Atch 7 Q and A 15 May 2023.pdf

DEPARTMENT OF THE AIR FORCE

90th Missile Wing (AFGSC)

SUBJECT: Notice ID FA4613R0006 Vestas Wind Turbine Maintenance, FE Warren

AFB, Wyoming, Questions and Answers, as of 15 May 2023

1. Will the fixed price portion of the contract be indexed annually?

Government’s Response: Yes, CLINs 0001, 1001, 2001, 3001, 4001 are firm fixed price.

CLINs 0002, 1002, 2002, 3002, 4002 are Not To Exceed, with firm fixed price hourly labor rate.

Historical unscheduled maintenance hours on site ranged from 15- 20 hours per year. The estimated

30 hours in the cost proposal is for evaluation purposes only and does not reflect actual unscheduled maintenance hours for the service years. Any unused portion of these CLINS shall be deobligated at the end of each service year.

CLINs 0003, 1003, 2003, 3003, 4003 are Not To Exceed. The number utilized in the cost proposal is for evaluation purposes only and does not reflect actual materials costs utilized each service year. Any unused Any unused portion of these CLINS shall be deobligated at the end of each service year.

2. What is the date of the last safety inspection of the climb assist system?

Government’s Response: There is no inspection conducted for the climb assist, however, the incumbent contract will complete one inspection of the climb assist prior to new contract being in place. The climb assist is a “good to have” system but not a mandatory system for safety. The

Government has included the climb assist inspection as part of a yearly maintenance checklist.

3. Will climb assist connection devices be provided?

Government’s Response: Two (2) Climb Assist CONNECTION DEVICE SET will be provided.

4. Does the government have any requirements/specifications on climb harness type or manufacturer?

Government’s Response: No specifics but all safety devices utilized by the contractor during performance of the contract shall meet all Occupational Safety and Health Administration (OSHA) standards.

5. Is there a spill kit already on site?

Government’s Response: No, the contractor shall provide their own spill kit.

6. Can you please provide a copy of the 90th Missile Wing Instructions (32-2001)?

Government’s Response: AFI 32-2001 Fire Emergency Services Program shall be provided upon written request to liezel.mcintyre@us.af.mil. This document will be sent via DOD SAFE. Awardee shall also be offered a pre-performance briefing so other agencies like Safety, Fire Department, Contracting Officer Representative and Contracting Officer will be available to provide additional information about base regulations as it pertains to the contract.

7. For unscheduled maintenance is the requirement to be on site within 7 calendar days or to respond within 7 days?’

Government’s Response: The requirement is to be on site within 7 calendar days from date of call request/troubleshooting for any unscheduled maintenance. Contractor needs to be aware of scheduled

Family Days and Federal Holidays as government representatives may not be able for inspection. No additional travel is allowed under the unscheduled maintenance CLIN. Only hours worked on site shall be reimbursed.

8. Can foreign passport holders access the site and perform maintenance (ie. Danish or German).

Government’s Response: Yes. Passport must be current. Individual will not be able to drive vehicles while on base. Awardee shall be provided a contractor badge request to be processed by the

Contracting Officer. The time to process the base pass can be lengthy due to background check(s). If employee is not cleared, contractor is responsible for providing sufficient personnel to complete the service.

9. Are there any turbine-specific tools already on site (ie. turning gear, main shaft securing devices)?

Government’s Response: Yes. Climb Assists and portable controller, per Performance Work

Statement, Attachment 2. There are also Government Furnished Property (GFP) that may be usable materials, however, a complete list shall only be provided to the awardee.

10. There is a typographical error in Attachment 3.

Government’s Response: Attachment 3 is a template and is revised in Amendment 01. Contractor is to “free-write” responses to Mission Essential Contractor Response Plan and return them as part of the proposal.

mailto:liezel.mcintyre@us.af.mil

11. What documents needed for proposal submission?

Government’s Response: Amendment 01 changes as follows:

a. Attachment 1 PWS Rev01 – dated 8 May 2023

b. Attachment 2 Cost Proposal (no change)

c. Attachment 3 Mission Essential Contractor Service Plan Rev01

d. Attachment 4 Maintenance Task List Rev01

e. Attachment 5 SCA Wage Det (no change)

f. Attachment 6 Maintenance Reports Sample Size (added)

**A complete historical maintenance report shall be provided to the awardee.

g. Attachment 7 Questions and Answers (added)

Proposal Submission Instructions to Offerors and Evaluation Factors may be found in Solicitation Doc

FA4613R00060001 under Section L and M.

a. Refer to Attachment 1 PWS REV01 dated 8 May 2023 for scope of work.

b. Cost Breakdown - Offerors shall fill in Attachment 2 Cost Proposal Breakdown by completing the Base Year through Option Year Four spreadsheet. Instructions for price input may be found in the spreadsheet itself. Submit with the proposal.

c. Technical Capability c.1 Qualifications - Offerors shall provide personnel qualifications/experience for maintenance and repairs of Vestas WTG equipment. Contractor musts how proof of qualification/resume of lead technician to be assigned in accordance with services necessary contained in the PWS. Submit with the proposal.

c.2 Mission Essential Contractor Service Plan - Offerors shall submit Attachment 3 Mission Essential Contractor Service Plan to address how the offeror will meet service during times of crisis.

Submit with the proposal.

c.3 Contractor Management Plan - Offerors shall state a sound, logical, and detailed approach to the performance of services addressing the required response time during scheduled and unscheduled maintenance per PWS. The Government's expectation is that no additional costs are incurred for travel and transportation for unscheduled maintenance. Hourly labor rate applies at turbine location arrival. Contractor shall address how it intends to complete WTG maintenance per Attachment 4 Maintenance Task List.

12. Will a new SCADA system or DONGLE Software need to be procured and installed as part of the contract?

Government's Response: No. There will be no SCADA or Dongle Software procured or installed.

13. What is the control software that will need to be updated?

Government's Response: PWS revised to update Section 2.7. No software update is expected for Vestas WTG. See PWS Rev02 dated 15 May 2023.

14. Maintenance Task List REV01, there is a section for “Maintaining the Fenway Windfarm Control System”, is this accurate?

Government's Response: Maintenance Checklist revised to remove this section on Fenway Control System. See Maintenance Checklist Rev02 dated 15 May 2023.