will consist of a base period of 12 months, with four 12-month option years.

INSTRUCTIONS

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

8 August 2025 Page 2 of 5

To assure timely and equitable evaluation of the quotes, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements. Failure to meet a requirement may result in a quote being ineligible for award. The government’s terms, conditions, and respective clauses contained within this solicitation are prescribed IAW the FAR and are not subject to conditionally proposed revisions or changes requested by offerors.

Questions due date/time: August 26, 2025 @ 2:00 CT Quotes due date/time: August 30, 2025 @ 2:00 CT Email questions/quotes to: brevin.morris@us.af.mil and brittainy.shirley@us.af.mil

QUOTES MUST BE SENT TO THE ABOVE EMAILS. ANYTHING OTHERWISE CAN

AND WILL BE CONSIDERED NONRESPONSIVE. LATE QUOTES WILL NOT BE

CONSIDERED FOR AWARD. ALL QUOTES MUST BE VALID FOR A PERIOD OF

120 DAYS. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline. Additionally, Whiteman AFB network utilizes a firewall that may cause delays in receipt of e-mail/attachments. Late receipt of proposals due to a network firewall or outages will be considered late. Offerors should allow sufficient time for the email traffic to be delivered.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award. Invoice instruction shall be provided at time of award.

EVALUATION

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon program offerings, price & past performance.

(a) The Government will award one contract resulting from this solicitation to the responsible vendor whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation for this acquisition will be based on a Best Value Determination considering program offerings, past performance and price (Performance Price Trade-off). For evaluation purposes, program offerings and past performance are approximately equal to price.

(b) The Government intends to award this Requirements contract without discussions with respective vendors/quoters. A site visit will not be provided.

(i) PRICE

(1) Complete all fields of the Bid Schedule (Attachment 2). Price will be

8 August 2025 Page 3 of 5 evaluated as Total Evaluated Price (TEP), which is the sum of the base year plus all option years.

(ii) PROGRAM OFFERINGS

(1) Capability to provide multiple different fitness classes (HIIT, boot camp, YOGA, SPIN, TRX, strength & conditioning, step aerobics, etc.)

(iii) PAST PERFORMANCE

(1) Provide no more than five PPQs or references (total of five between the two types – PPQ or reference) of a similar complexity and scope (Fitness Instructor group classes) to this effort performed within the last five years.

Submissions after the fifth listed past performance questionnaire/reference will be deleted by the Government and not evaluated. Past performance can include ongoing efforts. If the Offeror claims there is no past performance, then that status must be identified to the Contracting Officer, in writing, no later than the date/time proposals are due from all Offerors. Lack of any past performance will not automatically disqualify an Offeror.

(A) Past Performance Questionnaire (PPQ) (Attachment 3) submitted by project owners directly to the Government via the previously mentioned emails.

(B) Reference list must include:

i. Contracting agency/customer

ii. Contract number

iii. Contract type (FFP, Cost Reimbursement, etc.)

iv. Project title and brief description of contract effort listing comparative data demonstrating relevance to this effort

v. Period of performance

vi. Contract value at time of award

vii. Current value, including all changes and exercised option

viii. Requirement Owner/Contracting Officer’s name, email address, and telephone number

(C) The Evaluation Team will primarily rely on information provided by Offeror’s References, completed PPQ’s, and/or from the Contractor Performance Assessment Reporting System (CPARS). However, the Government may use information previously obtained from PPQ’s or data independently obtained from other government and commercial sources in the evaluation process. In the event an Offeror submits a PPQ and it is subsequently determined that the referenced project was formally evaluated in the CPARS, CPARS ratings shall take precedence.

(D) Explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

(E) Offerors are cautioned to submit sufficient information and, in the format

8 August 2025 Page 4 of 5 specified. Presentation is important. Vendors are reminded to follow instructions in this document. Proofread your submissions for spelling or grammatical errors and document formatting. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

(c) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the point of contract names, email addresses, and phone number for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(e) If any teaming, joint venture, or subcontract arrangement is contemplated, provide

8 August 2025 Page 5 of 5 complete information as to the arrangement, specifically to the percentage of effort each party will perform. Include any relevant and recent past/present performance information on previous arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform aspects of the requirement, consenting to the release of their past performance information to the prime Contractor.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (Mar 2024), with its Alternate I (Feb 2024), applies to this acquisition.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

FAR | https://www.acquisition.gov/

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL

REMAIN PART OF THE CONTRACT FILE.

Interested vendors are provided the provisions and clauses to allow review of same prior to award offer.

Attachments:

Atch 1 PWS Fitness Instructor 20 August 2025 Atch 2 Bid Schedule Atch 3 Past Performance Questionnaire Atch 4 Provisions and Clauses Atch 5 Wage Determination

END COMBO

Approved by the Contracting Officer