22R1004 CSP QA.pdf

FA462522R1001, Central Steam Plant Q&A

Q1. What is the historic boiler make-up water usage?

A1. Approximately 30%

Q2. What is the historic water treatment chemical usage?

A2. Daily averages for April 2022– amines 67 oz., caustic soda 285 oz., boiler polymer – 138 oz., boiler sulfite – 165 oz.

Q3. What is the historic softener salt consumption?

A3. Approximately 2400 lbs/year.

Q4. Roughly how many steam traps and of what type are on this contract?

A4. 238 total – orifice, F&T, and thermostatic.

Q5. What subcontractor currently provides Delta V boiler control center services?

A5. Experitec, Inc., 11325 Strang Line Rd., Lenexa, KS 66215

Q6. Please provide the most recent thermal efficiency report?

A6. Plant combustion efficiency avg. – 85% Plant overall efficiency avg. – 80%

Q7. When were RO membranes last replaced?

A7. RO Membranes were replaced in April 2021.

Q8. Are RO membranes currently cleaned in-place by operating staff or being serviced by a service provider?

A8. See PWS 2.2.2.

Q9. What is the average steaming rate of the steam boiler system(s) (in lbs / hour)?

A9. April 2022 – Approximately 702,000 lbs/day.

Q10. What is the annual rate of softened RO water make-up to the boiler F/W supply tank (in gallons)?

A10: April 2022 – Approximately 866,434 gals

Q11. What is the amount of condensate returned to the steam boiler plant (as % of total steam supply to the AFB complex)?

A11. Approximately 70%

Q12. Is the Culligan softener system softening all incoming boiler make-up pre or post the reverse osmosis skid (RO Skid)?

A12. Utilized when RO system is down for maintenance or repairs.

Q13. What is the frequency of the RO skid’s CIP (clean in place) schedule?

A13. The contractor shall develop a program based on manufacturers’ maintenance cycles and work.

Q14. Para. 2.1.5 Will the government pay for the tank inspection and pay for any required repairs etc… to bring the tanks into spec?

A14. The Contractor will be responsible for daily fuel checks/visual inspections. Further inspections will be a cost to the Government.

Q15. Para. 2.3.4.2 What is the dollar value placed on 250 man hours?

One repair may require 250 man hours at $10 per hour =$2500 Or one repair may require 250 man hours at $100 per hour =$25000 Or is it equal to Labor rate of $26.66 (wd labor rate for stationary engineer) x 250 =$6665 (contractor responsibility)?

A15. The work is based solely on man hours. No matter the SCA wage of the craft - it is hours. A CM repair needs a stationary engineer for 80 hours, a laborer for 120 hours, and a heavy equipment operator for 50 hours = 250 hours. CM repairs under 250 hours will be coordinated with the COR. See edited PWS.

Q16. Para. 2.3.4.3 At what point does a CM action on the distribution system transition from a repair classification to a system replacement?

A16. See Section 2.3.4.2 The decision to transition from CM to a replacement is ultimately at the Governments' discretion. These decisions will be made on a case-by-case basis taking into account the overall cost, timeliness of repair vs. replacement, and age/lifespan of the equipment in question

Q17. Para 2.4 Will the government provide a sample of the WAFB lock-out/tag-out procedures?

A17. No. The government will provide the rules and regulations for the contractor to create a plan. DAFMAN 91-304 Ch 21, is included in this Amendment.

Q18. Para. 2.4.7 Please define “portion of the plant”?

A18. This section pertains to the plant’s ability to produce steam and any portion of the distribution system. Unless an emergency, any steam outage will be coordinated through CO or COR.

Q19. Para 2.6 Currently two inspections per boiler are performed every year. One internal inspection and one operational external inspection. PWS states the government will pay for one inspection per year. Does the government intend for the contractor to pay for the second inspection?

A19. The government shall pay each initial inspection once per year. If inspections are delayed, postponed, or cancelled due to the contractor the contractor shall be liable for associated rescheduling costs.

Q20. Para 2.6.1 Safety valves are inspected every five years by a certification facility. Is this considered a PM or a CM? Will the government pay for the re-certifications?

A20. It is considered an inspection and the government will reimburse the cost of the certification. The contractor is responsible for the labor.

Q21. With regard to shifts and the requirement to have two operators on shift, 24/7, please define “shift” as the number of hours that make up a “shift”?

A21. The contractor is responsible for manning the CSP 24 hours/day and the government does not determine shift start/end times for operation of the plant, it is the contractor‘s responsibility to determine shifts. Section 2.2 defines operation of the plant. Constant attendance for the purpose of this PWS is having two qualified operators in the plant at all times.

Q22. What is the current shift rotation? ( i.e. three 8-hours shifts, two 12-hour shifts, or other)?

A22. See Q/A21

Q23. Are the incumbent operating engineers doing electrical work or is the operating staff supplemented by an in-house electrician?

A23. The PWS outlines the responsibilities, to include Section 3.5, which defines Government responsibilities pertaining to electrical work.

Q24. How many licensed Stationary Engineers are currently on this contract?

A24. Five

Q25. If Reps and Certs are required, where would the Gov’t like them to be included?

A25. Traditional submission of reps and certs has been excluded from this proposal.

Information the Contractor would provide is already included in information the Government collects for proposal submission directly from the SAM.gov website.

Contractors are reminded to make sure their SAM data is up to date and accurate. In order to receive an award from the Government, vendors must be registered and active in

SAM.

Q26. Are Reps and Certs required?

A26. See Q/A25

Q27. If Reps and Certs are required, please confirm they are excluded from the page limit?

A27. See Q/A25

Q28. Will the Government please confirm the cover page is to be submitted as a standalone attachment, separate PDF document from the Part I, II, and III Proposal volumes?

A28. Brevity and clarity are encouraged on a/this proposal. If a contractor wishes to submit a cover letter or cover page they may. One page of the cover letter/cover page will be excluded from page counts. If additional cover pages, tables of contents, indices, etc., are submitted, they will be included in allowable page count for that part of the proposal.

Pages exceeding the page limitations set forth in this document will not be read nor evaluated and will be removed from the proposal (Combo pg 15). It is a contractor’s choice what to include in a proposal – substance or immaterial verbiage.

Q29. Please confirm each of the 7 project references listed required for Part III – Past

Performance have a page limit each of 5 pages?

A29. The maximum page count is not to exceed seven pages total. The solicitation has been updated to reflect seven pages.

Q30. Does the Government require offerors to submit four separate, stand-alone proposal volumes: Part I: Price Proposal, Part II: Technical Capability (original and sanitized), and Part III: Past Performance (original and sanitized)?

A30. Yes, and that would be five parts (Price, Technical, Technical Sanitized, Past Performance, Past Performance Sanitized).

Q31. Please confirm if the government wants Attachment 6 to be submitted as an Excel document or as a PDF?

A31. Attachment 6 – Price Schedule and Amendment Acknowledgement may be submitted as

Excel or PDF at the contractors’ discretion.

Q32. Please confirm subcontractor consent letters are excluded from page limitations?

A32. Yes, this is confirmed.

Q33. Can the government clarify any scope changes between this contract and the incumbent contract?

A33. The previous contract effort will end 30 Sep 22. The new contract effort is contained in the combined synopsis/solicitation, PWS, and these questions/answers. Base your proposal on the synopsis/solicitation, PWS, and these questions/answers.

Q34. Will the government provide the current contract value and the current monthly run rate?

A34. The previous contract (FA462518C0003) was awarded to Criterion Corporation 23 Oct

2017 for a total evaluated price of $4,017,156.00.

Q35. Will the government provide the current contract value and the current monthly run rate?

A35. Repeat question; see Q/A34.

Q36. Will the government share the incumbent staffing and seniority list?

A36. The Government will provide incumbent staffing and seniority information to the awardee.

Q37. Will the government share the incumbent staffing and seniority list?

A37. Repeat question; see Q/A36.

Q38. Will the government provide the list of current subcontractor functions and current subcontractors?

A38. There is only one subcontractor on this contract – Experitec for the DeltaV system. Any other subcontract work has been episodic. PWS paragraph 2.1.1.1 states all subcontract work shall be approved by the CO prior to performing of any work.

Q39. Will the government provide the list of current subcontractor functions and current subcontractors?

A39 Repeat question; same answer as Q/A38.

Q40. What is the current spend for the project?

A40. See Q/A34

Q41. What is the typical annual spend for reimbursable material and parts?

A41. $7,000/month; $84,000/year

Q42. Please explain the CBA and its effect on this RFP?

A42. An incumbent contractor is required to pay the wage and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those agreed upon by a predecessor contractor. The current CBA can be bridged in order to negotiated a new CBA or accept the old.

Q43. Is the current project identical to the RFP out for bid now?

A43. Contractors should propose to the combined synopsis/solicitation, PWS, and the questions/answers provided through this process.

Q44. Para. 2.1.3.1 Is this document to be created and maintained on a government provided computer and if so, will all contractor personnel have access to this government provided computer with a CAC?

Currently no computer in the control room has access to the internet. Will a computer be installed by the government for the purpose of maintaining the “Daily Operations Log” by the plant operators?

A44. There is access to the internet in the control room.

Q45. How many FTE currently staff this contract?

A45. See Q/A21

Q46. Do incumbent staff currently possess required licenses/ certifications?

A46. See Q/A21 and Q/A24