Atch 1 PWS 20 Aug 25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUP FITNESS INSTRUCTORS

509th FSS Fitness & Sports Program

509th FSS, Whiteman AFB, MO

25 June 2024

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 SCOPE OF WORK 3

2 PERSONNEL 3

3 AREAS OF RESPONSIBILITIES 4

4 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT 4

5 CONTRACTOR PROVIDED MATERIAL/EQUIPMENT 5

6 SCHEDULE OF COMPENSATION/CANCELATIONS 5

7 QUALITY ASSURANCE 6

8 SECURITY REQUIREMENTS 6

9 TERMINATION 6

10 SYSTEM FOR AWARD MANAGEMENT 7

Appendix A: Schedule Example 7

Appendix B: Instructor Evaluation Sheet Specific Tasks 8

Appendix C: Instructor Evaluation Sheet 9

Appendix D: Instructor/Attendee Sign-In Sheet 10

1. SCOPE/SCHEDULE OF WORK: The contractor shall conduct group exercise classes at Whiteman AFB Fitness Center, Whiteman AFB, MO.

1.1. The Fitness Program Director shall provide times, locations and days of the week instructors are able to teach. (Appendix A) Times, dates and location of classes are subject to change by mutual agreement of the contractor and Fitness Program Director.

1.2. The contractor must provide copies of their specialty certificate(s) and proof of CPR/AED/First Aid prior to teaching and receiving a contract. All contract questions or concerns will be addressed to the Contracting Officer.

1.3. Class duration shall be 45 to 60 minutes; encompassing a warm-up period of between five to ten minutes, an active workout period and a cool-down period of between five to ten minutes. This duration of time does not include preparation time nor clean-up time.

Group exercise instruction: HIIT, boot camp, YOGA, SPIN, TRX, strength & conditioning, step, aerobics, etc.

1.4. The contractor shall provide a master program schedule monthly depicting the name of each class. This master program must be submitted to the Fitness Program Director no later than thirty (30) days prior to beginning of the month.

2. PERSONNEL:

2.1. Instructors shall maintain current exercise certification in a specific group exercise they are instructing. Contractor shall furnish the Contracting Officer (CO) a copy of instructor’s certifications and it/they must be valid prior to the instructor beginning class and must remain in effect throughout their period of this contract. Instructors must have at least one exercise certification.

2.2. Instructors shall maintain current certification in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid. This certification will be monitored by both the Fitness Lead and the Contracting Officer Representative. The contractor shall furnish the Contracting Officer a copy of each certification.

2.3. Instructors shall follow Air Force Fitness Center dress standards: Proper athletic attire is required.

Athletic type shoes are required. Exposed midriffs and excessively short shorts are not permitted.

Clothing designed to be worn as undergarments and non-athletic type shoes are not permitted.

Additionally, casual slacks/shorts and jeans are also not permitted.

2.4. Instructor shall arrive prior to class start time to sign in, queue music and perform any equipment set up that may be required. After completion of class, instructor shall ensure all equipment is returned to proper storage area and doors are secured before leaving the room.

2.5. Instructors shall limit class participation to capacity of room. Youth ages 13-15 will only be allowed to participate when accompanied by their sponsor or guardian. Youth of age 16 or older may participate without sponsor. The instructor is responsible for verifying the age of the participants and shall request Fitness Center assistance if any disputes or concerns arise.

2.6. Classes shall not be conducted on regularly scheduled Federal holidays or during Family Days, down days or other related base events. Regular schedule will be in effect for base exercises unless otherwise notified. Contractor shall be notified a minimum of four (4) hours in advance of such events. Should the government fail to notify the contractor that class is cancelled, and the instructor reports for class, the contractor will be paid in full.

List of Holidays

1 January New Year’s Day 3rd Monday of January Martin Luther King’s Birthday 3rd Monday of February Presidents Day Last Monday of May Memorial Day 19 June Juneteenth 4 July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11 November Veteran’s Day 4th Thursday of November Thanksgiving Day 25 December Christmas Day

3. AREAS OF RESPONSIBILITIES:

3.1. The contractor shall provide a master program schedule monthly depicting the name of each class. This master program must be submitted to the Fitness Program Director no later than thirty (30) days prior to beginning of the month.

3.2. The instructor shall ensure they incorporate standardized, warm up, cool down, stretching and exercise technique. Instructors shall provide specialized instruction for student’s demonstrating high and low techniques/options, providing modifications.

3.3. Each instructor is responsible for the cleaning of the equipment and shall report any equipment concerns, breakage, and necessary replacement of, to the Fitness Program Director.

3.4. The contractor shall provide and maintain an attendance log (head count). Instructors are required to keep a record of class attendance. This log shall be submitted to the Fitness Program Director at the end of each month. The contractor shall provide and ensure instructors maintain an instructor sign-in log.

Instructor shall sign-in prior to each class. (See Appendix D for a sample).

3.5. The instructors are aware that he/she must notify the on-duty fitness center staff of any injuries or accidents associated with the aerobics patrons. Should ambulatory services be needed, the fitness center staff shall notify the proper agency. If the fitness center staff is not readily available, the aerobics instructor has the authority to call 911.

4. GOVERNMENT FURNISHED MATERIALS/EQUIPMENT:

4.1. The government will provide materials and equipment necessary to conduct class, except for uniforms and music. Any additional equipment or supplies not provided by Whiteman AFB Fitness & Sports are the responsibility of the contractor/instructor.

List of Equipment Available

Hand weights / dumbbells Agility Ladders Sports cords/bands Yoga Mats Resistance Bands Yoga Straps Jump Ropes Yoga Bolsters BOSU trainers Tires Aerobic Steps Hammers Stability Balls Sled w/ turf Medicine Balls Sandbags Kettlebells Slam balls Battle ropes & anchors Body Bars Gliding discs

4.2. The government will provide, without cost to contractor, the utilities necessary to accomplish the task(s) specified in the Performance Work Statement, fire protection, 911 services, and equipment cleaning supplies.

5. CONTRACTOR PROVIDED MATERIAL/EQUIPMENT:

5.1. Contractor shall provide popular music, (no explicit lyrics), appropriate for the class format and compatible with center sounds systems. Contractor shall use the audio equipment in a manner which will not cause harm to the equipment or patrons. Sound levels of music must be within an acceptable level determined by Whiteman AFB Fitness & Sports staff, but not to exceed 80 decibels.

5.2. The instructor is responsible for set-up of all sound and instructional equipment and shall return all sound and instructional equipment is in place for the on time starting of class. After completion of instruction, instructors shall return all sound and instructional equipment to the place it originated.

6. SCHEDULE OF COMPENSATION/CANCELATIONS:

6.1. Contractor shall be paid for the exact number of sessions conducted monthly.

6.2. Minimum class participation is one individual. Instructor shall be present for all assigned classes but need only teach when one or more individuals are present. However, when class participation level is zero, and the instructor does not teach, contractor shall receive 100% compensation for being present to conduct class. Instructor absence does not constitute a valid excuse for non-performance under this contract and there will be no compensation for said class.

6.3. Contractor shall receive the full contract price when the instructor shows up to teach a class that was not able to be accomplished at no fault of their own. (I.e., unscheduled power outage, Shelter In-Place etc.)

6.4. During extenuating circumstances (power outage, no air conditioning etc.) there will be no charge for classes cancelled by fitness center with four (4) hours prior notification.

7. QUALITY ASSURANCE:

7.1. Service Summary

Performance Objective

Description

PWS

Para

Method of Assessment

Performance

Instructor Evaluation

Sheet Specific Tasks

3.1 – 3.5

Customer Complaint and/or Periodic Surveillance

No more than 2 discrepancies per month

Instructor Evaluation

Sheet

Appendix

C

Periodic Surveillance

95% Compliance or no more than 1 discrepancy per month

7.2. The WAFB Fitness & Sports staff may assess the performance of aerobics instructors using a Instructor Evaluation Sheet (Appendix B) or Instructor Evaluation Sheet (Appendix C). Questions will be answered with either “yes” or “no”. The instructor must receive all “yes” answers to the eight questions to follow requirements of this Performance Work Statement. Any discrepancies will be addressed by the WAFB Fitness & Sports Director to the Contracting Officer.

8. SECURITY REQUIREMENTS

8.1. Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

8.2. Identification and Base Passes: The Fitness Center shall obtain base passes for instructors. Applications shall be coordinated through the Fitness & Sports Manager or designated representative. At time of application, Security Forces may conduct a background check on individual. Upon termination of employment, the contractor shall return base passes to 509th SFS or 509th FSS within 24 hours.

8.3. Classified Information: The contractor shall safeguard all sensitive and Controlled Unclassified Information (CUI) information that the contractor may be subjected to while fulfilling this contract.

Contractor personnel shall not disclose sensitive and CUI information to any personnel or agencies, Government or civilian who do not have a verifiable need to know of that information.

8.3.1. Should contractor personnel receive or suspect they have learned of classified information; the contractor shall identify their suspicion to the Fitness & Sports Manager. The Fitness & Sports Manager shall then arrange for security debriefing between the contractor and the appropriate security personnel.

9. TERMINATION:

9.1. The Fitness & Sports Manager may require that the instructor be removed if they pose a danger to persons or property, or whose continued employment under this contract is inconsistent with the interest of military security.

9.2. The Fitness & Sports Manager, in writing, may require that the instructor be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes, but is not limited to, being improperly attired, using profane language or abusing or disobeying base rules of conduct or regulations.

10. SYSTEM FOR AWARD MANAGEMENT (SAM):

10.1. The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov.

10.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the SAM help desk.

10.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

Appendix A

Appendix B Instructor Evaluation Sheet

Specific Tasks

Date: Contract: Contractor/Instructor: Yes/No & Comments

1. Did the contractor provide a master program schedule monthly depicting the name of each class. This master program must be submitted to the Fitness Program Director no later than thirty (30) days prior to beginning of the month?

Yes / No Comments:

2. Did the instructor incorporate standardized, warm up, cool down, stretching and exercise techniques? Did Instructors provide specialized instruction for student’s demonstrating high and low techniques/options?

Yes / No Comments:

3. Did each instructor was responsible for the cleaning of the equipment and report any equipment concerns, breakage, and necessary replacement?

Yes / No Comments:

4. Did the instructor informed of facility/base policy changes or any other information needed to ensure a quality program?

Yes / No Comments:

5. Did the instructor provide and maintain an attendance log (head count and sign-in prior to each class).

Yes / No Comments:

6. Is the instructor aware that he/she must notify the on-duty fitness center staff of any injuries or accidents associated with the aerobics patrons.

Yes / No Comments:

Appendix C Instructor Evaluation Sheet

Date Class Instructor Yes or No

1. Is the Class starting and ending at the scheduled time?

2. Is the instructor conducting 5-10 minutes warm up?

3. Are the instructor cues easy to follow?

4. Are head counts being conducted and annotated?

5. Is the instructor following the established safety procedures?

6. Is the instructor conducting a 5–10-minute cool down?

7. Is the instructor ensuring that all equipment is being put away in the appropriate place at the end of class?

8. Is the instructor attending all scheduled classes?

Comments:

Appendix D (Sample) Class Sign in Log

Class: HIIT Location: Whiteman AFB Fitness Center (or Spirit Tent) Instructor Name: John Smith Date: 1 January 2025

Name: Name:

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