ATTCH-1-30_OCT_2012-Grounds_Maintenance_PWS_2013.pdf

FA4608-13-R-0002

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Barksdale Air Force Base, Louisiana

30 OCTOBER 2012

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. MAINTAIN IMPROVED GROUNDS 4

1.1.1. MOW 4

1.1.2. EDGE 4

1.1.3. TRIM 4

1.1.4. IRRIGATION 5

1.1.5. REMOVE DEBRIS/POLICE GROUNDS 5

1.1.6. LEAF REMOVAL 6

1.1.7. FERTILIZATION 6

1.1.8. PEST CONTROL 6

1.1.9. LAWN RENOVATION 7

1.1.10. PRUNE SHRUBS, HEDGES AND OTHER PLANTS 7

1.2. MAINTAIN SEMI-IMPROVED GROUNDS 8

1.2.1 MOW 8

1.2.2 TRIM 8

1.2.3. AIRFIELD COORDINATION 8

1.3. MAINTAIN UNIMPROVED GROUNDS 9

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS 9

1.5. MAINTAIN SURFACE DRAINAGE DITCHES 9

1.6. PERFORM SNOW/ICE REMOVAL [OPTIONAL SECTION] 10

1.7. SPECIAL REQUIREMENTS 8

1.7.1. TREES 10

1.7.2. EMERGENCY AND SPECIAL EVENT SERVICES 12

1.7.3. XERISCAPING AND URBAN FOREST SERVICES 12

1.7.4. SPECIAL CUTS 13

1.7.5. PLANTING TREES, SHRUBS AND VEGETATIVE BEDS 13

2. SERVICES SUMMARY 11

2.1. QUALITY CONTROL 16

2.2. QUALITY ASSURANCE 16

2.3. PERFORMANCE ASSESSMENT 17

2.4. PERIODIC PROGRESS MEETINGS 17

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 14

3.1. FACILITIES 14

3.2. UTILITIES 15

3.3. MATERIALS 15

3.4. SECURITY, FIRE, & MEDICAL SERVICES 15

3.5. TELEPHONE 15

3.6. SOLID WASTE COLLECTION & DISPOSAL 20

4. GENERAL INFORMATION 16

4.1. MISSION 16

4.2. BACKGROUND 16

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4. ENVIRONMENTAL REQUIREMENTS 21

4.4.1. HAZARDOUS MATERIALS 21

4.4.2. PESTICIDES 21

4.4.3. HAZARDOUS MATERIAL INVENTORY 23

4.4.4. HAZARDOUS MATERIAL MANAGEMET 23

4.4.5. FINAL REPORT 23

4.5. PERMITS, LICENSES AND CERTIFICATIONS 23

4.6. HOURS OF OPERATION. 18

4.7. RECOGNIZED HOLIDAYS 23

4.8. SECURITY REQUIREMENTS. 19

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

4.10. SPECIAL QUALIFICATIONS. 19

4.11. INTERFACES. 20

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.13. WORK CLEARANCE REQUESTS. 20

4.14. SAFETY REQUIREMENTS AND REPORTS. 20

4.15. CHANGES IN SCOPE OF WORK 20

4.16. NDAA SECTION 8108, CONTRACTOR INVENTORY 20

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES 22

APPENDIX B –AREA MAPS OR SITE PLANS 27

APPENDIX C - DATA REQUIREMENTS 28

APPENDIX D – DEFINITIONS 29

APPENDIX E - XERISCAPING AND URBAN FOREST MASTER PLAN 31

APPENDIX F - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE

PROJECTED WORKLOAD DATA (RESERVED) 32

APPENDIX G – GROUNDS PLOTS DESCRIPTIONS 33

APPENDIX H - PRICELIST FOR SPECIAL CUTS, TREES, SHRUBS, AND

VEGETATIVE BEDS 34

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Barksdale AFB in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) and Contracting Officer’s designated Representative (COR) evaluation and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, local laws, and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B.

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area. Where the base perimeter fence (chain link) adjoins private property, vegetation shall not be allowed to grow on, over, or through the fence.

1.1.4. Irrigation (RESERVED)

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas to maintain a neat and professional appearance. The contractor shall not remove any dead or downed trees that fall outside of the areas normally mowed or otherwise covered under this PWS.

1.1.5.1. Dead Animals. All dead animals are to be collected for disposal. Prior to disposing, the contractor shall report number and type (bird, dog, cat, unrecognizable, etc.) to the COR.

The COR will forward the report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.6. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. Leaf removal must be completed within 14 days upon issue of the delivery order for this special requirement. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

1.1.7. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.8. Pest Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed in the IPM plan and use to determine the workload. Poison Ivy/Oak is prevalent throughout the base and shall be eradicated wherever found within maintained grounds, fence lines, plant beds, and shrubbery. Also, clover is found throughout improved grounds, in particular in areas frequently shown to distinguished visitors. Lastly, long stemmed weeds and broad leaf grasses are found on the airfield. These pests are not beneficial and should be controlled with spot treatments to control growth. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.e-publishing.af.mil/ http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?&c=ecfr&tpl=/ecfrbrowse/Title29/29tab_02.tplab_02.tpl

Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.) Civil Engineer Operations Flight/Entomology Section must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the CO or designated representative. This work will be issued via a separate work order.

Renovate deteriorated lawn area to match surrounding areas.

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service also includes 230 crape myrtles to be pruned per year. Crape myrtles shall not be topped. This service will be issued as a work order by the CO or COR. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 12 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government. The hedges separating the golf course grounds and parallel to Wilbur Wright Drive and Shreveport Road are excluded.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard (BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?&c=ecfr&tpl=/ecfrbrowse/Title40/40tab_02.tpl http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49 temporary obstacles/objects on semi-improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. Fences in semi-improved areas of the base shall be free of vines/vegetation. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Training must be completed prior to operating vehicles and/or mowers on the flight line. All employees working on airfield grounds shall be required to have a current AF Form 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes.

The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide radius between 4” and 6” in height to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects.

1.3. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds once per year to a height not to exceed 14” (except BASH areas).

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the CO or COR. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants, shrubs, and border material. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES [RESERVED]

1.6. PERFORM SNOW/ICE REMOVAL [RESERVED]

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. This service is issued as a work order and must be completed within five (5) workdays from notification. The contractor shall not remove any dead or downed trees that fall outside the areas normally mowed or otherwise covered under this PWS.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2. Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date.

Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.7.1.5. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the CO or COR.

Large Trees: Remove within 2 workdays from the work order date

Medium Trees: Remove within 2 workdays from the work order date

Small Trees: Remove within 1 working day from the work order date

Saplings: Not required

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the CO through the issuance of an oral or written work order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3. Xeriscaping and Urban Forest Services. The contractor shall upon notification by the contracting officer through the issuance of a work order, perform Xeriscaping. The base master plan for Xeriscaping and Urban Forest creation is provided in Appendix E. Provide unit pricing for Xeriscaping and Urban Forest activities as shown in Appendix E.

1.7.4. Special Cuts. The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in Appendix H.

1.7.5. Planting trees, shrubs, and vegetative beds. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendix H.

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective

PWS

Para

Performance

Threshold

Remedy Method of Assessment

SS-1

Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Fertilization

g. Pest Control

h. Lawn Renovation

i. Prune Shrubs

1.1, inclusive

No more than 5 valid defects per month

Re-performance

Within 8 hours of notification

Periodic Validation

PWS

Para

Performance

Threshold

Remedy Method of Assessment

SS-2

Maintain Semi- Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

1.2, inclusive

No more than 5 valid defects per month

Re-performance

Within 8 hours of notification

Periodic Validation

SS-3

Maintain Un- Improved Grounds

1.3, inclusive

No more than 5 defects per month

Re-performance

Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

Periodic Validation

SS-4

Maintain Vegetative Beds, Inert Beds and Related Areas

1.4 No more than 3

valid defects per month

Re-performance

Within 4 hours of notification

Periodic Validation

SS-5

Debris, Trash and Litter Policing

1.1, inclusive

No more than 3 valid defects per month

Re-performance

Within 4 hours of notification

PWS

Para

Performance

Threshold

Remedy Method of Assessment

SS-6

Tree Pruning

1.7, inclusive

No more than 3 valid defects per month

Re-performance

Within 4 hours of notification

Periodic Validation

SS-7

Quality Control

Contractor’s Quality Control Plan (incorporated into contract after award).

2.1 No more than 3

valid defect per month

Contractor shall complete a written Corrective Action Report.

2.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service.

Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting

Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES. The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted.

3.1.1. Approximately 2,000 square feet of floor space are provided at the Grounds Maintenance Facility (Bldg 7261).

3.1.2. Approximately 35,500 square feet of exterior space are provided at the Grounds Maintenance Staging Area containing Bldg 7261. An additional approximately 10,000 square feet of exterior space are provided adjacent to the Civil Engineer compound accessible from Wilbur Wright Drive.

3.1.3. The government will provide an air compressor unit for air powered hand tools and facilitate proper tire inflation. The contractor, at no additional cost to the Government, shall be responsible for any maintenance and repair requirements on the compressor unit. The Government will provide four (4) (two diesel and two gasoline) 500 gallon capacity above ground fuel storage tanks and associated pumps for the contractor’s use in fulfilling the requirements set in this PWS. The contractor shall, at no additional cost to the Government, be responsible for performing any required maintenance to ensure fuel dispensing systems remain functional, leak-free, and in compliance with all applicable base environmental requirements.

3.1.4. The Government will provide three (3) hand held radios, six (6) batteries, and a multiunit radio/battery charging terminal to facilitate communication with the air traffic control tower for airfield mowing operations. The contractor shall be responsible for securing radios and providing the radios for routine security key changes.

3.2. UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval.

The contractor shall practice energy conservation in the Government provided facilities.

Propane is not included as a furnished Government utility.

3.3. MATERIALS. None provided.

3.4. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, off-base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5. TELEPHONE. The Government will provide one telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

3.6.1. All wood waste debris from shrub pruning, crape myrtle pruning, tree trimming or tree removal operations shall be chipped or ground prior to placement at the wood debris collection point. Large limbs or tree trunks exceeding the capacity of the chipper/shredder may be temporarily stored at this location. However, said limbs/trunks shall be chipped or ground within two weeks of placement at the wood collection area, unless a time extension is granted by the COR. The contractor shall ensure the area retains a neat appearance at all times.

3.6.2. During hunting season, access to the chipped debris collection area may be restricted for safety reasons. The contractor shall minimize base populace access to the wood collection area by closing and locking the access gate when no grounds contractor personnel are physically in the immediate area.

3.7. SMOKING IN AIR FORCE FACILITIES. In accordance with AFI 40-102, Tobacco Use in the Air Force, smoking (cigar, cigarette, pipe) and the use of smokeless (spit/loose tobacco) products is prohibited in the workplace, to protect the health of all workers. The use of tobacco products is permitted only in designated tobacco use areas. AFI 40-102 applies to all contractor employees and other non-DoD personnel on Air Force facilities and in Air Force buildings, vehicles, and aircraft.

4. GENERAL INFORMATION

4.1. MISSION. The overall Civil Engineer mission at Barksdale Air Force Base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees. The base is also the headquarters for Air Force Global Strike Command (AFGSC) and headquarters of Eighth Air Force (8 AF). As a result, the AFGSC and 8 AF host numerous “VIP”s. The contractor shall expect to modify the work schedule to accommodate such visits. The areas adjacent to AFGSC headquarters building, the entirety of Davis and Lindbergh Avenues, and the entirety of Barksdale Boulevard should be considered as “show case” areas.

4.2. BACKGROUND (RESERVED)

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment.

In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Pesticide Storage and Mixing. The contractor shall perform pesticide storage and mixing operations off base.

4.4.2.2. Monthly reports. The Contractor shall submit a report to the CO within 5 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping.

4.4.2.3. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.3. Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.4. Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g.

paint thinner solvent recycling) on base.

4.4.5. Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.6. HOURS OF OPERATION. Perform grounds maintenance services during normal duty hours which are 0730 to 1630, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. Do not perform services in residential areas, housing, and dormitories before 0800. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.7. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.7.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

4.10. SPECIAL QUALIFICATIONS.

4.10.1. The contractor shall have on staff a state licensed arborist and utility arborist to provide guidance to employees regarding tree trimming and tree removal/replacement operations.

4.10.2. The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate(s) responsible for all requirements in the PWS. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

4.11. INTERFACES. Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO and COR immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL). The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.13. WORK CLEARANCE REQUESTS. The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available at the Engineer Control Center. However, the contractor shall be responsible for coordinating with all applicable agencies on and off base prior to commencement of digging operations.

4.14. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the COR within five calendar days of each occurrence.

4.15. CHANGES IN SCOPE OF WORK.

4.15.1. Pricing for changes in scope of work is addressed in the pricing schedule and in Exhibit A.

4.15.2. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require Contracting Officer approval. The COR shall have the ability to adjust the contractor mowing schedule for DV and/or VIP visits to either the route or a specific area on base at no additional cost.

4.16. NDAA SECTION 8108, CONTRACTOR INVENTORY

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year. However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/

APPENDIX A

APPENDIX A – BASE O&M GROUNDS DESCRIPTION/WORKLOAD

ESTIMATES

ITEM DESCRIPTION ESTIMATED

QUANTITIES

ESTIMATED

WORKLOAD (# TIMES

ANNUALLY)

Quantity Unit Growing Season

Non- Growing Season

1 Improved Grounds 347 Acres 34 6

2 Edging 474,830 Linear Feet

16 3

3 Areas without Irrigation Systems (requires manual watering techniques)

(RESERVED)

347 Acres

4 Irrigation (RESERVED) 0 Acres

5 Debris Removal and Policing

1,516 Acres

6 Leaf Removal 195 Acres 6 per year

7 Fertilizer and/or Lime 23 Acres 1 N/A

8 Pest Control 1,017 Acres 8

9 Renovate Lawns 5 Acres

10 Prune Shrubs and Other Plants

2,235 Each 4

11 Semi-improved Grounds (excluding BASH areas)

1,169 Acres 16

12 Semi-improved Grounds BASH area

955 Acres 16 3

13 Mow Un-Improved 76 Acres 1

APPENDIX A

Grounds

14 Flower and Rock Beds and Related Areas

36,502 Square Feet

17 7

15 Surface Drainage Ditches 11,565 Linear Feet

16 Tree Pruning 300 Each

17 Special Cuts 60 Each

18 Plant Trees, Shrubs, Vegetative Beds

20 Each

APPENDIX B

APPENDIX A – MEDICAL GROUP AREA GROUNDS

DESCRIPTION/WORKLOAD ESTIMATES

ITEM DESCRIPTION ESTIMATED

QUANTITIES

ESTIMATED

WORKLOAD (# TIMES

ANNUALLY)

Quantity Unit Growing Season

Non- Growing Season

1 Improved Grounds 7 Acres 34 6

2 Edging 10,412 Linear Feet

16 3

3 Areas without Irrigation Systems (requires manual watering techniques

RESERVED)

7 Acres

4 Irrigation (RESERVED) 0 Acres

5 Debris Removal and Policing

7 Acres

6 Leaf Removal 7 Acres 6 per year

7 Fertilizer and/or Lime 0.25 Acres 1 N/A

8 Pest Control 0.66 Acres 8

9 Renovate Lawns 1 Acres

10 Prune Shrubs and Other Plants

176 Each 4

11 Flower and Rock Beds and Related Areas

5387 Square Feet

17 7

12 Surface Drainage Ditches 0 Linear Feet

13 Tree Pruning 10 Each

14 Special Cuts 18 Each

15 Plant Trees, Shrubs, Vegetative Beds

5 Each

APPENDIX B –AREA MAPS OR SITE PLANS

Improved, Semi-improved and Un-Improved Grounds (with BASH areas) (__1__sheets)

Vegetative Beds, Inert Beds, and Related Areas (____ Sheets)

Surface Drainage Ditches (____ Sheets)

APPENDIX C

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the CO. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office 2007, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

Item No.

Description Format Frequency

1. Services Summary Contractor Format Original and changes as occurring

2. Quality Management System Description

Contractor Format Original and changes as occurring

3. Work Performed Mutually agreed upon format

Daily (by 0800 of the next duty day)

4. Damage and Injury Reports As required by law, for damage to Gov’t & non-Gov’t property

Each Occurrence, within 5 days of incident

APPENDIX D

APPENDIX D – DEFINITIONS

1. Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2. Xeriscaping - a landscaping method that employs drought-resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lava rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus, and evergreen ground covering plants to eliminate the high costs of maintaining 2”-4” grass fields and reduce the cost of watering.

3. Pocket Urban Forests – a landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained.

This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

4. Seed Head Inhibitor – an agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

5. Rutting – visible marks left on the grounds from the wheels of…