Atch 1 22R1004 Heat Plant PWS 2 Feb 22.pdf

509 Civil Engineer Squadron

660 Tenth Street, Ste 201

Whiteman AFB MO 65305

U.S. Air Force

2/2/2022

PERFORMANCE WORK STATEMENT (PWS)

Central Steam Plant Services

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TABLE OF CONTENTS

1. Requirement

2. Contractor Responsibilities

Task 1 Program Management

Task 2 Operate

Task 3 Maintain

Task 4 Shutdown/Isolation Procedures

Task 5 Operational Efficiency

Task 6 Boiler and Pressure Vessel Inspections

Task 7 Safety

3. Government Responsibilities

4. General Information

APPENDIX A Government Facilities

ATTACHMENT 1 Government Assets

TECHNICAL EXHIBIT 1 Services Summary (SS)

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1. Requirement

1.1 Background. Whiteman Air Force Base (WAFB) has many heating and industrial processes requiring the use of high-pressure steam. A Central Steam Plant (CSP) and an extensive distribution loop meet this demand. The Air Force (AF) owns this combined system.

A Government Contractor provides operation and maintenance. Details are as follows:

Construction of the CSP completed in 1955 Includes five water tube boilers capable of producing 200,000 MBTU per hour o 1x Nebraska Boiler Co 35K lbs/hr (Built in 1985) o 1x Nebraska Boiler Co 60K lbs/hr (Built in 1989) o 3x English Boiler and Tube 35K lbs/hr (Built in 2004)

125-psi of steam is provided to approximately 59 buildings through a steam and condensate return system - approximately seven miles in length

The boilers primary fuel is natural gas with a backup of diesel fuel oil #2 The distribution system includes but is not limited to; pits, pumps, pump control stations and data transmission equipment within control boxes, hardware, mechanical equipment, valves, steam traps, piping, expansion joints, expansion loops, insulation, braces, etc.

1.2 Scope. The Contractor shall provide all supervision, personnel, equipment, tools, transportation, travel, materials, supplies – including chemicals and other items, and services necessary to operate, maintain, and repair both the Government-owned CSP and the entire steam and condensate distribution system at WAFB. The work shall include operation, maintenance, and repair of boilers and associated equipment, plant control and monitoring systems to include the entire DeltaV system (hardware and software), all associated maintenance and repairs, report preparation, laboratory analysis, and other services as specified in accordance with (IAW) this PWS. The Contractor shall be responsible for operating and maintaining the plant in the most efficient manner possible placing an emphasis on energy savings. The Contractor shall repair all equipment and items identified in the PWS as a Contractor responsibility regardless of the cause of the damage, when it occurred, or who caused the damage.

1.3 Asbestos: The Contractor is advised that the CSP may contain asbestos throughout the plant. The Contractor shall abide by all federal, state, and local regulations dealing with asbestos, tremolite, anthophyllite, and actinolite.

1.4 Continuity of Service. To ensure continuity of essential services, the successful bidder shall be prepared to start work on the date specified in the contract. The CSP operates 24 hours a day as an uninterrupted, integral part of base infrastructure.

Please note that government employees will not be available to train, guide, direct, or orient Contractor employees.

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2. Contractor Responsibilities

Task 1 Program Management

2.1 Administration. The Contractor shall provide administrative support for all CSP functions. All records, documents, and associated papers generated during the period of this contract, are Government property and shall remain in place upon contract termination or completion. These records, documents, and associated papers shall be available for Government review on an as-needed basis during the period of the contract. The Contractor shall update and maintain Attachment 1 Government Assets and submit updates to the Contract Administrator (CA)/Contracting Officer (CO) and Contracting Officer Representative (COR) by the fifth calendar day of each month. The Contractor shall ensure accountability of Government assets.

The Contractor shall make and keep the CO/CA and COR apprised of plant conditions, developing situations, issues, or concerns. Communication is critical!

2.1.1 Service Compliance. Operation of the plant shall follow the guidance provided in this PWS. Contractor and service technicians shall comply with the most current version of AFMAN 32-1068, Heating Systems and Unfired Pressure Vessels. Maintenance shall be in accordance with manufacturers’ specifications and recommendations. The most stringent standard shall apply. References to the “operations flight” in AF literature shall be interpreted as “the Contractor”. In addition, the word “should” (recommended) contained within these standards and guidelines shall be interpreted as “shall” (required).

2.1.1.1 The Contractor shall submit all applicable certificates, licenses, and qualifications for all employees, to include subcontractors, to the CA and COR for the CO’s approval prior to performing any work.

2.1.2 Plans. All plans, procedures, instructions, etc., unless otherwise noted, shall be submitted to the CO and COR for approval within 30 calendar days of contract award, within 30 days of beginning of an option year, and at any time changes or updates are necessary. Plans will be approved by the COR and the CO and signed by both the CO and the Contractor within 45 days of receipt. If disapproved or returned for revision, the Contractor will have 15 calendar days to correct the discrepancies from the date of return. Approved plans and procedures shall be instituted upon approval.

2.1.2.1 Transition Plan. At the end of the contract, there shall be a transition period not to exceed 30-days with the incumbent contractor and the follow-on contractor. The incumbent contractor shall cooperate with staff of an incoming contractor to allow for smooth and efficient transfer. Transfer shall include, but is not limited to, overview and tour of facilities and systems;

electronic access to policies, plans, and reports; and training on current processes and procedures. The incumbent contractor shall ensure all files, records, and reports are up-to-date before departing. As stated in paragraph 3.7 of this PWS, any documentation created by a contractor in relation to the CSP is the property of the Government. A transition plan detailing resources required for turnover, actual contract turnover, and employee transitional training shall be provided and evaluated at offer.

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2.1.2.2 Mission-Essential Contractor Services Plan (MECSP). All services performed under this contract have been determined to be an essential contractor service and a mission-essential function. Contractors providing services designated as essential contractor services shall be prepared to continue providing such services during periods of crisis. The MECSP shall follow the guidelines in DFARS 252.237-7023(c) and DFARS 252.237-7024(b) to prepare a written plan, at a minimum, addressing the clause’s and provision’s items.

2.1.3 Reports and Records. All reports and records, etc., unless otherwise noted, shall be submitted to the COR by the fifth calendar day of each month. If these reports or records, or any portion thereof, are disapproved or returned for revision, the Contractor shall have two calendar days to correct the discrepancies from the date of return.

2.1.3.1 Maintenance Reports and Records. The Contractor shall maintain a Daily Operations and Maintenance Log available at any time to the Government. The Daily Operations and Maintenance Log shall be in electronic (typed) format and contain at a minimum:

all personnel working - operators, managers/supervisors, technicians, etc.

entries shall identify shift date and time all pertinent issues affecting the plant; operations and maintenance condensate return temperatures every four hours loss of steam plant pressure, start time of drop, start time of recovery, time to full recovery, bottom pressure drop, all actions taken to recover equipment blow-down cycling of equipment any corrective repairs performed plant visitors

2.1.3.2 Monthly Reports. The Contractor shall provide the COR with electronic monthly reports submitted to the COR by the fifth calendar day of each month. The Contractor shall make available:

NOX reports Fuel Oil Daily tanks readings Daily Operations and Maintenance Log Preventive maintenance (PM) reports to include procedures used Corrective maintenance (CM) reports identifying maintenance performed Steam pit inspection report, identifying issues with the pit and functionality of all valves and traps Parts or equipment removed and replaced spreadsheet/report to include nomenclature, part number serial number, manufacturer, cost, PM requirements, and warranty

AF Form 1458, Daily Steam Plant Operation Log (and make available on site) AF Form 1464, Monthly Steam Boiler Plant Operating Log AF Form 1459, Water Treatment Operating Log for Steam and Hot Water

Boilers

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The DeltaV log shall include a quarterly trend analysis of steam production, gas over oil usage, pressure drop, and heat transfer across heat transfer equipment.

DeltaV log shall be submitted to the COR by the fifth calendar day of each quarter

2.1.4 Air Quality: The Contractor shall prepare and submit to the CA/CO and COR all required permits, operating records, databases, and reports containing routine control analysis and flow readings of air quality as described in Air Force, federal, state, and local air pollution control programs to include 10 CSR 10-6.070 and 40 CFR Part 60 Subpart Dc. The Contractor shall be responsible for performing Method 9 Opacity Emissions tests any time a boiler runs on heating oil in excess of one hour. The one-hour timeframe includes start up and shutdown, emergency runs, and planned oil calibration runs. Reports shall be prepared and submitted to the COR by the fifth calendar day of the month.

2.1.5 Tank Inspections. The Contractor shall perform a certified in-service (external) inspection, to include visual inspection of the containment area, for the two 100,000 gallon, DF2 heating oil tanks within 180 days of NTP. The tank inspection shall be performed IAW applicable industry standards American Petroleum Institute API-653, Steel Tank Institute SP001, National Fire Protection Association NFPA 30, and in compliance with 40 CFR 112, UFC 3- 460-01, UFC 3-460-03, and any other applicable federal, state, or local requirements. Reports shall be prepared and submitted to the COR within five days of receipt.

2.1.6 On-Site Manager. The contactor shall designate an On-site Manger (OM) who shall ensure performance of this contract. The name of the OM, and alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO. This appointment notification shall be kept up-to-date and submitted at least annually within 30 days of award and when change is necessary. The manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The manager shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The manager shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The manager shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

2.1.6.1 The OM or alternate(s) shall be physically present and available during normal duty hours (Monday-Friday), and have availability to meet on the installation with Government personnel designated by the CO and/or COR. The normal duty hours for the OM or alternate(s) shall be at a minimum 0700 - 1500, 0730 – 1530, or 0800 – 1600. After normal duty hours or during weekend, the OM or alternate(s) shall be physically present within sixty minutes of notification. The OM or alternate(s) shall be available for contact by telephone 24 hours a day, seven days a week - including holidays. OM or alternate(s) absence shall not affect required manning levels at the plant. Either of these individuals may be required to attend meetings, briefings, or site visits. These will be scheduled in advance as much as possible but may be short notice.

2.1.6.2 The Contractor shall not employ any person who would create a conflict of interest.

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The CO will determine, in writing, whether any conflict exist.

2.1.7 Technician Certification. Copies of certifications shall be provided with contractor proposal. After award, any license changes or updates shall be provided to the CA/CO and COR upon receipt of the official license/certificate. All licenses and certifications must remain current throughout the contract. All Contractor employees must be able to read, write, speak, and understand English. Employee qualifications and work experience shall be reviewed and approved by the CO prior to hiring.

2.1.7.1 Primary On-site Manager shall meet the following minimum requirements:

Licensed as a Stationary High Pressure Steam Engineer First Class, or equivalent as determined by the CO, at the time of contract start date and maintain current license throughout term of employment

Minimum of five years’ experience in direct management, operations, and repair of high-pressure central heat/steam plants

Minimum of three years’ experience in water treatment corrosion control Minimum of two years’ experience of building automation systems or boiler burner management controls

2.1.7.2 Alternate On-site Manager shall meet the following minimum requirements:

Licensed as a Stationary High Pressure Steam Engineer First Class or equivalent as determined by the CO, at the time of contract start date and maintain current license throughout term of employment

Minimum of two years’ experience in direct management, operations, and repair of high-pressure central heat/steam plants

Minimum of one year experience in water treatment corrosion control Minimum of two years’ experience of building automation systems or boiler burner management controls

2.1.7.3 The Contractor shall ensure employees meet the following qualifications to be an operator. Shifts shall be manned to meet fluctuating administrative, operations, and maintenance requirements. AFMAN 32-1068, Table 6.1, Note 4 shall NOT apply.

Qualified Operators shall meet the following minimum requirements:

Minimum of three years’ experience operating high-pressure boilers in central heat/steam plants and appropriate crafts/trades

Minimum of three years’ experience with building automation systems or boiler burner management controls

Minimum of one year experience in water treatment controls

2.1.7.4 Maintenance Technicians shall meet the following minimum requirements:

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Certified/licensed in the task to be performed as applicable Proficient in tasks that do not require certifications/licenses or under direct supervision of certified/licensed technician

2.1.8 Employee Training. The Contractor shall be responsible for providing all training, qualifications, licensing, and/or certifications necessary to execute this contract, unless otherwise stated in this PWS. Training records shall be provided to the CO and COR no later than (NLT) contract award and upon update or change.

2.1.8.1 Confined Space. Any employee that enters, attends, or supervises a confined space entry shall be confined space certified and complete Occupational Safety and Health Administration (OSHA) 10 training prior to starting work. The Contractor shall develop, implement, and maintain a confined space program. This program must meet OSHA requirements and be reviewed by Base Safety annually. The Contractor shall provide a copy to the CA NLT the 10th day after the beginning of each contract year for Government staffing and review. A copy shall be maintained at the CSP and available to employees and the Government upon request. The Contractor shall supply all confined space resources, equipment, and required training. Confined Space Entry requirements shall be adhered to at all times.

2.1.9 As-built Drawings. The Contractor shall provide as-built drawings, or shop drawings, to the COR of any work performed by Contractor personnel which changes the plant layout, piping, or equipment design. This includes equipment modifications, equipment upgrades, or replacing parts with different part numbers. Approved as-built copies shall be maintained in the CSP.

2.1.10 Custodial Services. The Contractor shall furnish janitorial services and supplies for facilities listed in Appendix A Government Facilities. Facilities and work areas shall present a professional appearance inside and out free from accumulations of waste, excess tools, scaffolding or other equipment, and unnecessary materials.

2.1.11 Exterior Maintenance. The Contractor shall be responsible for maintenance of outside areas within 75 feet of Bldg. 140. This shall include removal of vegetation from walkways, sidewalks, and parking lots, snow and ice removal from walkways/sidewalks and roof, pick up debris, clean exterior of building, and wash windows inside and out.

2.1.12 Testing and Treatment. The Contractor shall furnish all chemicals, reagents, salt, and testing equipment necessary to maintain a proper chemical treatment program throughout the entire system. The Contractor shall ensure all testing equipment is calibrated and maintained in a fully operable condition at all times and IAW AFI 32-1054, Corrosion Control.

2.1.13 Physical Security. The Contractor shall be responsible for safeguarding all Government assets provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured by the Contractor.

2.1.13.1 Key/Combination Control. The Contractor shall establish and implement key control methods to ensure no keys/key cards are lost or misplaced. The Contractor shall not

Central Steam Plant ServiceCentral Steam PlantFebruary 2, 2022 Page 8 of 26 duplicate keys. The Contractor shall immediately report any occurrence of lost or duplicated keys. The Contractor may be required to re-key or replace the affected lock or locks at the Contractor’s expense. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

2.1.13.2 Information Security. The contractor shall follow all Risk Management Framework principals as established in National Institute of Standards and Technology (NIST) 800-53, Security Controls, and defined by their functional control groups, ensuring proper password protection as well as follow all Metasys, DeltaV, and Community of Interest Network Enclave (COINE) rules.

2.1.14 Contractor Furnished Vehicles.

2.1.14.1 The Contractor shall provide and maintain all vehicles necessary to perform the requirements of this contract and to operate on the airfield. The Contractor vehicle shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a clean, professional appearance.

2.1.14.2 All vehicles used in the performance of this contract shall be in an operable condition and meet the federal, state, and local safety and licensing requirements. Vehicles found to be unsafe and unable to function as designed, shall be removed from the installation at Contractor’s expense. The CO and/or COR may inspect the Contractor’s vehicle(s) at any time and direct the removal of any unsafe or objectionable vehicle from the installation.

2.1.14.3 Two-Way Radios. The use of two-way radios must be approved by the base communications authority. Request for use detailing proposed equipment, operating frequencies, and other particulars shall be submitted in writing to the CO. Vehicle mounted communications equipment shall conform to all applicable federal and base regulations.

2.1.15 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The CO, CA, COR, Government Subject Matter Expert (GSME), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Meetings may be held in person, by conference call, or by email. Typically, these meetings are held quarterly but may be more often as deemed necessary.

2.1.16 Accommodation of Guests. The Contractor shall assist in routine facility inspections or studies, and provide for the general accommodations of guests. A liaison may be appointed for visits. Government personnel other than the CO or COR may periodically observe Contractor operations. The CO is the only person that may obligate

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2.1.17 Coordination with Other Contractors. The Government may undertake or award other contracts for additional work outside this contract affecting the CSP facility.

The Contractor shall cooperate fully with other Government and Contractor employees requiring access the facility to accomplish their work. This shall include marking distribution lines, sump pump lines, and signing digging permits. If there is a conflict regarding the scheduling of work, the CO and/or COR will determine which task takes priority and will resolve all scheduling conflicts between the Contractor and other workers. The COR and/or CO will provide written direction to the Contractor to reschedule work when required.

2.1.17.1 Transition Period. At the end of the contract, there shall be a 30-day transition period with the incumbent contractor and the follow-on contractor. The incumbent contractor shall cooperate with staff of an incoming contractor to allow for smooth and efficient transfer. Transfer shall include, but is not limited to, overview and tour of facilities and systems; access to policies, plans, and reports; and training on current processes and procedures. The incumbent contractor shall ensure all files, records, and reports are up-to-date before departing. As stated in paragraph 3.7 of this PWS, any documentation created by a contractor in relation to the CSP is the property of the Government.

2.1.18 Invoicing. The Contractor shall submit a full and complete invoice in Wide Area Work Flow (WAWF) within 30 days of service. The invoice description in WAWF shall include the date(s) the service was provided.

Task 2 Operate

2.2 Operations. Operation of the plant includes, but is not limited to, the start-up, monitor, control, and shutdown of equipment for the efficient, economical, and environmental compliant production and distribution of steam and condensate, meeting the thermal demands and availability requirements of the Government at the lowest costs. Operation and maintenance of the CSP includes, but is not limited to, all inspections and maintenance of all primary and ancillary heat plant equipment, systems, and subsystems including those used in the maintenance of these systems. The Contractor shall be responsible for the operation, maintenance, and repair of the entire CSP, to include the steam and condensate system, as identified in Attachment 1 Government Assets. The Contractor is responsible for meeting the manning requirements outlined in AFMAN 32-1068 which is constant attendance by two qualified operators per shift.

Constant attendance for the purpose of this PWS is having two qualified operators in the plant at all times.

2.2.1 Procedures and Instructions. All procedures and instructions shall be submitted to the CO and COR for approval within 30 calendar days of contract award, within 30 days of beginning an option year, and at any time changes or updates are necessary. The operating procedures and instructions will be approved by the Government and shall be instituted upon approval. The Contractor shall update and implement revised procedures for operation, Central Steam Plant ServiceCentral Steam PlantFebruary 2, 2022 Page 10 of 26 maintenance, and repair on a continuing basis as required. At least one printed copy will be readily available at the plant for employee reference.

2.2.2 Operating Procedures. The Contractor shall maintain complete control of the plant operation through the preparation and use of written operating procedures and instructions.

These procedures shall be prepared by the Contractor to comply with the manufacturer’s instructions and recommendations, industry standards, and federal, state, and local laws, regulations, and codes. Procedures and instructions shall be developed, at a minimum, for the following:

operation of the DeltaV and Metasys systems boilers pumps fans burner dampers auto blow down system transmitters probes air compressors water treatment system detailed sequence of start-up (to include both hot and cold boiler start-up) and shut down procedures from DeltaV system and at boiler observation and adjustments to be made during operation, including frequency required plant equipment operating schedule water treatment plan systems maintenance and inspection schedule emergency procedures for production/distribution disruptions safety/accident to include chemical contamination procedures equipment overhaul and inspection procedures procedures to comply with base environmental requirements and permits detailed operating procedures that maximize plant energy and efficiency by optimizing equipment efficiencies with load emergency shutdown procedures for boilers boiler casualty control procedures for high water, low water, flareback, boiler explosion, etc.

wet and dry boiler lay-up procedures pressure vessel inspection procedures boiler minimum and maximum load testing procedures procedures for switching to alternate fuel(s) procedures for maintaining fuel storage facilities chemical spill procedures firing oil on high-pressure air or high-pressure steam atomization

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unexpected pressure drops fuel dike pumping and environmental requirements

2.2.3 DeltaV. The CSP is operated and maintained via Emerson’s DeltaV instrumentation and control computer system. DeltaV is a unique building automation system specifically configured to control the equipment in the CSP. The system operates boilers, monitors boilers, maintains boiler efficiently, and controls boiler start-up/shut down. The system also controls and monitors key support equipment.

2.2.4 Johnson Controls Metasys. The CSP has the capability to monitor certain portions of the steam distribution system, to include steam pit sump pumps, through Johnson Controls Metasys system, designed for use on the Air Force CE-COINE network. The Contractor shall monitor the Metasys system and take appropriate action to correct or repair equipment not operating properly. The Contractor shall be responsible to ensure the pump stations are properly transmitting their status to Metasys. It is the Contractor’s responsibility to acquire and maintain both COINE and Metasys access. The Contractor is not responsible for communication lines.

2.2.5 Equipment. The Contractor shall be responsible for all equipment within the plant, primary and ancillary equipment, and systems. Obsolete parts and equipment may be replaced by suitable substitute after Government coordination and CO approval.

2.2.6 Bi-monthly is hereby defined as, every two months. Per AFMAN 32-1068, the Contractor shall fire all boilers on fuel oil to verify system operation, check for leaks, and maintain compliance bi-monthly. When the boiler is fired on fuel oil, it will be brought on-line to plant operating pressure and operated in full auto for a minimum of 1 hour.

2.2.7 Operational Emergencies. Accidents or service interruptions which will potentially cause the plant to be unable to meet heat plant load requirements or the plant line pressure drops below 100 PSI shall be reported to the COR and/or CO and the Base Civil Engineer through the Requirements section within ten minutes of the beginning of the occurrence. The Contractor shall identify the probable cause of the incident and the estimated time to restore the plant to full capacity. If full capacity cannot be restored within two hours, the Contractor shall immediately propose alternatives to meet the full plant heat load and mission support requirements. Any penalties incurred during the outage shall be paid by the Contractor.

Task 3 Maintain

2.3 Parts, Materials, and Equipment

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2.3.1 Materials and Equipment. The Contractor shall maintain sufficient off-the-shelf parts and equipment on hand to support CM and PM requirements. The Contractor shall be liable for loss or damage beyond fair wear and tear. All repair/maintenance work not performed by the Contractor shall be at the Government’s option and at the Government’s expense. In the case of Contractor damaged property, the amount of compensation due the Government by the Contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value. In the case of loss or damage beyond economical repair to equipment, the amount of the Contractor’s liability shall be the replacement value of the item as determined by the CO.

2.3.2 Parts. Only new parts shall be used, unless determined by the COR that alternative parts are acceptable. The Contractor shall purchase parts and materials at the lowest obtainable price and secure reasonable competition for such purchases when available. Proof of pricing and competition may be requested by the Government at any time and shall be provided to the CO within five business days of request. Throughout the contract, the Contractor shall take full advantage of manufacturer warranties, coupons, discounts, and trade-ins.

2.3.2.1 Buy American. Provides a preference for domestic end products for supplies acquired for use in the United States. The Contractor shall procure commercially available off-the-shelf (COTS) items from domestic vendors.

2.3.2.2 Reimbursement for Parts and Materials. Replacement parts on the CSP shall be furnished by the Contractor and will be reimbursed by the Government at the direct material cost of the said item only. For the purpose of reimbursements, a copy of the supplier’s original invoice (showing order) and receipt (showing payment) for parts and materials shall be attached to the request for reimbursement and submitted to the COR monthly. The Contractor may submit a “13th month” invoice to allow reimbursement for expenses where receipt of the item was after the end of the contract year. This carryover shall not extend more than one month into the new contract year. Items must have been ordered in the prior contract year and invoice must reflect an order date in the prior contract year. The Contractor will be reimbursed by the Government for the parts and materials per the Price Schedule line item for Reimbursable Parts and Materials. All Government reimbursable parts and materials over $2,500.00 shall be approved, in writing or electronically, by COR prior to purchase. Direct material cost shall include transportation charges when such charges are included in the invoice from the vendor.

Include discounts allowed for prompt payment or warranty credits. Tax is not reimbursable. A tax-exempt letter will be provided to the Contractor to present to vendors exempting charges for taxes. Any single item with a total cost of $1,000.00 or more must be supported by at least three different commercial vendors for the actual direct cost of the material and approved by the CO and/or COR prior to purchase. The Government retains the right to obtain additional quotes and direct a best value purchase. Materials for PM are not reimbursable; these are the responsibility of the Contractor.

2.3.2.3 Removed Parts and Materials. Any item removed from equipment or facilities with a replacement cost over $1,000.00, shall be inspected by the COR prior to final disposition. The Contractor shall track all parts removed and replaced by nomenclature, part number, serial number, cost and equipment, as well as where the parts were removed from and the location they

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COR IAW 2.1.3.

2.3.2.4 Repairable Parts. Those items determined by the COR to be repairable shall be repaired for reuse by the Contractor. Repaired items shall be installed and used before newly purchased items. This is a reimbursable item.

2.3.2.5 Non-Repairable Parts. Items determined by the COR to be non-repairable shall be disposed of by the Contractor. Items identified by the COR as having salvage value (e.g., pumps, valves, scrap metal; etc.) can be properly tagged and turned into Defense Logistics Agency (DLA) Disposition Service or the base Qualified Recycling Center by the Contractor.

Any substance or item considered an environmental waste (e.g. sludge, grease, waste oil. etc.)

shall be disposed of by the Contractor through the base 509 CES/CEIE Environmental Element IAW federal, state, and local ordinances. All items not retained by the Government or turned in to DRMO or RRRP shall become the property of the Contractor.

2.3.2.6 Warranty and Replacement. The Contractor shall be responsible for utilizing manufacturers’ and contract warranties and shall maintain on-site records of equipment bearing warranties. Records shall be annotated showing warranted items and warranty expiration dates on all Government. The Contractor shall provide support documentation for any warranty claims.

2.3.3 Preventative Maintenance (PM) Program

2.3.3.1 PM Program. The Contractor shall develop and maintain an annual PM program (reference Section 2.1.2) for all primary and ancillary equipment for the operation of the CSP and distribution system based, in part, on the procedures contained in the manufacturers’ technical literature. The manufacturers’ PM requirements and/or recommendations for PM shall be included in the PM program. The PM program shall be submitted to the CO and COR for approval within 30 calendar days of contract award, within 30 days of beginning of an option year, and at any time changes or updates are necessary. The PM program shall be detailed including schedule, systematic task list, to include part and serial numbers if applicable. The PM schedule shall contain a detailed listing of the manufacturers’ maintenance cycles and work required for each piece of equipment. PM shall be approved by the Government and shall be instituted upon approval. The Contractor shall perform PM according to the Government approved program at the intervals recommended by the manufacturer. Records of all maintenance performed and dates performed shall be maintained.

2.3.3.2 PM of the distribution system. Quarterly cleaning and inspection of all pits, pumps, and panels is required.

2.3.3.3 All lubricants, paints, degreasers, filters, belts, fittings, indicator lights bulbs, fasteners, and any other supplies used in routine preventative/recurring maintenance are to be provided by the Contractor as part of preventive/recurring maintenance.

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2.3.3.4 PM & CM Reports. IAW 2.1.3.2, the Contractor shall submit to the COR a PM report detailing work and inspections completed during the previous month, a list of schedule work or inspections which were not accomplished, and a description of any CM requirements noted during the previous month’s inspection and their status. The work details shall include but not limited to dates, description of problem, repair actions, parts replaced, and as-builts if system was modified.

2.3.4 Corrective Maintenance (CM) Program.

2.3.4.1 CM is maintenance and repair work that is required to return a system or component to proper operating condition. CM may be required on a routine basis (operator maintenance) or because of a PM inspection. CM shall be performed as required during the course of routine operations or as an emergency repair. The Contractor shall provide corrective maintenance and repair services required to return a system and/or equipment in this contract and related support items to their proper operating condition. No work order shall be submitted in TRIRIGA without approval of the CO and COR. Requests for work orders shall include a project breakout by hour and craft.

2.3.4.2 All CM repairs or repairs needed to prevent damage to equipment will meet the requirements of this PWS and be IAW AFMAN 32-1068. This includes maintenance and repair work that is 250 hours or less in labor per project. The Contractor’s liability under the firm fixed portion of the contract shall be limited to 250 hours per CM action and are a result of actual steam plant/distribution repair (pipes, valves, controls, etc.). In cases of direct buried lines, the government may self-perform or request a proposal from the Contractor for the excavation, removal or installation of concrete (excluding steam lids) and asphalt. Proposals will be negotiated per R.S. Means line items. CM actions with an estimated labor effort greater than 250 hours requires a proposal submitted by the Contractor to the Government which will be negotiated and executed by supplemental agreement to the contract or awarded under a separate contract by the Government. Labor hour requirements for work over 250 hours will be based on, at the Government’s discretion, Government and administrative costs guides, R.S. Means Cost Estimating Guides, or three competitive quotes from commercial vendors. Should the work required exceed the 250 hour limit, only the hours above 250 hours shall require negotiation for additional payment. Direct materials costs will be based on the actual direct cost of the material. The Government retains the right to obtain additional quotes.

2.3.4.3 CM of the distribution system includes, but is not limited to, manholes, steam pits, trenches, direct buried conduit, above ground piping, and utilidor. The Contractor shall be responsible for the inspection, maintenance, and repair of everything into pit and trenches to include all piping, pipe insulation and jacketing, pipe anchors and supports, steam traps, valves, flanges, expansion joints, etc., sump pumps and assemblies, pump control panels, all parts/equipment within the control panel to include pump operation and components used to transmit pump and station status to Metasys system, lids and grates covering steam pits to include concrete trench lids, ground water infiltration, sealants and caulking drains, cathodic protection.

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2.3.4.4 Any findings and corrective actions or adjustments will be logged in the daily Operations and Maintenance (O&M) log. If corrective action was not immediately administered, the COR will determine if the CM is Emergency (24 hours), Urgent (7 days), or Routine (30 days).

2.3.4.5 Temporary Repair. Temporary repairs shall be accomplished using methods to avoid service disruptions, where possible, or to minimize system downtime, if full corrective maintenance cannot be performed at the time. Temporary repairs shall be approved by the CO and/or COR. The contractor shall provide a schedule within 15 business days when the permanent repair will be accomplished and included in the next CM report.

2.3.4.6 Repair/maintenance procedures must comply with ASME (American Standard for Mechanical Engineers), ANSI (American National Standards Institute), and applicable industry codes and standards. All repairs shall be fully warranted against defects due to material or workmanship for one year or the term of the contract, whichever is greater.

2.3.4.7 All electrical work shall comply with National Fire Protection Association (NFPA)- 70, National Electrical Code, and NFPA-70B, Electrical Equipment Maintenance.

Task 4 Shutdown/Isolation Procedures

2.4 Steam or Condensate distribution shutoff. The Contractor shall be responsible to shut off and lock out steam and/or condensate IAW WAFB lock out tag out procedures, and coordinate with the Heating, Ventilation, and Air Conditioning (HVAC) shop. There are four types of steam/condensate shut down requirements.

2.4.1 Government scheduled shut down. The Government will give the contactor a minimum three-days notice prior to shut down.

2.4.2 Contractor scheduled shut down. The Contractor shall coordinate all outages using the 509 CES Outage Form (Jun 21) or current version. The COR shall be notified before the outage form is initiated.

2.4.3 Government emergency directed shut down. When Government discovers an emergency or urgent need to shut down the system an “immediate” shutdown shall be accomplished.

2.4.4 Contractor emergency shutdown. When critical or emergency situation is detected, the Contractor must perform an “immediate” shutdown to preserve life or mitigate serious injury hazards to personnel, prevent loss, or damage to Government property.

2.4.5 The Contractor shall immediately evaluate the situation causing the emergency shut down and repair. If a repair cannot be performed at that time due to parts, they will be ordered and repair scheduled when parts arrive. The HVAC section will be notified prior to the steam being turned on. When steam or condensate is turned “off” or “on”, a log entry shall be made in the daily O&M log specifying time and location by pit.

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2.4.6 If steam was shut off due to an emergency that the Contractor detected during normal duty hours, the Contractor shall immediately notify the COR and HVAC shop. During non-duty hours, contact the Civil Engineering (CE) Requirements section.

2.4.7 Plant Shutdown. No portion of the plant shall be shut down without the CO or a COR approval, unless an emergency due to hazard or equipment/system failure exists.

Task 5 Operational Efficiency.

2.5 Steam/Heat Plant Boilers. The Contractor shall be responsible of operating the heat plant at a minimum thermal efficiency equal to the plant efficiency. Thermal efficiencies shall be calculated as shown on AF Form 1458, Daily Steam Plant Operation Log. The Government recommends boilers be operated at the highest levels of efficiency and IAW AFMAN 32-1068.

2.5.1 Boiler Automatic Blow-down System. The plant is equipped with an automatic boiler blow-down system designed to blow-down each boiler automatically. The Contractor shall utilize this system to the maximum extent possible to minimize make up water usage, maximize plant and energy efficiency, and prevent boiler sludge build up.

2.5.2 Should any portion of the DeltaV system, computers, hardware, or software etc., require repair only qualified employees shall do the repair. Only authorized Emerson representatives are allowed to repair DeltaV equipment and associated components. The Contractor shall be responsible for the entire DeltaV system to include operation, calibration, diagnostics, hardware, software, software updates, maintenance, tuning, and software programming for all portions of the system to include, but not limited to, software, drives, computers, monitors, wiring, controllers, I/O cards, loops, transmitters, actuators, switches, and calibration of the control system and the boilers. The Contractor shall be responsible to perform all required software and hardware updates as recommended by the manufacturer (Emerson and Experitec) and the Government. The Government will only reimburse for parts to include the software. All required labor to configure, upgrade, install software, calibrate system, or replace parts are the Contractor’s responsibility and considered part of normal operation and maintenance of the heat plant.

Task 6 Boiler and Pressure Vessel Inspections

2.6 Boiler and Pressure Vessel Inspection. Each high-pressure steam boiler and unfired pressure vessel assigned to the Contractor shall be inspected IAW AFMAN 32-1068. See Attachment 1 for a list of boilers and unfired pressure vessels. The Contractor shall be responsible for scheduling and preparing each piece of equipment for inspection, operation of equipment as required during inspection, hydrostatic pressure testing during inspection, and placing each unit back in service for full operational needs for the base. These inspections will normally be performed during the summer months when the load requirements are at a minimum. Any vessel deficiency found shall be reported to the COR and CO immediately.

Work affecting the structure or pressure integrity of any pressure vessel shall be performed by an individual holding the appropriate ASME code stamp. Completed work shall be inspected by a licensed boiler inspector prior to the affected equipment being returned to operation. Weld

Central Steam Plant ServiceCentral Steam PlantFebruary 2, 2022 Page 17 of 26 repairs and operations shall be reported to the National Board of Boiler and Pressure Vessel Inspectors on Form R-1, Report of Welded Repair or Alteration and the form shall be submitted to the CO and COR along with the inspection report. The Government shall pay for one inspection per boiler per year as a reimbursable. If boiler inspections are delayed, postponed, or cancelled due to the Contractor, the Contractor shall be liable and shall reimburse the Government for all costs associated with rescheduling of the inspections.

2.6.1 Boiler Inspection Report. Inspectors shall document all boiler and pressure vessel inspections using AF Form 1222, Boiler or Pressure Vessel Inspection Report. Contractor shall provide the inspection report upon completion to the CO and COR. If a boiler or pressure vessel is unsafe to operate, proper repairs shall be made before placing it back in service. All repairs of pressure components of boilers, unfired pressure vessels, and safety pressure relief devices for pressure vessels shall be performed by an organization holding the appropriate ASME code stamp.

2.6.2 The Contractor shall post one copy of the latest inspection report of each piece of equipment requiring inspection under a transparent protective cover in a conspicuous location in the plant (bulletin board). The Contractor shall be responsible for initiating and tracking repairs reported on AF Form 1222, Boiler or Pressure Vessel Inspection Report.

2.6.3 The Contractor shall post one copy of the latest inspection report of each piece of equipment requiring inspection under a transparent protective cover in a conspicuous location in the plant (bulletin board). Any inspection recommendations/remarks made by the boiler inspector indicating a piece of equipment needs repair or is unsafe to operate shall immediately be reported to the CO and/or COR. The inspection procedures of AFMAN 32-1068, Heated Systems and Unfired Pressure Vessels, (Section 3.5.5), shall be followed.

Task 7 Safety

2.7.1 Compliance with DoDI 6055.04 DOD Motor Vehicle and Traffic Safety, AFI 91- 202 The US Air Force Mishap Prevention Program, AFI 91-207 The US Air Force Traffic Safety Program, DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standard, NFPA, OSHA, Title 29 CFR, Occupational Safety and Health Act, and other laws and regulations for the protection of employees is exclusively the obligation of the contractor and shall be monitored by the appropriate Government agencies.

2.7.2 Environmental and Health. The Contractor shall follow NFPA Life Safety Code, and take necessary actions to avoid conditions that may be hazardous to health and safety of base personnel. Any apparent conflict between compliance and the above information and satisfying the requirements of the contract shall be brought to the immediate attention of the CO/COR for resolution, prior to the performance of the work in question. Prior to using any material or substance that the Contractor suspects to be a potentially toxic or hazardous, the Contractor shall submit Safety Data Sheets (SDS) to the CO and/or COR for review by the appropriate base agency. The Contractor must receive approval from the CO and/or COR prior to use of the hazardous material. The Contractor shall provide a Hazardous Communications Program for

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2.7.3 Notification of Environmental Spills. If the Contractor spills or releases any substance into the environment, the Contractor shall follow base policy and procedures in handling the situation.