Amend 01 - SF30 QandA.pdf

EXCEPTION OF SF 30, APPROVED BY NARS 5/79

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

FA462025QA921

PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

18 Feb 2025

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

FA4620 7. ADMINISTERED BY (If other than Item 6)

CODE

92nd Contracting Sq./PKA 110 W Ent St., Suite 200 SAME AS BLOCK 6 Fairchild AFB, WA 99011 Attn: zachery.ray.2@us.af.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) () 9A. AMENDMENT OF SOLICITATION NO.

X

FA462025QA921

All Offerors 9B. DATED (SEE ITEM 11)

24 Jan 25

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended, [] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _1_ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE SUMMARY OF CHANGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10 A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

2d LT Brandon Teague

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 30-105-03 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FA462025QA921

Amendment 01 Page 2

SUMMARY OF CHANGES

The purpose of this Amendment is to:

1. Answer questions posed by interested vendors.

2. Provide meeting minutes from the site visit and a redacted sign-in sheet for those in attendance.

3. Extend the due date of proposals from 20 February 2025 at 1:00 PM PT to 27 February 2025 at 1:00

PM PT.

All changes as a result of this amendment are annotated in red in the revised documents.

Q1: Is your Crash line POTS or VoIP?

A1: The Crash Phone on Fairchild AFB is POTS.

Q2: Do we need to be able to accept either of the above options for the PA system?

A2: The current configuration is POTS through a telephone interface input. IAW the Statement of Work (SOW) section 4.1, The offeror shall ensure that they, “Provide for both stations a phone detector that detects the Crash Line ringing and projects the audio.”

Q3: To clarify, this is a service contract which will not require a full time QC, Superintendent and Site Safety Officer. One multi-hat superintendent will suffice.

A3: The resultant contract from this solicitation will not require a fill time QC, Superintendent, and Site Safety Officer. One multi-hat superintendent, also known as a contractor POC, project lead, etc., will suffice for the completion of this service, so long as the contractor identifies the POC to the government prior to work commencing.

Q4: Please confirm no bid bond is required.

A4: Bid Bonds are not required.

Q5: Will performance and payment bonds be required upon award?

A5: Performance and payment bonds will not be required upon award.

Q6: Can we perform work at both locations at the same time?

A6: Work can be performed at both locations at the same time. IAW the SOW section 10., “The contractor shall coordinate in advance all hours of work and any service interruptions with the 92 CES/CEF point of contact.”

Q7: Will all wire be installed within newly installed conduit raceways and gutters?

A7: Existing Gutters and raceways may be used if space is available. If not, new conduits and raceways shall be installed.

Q8: Will surface mounted conduit be acceptable within the office spaces and corridors?

A8: Surface mounted conduit will NOT be acceptable for this requirement.

Q9: Do both fire stations require to be networked together?

Amendment 01 Page 3

A9: Both fire stations must be alerted from the dispatcher center.

Q10: To clarify, this is a design-build project. How long do we have for the design phase? Who will be the AHJ – Authority Having Jurisdiction? Will we require the AHJ approval prior to construction?

A10: This is not a design-build project. This is a commercial service using FAR part 13 procedures. The offeror shall quote a design and materials that satisfy the requirements of the Statement of Work prior to the due date of quotes listed in the COMBO. There is no design phase and there is no AHJ since this is not considered a construction requirement.

Q11: During the design, devices utilized, and quantities specified may change, would it be prudent to remove all references to device types and specific quantities in the SOW? We plan to provide a BOM within our proposal to show our forecast devices planned and quantities designed.

A11: Quantities specified in the SOW are based upon the system that is currently in place. The BOM quoted by offerors shall indicate proposed items that make up their design to satisfy the requirements of the SOW.

The government understands that each offeror has a variety of solutions that can be implemented as part of the fire station alerting system. The government has amended Attach. 1 – Statement of Work (SOW)(Amend 01) to reflect which items are listed as a reference and to explain that offerors are to quote equipment that is directed towards achieving the desired system outcomes rather than to tell the offeror exactly what equipment to provide.

Q12: Will commercial internet be provided at each fire station? If so, what bandwidth (i.e. upload/download speeds) is expected for each fire station?

A12: Commercial internet will be provided at each station with download speeds of up to 1.25 GB

Q13: Who is the CAD (Computer Aided Dispatch) vendor used by Fairchild AFB dispatching system?

A13: The current CAD is Monaco, but the system proposed by the offeror must be able to accept inputs from the current and potential future CAD systems.

Q14: Does AFB want zoning in each station which allows certain rooms or areas to be alerted individually with customizable notifications?

A14: IAW SOW section 4.1, System must be configurable to allow for shutting off zones at night. The primary intent of the zoning is to ensure nearby residential housing is not disturbed by outside speakers during nighttime hours.

Q15: Please clarify that day and night modes are required as part of the functionality of the Fire Alerting System, which messages over external speakers can be turned off during evening hours so residents are not disturbed.

A15: All external speakers should be shut down during “night” mode IAW SOW section 4.1

Q16: Requirement for x2 – 240 watt amplifiers – would AFB be willing to substitute that requirement for a Station Controller for each station that has four (4) 70-watt internal amplifiers remotely configurable for volume adjustment, compatible with commercially available P.A. amplifiers that support consumer audio line-level (- 10dbm) 600 ohm differential inputs, including three audio inputs that can be used to connect to consumer audio sources, such as the station telephone system, VOIP extensions with SIP-based PBX systems, and have the ability to configure prioritization and muting options.

Amendment 01 Page 4

A16: Substitutions are permitted if all input requirements are met.

Q17: Requirement for LED Light Strips with multiple colors and recessed color changing LED lights – would AFB be willing to substitute in their place LED Speaker Lights with “ramping red” LED lights designed to have little impact on the building occupant’s night vision when a call is received. The station monitors specified within the SOW will display response information.

A17: LED lights shall be capable of 5 different colors to match response type IAW SOW section 4.1.

Q18: Confirm that AFB is providing the FirstNet cellular connection.

A18: FirstNet cellular connection will be provided by the government.

Q19: “Any remote access to unit from internet should be initiated through physical access from unit.” Please clarify what AFB is look for with this statement – is this referring to access to the System for configuration, updates, etc., using VPN or other method of remote access?

A19: Any remote configuration or access to alternate devices should be accomplished on-site. Not from an off-installation location.

Q20: Turnout timer control – does AFB want automatic reset or the ability to manually reset a turnout timer?

A20: The government prefers an automatic reset for the turnout timer control.

Q21: UPS – what are AFB’s requirements for the UPS – i.e., minimum length of time needed to power the system with battery power?

A21: The minimum length of time needed to power the system with battery power is 15 mins. The SOW has been amended to reflect this requirement.

Q22: Our System components are currently be evaluated for cybersecurity compliance and we expect to receive confirmation within the next few months. In the meantime, will AFB accept radio-only dispatching until compliance is met?

A22: No, FAFB will not accept radio only dispatching.

Q23: The SOW mentions 8 hours of training over a 2-day period. Will these be back-to-back days?

A23: Yes, training is expected to be in 2 consecutive days.

Q24: Do the stations currently have lighting control systems? If so please provide make and model numbers.

A24: Yes, the stations have lighting controls, however, current lighting controls are not to be considered dependable. The contractor shall provide all equipment required to ensure a fully functioning system.

Q25: Since the system is required to connect to the network, is an ATO (Authority to Operate) required for this project?

A25: ATO is not required. This system should not connect to the AF Network

Q26: Are there any Air Force Cybersecurity reviews and approvals required or needed on this project?

Amendment 01 Page 5

A26: At this time, no component of this system shall be connected to the government network. Therefore, no cybersecurity reviews are required.

Q27: Does AFB want zoning in each station which allows certain rooms or areas to be alerted individually with customizable notifications?

A27: IAW SOW section 4.1, System must be configurable to allow for shutting off zones at night. The government is primarily concerned with the zones being inside and outside and it being possible to shut off the outside zone overnight. It is not a requirement to zone individual rooms, but it is not prohibited if this is an aspect of the offeror’s system.

Q28: Will CAD integration require Authority to Operate (ATO)?

A28: At this time, no component of this system can connect to the government network. Due to on-network security issues and the large amount of work that goes in to maintaining an ATO, we are asking that this system operating independently of the network. Therefore, there is no ATO required.

Q29: “Provide Qty(2) 240W Amplifiers (1 per station) capable of a minimum of 6 inputs each. Inputs consist of radios and telephone interfaces” - Is the Government accepting of new technology that can uplift the 240W amplifiers to meet/exceed the requirements set forth in the PWS?

A29: See answer to Question 11 above.

Q30: “Provide Qty(60) round ceiling speakers. B3 (Qty 49)and B 1314 (Qty11)” - Are the quantities set forward considered the minimal accepted quantity for devices? Is the Government accepting of a different shape of a device if the device meets/exceeds the requirements of the PWS upon installation? Is the Government accepting adjusting the quantity of speakers and devices depending on design requirements to ensure optimal coverage?

A30: See answer to Question 11 above.

Q31: “Provide Qty(8) exterior horn type speakers. B3 (Qty5) and B1314(Qty 3).” - Is the quantity of speakers based on current configuration and physical layout? Is the government amenable to adjusting the quantity of speakers based on design requirements?

A31: See answer to Question 11 above.

Q32: “Provide Qty(5) wall mounted box speakers B3.” - Can the Government please provide a description of the utilization of the wall-mounted box speakers? (i.e. internal PA system, intercom, etc.) Is the quantity of speakers based on the current configuration and physical layout? Is the government amenable to adjusting the quantity of speakers based on design requirements?

A32: See answer to Question 11 above.

Q33: “Must be capable of transmitting digital voice dispatch across radio talk-group via donor Motorola APX 7500 consolette radio.” - Are donor radios available at each station location?

A33: A donor radio is available in Building 3. The current donor radio was to allow alerting over the radio LMR and not used for station PA systems. Offerors shall account for all required equipment in their quotes in order to ensure the system is fully functional.

Amendment 01 Page 6

Q34: “Must have the ability to control station LED lighting and doors. B3 (12 Doors) and B1314 (2 doors)” - Can the Government please provide a description of the anticipated utilization of the devices? Does the Government anticipate the current LED lighting to be utilized or will the new installation be required/requested?

A34: Current LED lighting does not have the ability to color change based on emergency. The new devices will be utilized to display particular colors depending on the type of emergency.

Q35: “Must have ability to show response information on station monitors B3 (Qty 2) and B1314 (Qty1) to include countdown timers, maps, and emergency data.” - Is there a size requirement for the monitor and is touch control a feature being considered by the Government?

A35: 47” monitors are preferred, but suitable substitutes will be considered. Touch control feature will be considered.

Q36: “Provide quantity of 6 – commercial off-the-shelf 6-foot 120v powered multi-colored LED Light Strips with wireless connectivity to station alerting control system. Qty (5) for B3 and Qty (1) for B1314” - Can the Government provide descriptions of the current use of these devices? Can the Government please provide a description of the anticipated utilization of the devices? Is the Government amenable to custom designs that meet/exceed the requirements of the PWS?

A36: Currently, there is no system. LED lighting is intended to be used in large open areas for emergency notification. As long as the design quoted by the customer meets the minimum characteristics listed in the SOW, the quotes system will be considered conformant.

Q37: “Provide quantity of 70 – recessed color changing LED lights to include required equipment for connecting to the station alerting control system. Qty (55) for B3 and Qty (15) for B1314 Provide comprehensive mobile device app that includes mapping, turn-by-turn navigation, incident information, and internal messaging.” - Is the quantity of devices based on current configuration and physical layout? Is the government amenable to adjusting the quantity of devices based on design requirements?

A37: Quantities listed in the SOW were estimates. The government will accept varying designs so long as the LEDs and the mobile mapping app meet the requirements listed in the SOW.

Q38: “System must be capable of FirstNet compatible cellular backup connectivity” - Is a radio-style backup connection an acceptable alternative to the cellular connection?

A38: Radio-style backup connections are acceptable.

Q39: Must provide configurable Inputs/Outputs to open and close 14 garage doors, 2 building doors and a parking lot gate. (All wiring from doors/gate to the input/output device will be provided by government.) - Is the “close door” requirement amenable to “open” door only and manual acknowledgment to close-by personnel for industry-standard safety concerns?

A39: Garage doors should be configured to “Open Only”, gate should be open/close.

Q40: “Any remote access to unit from internet should be initiated through physical access from unit. Must provide method of alert verification by dispatcher.” - Can the Government please clarify this requirement?

A40: Any remote configuration or access to alternate devices should be accomplished on-site. Not from an off-installation location

Amendment 01 Page 7

Q41: “Must provide ability for dispatchers to initiate alerts through web-based system.” - Is the government amenable to on-premise deployment vs a web-based only system? Please identify locations on the diagrams or provide descriptive physical locations where the primary control units are anticipated to be installed. Can the Government confirm there is network access between the primary station and the warehouse storage facility for cabling and connection for devices and controls?

A41: A Web-based system would be preferred; however, the government will consider an on-premises system.

Current speaker devices are wired in the warehouse. Conduit pathways are available between structures.

Q42: Does the Government anticipate a change in the currently identified parts list and grant an extension based on the questions/possible adjustments of the requirements?

A42: The government has amended the SOW substantially and all changes are annotated in red. The due date of quotes has been extended until 27 February 2025.

Fill out blocks 15a, 15b, and 15c and provide a copy with your proposal.

END SUMMARY OF CHANGES