Pre-proposal_Conference_Minutes_24_JUNE_15.pdf

DEPARTMENT OF THE AIR FORCE

22d CONTRACTING SQUADRON (AMC)

MCCONNELL AIR FORCE BASE KANSAS

24 June 2015

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 22d Contracting Squadron

53384 Kansas St Ste 121 McConnell AFB KS 67210

SUBJECT: Pre-proposal Conference Minutes for Solicitation FA4621-15-R-0002, McConnell

AFB and Ft. Riley SABER Requirement

1. The pre-proposal conference started at McConnell AFB was continued at Fort Riley, KS, on

Wednesday, 24 June 2015 at 1000 hours for the above referenced request for proposal in accordance with AFFARS provision 5352.215-9001. The Division of Public Works (DPW) conducted a site visit at the Seed Project Building along with drive-by views of various locations.

2. SrA Gregory Smith, the Contract Administrator (CA), introduced key personnel and defined their associated responsibilities:

□ Contracting Administrator (CA) – SrA Gregory Smith is the main point of contact between the Government and prospective offerors; acts as the agent for the CO.

□ Technical Expert – Mr. Chris Brown, Ft Riley DPW is the technical expert intimately familiar with the performance work requirements associated with the solicitation

□ Technical Expert – Mr. Fred Moody, Ft Riley DPW is the technical expert intimately familiar with the performance work requirements associated with the solicitation

3. The CA identified the schedule for the day and gave an overview of the site visit:

a. The first stop of the day was at the seed project location. Contractors were given the opportunity to takes notes, pictures, and examine the future site in order to submit an accurate proposal. All questions were directed to be in writing to the contract administrator and Contracting Officer. This helps delineate any confusion because only the Contracting Officer has the ability bind the Government.

b. Next, we took the contractors to the contractor yard site. We could not visibly see where the contractor’s yard would be because of a training exercise. Fort Riley Department of Public Works did explain that utilities would be available and that a map of the utilities would be provided to all contractors.

c. Lastly, we drove by the access gate which the contractor’s vehicles would come through.

We then headed back to the main visitors gate and the site visit concluded. Before dispersing for the day the contractors were asked if everyone had enough time at the seed project. All contractors agreed that they had received ample time at the seed project location.

d. All questions asked are being posted to FBO in order to maintain fairness between the contractors.

Attachment:

Sign-In Sheet

7/1/2015

X

JOHN C. PERSON, GS-11, USAF

Contracting Officer Signed by: PERSON.JOHN.C.1023010972

Sign In Sheet Ft Riley