Atch 1 Performance Work Statement 8 June 26.pdf

PERFORMANCE WORK STATEMENT

FOR

“CCTV Sewer Camera Inspection Trailer Upgrade”

SERVICES

F.E. Warren Air Force Base, Wyoming

08 June 2026

Table of Contents

1. Description of Services

1.1. Project Background

1.2. Basic Services

1.3. Specific Services

1.4. Installation and Configuration

1.5. Warranty

1.6. Specifications

1.7. Training and Award Materials

1.8. Post-Award Conference

2. Services Summary

3. General Information

3.1. Quality Control

3.2. Quality Assurance

3.3. Security Requirements

3.4. Physical Security

3.5. Operational Security (OPSEC)

3.6. Anti-Terrorism

3.7. Location/Hours of Operations

3.8. Environmental Controls

3.9. Safety Requirements

3.10. Contractor Personnel

3.11. Records

4. Appendices

4.1. Appendix A

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1. Description of Services. The contractor shall provide all labor, materials, tools, equipment, transportation, and supervision necessary to perform all work associated with the upgrade of the operating system of the sewer inspection camera trailer and produce a functioning system in accordance with this all applicable federal, state, local laws and regulations and this performance work statement (PWS).

1.1. Project Background. This PWS outlines requirements necessary to support Contractor furnished/Contractor installed (CFCI) “Modernize & supply updated sewer camera trailer equipment & software for the maintenance of F.E. Warren’s $15.2M sewer system network” to provide real-time viewing capabilities as a sewer inspection enhancement for F.E. Warren.

1.1.1. The person(s) or entity performing the CFCI work outlines in this PWS is referred to as “Contractor” hereafter.

1.1.2. The 90th Civil Engineering Squadron (90 CES) is the responsible “end-user.” The Operations Section is the office of primary responsibility (OPR) and is identified as the “Customer.” They will also serve as the project facilitator for the customer’s needs/intent between the Government, Project Manager(s), and/or Contractor(s).

1.2. Basic Services. The Contractor shall coordinate with the Government before purchasing the Components.

1.2.1. The Contractor shall install all materials in strict accordance with the manufacturer’s printed instructions and details.

1.2.2. The Contractor shall propose a schedule of work within ten (10) days of notice of award to the Government Project Manager. The Government Project Manager will review the proposed schedule of work and will coordinate with the Contractor if the proposed schedule is not feasible. The approved schedule of work will be determined within 20 days of the contract award.

1.2.3. Dispose of all waste generated by this work according to all applicable regulations.

1.2.4. The term “provides” means provide (or furnish) and install.

1.2.5. The term “replace” means remove existing material or items and furnish and install a similar new material as required to match existing adjacent material or items.

1.2.6. Products cannot be sourced from China. Contractors should verify the place of origin of all equipment/components prior to installation. Equipment must comply with the Trade Agreement Act (TAA) and equipment manufacturers must be 889 compliant.

1.2.7. The Contractor shall provide a breakdown of the equipment to be installed, as well as subsequent data sheets and documentation to further explain the capabilities of the equipment.

1.2.8. All licensing associated with the system/equipment shall be perpetual; no licensing fees or reoccurring costs should be part of the system/equipment.

1.2.9. Licenses and Permits. Follow local, State, and Federal rules and regulations relating to licenses and permits required throughout the entirety of the project, as applicable.

1.3. Specific Services. The Contractor shall furnish all labor, materials, equipment, transportation, tools, supplies, etc.., and all other direct/indirect costs to complete the work, in accordance with the PWS. The Contractor shall provide, install, configure, functionally test, and operationally test identified components within the trailer.

1.3.1. The labor, materials, tools, equipment, transportation, and supervision necessary to perform all work associated with this requirement includes the following:

1.3.1.1. Pick up and transport camera trailer from 6607 10th cavalry Ave. FE Warren AFB, WY to the place of business.

1.3.1.2. Remove old components to include monitors, computers, camera tractor, cable reel, generator fuel tank. NOTE: The contractor shall return the old components with the trailer.

1.3.1.3. CLIN 0001 Replace 10-gallon fuel tank and the following components with match or like items.

• CLIN 0004 Monitor, 22“Widescreen, Monitor Mount – Double, KW Reel cabinet, (W-22”, L-39“& H-34”), with a slide out tray for the LISY Synchro drum and one locking drawer with a divider. All aluminum drawer construction. HD Mainline System, Pressure Test Set, ORION 3.0 Zoom HD/SD Adaptive PAN & TILT CAMERA.

o Pan, Tilt and Zoom for 4“and up.

o Auto-up righting, LED Lighting and 33 kHz Transmitter for locate.

o High resolution and superior picture quality.

o Laser diameter, deformation, defect and object measurement.

o T66.1 HD Camera Tractor.

o For use with HD camera cable/systems.

o For camera operation in pipelines 4” and larger.

o Zero turn radius, full steering with ATC (Automatic Tilt Compensation).

o Include test adapter, tool set and lowering claw.

o Includes 4“, 6” and 8“wheelsets.

o Camera Connection Type 1-8 SD/HD for SD cameras and ORION 3 (SD or HD modes).

o Flexible front connector for camera on T66.1 HD or T66.1.

o Accepts Standard Definition cameras (ORION, NANO) and the ORION 3 SD/HD Camera.

o If used on a T66.1 HD, the ORION 3 will operate in HD mode.

o Camera Connection Type 4-8 SD/HD for SD cameras and ORION 3 (SD or HD modes).

o Manual lift front for camera on T66.1 HD or T66.1.

o T66 Lowering Claw is used with Pole Adapter.

o High-Traction Tungsten Carbide Wheels for 6“and up.

o High-Traction Tungsten Carbide Wheels for 8” and up.

o BS3.5-10X Vehicle Mounted Control.

• CLIN 0002 For operation of all cameras and the tractor functions, For permanent installation in a vehicle in 19“technology. Separate keyboard surround with 2 joysticks, emergency stop, microphone for intercom Includes V0000189 on/off switch, requires control monitor panel and monitor mount.

SD controller for use with KW305. VESA 75 Mounting Plate with Ball - C Size, Double Socket Arm - C Size Short, 9BU 9“Modulare Aluminum Black Tough Track, Track With T-Bolt Attachment - C Size, 10 Inch Touch Screen. Graphics Card with HDMI Output, KW310FO2 4K Synchronized Power Cable Reel.

o Designed for use with 00/12 FO2 X2 fiber optic cable.

o Synchronized cable payout and retraction.

o Automatic level wind.

o Requires vehicle installation.

o Includes remote control pendant and LED boom light.

o Distance counter with rear display.

o Holds up to 1000‘on 00/12 FO2 X2 fiber optic cable.

o Includes integrated tractor lowering winch and control.

o HD FO4 Camera Cable Type 00/12.

o 1,000 feet of fiber optic cable.

o Requires KW505 HD/FO Cable Drum with v.8 board, and BS7.

o Controller.

o Cable Deflection Pulley KUV 2.7 with rope and holder.

o KW Reel foot-operated winch switch.

• CLIN 0003 IKAS MINI

o 19“Industrial PC: These specifications or greater:

Ruggedized Rack Mount Cabinet.

Intel Quad Core Processor.

16 GB RAM.

256 GB Solid State Drive for Applications / OS.

2 TB Hard Drive for Data.

DVD-R/CD-RW drive.

Keyboard and Optical Mouse.

Operating system Windows 10 Professional.

17” VGA LCD Monitor when purchased with vehicle conversion.

VMC-C9 Full HD MPEG Encoder Card.

INSTALLATION MATERIAL.

1.3.2.4. Deliver sewer camera trailer from business back to 6607 10th cavalry Ave. FE Warren AFB, Wyoming.

1.4. Installation and Configuration. The Contractor shall install cameras according to manufacturer’s specifications.

1.4.1. The Contractor shall set camera sensitivity settings threshold to distinguish between common objects.

1.4.2. Any applicable software application needed to operate/function camera systems will be a direct point-to-point connection and will not be connected to the Air Force Network (AFNet).

1.5. Warranty. The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a one-year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

1.6. Specification(s). Equipment specifications will be equal to or better than those identified in this PWS. Camera specifications identified in this PWS are similar or better than the equipment already in place.

1.7. Training and Materials. The Contractor coordinate with the Customer to determine a date/time where the Contractor can provide initial training on how to use, operate, functionally test, operationally test, and troubleshoot common errors regarding the installed equipment. In the case where the Contractor and Customer cannot agree to a specified initial training date/time, the Contracting Officer will arbitrate a date/time. Initial training will be accomplished prior to Government acceptance of installed equipment; however, all equipment must be fully operational/functional prior to any training.

1.7.1. The Contractor shall provide three (3) copies of manufacturer’s instructions, technical orders, and equipment manuals, and data sheets as applicable. Copies can be provided in either hard-copy and/or digital mediums.

1.8. Post-Award Conference. The Contractor shall attend a Post-Award Conference with the Contracting Officer, Customer, and other Government entities, no later than ten (10) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer or Government PM, is to discuss the technical and contracting objectives of this contract and review the Contractor’s draft project plan.

1.8.1. Contractor’s Project Plan. The Contractor shall provide a draft Project Plan at the Post-Award Conference for Government review and comment. The Project Plan shall include any designs, as required within this PWS. The Contractor shall provide a final Project Plan to the Customer and Contracting Officer no later than five (5) business days after the Post-Award Conference.

2. Services Summary.

The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success.

The procedures as set forth in the FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first thirty (30) days of contract performance, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS

Para.

Performance Threshold Method of Surveillance

1. Pick up/transport trailer:

The Contractor shall pick up and transport trailer to destination where work is to be performed identified in Section 1.1.

1.3.2.2 Zero Discrepancies.

Base WFSM shop will coordinate with pick up of trailer.

- 100% Inspection

- Customer Feedback

2. Remove old components/install new operating system utilizing original trailer: The Contractor shall remove old components and restore the current system with new system as described above.

1.3.2.3 Zero Discrepancies.

Old components shall be removed and returned with the trailer. New operating system installed on existing trailer.

- Periodic Surveillance

- Customer Feedback

3. Transport trailer back to FE Warren AFB.: Transport trailer back to FE Warren AFB WFSM shop.

1.3.2.4 Return trailer back to FE Warren

AFB.

- 100% Inspection.

3. General Information.

3.1. Quality Control.

The Contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

3.2. Quality Assurance

The Government will evaluate the contractor’s performance to ensure services are received. A Government representative will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

3.2.1. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer only.

3.2.2. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting Officer or authorized representative(s).

3.2.3. No work shall be accepted without a final inspection. A final inspection may be made of the contract work as a whole or, a pre-final inspection may be made when provision is made for progressive completion, or each successive portion as it reaches the appropriate stage. The pre-final inspection must find no deficiencies other than a punch list item or items awaiting seasonal opportunity to complete. The final inspection must have no remaining work or construction documents.

3.3. Security Requirements.

The Contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

3.3.1. Coordinate access to the Base and Project Facility for personnel and equipment and the Contracting Office.

3.3.2. The FPCON level may change for real world events or for exercise scenarios which may prevent Contractor employee’s from entering or leaving the base until the situation has lessened. Depending on the situation, Contractor employees shall react to FPCON requirements as directed.

3.3.3. REAL ID-Compliant Identification.

IAW DoDM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.

3.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

NOTE: all references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

3.5. Operational Security (OPSEC). The contractor shall adhere to the following minimum requirements in support of this requirement:

3.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force-sponsored Operations Security (OPSEC) program.

3.5.2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

3.5.3. Responsibilities:

3.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information. Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

3.5.3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

3.5.3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

3.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

3.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the CO or COR (if appointed).

3.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

3.5.7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

3.5.8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

3.5.8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the CO or COR (if appointed).

3.5.8.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the COR, CO (if appointed), and/or Installation Security Office.

3.6. Anti-Terrorism

3.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at 307-773-2701 (Off-installation) and notify the CO and COR (if appointed) that they contacted the BDOC and/or MSC.

3.7. Location/Hours of Operation.

3.7.1. Location. Place of performance is pick up at F. E. Warren AFB, Wyoming. Transport to destinated business. Return Back to FE Warren AFB. WY.

3.7.2. Recognized Holidays. The Contractor is not required to provide service on the following days, unless otherwise noted. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday:

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Juneteenth National Independence Day (June 19).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.7.3. Hours of Operation. Normal working hours for the Contractor will be 7:30 a.m. to 4:30 p.m. excluding Saturdays, Sundays, and Federal holidays. Notify the Contracting Officer three days in advance if work is desired during other time periods. The contractor may work, with prior approval of the Contracting Officer and the availability of inspectors, extended hours to ensure timely completion of work at no additional cost to the Government. All work shall begin within ten (10) days after receipt of the notice of award.

3.7.4. Performance Period. The performance period is established by the contracting officer. The period of performance (PoP) shall be 45 calendar days.

3.8. Environmental Controls.

3.8.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the Contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.8.2. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the Contractor and its agent.

3.8.3. Hazardous Material (HM). If hazardous materials will be used in the execution of this contract, the Contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. The Contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

3.8.3.1. If potentially hazardous materials such as asbestos or lead are encountered, contact the Contracting Officer and the Project Manager immediately.

3.8.3.2. The use of hazardous materials shall be approved by the Contracting Officer prior to use.

3.8.4. Green Procurement Program (GPP). In performance of this contract, Contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non- VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

3.9. Safety Requirements.

3.9.1. In performing work under this contract, the contractor shall:

3.9.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.1.2. Record and report promptly (within one hour), to the contracting officer or designated COR (if appointed), all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

3.9.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

3.10. Contractor Personnel.

3.10.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

3.10.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

3.10.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.10.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.11. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

3.11.1. Disclosure.

3.11.1.1. Contractors shall follow CUI disclosure requirements in accordance with DoDI 5200.48 and DoDI

5200.48_DAFI 16-1403.

3.11.1.2. Contractor shall immediately notify the Contracting Officer and servicing Information Protection Office of unauthorized disclosure of CUI.

4. Appendices

A. Deliverables

Appendix A: All deliverables must meet professional standards, and the requirements are set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title Submission Date Distribution Copies Copies of Manufacturer’s instructions and literature

Within 30 days of requiring access and annually thereafter User 3 each

Operable sewer inspections camera system

Three weeks prior to planned use on FE Warren AFB or missile field.

User 1 each

Appendix A: All deliverables must meet professional standards, and the requirements are set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table be...