Atch 1 PWS REV01 8 May 2023.pdf

WIND TURBINE GENERATOR (WTG) MAINTENANCE

VESTAS (V47)

Performance Work Statement

PREPARED BY

90 CES/CEOES

REV 01 - 8 May 2023

F.E. WARREN AFB, WY

1264564049C Highlight

TABLE OF CONTENTS

Section Title Page No.

1. SCOPE OF WORK

2. DESCRIPTION OF SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . … 3

2.1. QUALIFICATIONS . . . . . . . . . . . . . . . . . . ….. 3

2.2. SCHEDULED/UNSCHEDULED MAINT. & INSPECTIONS

2.3 POINT OF DEMARCATION 4

2.4. SERVICE NOTIFICATIONS

2.5. DOCUMENTATION

2.6. SECURING TURBINES . . . . . . . . . . . . . . . . . . . …. 4

2.7. SOFTWARE & TRAINING

3. SERVICES SUMMARY

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION

4.2 OPERATIONS DURING HIGHER THREAT CONDITIONS 5

4.3. EMERGENCY SERVICES

4.4. PERSONNEL & VEHICLE PASSES/ID & SECURITY

4.5. CONTRACTOR EMPLOYEES

4.6. CONDUCT AND APPEARANCE

4.7. CONFLICT OF INTEREST

4.8. PROTECTION OF GOVERNMENT PROPERTY

4.9. SAFETY DATA SHEET…

4.10. ENVIRONMENTAL COMPLIANCE/HAZ. MATERIALS…... 7

4.11. SALVAGEABLE MATERIALS AND EQUIPMENT………… 7

4.12. GOVERNMENT FURNISHED EQUIPMENT

ATTACHMENT 1: FURNISHED SPARE PARTS….…………. 9

ATTACHMENT 2: FURNISHED EQUIPMENT ……………. 9

Wind Turbine Maintenance

Performance Work Statement

1. SCOPE OF WORK

The Contractor shall provide full service maintenance of two Vestas V47 660 kilowatt wind turbine generators (WTG’s) at F.E. Warren AFB, WY. The Vestas V47 turbines are located atop 50 meter (164’) high tubular towers. The Contractor shall provide all supervision, personnel, parts, equipment, vehicles, transportation, tools and services necessary to perform work as outlined in this Performance Work

Statement (PWS). The objective of the PWS is to provide routine maintenance for the F.E. Warren Wind

Farm. Major components are NOT considered routine maintenance, for example, but not limited to, replacement of: blades, gearbox, generator, blade bearing, yaw bearing, and main bearing. These items will be replaced under a separate contract if necessary.

2. DESCRIPTION OF SERVICES

2.1. QUALIFICATIONS:

Contractor employees shall possess the skills, knowledge, and training to satisfactorily perform required maintenance IAW manufacturer's recommendations and shall submit documentation to the Contracting

Officer (CO)/Contracting Officer Representative (COR) prior to work stating the employees hold the credentials needed to perform turbine maintenance listed below.

2.1.1. Standard certifications for wind turbine technicians should include but are not limited to:

2.1.1.1. Climb Safety and Tower Rescue

2.1.1.2. Occupational Safety and Health Administration (OSHA) 10 Hour General Industry

2.1.1.3. National Fire Protection Agency 70E Standard for Electrical Safety in the Workplace

2.1.1.4. First Aid/CPR

2.1.2. The Contractor shall have a written Fall Protection Plan. The plan should include a description of fall hazards, training requirements for employees, periodic equipment inspection requirements and a detailed rescue plan to be used if a fall occurs.

2.2. SCHEDULED/UNSCHEDULED MAINTENANCE AND INSPECTIONS:

2.2.1. Scheduled maintenance shall be in accordance with manufacturer recommendations as specified in the manufacturer’s maintenance plan.

The Contractor shall provide a maintenance schedule/plan to be submitted for approval to the CO/COR within 30 calendar days of contract award. Any deviations to the CO-approved maintenance schedule must be re-submitted to the CO/COR prior to performance schedule change.

The cost of scheduled work shall include all required material, equipment, transportation and labor needed to complete the required work. The Contractor shall notify the COR within 24 hours of any problem that affects the operation (ability to produce power) of the turbine. All other discrepancies should be submitted as soon as practical. However, each scheduled maintenance report shall identify these discrepancies and corresponding plan of action. The schedule maintenance report shall be submitted to the COR/CO within five (5) business days. Notification to the COR/CO shall be done via written correspondence.

2.2.2. Unscheduled maintenance includes but is not limited to, trouble shooting, repairs or any other maintenance needed that is not done on a scheduled interval as outlined in 2.2.1. This maintenance will be billed on an hourly rate. Firm Fixed Price Routine Labor Rate applies per the contract and begins at turbine location arrival. Contractor shall notify CO/COR via email notification prior to start of work for verification of hours. Travel and transportation costs are not reimbursable. If technicians are not local, Contractor shall address unscheduled maintenance response time in its management plan. The performance expectation is that no additional travel or transportation costs will be charged to the

Government, with each repair request visit. Only labor hours and corresponding materials, on as needed basis, shall be charged under the corresponding CLINS for unscheduled maintenance.

All unscheduled maintenance shall be approved in advance by the COR/CO and have minimal impact on wind turbine operation. When a service notification is initiated by the COR/CO, the contractor shall respond ON SITE to the initial unscheduled maintenance request within seven (7) calendar days. If additional repairs are needed, the contractor shall provide the diagnostics summarized in a report within three (3) business days of completing the initial inspection request. The report should provide a summary of the issues along with a proposed repair plan outlining the man hours and parts needed to complete the repairs. Labor and material costs shall be itemized accordingly and shall be deemed fair/reasonable by the

Contracting Officer, prior to commencement of repair work. The Government shall not be liable for repair work completed by the contractor, without the written approval of the Contracting Officer. If requested, the contractor shall provide feedback on potential impacts to the operation of the wind turbines if repairs are not completed. There is currently no Supervisor Control and Data Acquisition (SCADA) system or DONGLE Software for the WTG’s.

2.3. LEAD TECHNICIAN

The Lead Technician performing the work shall be trained on the specific wind turbines they are servicing and have no less than three (3) years minimum of experience inspecting and maintaining wind turbines.

The Contractor is required to submit to the CO/COR qualification documentation for all employees certifying proof of qualifications regarding the employee’s background and suitability to perform relative work on the wind turbines. A Lead Technician possessing the required qualifications shall oversee all the work including the work of other wind turbine technicians on site. The Lead Technician must be present when work is being performed for scheduled and unscheduled work.

2.1. The contractor shall provide all additional employees’ information on as needed basis to complete the scheduled and unscheduled maintenance. All contractor employees shall have, at a minimum, the certification listed in Para 2.1.1. with records properly maintained by the lead technician. The lead technician must be able to provide these credentials when requested by any Government representative.

2.4 PARTS FOR SCHEDULED/UNSCHEDULED MAINTENANCE.

The Contractor must provide parts that are from the OEM or equal and fully compatible for use. All materials used shall not void any applicable warranties. Replacement parts shall be commercial off-the-shelf items when available and fully compatible with existing OEM systems. Used or refurbished parts may be acceptable if the Contracting Officer deemed justification for use and price as reasonable. The

Contractor’s request for replacement parts shall identify each item as either brand new, used or refurbished and how these items provide benefit to the Government. Contractor shall state commercial warranty for each replacement part, regardless of condition.

The contractor shall provide two quotes for all parts needed for unscheduled maintenance. If two quotes cannot be sourced, contractor shall coordinate with CO/COR for approval to proceed with purchase. All parts for unscheduled maintenance shall be invoiced against the corresponding CLIN within the appropriate service year.

Sufficient information must be provided for each material item to substantiate the item’s price.

Manufacturer part numbers, key specifications, published catalog pricing, or product descriptions can be submitted to fulfill this requirement. In the case of proprietary equipment, the Contractor shall provide documentation for pricing sources. Pricing shall be considered valid for sixty (60) calendar days after the initial approval. All replacement parts shall be shipped to the below address and shall be picked up by the contractor at date/time of repair:

90th Civil Engineering Squadron

ATTN: Contracting Officer Representative, Vestas Wind Turbine Maintenance

6305 10th Cavalry Ave, Bldg 332

FE Warren AFB, Wyoming

82005

**Coordinate date and time of schedule/unscheduled maintenance with the COR/CO.

2.5. DOCUMENTATION:

The Contractor shall develop and maintain a maintenance/repair log for all scheduled and unscheduled maintenance. The Contractor may use their own format once approved by the CO. A maintenance/repair log shall be kept for each WTG. The log shall record individual identity, date, time and purpose of any visit to the wind turbine, the nature of any work performed therein and such other details that may be pertinent to each turbine. The log shall also contain information for all equipment having remaining manufacturer’s warranty, and warranty status on new equipment. Report/log shall be made available to the CO/COR upon request.

All work done on the WTG’s shall be documented in a technical report. The report, at a minimum, will include the following information:

• Date discrepancy was discovered.

• A brief description of the discrepancy.

• The major end item (i.e., gearbox, pitch control system, etc.) affected.

• A brief description of the required repair action.

• Any required parts, price for parts (if known), lead time for parts (if known).

• Itemized labor, as necessary.

• Date repair was made and name of technician who made the repair.

• Reports will include applicable checklists and photographs.

**Contractor shall obtain CO approval prior to commencement of any out of schedule maintenance/replacement of any parts with additional costs.

2.6. POINT OF DEMARCATION (POD):

The cabling exiting the base of the tower shall be the Point of Demarcation.

2.7. SECURING THE TURBINES FOR EXTENDED OUT-OF-SERVICE PERIODS:

The Contractor shall follow all manufacturer requirements whenever a turbine shall be left off-line for extended periods of time.

2.8. HOT WORK

The Contractor shall coordinate with the local Base Fire Department to obtain an installation Hot Work

Permit prior to any operation involving open flame or producing heat and/or sparks (see 4.3.)

2.9. SOFTWARE AND TRAINING:

The Contractor shall upgrade the control software with the latest version and provide software licenses to the Government (two copies) and its representatives (one copy). The Contractor shall provide training on the control software to the COR when required.

3. SERVICES SUMMARY

Performance Objective PWS Ref. Performance Threshold

1. SCHEDULED MAINTENANCE: The Contractor shall accomplish this task IAW the PWS Para.2.2.1. 0 Discrepancies

2. SERVICE NOTIFICATION: The Contractor shall accomplish this task IAW the PWS Para.2.2.2. 0 Discrepancies

3. DOCUMENTAION: The Contractor shall complete all binder/log entries and reports IAW the PWS Para. 2.5.

1 Valid Discrepancy per validation/inspection

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION:

The Contractor shall perform most of the services required under this contract during the normal operating hours. The Contractor shall, as a minimum, perform scheduled maintenance services from 7:30

A.M. to 4:30 P.M., Monday through Friday, excluding Federal Holidays.

4.2. OPERATIONS DURING HIGHER THREAT CONDITIONS:

During higher Force Protection Conditions (both actual and exercise) entry to the base may be slowed or denied.

During ACTUAL Force Protection Condition Charlie or Delta contractors may be required to cease operations or depart the base per the direction of the 90 MW/CC or designee.

During EXERCISE Force Protection Condition Charlie or Delta contractors may be required to stay out of exercise areas. If contractors are required to cease operations or depart the base during exercises the direction must come from the Contracting Officer.

4.3. EMERGENCY SERVICES:

The Contractor can obtain emergency services from the following phone numbers:

Law Enforcement: 773-3501, Fire Protection: 773-2931, Ambulance Service and in the event of an emergency: 911.

4.4. PERSONNEL, VEHICLE PASSES/IDENTIFICATION AND BASE SECURITY:

4.4.1. The Contractor shall obtain all necessary cards, passes, decals, or other items required for access to work areas (Real ID Act applies). The Contractor shall fill out all required paperwork then submit it to the Base Contracting Office (Bldg. 208).

4.4.2. All Contractor owned or privately owned vehicles requiring licenses must obtain a vehicle registration pass, which requires proper state vehicle registration, proof of insurance and valid driver’s license. Upon completion or termination of the contract, or an individual’s employment, the Contractor shall immediately return the cards, decals and other material to Pass and ID.

4.4.3. When utilized, all Company Identification (logo) must be clear, legible, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the base.

4.4.4. The Contractor shall comply with all F.E. Warren Air Force Base (FEWAFB) security requirements IAW AFI 31-101, Physical Security Program, and AFI 31-209, Air Force Resource

Protection Program. The Contractor shall furnish the CO, COR, and Security Forces (Bldg. 34), a current list of contractor personnel, upon request.

4.4.5. The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each workday, the Contractor shall secure all government facilities accessed during the workday. The Contractor shall maintain government furnished facilities to the same standards as similar areas/facilities occupied by the Government. These areas shall, at all times, be clean and neat, free of fire hazards, and free of unsanitary/unsightly conditions and safety hazards.

4.4.6. The Contractor shall establish and implement key control methods to ensure keys issued to them by the Government are not lost, duplicated, misplaced or used by unauthorized persons. The Contractor shall immediately report occurrences of lost or duplicated keys to the CO. In the event the CO cannot be reached, the Contractor shall notify the Security Forces at ext. 3501. If keys are lost or duplicated by the

Contractor or employees, the Contractor shall be required, to replace locks without cost to the

Government. The Government may replace all locks and keys for that system and the total cost deducted from the monthly payment due to the Contractor if master keys are lost or duplicated by the Contractor or employees. The Contractor shall control access to all government provided lock combinations.

4.5. CONTRACTOR EMPLOYEES/KEY PERSONNEL/CERTIFICATIONS/LICENSES:

4.5.1. Prior to contract start date the following information must be provided to the CO and kept current for the Primary Project Manager and Alternate: name, business phone number, cell phone and a 24-hour a day phone number. The CO must be notified of any changes in personnel within 24 hours of the change.

The following personnel and/or organizations are authorized to contact those individuals directly; CO, COR, Alt COR, CE Customer Service, Fire Department and Security Forces. The Contractor shall furnish all certificates of competency (see Para 2.1.) to the CO and COR at the pre-performance conference.

4.5.2. The Contractor shall provide a Primary Project Manager (PM) and an Alternate Project Manager

(APM) who shall have full authority to act for the Contractor on all contract matters, including Work

Orders, sign and negotiate contract modifications and shall be responsible for the management and performance of all daily work.

4.6. CONDUCT AND APPEARANCE:

4.6.1. Employees shall dress in a manner that meets industry standards safety requirements. Wearing of any military uniform, or parts thereof, is prohibited under this contract.

4.6.2. Smoking in government facilities is prohibited.

4.6.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.6.4. Contractor personnel shall conduct themselves in a professional, courteous, and workmanlike manner at all times while on FEWAFB.

4.7. CONFLICT OF INTEREST:

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense Directive 5500.7

Standards of Conduct.

4.8. PROTECTION OF GOVERNMENT PROPERTY:

4.8.1. The Contractor shall take all necessary precautions to ensure against damage to Government property. Any damage caused by the Contractor shall be repaired or replaced, at no cost to the

Government. The Contractor shall complete all repairs within seven business days with materials of like type, quality, and finish by skilled mechanics of the trades involved. Should the Contractor fail to complete repairs within the times allowed the Government reserves the right to correct the damages and deduct all costs from the Contractor’s monthly payment. All damage caused by the Contractor shall be reported in writing within 24 hours to the CO/COR.

4.8.2. All company vehicles shall be operated IAW base traffic regulations.

4.8.3. The Contractor and employees shall comply with Fire Prevention and Protection as defined in

90th Missile Wing Instruction 32-2001, Fire Prevention Program. A copy of this regulation may be obtained upon request to the COR. Base fire prevention personnel may make periodic routine inspections for regulation compliance. Burning of any material by the Contractor is prohibited.

4.9. SAFETY DATA SHEET (SDS):

The Contractor shall provide a copy of the SDS for each of the product(s) used to perform services to the

CO and COR 10 days prior to use on F.E. Warren Air Force Base. The COR will submit initial SDS’s and any additional SDS’s for the duration of the contract to the 90 CES Environmental Manager for required

HAZMAT oversight and monitoring.

4.10. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS:

Oil cans, oil residue and any oil soaked material i.e. rags and/or paper towels, granulated materials and sand shall be disposed of by the Contractor off base. The Contractor shall transport and dispose of all waste in accordance with Federal, State and local laws and regulations. The Contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. This includes any hazardous fire extinguishing agent. A copy of this plan shall be submitted to the COR or CO

10 calendar days prior to the contract start date. 90 CES/CEIE EPS Section 01 57.05 32 provides additional guidance on environmental requirements.

4.11. SALVAGEABLE MATERIALS AND EQUIPMENT:

The Government shall make final determination of serviceability. Items identified as having salvage value shall be properly tagged and turned into the base hazardous waste facility located in Building 934, by the

Contractor. Any substance or item considered an environmental waste shall be disposed of by the

Contractor in accordance with Federal, State and local environmental protection regulations and standards.

4.12. GOVERNMENT FURNISHED PROPERTY (GFP):

4.12.1. UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facility.

4.12.2. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection.

4.12.3. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this

PWS.

4.12.4. GOVERNMENT FURNISHED SPARE PARTS (Provided at time of contract solicitation/award). See Attachment 1.

SPARE PARTS LIST FOR WTG’S. The Government is under no obligation to provide any parts/items for repairs to the Contractor. However, if parts/items are available, the Contractor may use them for scheduled/unscheduled repairs and shall not be charged as a cost element to the Government.

Contractor personnel shall receive an inventory of available parts/items prior to the beginning of the service; the warehouse for the parts inventory is located at FE Warren AFB, Wyoming. The CO/COR shall provide a running inventory to the contractor on an annual basis.

If the contractor chooses to maintain a storage facility off base for these Government Furnished Spare

Parts, the contractor shall provide a certificate of liability to the Government. The Government shall not be held liable for any parts lost/stolen at the off base storage facility. If there is a loss in inventory

(regardless of cause – fire, theft, etc.), the Contractor shall replace the inventory with the same or like parts. The Contractor shall agree to have Government inspection, at a minimum of once a year or on as needed basis to satisfy accountability of GFP.

As part of the PM task, the Contractor shall recommend a list of long lead time parts/items (defined as parts/items with a delivery period in excess of two (2) weeks) for the Government’s consideration for storage on-base. The Government is under no obligation to store any long lead time parts/items for repairs on-base. The Government may store long lead time parts/items for repairs on-base only when the CO determines that it is in the best interest of the Government. Any long lead time parts/items will be initially procured and replenished as required using the Service Order procedure.

4.12.5 TURBINE TOOLS/EQUIPMENT. See Attachment 2.

Attachment 1 – FURNISHED SPARE PARTS (Provided at time of contract award).

Attachment 2 – FURNISHED EQUIPMENT

-Remote Controller 2 ea. Vestas CT232 Serial #’s

513697

510890

-Climb Assists 2 ea. Ibex 1000 Serial #’s

None

**Climb Assists shall be inspected once a year and is included in routine maintenance.

**Climb Assists shall have inspection prior to contract start date.